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1994-10-03 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING OCTOBER 3, 1994 COUNCIL CHAMBER CITY HALL 7:30 P.M. The following members of the City Council were present: Mayor Dave Blair Mayor Pro Tem Ron Pyle Councilmembers Bill Moses Bob Phelps Nancy Hardie Calla Davis The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager John Burke City Attorney John Boyle City Secretary Ruth Ann Parish Communication Director Donna Huerta Economic Development Director Norma Nichols Director of Community Services Tom Scales Director of Planning Michael Spicer City Engineer Jerry Murawski Director of Finance Charles Cox Acting Director of Parks & Recreation Jeff Harting Library Director Mary Jane Stevenson Fire Chief Kyle King Director of Public Works Mark Pavageaux City Management Assistant David Reedy Traffic Engineer Dave Davis Recording Secretary Cindee Peters Mayor Blair called the City Council Meeting of October 3, 1994 to order at 7:30 P.M.. The meeting was televised. Vol. 67, Page 68 A.1 INVOCATION. Councilman Moses gave the invocation and led the pledge of allegiance to the flag. A.2 CONSIDER PROCLAIMING OCTOBER 9-15, 1994 AS "FIRE PREVENTION WEEK." Mayor Blair read the proclamation and proclaimed October 9-15, 1994 as "Fire Prevention Week" in Farmers Branch. A.3 PRESENTATION OF "REMEMBER YOUR CHILDREN" PROGRAM AND PROCLAMATION. Mayor Blair read the proclamation and proclaimed October 3, 1994 as "National Child Health Day" and supporting the "Remember Your Children" program. A.4 PRESENTATION OF SERVICE AWARDS. Mayor Blair stated that Roberto Sosa of the Parks and Recreation Department was not present. Mayor Blair presented a five year employee service award to Craig Tillack of the Sanitation Division. Mayor Blair presented a five year employee service award to Catherine Gray of the Utility Division of the Public Works Department. Mayor Blair presented a ten year employee service award to Linda Wright of the Library. A.5 PRESENTATION OF BOARD APPLICATIONS. No one presented an application. Mayor Blair stated in Mr. Bill Batey presented an application for the Zoning Board of Adjustment at the 4:30 P.M. Study Session. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION B.1 - B.6. Mayor Blair stated that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept Vol. 67, Page 69 for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Councilwoman Hardie, a second by Councilman Moses, all voting "aye", added items D.1, D.2, and D.5 to the consent agenda. A motion by Councilwoman Hardie, a second by Councilman Moses, all voting "aye", approved the following Consent Agenda. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF SEPTEMBER 19, 1994. B.2 APPROVED REQUEST BY TRI-FLEX CONSTRUCTION, INC., ON BEHALF OF NATIONAL HAND TOOL, FOR SITE PLAN APPROVAL OF A PARKING LOT TO BE LOCATED AT 12827 VALLEY BRANCH LANE AND WITHIN THE PLANNED DEVELOPMENT NUMBER 24 ZONING DISTRICT. B.3 APPROVED THE REQUEST OF GOODWIN AND MARSHALL, INC., ON BEHALF OF INDUSTRIAL DEVELOPMENTS INTERNATIONAL, INC., FOR SITE PLAN APPROVAL OF A WAREHOUSE AND DISTRIBUTION CENTER LOCATED ON THE SOUTH SIDE OF VALWOOD PARKWAY BETWEEN SENLAC DRIVE AND DIPLOMAT DRIVE AND WITHIN THE PLANNED DEVELOPMENT NO. 22 ZONING DISTRICT. B.4 APPROVED THE REQUEST OF GOODWIN AND MARSHALL, INC, ON BEHALF OF INDUSTRIAL DEVELOPMENTS INTERNATIONAL, INC., FOR SITE PLAN APPROVAL OF A WAREHOUSE AND DISTRIBUTION BUILDING LOCATED AT THE SOUTHEAST CORNER OF SENLAC DRIVE AND DELEGATE DRIVE AND WITHIN THE PLANNED DEVELOPMENT NO. 22 ZONING DISTRICT. B.5 APPROVED REQUEST OF GOODWIN AND MARSHALL, INC., ON BEHALF OF INDUSTRIAL DEVELOPMENTS INTERNATIONAL, INC., FOR SITE PLAN APPROVAL OF A WAREHOUSE AND DISTRIBUTION BUILDING LOCATED ON THE EAST SIDE OF SENLAC DRIVE APPROXIMATELY 700 FEET SOUTH OF DELEGATE DRIVE AND WITHIN THE PLANNED DEVELOPMENT NO. 22 ZONING DISTRICT. B.6 ADOPTED THE FOLLOWING CAPTIONED ORDINANCE NO. 2141: AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS; AMENDING ORDINANCE NO. 1381; SPECIFYING THE PLACEMENT OF A STOP SIGN AT THE NORTH BOUND Vol. 67, Page 70 APPROACH OF BEE STREET AT BUTTONWOOD DRIVE; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE. D.1 