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2019-10-08 CC Minutes City of Farmers Branch Farmers Branch City Hall %■• armers ranc 13000 Wm Dodson Pkwy Farmers Branch,Texas 75234 FARMERS Meeting Minutes BRANCH City Council Tuesday, October 8, 2019 6:00 PM Council Chambers Study Session Meeting to be held at 3:00 p.m. in the Study Session Room with a Dinner Break at 5:15 p.m. Presiding: 1 - Mayor Robert Dye Present: 5 - Mayor Pro Tern John Norwood, Council Member Bronson Blackson, Council Member Mike Bomgardner, Deputy Mayor Pro Tern Terry Lynne and Council Member Cristal Retana Staff: 18 - City Manager Charles Cox, Deputy City Manager John Land, Assistant City Manager Benjamin Williamson, City Secretary Amy Piukana, City Attorney Braden Metcalf, Police Chief David Hale, Fire Chief Steve Parker, Director of Human Resources Brian Beasley, Director of Public Works Marc Bentley, Director of Sustainability & Health Shane Davis, Director of Planning & Zoning Tina M. Firgens, Director of Economic Development Allison Cook, Director of Library Denise Wallace, Building Official Hugh Pender, Director of Information Services Mark Samuels, Director of Communications Tom Bryson and Director of Fleet& Facilities Kevin Muenchow A. CALL TO ORDER - STUDY SESSION (3 P.M.) Mayor Dye called the meeting to order at 3 p.m. A.1 19-456 Discuss regular City Council meeting agenda items Council Member Retana asked for clarification on Agenda Item 1.3, in regards to access of data. Director of Sustainability and Environmental Services Shane Davis replied stating data is available for the 180 days unless it's continued. Council Member Lynne asked for clarification on Agenda Item 1.3, in regards to the City having access to the data and if DART plans to extend the green light. Mr. Davis explained the green light is extended for just a few seconds. Council Member Bomgardner asked for clarification on Agenda Item K.1, asking if this is a five year plan. Chief Parker replied stating this is a five year plan with a grant and includes the six firemen. He explained the grant does not line up with fiscal year, and more details are contained inside his slide presentation. Mayor Pro Tem Norwood asked what are the tradeoffs for the savings. Chief Parker replied noting monies were saved will be used to strip and repaint fire hydrants and to utilize the federal funding. Mayor Pro Tern Norwood asked if painting fire hydrants could wait to save monies. City of Farmers Branch Page 1 City Council Meeting Minutes October 8, 2019 Director of Public Works Marc Bentley recommended painting the hydrants since they tend to wear out and will need maintenance. Chief Parker noted a contractor will strip and paint the hydrants red. Council Member Bomgardner asked for discussion regarding Agenda Item K.2, Public Art — and Culture Committee appointment. Mayor Dye stated his recommendation is to move up alternate member Matthew Peters to regular member and move Theresa Kaualoku to Alternate 1 and appoint Gail Cope to Alternate 2 seat. Council Member Blackson asked for clarification on Agenda Item 1.3 (DART), asked what the threshold system for running behind with Opticom would be. Mr. Davis stated he would review and provide this information to Council by memorandum. Council Member Blackson asked for clarification on J.1, in regards to pools. Mr. Cox explained pools are designed for overflow and generally drain to alleys or sewer systems. He further stated adding a pool doesn't cause your rate to go up. He further stated Freese and Nichols conducted a study and reviewed photos and came up with an average size (small, medium, large home) which included average sizes including driveways. He further stated commercial properties are based on pervious property and residential is based on average. Council Member Blackson asked if residents would receive credit for utilizing permeable pavers or other efforts to assist with water runoff. Mr. Cox replied explaining the City would need a policy. Mayor Pro Tern Norwood stated he would support a policy which allows residents to install permeable pavers, rain barrels or any efforts to assist with water runoff. Mayor Pro Tern Norwood asked for clarification on Agenda Item 1.2, (Hotel) asking which hotel is being constructed. Director of Planning and Development Tina Firgens replied stating this will be an A-Loft Hotel. A.2 19-465 Discuss City Council meeting dates for Calendar Year 2020 The City Council reviewed the proposed Council Calendar for 2020. Council Member Blackson suggested moving the meeting dates in June to the second and fourth Tuesday due to the Sister City trip planned for the week of June 15-19. Mayor Pro Tern Norwood suggested moving the meeting dates in October to the second and fourth Tuesdays. Council Member Retana recommended holding one meeting in November, on the 10th. A.3 19-429 Discuss the Youth Council concept Assistant City Manager Ben Williamson briefed City Council regarding the Youth Council Concept. Mr. Williamson reviewed other city programs noting many mirror the City Council. He explained some Youth Councils have their own bylaws and mock Council meetings. He further stated he estimates approximately 20 hours a month of staff time to manage the group. Mr. Williamson explained some cities such as City of Richardson utilizes a Youth Council managed through the Chamber of Commerce. Council Member Retana stated she wants to see more youth engaged in the political process. She suggested having a Youth Council that could be appointed by each Council district and targeting high schools. She