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1994-09-19 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING SEPTEMBER 19, 1994 COUNCIL CHAMBER CITY HALL 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers 1 Dave Blair Ron Pyle Bill Moses Bob Phelps Nancy Hardie Calla Davis The following members of the City Administration were present: Acting City Manager City Attorney City Secretary Communication Director Economic Development Director Director of Community Services City Engineer Director of Finance Director of Parks & Recreation Library Director Fire Chief Director of Equipment Services Recording Secretary John Burke John Boyle Ruth Ann Parish Donna Huerta Norma Nichols Tom Scales Jerry Murawski Charles Cox Jeff Fuller Mary Jane Stevenson Kyle King Don Moore Cindee Peters The following member of the City Administration was absent: City Manager Richard Escalante Vol. 67, Page 61 Mayor Blair called the City Council Meeting of September 19, 1994 to order at 7:30 P.M.. The meeting was televised. A.1 INVOCATION. Councilman Moses gave the invocation and led the pledge of allegiance to the flag. A.2 PRESENTATION OF SERVICE AWARDS. Mayor Blair announced that Catherine Gray of the Utility Division of the Public Work Department was ill and would receive her service award at a later date. Mayor Blair presented a five year employee service award to Cherilyn Hughes of the Utility Division of the Public Works Department. Mayor Blair presented a fifteen year employee service award to Charles Tucker of the Utility Division of the Public Work Department. A.3 PRESENTATION OF BOARD APPLICATIONS. Ms. Roxann Lovseth presented an application for consideration to serve on the Farmers Branch Hospital Authority Board of Directors, and on the Zoning Board of Adjustment and Building Code Board of Appeals. Mayor Blair and members of the City Council reviewed the application with Ms. Lovseth. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION B.1 - B. 5. Mayor Blair stated that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. There being no discussion, a motion by Mayor Pro Tem Pyle, a second by Councilman Phelps, all voting "aye", approved the following Consent Agenda. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF SEPTEMBER 6, 1994. Vol. 67, Page 62 B.2 ADOPTED RESOLUTION NO. 94-098 AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF FARMERS BRANCH AND THE CITY OF CARROLLTON FOR THE PURCHASE OF NON-RESIDENT CARDS FOR CARROLLTON SENIORS WHO PARTICIPATE IN PROGRAMS AT THE FARMERS BRANCH SENIOR ADULT ACTIVITY CENTER. B.3 ADOPTED RESOLUTION NO. 94-111 DESIGNATING WEAVER AND TIDWELL, AS INDEPENDENT AUDITOR FOR THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A LETTER AGREEMENT FOR AUDIT SERVICES. B.4 ADOPTED RESOLUTION NO. 94-110 APPROVING THE 1994-95 OPERATING AND DEBT SERVICE FUND BUDGET AND CAPITAL PROJECT FUND BUDGET OF THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION. B.5 ADOPTED RESOLUTION NO. 94-115 AUTHORIZING CHANGE ORDER NO. 2 TO THE 1993-1994 SIDEWALK REPAIR CONTRACT IN THE AMOUNT OF $112.12 TO GERRY' S CONCRETE. C.1 CITY MANAGER REPORTS. Assistant City Manager John Burke gave an informative report on the happenings and status of various projects in the City. Mayor Blair announced that City Manager Richard Escalante was out of the city attending the International City Management Association annual conference. Mayor Blair announced the Civic League had approved a donation in the amount of $12,500 to help furnish the Victorian House. Mayor Blair extended his thanks to the members of the Civic League for their generosity. D.1 CONSIDER ADOPTING ORDINANCE NO. 2140 AMENDING THE CITY'S OPERATING BUDGET FOR THE 1993-94 FISCAL YEAR AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Ordinance No. 2140 amends the 1993-94 operating budget to a level that is consistent with the City's most current estimate of expenditures. This budget amendment maintains overall general fund and utility fund expenditures at the same level as the mid-year amended budget adopted June 20, 1994 by Ordinance No. 2126. Vol. 67, Page 63 Staff recommends the adoption of Ordinance No. 2140 amending the 1993-94 operating budget. Councilman Phelps pointed out this was approximately $100,000 less for the year. There being no further discussion, a motion by Councilwoman Davis, a second by Councilman Moses, all voting "aye", adopted the following captioned Ordinance No. 2140. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE CITY'S 1993-94 FISCAL YEAR OPERATING BUDGET AND DIRECTING THAT CITY EXPENDITURES BE MADE IN ACCORDANCE WITH THE BUDGET AS AMENDED. D.2 CONSIDER ADOPTING RESOLUTION NO. 94-113 AUTHORIZING THE PURCHASE OF TWO 12-LEAD EKG MACHINES UNDER THE CITY OF DALLAS CONTRACT AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The 1993-94 Fixed Asset Fund balance includes $32,500 for the purchase of two 12-lead EKG machines for the Fire Department ambulances. The City of Farmers Branch has an interlocal agreement with the City of Dallas for the purchase of medical equipment from vendors they have under contract. The City of Dallas has awarded a bid to Physio Control Corporation for the purchase of 12- lead EKG machines. Two 12-lead EKG machines can be purchased under the City of Dallas contract for $30,445. Due to the number of 12-lead EKG machines (50) included in the Dallas contract, Farmers Branch can save approximately $4000 by purchasing from their vendor. The Fire Chief recommends adopting Resolution No. 94-113 authorizing the purchase of two 12-lead EKG machines under the City of Dallas contract from Physio Control Corporation, in the amount of $30,445. Mayor Blair stated the older machines will be placed in the fire engines which now function as an ambulance when needed. There being no further discussion, a motion by Councilwoman Hardie, a second by Councilman Moses, all voting "aye", adopted Resolution No. 94-113 authorizing the purchase of two 12-lead EKG machines under the City of Dallas contract from Physio Control Corporation, in the amount of $30,445. 