ADOPTED RESOLUTION NO. 94-121 AUTHORIZING THE CITY MANAGER TO ENTER INTO A HEALTH SERVICES AGREEMENT WITH DALLAS COUNTY FOR THE FISCAL YEAR 1994-1995 AT A COST NOT TO EXCEED $7,175.00. D.2 ADOPTED RESOLUTION NO. 94-128 EXTENDING THE TIME PERIOD FOR EXAMINATION OF TCI CABLEVISION OF DALLAS, INC. RATE ADJUSTMENT FOR BASIC CABLE TELEVISION SERVICE BY NINETY DAYS. D.5 ADOPTED RESOLUTION NO. 94-120 AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT FOR CUSTODIAL SERVICES WITH TECH-CLEAN, INC.. C.1 CITY MANAGER REPORTS. City Manager Richard Escalante gave an informative report on the happenings and status of various projects in the City. C.2 CONSIDER THE REQUEST OF TAYLOR LAND INVESTMENT COMPANY FOR PHASE I SITE PLAN APPROVAL AND PHASE II CONCEPTUAL PLAN APPROVAL OF A MULTI-FAMILY HOUSING DEVELOPMENT LOCATED ON THE SOUTH SIDE OF SPRING VALLEY ROAD, WEST OF MIDWAY ROAD AND WITHIN THE PLANNED DEVELOPMENT NO. 64 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The proposed apartment site is located in the northwest quadrant of the 153 acre Mobil Parkside Center property located at the southwest corner of Spring Valley Road and Midway Road. The total site area covers approximately 36 acres, 22 acres comprising Phase I and the remaining 14 acres being Phase II. The proposed site plan for Phase I includes 298 apartment units consisting of 156 single bedroom units, 120 two bedroom units and 22 three bedroom units. The gross density of Phase I is approximately 13.5 units per acre. All of the apartment buildings will be 3 stories in height and have stucco exteriors and tile roofs. Additional features of the development include: 44 attached garages and 36 detached garages, controlled access to the property by electronically operated gates, a swimming pool and clubhouse approximately 5,300 square feet in area, aesthetic and Vol. 67, Page 71 functional water features, and walking and jogging trails. The Phase II concept plan includes 276 units consisting of 144 one bedroom units, 110 two bedroom units and 22 three bedroom units. Gross density for Phase II is about 20 units per acre. Prior to commencement of Phase II construction, detailed site plan approval by the Planning and Zoning Commission and City Council is required. The proposed use of the property is permitted by right in PD-64 and is consistent with the land use objectives of the Comprehensive Plan. The proposed site plan complies with all pertinent zoning requirements of the PD-64 district. The Planning and Zoning Commission, by unanimous vote, recommends the site plan be approved subject to the following conditions: 1. That all water meters and fire vaults shall be located within appropriate utility easements. 2. That the final design and location of the proposed temporary on-site sanitary sewer detention facility shall be approved by Staff and constructed, operated, maintained and removed by the property owner at no cost to the City of Farmers Branch. 3. That all necessary permits and approval are obtained from the appropriate federal and state agencies prior to the issuance of a fill permit to reclaim any portion of the floodplain. 4. That the monument sign identifying the development to be located on the entrance drive median shall be situated such that it complies with sound traffic engineering principles and does not create a hazardous condition of any kind. 5. That the attached signs identifying the development and located on either side of the main entrance, shall each not exceed twenty-five (25) square feet in area. The Staff fully concurs with the recommendation of the Planning and Zoning Commission and further recommends that conditions No. 2, 3, and 4 be revised to better define their scope and intent. 2. That the final design and location of the proposed temporary on-site sanitary sewer detention facility shall be approved by Staff and constructed, operated, maintained and removed by the property owner at no cost to the City of Farmers Branch. Removal of the temporary facility shall commence immediately following permanent connection to the City's sanitary sewer Vol. 67, Page 72 system and shall be completed within a period of not more than ninety (90) days. 3. That all necessary permits and approval are obtained from the appropriate federal and state agencies prior to the City issuing a fill permit to reclaim any portion of the floodplain. 