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1997-10-06 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING OCTOBER 6, 1997 COUNCIL CHAMBER CITY HALL 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Councilmembers Bob Phelps Calla Davis Charlie Bird Berry Grubbs Bill Moses Jim Robbs The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager Linda Groomer Assistant City Manager John F. Burke City Attorney John Boyle City Secretary Cindee Peters Communication Director Donna Huerta Economic Development Director Norma Nichols Director of Community Services Tom Scales Director of Planning Michael Spicer City Engineer Jerry Murawski Director of Finance Charles Cox Director of Parks & Recreation Jeff Fuller Library Director Mary Jane Stevenson Police Chief Jimmy Fawcett Fire Chief Kyle King Director of Public Works Mark Pavageaux Director of Equipment Services Don Moore Assistant to the City Manager Margaret Somereve Traffic Engineer Dave Davis Recording Secretary Suzanne Reynolds Mayor Phelps called the City Council Meeting of October 6, 1997 to order at 7:30 P.M. The meeting was televised. A.1 INVOCATION. Volume 76, page 39 and the 1997-98 Street Reconstruction Capital Improvement Projects. The 1996-97 and 1997-98 Capital Improvement Program Budget provides $1,405,700 for the reconstruction of the following streets: Joanna Drive Heartside Place to Old North Road Shadyridge Lane ...Ridgeoak Way to Morningstar Lane Sunglow Lane..... Ridgeoak Way to Morningstar Lane Teekskill Place... Candlewick Lane to Valwood Parkway Dixianna Street ...in its entirety Marietta Drive in its entirety Richland Avenue ...Bee Street to McClintock Street The existing asphalt streets will be reconstructed with concrete, along with new sidewalks and drive approaches. In addition, new water mains will be constructed on Dixianna Street, Marietta Drive, and on Epps Field Road approximately 400 feet north of Dixianna Street. An engineering services agreement has been negotiated with Dikita Engineering, Inc. following a formal selection process. This agreement is in an amount not to exceed $95,618.45. The City Engineer recommends the approval of Resolution No. 97-149 authorizing the execution of an agreement with Dikita Engineering, Inc. for engineering services for the 1996-97 and 1997-98 Street Reconstruction Program for an amount not to exceed $95,618.45. Councilman Grubbs asked the city engineer about the pavement sections in the reconstruction areas. He asked if the standard for the proposed reconstruction sections the City developed, will be given to the engineer to use. Mr. Jerry Murawski, City Engineer, stated the City has developed its own standards for residential streets. It is based on an analysis that was performed by an engineering firm several years ago. Councilman Grubbs asked about the sub-grade treatment. Mr. Murawski stated the study demonstrated it was more cost effective to increase the thickness of the concrete pavement than to treat the sub-grade. The City's residential street standard is eight inches of concrete pavement without sub-grade treatment. Councilman Grubbs asked what strength will be specified. Mr. Murawski replied he could not remember the specific requirement, however, he knew it was between 3000 and 3500 p.s.i. Volume 76, page 43 Reverend Jerry Hayes of the Valwood Park Baptist Church gave the invocation and Councilman Moses led the pledge of allegiance to the flag. A.2 PRESENTATION OF AWARDS FOR FIRE PREVENTION POSTER CONTEST. Fire Chief King gave a brief statement on Fire Prevention Week. Ms. Wendi Kimpton, Fire Prevention Technician, presented the 1997 Fire Prevention Awards to the following students from Farmers Branch Elementary School for the theme of "Smoke Alarms Save Lives," first place, Josue Pastor; Andrew Gozdowski, second place; and Priscilla Parker, third place. The art teacher is Donna Wright. Ms. Kimpton presented awards to Janie Starke Elementary students for the theme of "Exit Drills in the Home," first place, Olivia Webb; second place, Priscilla Arriaga; and third place Nhu-y Nguyen. The art teacher is Jan Scurlock. Ms. Kimpton presented awards to Lexington Academy for the theme of "Learn Not to Burn," first place, Carla