0 Vol. 67, Page 64 D.3 CONSIDER ADOPTING RESOLUTION NO. 94-114 AWARDING THE BID FOR LARGE WATER METER TESTING, REPAIRS AND REPLACEMENT PARTS TO MINEOLA VALVE & HYDRANT AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. Requests for bids were sent to five vendors for large water meter testing and repairs. Three bids were received on September 9, 1994, and all met City specifications. The firm of Fluid Measurement did not bid because they had internal scheduling concerns. Schlumberger Industries of Dallas did not bid because they do not have a local meter testing division. Mineola Valve & Hydrant submitted the lowest bid for meter testing and estimated repairs in the amount of $13,368.00, and necessary replacement parts at cost plus 10%, which is estimated to cost $22,000.00. The total cost for this program is estimated to be $35,368.00. The 1993-1994 Utility Division budget contains $45,000.00 for large water meter testing, repairs and replacement parts. The Director of Public Works recommends that Resolution No. 94-114 be adopted, awarding the bid to Mineola Valve & Hydrant for large water meter testing, repairs, and replacement parts in an estimated amount of $35,368.00. There being no discussion, a motion by Mayor Pro Tem Pyle, a second by Councilman Moses, all voting "aye" adopted Resolution No. 94-114 awarding the bid for large water meter testing, repairs, and replacement parts to Mineola Valve & Hydrant in an estimated amount of $35,368.00. DA CONSIDER ADOPTING RESOLUTION 94-116 AWARDING THE BID FOR HOLIDAY LIGHTING INSTALLATION, MAINTENANCE, AND REMOVAL TO GROVES ELECTRICAL SERVICE INC. AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The 1994 Holiday Lighting Program includes lighting trees and buildings at Holiday Park, Tompie Dyer Park, City Hall, and the Historical Park. There is $100,000 available in the 1993- 1994 Hotel-Motel fund for the installation, maintenance, and removal of the holiday lighting. Three bidders attended the mandatory pre-bid meeting. Two bids were received, both of which neglected to include a mandatory reference list with the bid. Both bidders submitted reference lists immediately upon request. The low bid was received from Groves Electrical Service Inc. in the amount of $81,082. Groves Electrical Service Inc. has submitted references for work with similar characteristics. Vol. 67, Page 65 The City Engineer recommends adopting Resolution No. 94-116 awarding the bid for the holiday lighting installation, maintenance, and removal to Groves Electrical Service Inc. in the amount of $81,082. There being no discussion, a motion by Councilman Moses, a second by Councilwoman Davis, all voting "aye", adopted Resolution No. 94-116 awarding the bid for holiday lighting installation, maintenance, and removal to Groves Electrical Service Inc. in the amount of $81,082. D.5 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. There were no reports or requests for travel. D.6 CITIZEN PARTICIPATION. No one came forward. MAYOR BLAIR ANNOUNCED THAT THE ITEMS LISTED FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE STUDY SESSION UNDER EXECUTIVE SESSION. THE DISCUSSION ON THE ITEMS BEGAN AT 7:05 P.M. AND CONCLUDED AT 7:28 P.M. MAYOR GLAIR ANNOUNCED THAT THE ACTION ON THE ITEMES DISCUSSED WERE RECESSED UNTIL THE 7:30 P.M. MEETING. TEXAS GOVERNMENT CODE, CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION, AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN EXECUTIVE SESSION. E. la DISCUSS PERSONNEL MATTERS - TEXAS GOVERNMENT CODE SECTION 551.074 1. DISCUSS APPOINTMENT OF MUNICIPAL COURT JUDGE AND ALTERNATE JUDGES. 2. DISCUSS APPOINTMENT OF ALTERNATE PLACE 1 POSITION ON THE ZONING BOARD OF ADJUSTMENT AND BUILDING CODE BOARD OF APPEALS. 3. DISCUSS PERFORMANCE EVALUATION AND COMPENSATION FOR THE CITY MANAGER. Mayor Blair and members of the City Council discussed the various items as listed above. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. Vol. 67, Page 66 Mayor Blair called for necessary action. A motion by Councilman Phelps, a second by Councilman Moses, all voting "aye", adopted Resolution No. 94-118 appointing Albert Fenton to serve as the Municipal Court Judge and Terry Carnes as the Alternate Municipal Court Judge for a term to expire September 30, 1995. A motion by Mayor Pro Tem Pyle, a second by Councilwoman Davis, all voting "aye", moved Zoning Board of Adjustment and Building Code Board of Appeals Alternate Place 2 board member Charles Bird to serve the Alternate Place 1 position. The term for Alternate Place 1 will expire December 1, 1995. Mayor Blair stated that the performance evaluation of City Manager Richard Escalante had been completed by the members of the City Council and a contract would be brought back for consideration at the next meeting. F.1 ADJOURNMENT. A motion by Councilman Moses, a second by Councilwoman Hardie, all voting e", adjourned the City Council meeting of September 19, 1994, at 8:03 P.M. Mayor A ity ecretary Vol. 67, Page 67