4. That the final location of the monument sign identifying the development, to be placed within the entrance drive median, shall be approved by Staff and situated such that it complies with sound traffic engineering principles and does not create a hazardous condition of any kind. Mr. John Carmichael, sponsor of Parkside Development, came forward. Mr. Carmichael stated he would like to introduce Charles Womack, Architect, who will describe the project. Mr. Womack explained the project would be a very contemporary design. Mr. Womack stated for drainage improvements to work within the normal engineering standards, a small portion of that flood plain had to be reclaimed. Mr. Womack stated they are also providing an additional amenity for the drainage and for the site water retention. Mr. Womack stated they have developed a concept that utilizes a wet pond system and these ponds will accomplish a hatch basin concept for catching water that would otherwise drain immediately into the creeks. Mr. Womack stated this concept concentrates most of the apartment views around these ponds. Mr. Womack stated this would be a gated community for security purposes. Mr. Womack stated this project is located directly adjacent to the fire station. Mr. Womack stated they have designed the site so security fencing will surround the site. Mr. Womack stated this project is one of the more upscale designs for apartments and has attached direct access garages and detached garages. Mr. Womack stated Phase I utilizes much of the site due to the location of the power lines directly to the west. Mr. Womack showed an overhead picture of the development project and pointed out Spring Valley which runs directly to the north boarder of the site, the fire station, primary entrance to the project with a gate house, and Loos Stadium which is to the northwest. Mr. Womack stated the creek divides the project from the Mobil Research facility. Mayor Blair asked how far would Phase II extend down Spring Valley toward the gas station? Mr. Womack stated on Phase II the creek turns up and meets Spring Valley and second divides the property in half and the apartment unit is the northwest quadrant of the Mobil tract. Vol. 67, Page 73 Mayor Blair asked how wide the power line was on the property? Mr. Womack stated it is approximately 70 feet wide. Mr. Womack stated the project is held back 200 feet from the power lines from any living units. Mr. Womack stated there is a jogging trail and people can enjoy the environment of the creek side and also the employees of Mobil can enjoy this. Councilwoman Davis asked if there would be any improvements to the creek and do the detention ponds just hold the run off from the apartment complex. John Pitts, Engineer on the project, stated the detention ponds and the reclamation of the flood plain are two separate issues. Mr. Pitts explained the ponds are providing an area to contain water for a period of time and release it so that no water runoff exceeds what the undeveloped flow is. Councilwoman Davis stated she thought the ponds were to be permanent. Mr. Pitts explained the blue ponds shown on the site plan will be permanent. Mr. Pitts stated the green areas will appear as depressed areas and in a 100 year flood they will fill with water. Councilwoman Davis asked where the swimming pool is located on the project and is the entire complex fenced in? Mr. Pitts stated the pool is located next to the club house. Mr. Pitts explained they are not proposing a fence along the phase line and are proposing a fence along Spring Valley Road and also along the eastern side of the power line easement. Mayor Blair asked whose responsibility it would be to maintain that easement. Mr. Pitts stated it was the responsibility of TU Electric because they need access to it to maintain the easement. Councilwoman Davis asked if there would be any improvement along the creek area itself? Mr. Pitts stated they would not line the channel, but they would increase the size of the channel that carries the 100 