McKee; second place, Charlie Antal; and third place, Joon Paek. The art teacher is Yolanda Frasier. Ms. Kimpton presented awards to Mary Immaculate School for the theme "Know When to Go...React Fast to Fire," first place, Stephanie Swindell; second place Stehanie Happe; and third place Kayla Brandt. The art teacher is Beth Harrison. Ms. Wendi Kimpton presented awards to Montgomery Elementary School for the theme "Fire Hazards in the Home," first place, Kyle Kelly; second place Andrew Stevens; and third place Breana Parks. The art teacher is Jennifer Light. Ms. Wendi Kimpton announced the Best of Show went to Josue Pastor of Farmers Branch Elementary. A.3 CONSIDER PROCLAIMING OCTOBER 5-11, 1997 AS "FIRE PREVENTION WEEK" Mayor Phelps read the proclamation and proclaimed October 5 through 11, 1997 as "Fire Prevention Week," in Farmers Branch, Texas. This is concurrent with National Fire Prevention Week. Volume 76, page 40 A.4 PROCLAIM OCTOBER 6, 1997 AS GARBSEN, GERMANY 1997 STUDENT EXCHANGE DAY IN FARMERS BRANCH, TEXAS. Mayor Phelps explained from October 4th through October 21 st there will be 24 students from Garbsen, Germany visiting Farmers Branch on a Student Exchange Program. Mayor Bob Phelps read the proclamation and proclaimed October 6, as Garbsen, Germany 1997 Student Exchange Day in Farmers Branch. Mayor Phelps presented the 24 students and the two teachers with honorary citizen certificates. Ms. Ulrike Konig of Garbsen, Germany presented the City with a 100 year old etching and a poster representing the Hannover Fair to be held in the year 2000. Mayor Phelps called for a 10 minutes recess for picture taking with the German students. A.5 PRESENTATION OF BOARD APPLICATIONS. Mr. Ed Hiller, 13135 Rosser Road, presented his application to the Council for the Planning and Zoning Commission. Mr. Stan Armstrong, 4014 Kerr Circle, presented an application to the Planning and Zoning Commission. A.6 REPORT ON STUDY SESSION ITEMS. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION B.1 - B.3. Mayor Phelps stated under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Mayor Pro Tern Davis, seconded by Councilman Moses all voting "aye," added item D.3 to the Consent Agenda. A motion by Mayor Pro Tern Davis, seconded by Councilman Robbs, all voting "aye," approved the following items on the Consent Agenda. Volume 76, page 41 B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF SEPTEMBER 22, 1997. B.2 APPROVED A REQUEST BY SPECIFIED PROPERTIES X, L.P. FOR REVISED FINAL PLAT APPROVAL OF LOT 1, BLOCK 1, OF THE VILLAS AT PARKSIDE, PHASE II REVISED. B.3 ADOPTED RESOLUTION 97-152 APPOINTING MARK ENOCH TO THE DART BOARD. D.3 ADOPTED ORDINANCE NO. 2353 IMPOSING A MORATORIUM ON ALL ZONING AMENDMENTS, SITE PLAN APPROVALS, AND BUILDING PERMITS RELATIVE TO THE CONSTRUCTION OR USE OF TRUCK PARKING LOTS NOT ALREADY EXISTING WITHIN ALL LIGHT INDUSTRIAL AND LIGHT INDUSTRIAL PLANNED DEVELOPMENT ZONING DISTRICTS THROUGHOUT THE CITY OF FARMERS BRANCH, TAKING EFFECT OCTOBER 7, 1997 AND REMAINING IN EFFECT THROUGH DECEMBER 1, 1997. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS IMPOSING A MORATORIUM ON ALL ZONING AMENDMENTS, SITE PLAN APPROVALS, AND BUILDING PERMITS RELATIVE TO THE CONSTRUCTION OR USE OF TRUCK PARKING LOTS NOT ALREADY EXISTING WITHIN ALL LIGHT INDUSTRIAL (LI) AND LIGHT INDUSTRIAL PLANNED DEVELOPMENT (PD) ZONING DISTRICTS THROUGHOUT THE CITY OF FARMERS BRANCH, TAKING EFFECT OCTOBER 7, 1997 AND REMAINING IN EFFECT THROUGH DECEMBER 1, 1997 CA CITY MANAGER REPORTS. City Manager Richard Escalante presented an informative report on the status of various projects and activities in the City. D.1 CONSIDER RESOLUTION NO. 97-149 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH DIKITA ENGINEERING, INC. FOR ENGINEERING SERVICES FOR THE 1996-97 AND 1997-98 STREET RECONSTRUCTION PROGRAM AND WATER IMPROVEMENTS AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information for consideration. Dikita Engineering, Inc. is recommended for the design of the 1996-97 Volume 76, page 42 There being no further discussion, a motion by Councilman Grubbs, seconded by Councilman Bird, all voting "aye," adopted Resolution No. 97-149 authorizing the execution of an agreement with