year storm. Mr. Carmichael stated there would be landscaping along the creek. Mayor Blair asked that the elevation of the project be shown on the overhead and explain the exterior of the project. Vol. 67, Page 74 Mr. Womack explained the project would have a green tile roof, an exterior of stucco in a peach tone and rust tone at the base of the building. Mr. Womack stated this is a southwestern and Mediterranean style and very contemporary. Mr. Womack stated there would be arches by the garage door openings and the garages would be setback into the face of the building. Mayor Blair asked if anyone had determined the range of rental prices at this time? Mr. Carmichael stated they would start at $625 for a one bedroom and go up to $1150 for the three bedroom. Mayor Blair asked if there were any apartments of this style in the Dallas area. Mr. Carmichael stated some of the newer generation has been built with the Mediterranean style. Councilwoman Davis asked if these are similar to the one in Las Colinas. Mr. Carmichael stated they were very similar to those. City Manager Richard Escalante explained several issues should be addressed so the City Council understands there will be changes in terms of drainage and in the creek basin. Mr. Escalante stated the tree line would be removed and there is the issue of traffic. Mr. Escalante explained the developers have had discussions with Addison because they do propose to open a median in Spring Valley that is both in Farmers Branch and Addison. Mr. Escalante asked Mr. Murawski to address these issues. City Engineer Jerry Murawski explained in their reclamation plan they are encroaching into the flood plain but there is substantial distance away from the creek. Mr. Murawski stated they are installing an overflow channel and the channel does not increase the velocity of water nor does it increase the depth of water. Mr. Murawski stated in terms of the detention facilities they are providing, there will be no more storm water runoff from that site after it is developed than presently goes into the creek today. Mr. Murawski stated that was an important element because the storm water management program for Farmers Branch is a high visibility issue. Mr. Murawski stated in terms of the traffic improvements, the developer has been working with Greenhill School and with Addison because they are going to line up a median opening for mutual use. Mr. Murawski stated Greenhill School supports this and it is acceptable with Addison. Mr. Murawski stated Addison did have a concern that this development might have an adverse effect on traffic at Midway and Spring Valley. Mr. Murawski stated improvements to Midway will include improving the capacity and reducing the congestion at the intersection of Midway and Spring Valley. Vol. 67, Page 75 Councilwoman Davis asked if the same amount of water will go into the creek when it rains? Mr. Murawski stated it would be a reasonable expectation to have some runoff because all of it can never be detained. Mr. Murawski stated staff did not see any negative affect downstream at all. Councilman Moses asked if it was just not feasible to have but one entrance and exit. Mr. Carmichael explained they did not want more than one entrance and there will also be an emergency exit where the creek intersects Spring Valley. Councilwoman Davis asked how security would be maintained without a fence? Mr. Carmichael stated there is a security fence across the front and each unit will be wired for security with an intrusion alarm and if tenants want it monitored they can have it monitored by the fire, police and life safety. Mr. Womack stated it was important for this complex that the creek be a shared amenity with Mobil. Mr. Womack stated the intention was that they could not protect the site completely from people who genuinely wished to walk onto the site. Mr. Womack stated primarily these types of sites are intended to be protected from vehicular traffic coming into these developments during night or mid-day or times when no one would be home. Mr. Escalante stated there is not a plan for Phase I or Phase II to be fenced in the back area by the creek. Mayor Blair asked the applicant if they had any problems with the recommendations by City staff. Mr. Carmichael stated they had no problems with the recommendations. There being no further discussion, a motion by Councilwoman Davis, a second by Councilman Moses, all voting "aye", adopted Resolution No. 94-127 approving a site plan for a multi-family housing development on the south side of Spring Valley Road, west of Midway Road with the conditions recommended by the Planning and Zoning Commission and amended by Staff. D.1 CONSENT. D.2 CONSENT. Vol. 67, Page 76 D.3 CONSIDER ADOPTING RESOLUTION NO. 94-119 AUTHORIZING THE PURCHASE OF A NEW FIRE ENGINE UNDER THE HOUSTON- GALVESTON AREA COUNCIL OF GOVERNMENTS CONTRACT FROM PIERCE MANUFACTURING AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The 1994-95 Fixed Asset Fund includes $450,000. to purchase a new fire engine. The City of Farmers Branch has an Interlocal Agreement with the Houston-Galveston Area Council of Governments, which allows our City to purchase fire engines under their contract. The HGAC purchasing program is required to follow all State purchasing laws. It is estimated that between $10,000 and $12,000 can be saved by purchasing the fire engine under the HGAC contract. The requested fire engine is manufactured by Pierce Manufacturing. The total price to be paid to HGAC for the new fire engine is $417,893., which includes an administration fee of $4,420. The Fire Chief recommends adopting Resolution No. 94-119 authorizing the purchase of a fire engine under the HGAC contract from Pierce Manufacturing, in the amount of $417,893. There being no discussion, a motion by Mayor Pro Tem Pyle, a second by Councilman Phelps, all voting "aye", adopted Resolution No. 94-119 authorizing the purchase of a fire engine under the HGAC contract from Pierce Manufacturing in the amount of $417,893. DA CONSIDER ADOPTING RESOLUTION NO. 94-130 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH KRYSTAL CONTRACTING, INC., TO RAISE THE ROOF OF FIRE STATION NO. 1, INCLUDING ALTERNATE BID NO. 1, AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The roof of Fire Station No. 1 needs to be raised to accommodate the modern multi-functional fire engine being purchased for the Fire Department. Funds totalling $130,000 are included in the non-bond CIP budget for this project. After architectural service fees, funds in the amount of $113,013 are available for construction costs. Norman Hatfield with Hatfield Crookless Architects, Inc., prepared construction documents and three construction bids were received. The low bidder was Krystal Contracting, Inc., with a bid of $154,426 and a bid for Alternate Bid No. 1 of $3,500. Alternate Bid No. 1 is the only alternate bid and is for additional windows to be added in the upper portion of the walls to provide natural lighting. Vol. 67, Page 77 Norman Hatfield has reviewed the bids and believes the bid submitted by Krystal Contracting, Inc., is as low as can be anticipated. The scope of the work has also been reviewed and there are no major reductions that can be made that will bring the project within budget. If the construction contract is approved, a change order will be executed to change the design of the overhead doors. This change order will reduce the construction cost by $1,500 and still allow the installation of quality doors better than the existing doors. Funds are available in the 1994-95 non-bond CIP contingency account that can be used for the additional $41,413 needed to fund the construction contract. The Fire Chief recommends awarding the bid to raise the roof of Fire Station No. 1, including Alternate Bid No. 1, to Krystal Contracting, Inc., in the total amount not to exceed $157,926. Councilman Phelps asked if the $1500 reduction should not come off the total amount of $157,926. Fire Chief Kyle King stated the change order would be executed after the adoption of the contract. Chief King stated the contract has to be adopted first and then that amount will come off. Mayor Pro Tem Pyle asked if the City would be receiving a lower quality door. Fire Chief Kyle King stated the current door is only a single layer of 24 gauge metal, and the new door would be a double layered insulated door with two