Dikita Engineering, Inc. for engineering services for the 1996-97 and 1997- 98 Street Reconstruction Program. D.2 CONSIDER ADOPTING RESOLUTION NO. 97-132 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CARTER AND BURGESS, INC. FOR ENGINEERING SERVICES TO DESIGN THE MIDWAY ROAD AND SPRING VALLEY ROAD WATER LINE IMPROVEMENTS AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information for consideration. Carter and Burgess, Inc. is recommended to design the Midway Road and Spring Valley Road Waterline Improvements. The project entails a 14-inch waterline along Midway Road from Spring Valley to Alpha Road and a 12-inch waterline along Spring Valley from Gillis Road to Welch Road. The waterlines were identified as recommended system improvements in the 1996 Water Distribution System Master Plan. The new lines will help maintain system pressure during peak usage. The City has budgeted $750,000 to design and construct both waterlines. The estimated construction cost of both waterlines is $567,000. An engineering services agreement was negotiated with Carter and Burgess, Inc. following a formal selection process. The agreement is in an amount not to exceed $66,632. The City Engineer recommends the approval of Resolution No. 97-132 authorizing the execution of an agreement with Carter and Burgess, Inc. for engineering services for the Midway Road and Spring Valley Waterline Improvements in the amount not to exceed $66,632. There being no discussion, a motion by Councilman Bird, seconded by Mayor Pro Tern Davis, all voting "aye," adopted Resolution No. 97- 132 approving an agreement with Carter and Burgess, Inc. for engineering services to design the Midway Road and Spring Valley Road Waterline Improvements D.3 CONSENT. D.4 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. Volume 76, page 44 There were no travel reports or requests. D.5 CITIZEN PARTICIPATION. No one came forward. MAYOR PHELPS ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE 5:00 P.M. STUDY SESSION. MAYOR PHELPS EXPLAINED THE CITY COUNCIL CONVENED INTO EXECUTIVE SESSION AT 7:10 P.M. AND CONCLUDED AT 7:25 P.M. FOR THE GENERAL SESSION. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 a DISCUSS PERSONNEL MATTERS - TEXAS GOVERNMENT CODE - SECTION 551.074 1. DISCUSS APPOINTMENT TO THE ANIMAL SHELTER ADVISORY COMMITTEE. 2. DISCUSS APPOINTMENT TO THE PLANNING AND ZONING COMMISSION. 3. DISCUSS PERFORMANCE EVALUATION OF THE CITY MANAGER. Mayor Phelps and members of the City Council discussed appointments to various boards. E.1 b DISCUSS LAND ACQUISITIONS - TEXAS GOVERNMENT CODE SECTION 551.072 Mayor Phelps stated there was no report on possible land acquisition. E.1 c DISCUSS PENDING AND CONTEMPLATED LITIGATION - TEXAS GOVERNMENT CODE SECTION 551.071 1. DISCUSS POTENTIAL LITIGATION RELATED TO THE CARROLLTON-FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT ATTENDANCE ZONE ISSUE. Mayor Phelps reported there was no update on the attendance zone issue. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. Volume 76, page 45 Mayor Phelps stated the appointment to the Animal Shelter Advisory Committee would be postponed until the October 20, 1997 City Council meeting. Mayor Phelps called for necessary action on personnel matters. A motion by Councilman Moses, a second by Councilman Robbs, all voting "aye", appointed Mr. Stan Armstrong to the position of Alternate Place 2 on the Planning and Zoning Commission. A motion by Mayor Pro Tern Davis, a second by all members of the City Council, all voting "aye", extended the City Manager's contract for one year, granted a 3% raise and instructed the City Manager to charge his visit to Japan to business rather than vacation. E.3 CONSIDER NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE SESSION. Mayor Phelps stated there was no report on possible land acquisition. E.4 CONSIDER NECESSARY ACTION ON PENDING AND CONTEMPLATED LITIGATION DISCUSSED IN THE EXECUTIVE SESSION. Mayor Phelps reported there was no report given on the school issue. F.1 ADJOURNMENT. A motion by Mayor Pro Tern Davis, a second by Councilman Moses, all voting "aye", adjourned the City Council meeting of October 6, 1997, at 8:31 p.m. r' i• Mayor r n" City Secretary Volume 76, page 46