layers of 26 gauge. Mayor Pro Tem. Pyle asked what more did the City get for the additional $1500. Chief King stated the doors will be a heavier gauge of metal. City Manager Richard Escalante stated when the bids came in this high, staff met with the architect and he outlined a whole list of things that if we re-bid or initiated change orders such as an add alternate to put the windows in. Mr. Escalante stated the windows would bring in extra light and staff felt this would be of value. Mr. Escalante stated the only area for reduction the contractor suggested was the door. Mr. Escalante stated staff looked at deleting ceiling tiles and that gets into the lights and changing the kind of lights you have. Mr. Escalante explained staff looked at each change and each one would have reduced the quality in the short or long term of that building. Mr. Escalante stated the only exception was in the area of the door. Mr. Escalante stated the contractor and door manufacturer both felt the door that was bid was over built for the City's needs. The door manufacturer, architect and contractor all assured staff it was only more vandal proof. Vol. 67, Page 78 Councilwoman Davis asked if equipment is changing, would three feet be enough to house the equipment. Fire Chief King stated Fire Engine No. 1 has an elevated master stream and one board had to be removed to get that engine in the station. Fire Chief King stated that three additional feet will accommodate what the City may purchase in the future. There being no further discussion, a motion by Councilman Phelps, a second by Councilwoman Hardie, all voting "aye", adopted Resolution No. 94-130, authorizing the City Manager to execute a contract with Krystal Contracting, Inc., including Alternate Bid No. 1 to raise the roof of Fire Station No. 1, in the total amount not to exceed $157,926.00. D.5 CONSENT. D.6 CONSIDER ADOPTING RESOLUTION NO. 94-122 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH H.T.E., INC., TO PURCHASE UTILITY BILLING SOFTWARE AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The City of Farmers Branch began a two-step process in the 1993-94 fiscal year to replace financial management and utility billing software. The first step included selection of a software vendor and installation of municipal financial software. This step was accomplished. HTE financial management software has been installed and General Ledger, Project Accounting, Budget Preparation, Accounts Payable, Purchasing, Fleet Maintenance, and Fixed Asset modules are on-line and functioning at expected levels. Accounts Receivable, Cash Receipts, and Payroll modules are scheduled for on-line implementation during the month of October. The second step will include the purchase and installation of utility billing software during the 1994-95 fiscal year. On December 20, 1993, City Council approved Resolution No. 93-196 authorizing the purchase of HTE municipal financial software and providing for a twelve month price guarantee for the purchase of HTE utility billing software. Resolution No. 94- 122 provides for the purchase of HTE utility billing software at the price approved in Resolution No. 93-196. The Staff recommends adopting Resolution No. 94-122 authorizing the City Manager to execute a contract with HTE, Inc. to purchase Utility Billing Software in an amount not to exceed $47,905. Mayor Blair asked if the $47,905 was already budgeted. City Manager Richard Escalante stated this was correct. Vol. 67, Page 79 There being no further discussion, a motion by Councilwoman Hardie, a second by Councilwoman Davis, all voting "aye", adopted Resolution No. 94-122 authorizing the City Manager to execute a contract with HIE, Inc. to purchase Utility Billing Software in an amount not to exceed $47,905.00. D.7 CONSIDER ADOPTING RESOLUTION NO. 94-129 AUTHORIZING THE CITY MANAGER TO PURCHASE ON STATE CONTRACT TWO HIGH- SPEED, HIGH-VOLUME DUPLICATORS FOR THE PRINT SHOP/COPY CENTER AND TAKE APPROPRIATE ACTION. Mayor Blair presented the following information for consideration. The City of Farmers Branch began at two-step process in the 1993-94 fiscal year to convert the Print Shop into a Copy Center by replacing the presses and camera with a high speed copier and two high-volume duplicators. The first step, which included purchasing the high-speed copier was accomplished during the 1993-94 budget year through a State Contract purchase. The copier is already in operation in the Print Shop/Copy Center. The second step will include the purchase and installation of two high- volume duplicators during the 1994-95 fiscal year. On August 8, 1993, City Council approved Resolution No. 94-108 authorizing the purchase of the KODAK 2110 copier on the State Contract for a net price of $62,720. Resolution No. 94-129 provided for the purchase of two AB DICK RISO high-volume duplicators which will replace the current presses. These duplicators are available on the State Contract for a total cost of $28,455.00. The 1994-95 fixed asset account provides $125,000 for copier purchases. After the purchase of the copier, the fixed assets fund provides $53,280 for the purchase of the RISO duplicators. The Director of Communications recommends adopting Resolution No. 94-129 authorizing participation in the State of Texas purchasing program for the purchase of two duplicators at a total cost of $28,455. There being no discussion, a motion by Councilman Moses, a second by Mayor Pro Tem Pyle, all voting "aye", adopted Resolution No. 94-129 authorizing participation in the State of Texas purchasing program for the purchase of two duplicators at a total cost of $28,455. D.8 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. City Manager Richard Escalante stated he attended the ICMA Conference in Chicago from September 18 through 21, 1994. Mr. Escalante explained several speakers including Mr. George Will spoke at the conference. Mr. Escalante attended session Vol. 67, Page 80 on current issues, looked at high technology equipment for police departments and also meet with assistant city manager applicants. D.9 CITIZEN PARTICIPATION. Mrs. Mildred Rogers, 14440 Shoredale, again expressed her concern over City Councilmembers travel expenses. Mrs. Rogers stated Councilwoman Hardie only reimbursed the City for travel after she wrote a protest on her travel. Mrs. Rogers also stated several City Council meetings have not been replayed on the City access channel. MAYOR BLAIR ANNOUNCED THAT THE ITEMS FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE STUDY SESSION UNDER EXECUTIVE SESSION. THE DISCUSSION ON THE ITEMS BEGAN AT 7:05 P.M. AND CONCLUDED AT 7:24 P.M. MAYOR BLAIR ANNOUNCED THAT THE ACTION ON THE ITEMS DISCUSSED WERE RECESSED UNTIL THE 7:30 P.M. MEETING. TEXAS GOVERNMENT CODE, CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION, AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN EXECUTIVE SESSION. E. la DISCUSS PERSONNEL MATTERS - TEXAS GOVERNMENT CODE SECTION 551.074 1. DISCUSS APPOINTMENT FOR ALTERNATE COURT JUDGE. 2. DISCUSS APPOINTMENTS TO THE INDUSTRIAL DEVELOPMENT CORPORATION AND HOUSING FINANCE CORPORATION BOARD OF DIRECTORS. 3. DISCUSS APPOINTMENTS TO THE PARKS AND RECREATION BOARD. 4. DISCUSS PERFORMANCE EVALUATION AND COMPENSATION FOR the, C17 ~Y cm,7 e,, V ~ Mayor Blair and members of the City Council discussed the various items as listed above. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. Mayor Blair called for necessary action. A motion by Councilman Phelps, a second by Councilman Moses, all voting "aye", appointed Richard Seibert as an additional Alternate Municipal Court Judge for a term to expire October 1, 1995. Vol. 67, Page 81 Mayor Blair stated that the appointments to the Industrial Development Corporation and Housing Finance Board, and the Parks and Recreation Board will be considered at the next meeting. A motion by Councilwoman Davis, a second by Mayor Pro Tem Pyle, all voting "aye", approved an addendum to the 1993 City Manager Richard Escalante's employment agreement increasing the annual salary 4%; increasing deferred compensation by 1.5%; extending the agreement for one (1) year; and, increasing vacation to four (4) weeks annually. F.1 ADJOURNMENT. A motion by Mayor Pro Tem Pyle, a second by Councilwoman Hardie, all voting "aye", adjourned the City Council meeting of October 3, 1994, at 9:00 P.M. C LLR:a" Mayor 441'/, r~" v City Secretary C Vol. 67, Page 82