noted City of Cockrell Hill has a small staff and is still able to manage the program. — City of Farmers Branch Page 2 City Council Meeting Minutes October 8, 2019 Council Member Bomgardner expressed concerns with staff time of 20 hours a month split between Council and Staff and recommended the group be five students so its easier to manage. Deputy Mayor Pro Tem Lynne expressed concerns of costs and staff time and recommended utilizing Farmers Branch Chamber to manage this program. Mayor Dye stated he supports the project and suggested Council Member Retana and Mr. Williamson discuss more details and bring back a proposal of the program. A.4 19-484 Receive annual report from the Zoning Board of Adjustment and the Building Code Board of Appeals. Zoning Board of Adjustment Chairman Michael Rogan provided City Council with an update on the Zoning Board of Adjustment/Code Board of Appeals (ZBA) cases. He stated the board recommends longer terms of service for members serving on the ZBA noting more training is required to learn the legal process of case review. Deputy Mayor Pro Tem Lynn suggested the ZBA Board attend the upcoming Planning and Zoning Commission site tours. Mayor Pro Tem Norwood noted last year setbacks were discussed, he asked if there has been any issues with cases that have gone before the ZBA Board and how long the ZBA is recommending on board terms. Chairman Rogan explained the ZBA has reviewed and made some allowances to older properties, however; decisions are based on hardships. He stated the board prefers three year terms with a nine year term limit. Mayor Pro Tem Norwood stated the City Council can review this request during next year's Boards and Commissions process. A.5 19-483 Discuss the pathway to contracts for emerging and smaller nonprofit organizations Assistant City Manager Ben Williamson briefed City Council regarding this item. The City Council discussed funding, percentages of funds from other programs that could offset, line item allocation, reporting requirements, competitive based services and ranking. After discussion, Mayor Pro Tem Norwood suggested using half a percent and not to exceed amounts of funding with the competitive funding, noting the City should reward nonprofits that help our residents. Mr. Cox suggested keeping the rules open for a compelling organization that might be impactful to the City. Mayor Dye directed staff to create a program that has a half percent reduction with program eligibility. A.6 19-457 Discuss agenda items for future City Council meetings Council Member Retana requested a future Council item on a sidewalk plan. Mayor Pro Tem Norwood requested an update on art at the Historical Park and a Christmas program updates. City of Farmers Branch Page 3 City Council Meeting Minutes October 8, 2019 B. EXECUTIVE SESSION Mayor recessed into closed executive session at 4:34 p.m. and adjourned at 5:47 p.m. B.1 19-472 Council may convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code to deliberate regarding: Discuss the purchase, exchange, lease, or sale of real property located south of Valwood, east of Denton Drive, north of 1-635, west of Webb Chapel, Farmers Branch, TX Council may convene into a closed executive session pursuant to Section 551.087 of the Texas Government Code to deliberate regarding: Discuss commercial or financial information the city has received from a business prospect(s), and to deliberate the offer of a financial or other incentive to a business prospect(s). - Project Glass C. CALL TO ORDER - REGULAR MEETING (6 P.M.) Mayor Dye called the regular City Council meeting to order at 6 p.m. D. INVOCATION AND PLEDGE Mayor Pro Tem Norwood provided the invocation and led the pledge of allegiance and pledge to the Texas flag. E. CEREMONIAL ITEMS E.1 19-417 Recognition of Erik Stokes for 25 years of dedicated service to the City of Farmers Branch Police Department Mayor Dye and Police Chief David Hale recognized Erik Stokes for 25 years of service to the City of Farmers Branch. E.2 19-418 Recognition of Kim Chapman for 20 years of dedicated service to the City of Farmers Branch Mayor Dye and Director of Parks and Recreation Michael Mashburn recognized Kim Chapman for 20 years of service to the City of Farmers Branch. E.3 19-481 Recognition of Bonnie Neumann for 5 years of dedicated service to the City of Farmers Branch Parks and Recreation Department Mayor Dye and Director of Parks and Recreation Michael Mashburn recognized Bonnie Neuman for five years of service to the City of Farmers Branch. E.4 19-461 Recognition of national communications and marketing awards presented to the City of Farmers Branch by the City-County Communications and Marketing Association (3CMA) Mayor Dye recognized Director of Communications Tom Bryson for receiving the National Communications and Marketing Awards to the City of Farmers Branch by the City-County Communications and Marketing Association (3CMA). City of Farmers Branch Page 4 City Council Meeting Minutes October 8, 2019 E.5 19-430 Presentation of a proclamation designating the month of October 2019 as "Fire Prevention Month" in Farmers Branch. Mayor Dye presented a proclamation designating the month of October 2019 as "Fire Prevention Month" in Farmers Branch. F. REPORT ON STUDY SESSION ITEMS Mayor Pro Tem Norwood provided a report on Study Session items. G. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY INTEREST City Manager Charles Cox provided an update on items of Community interest. H. CITIZEN COMMENTS None I. CONSENT AGENDA 1.1 19-455 Consider approving the September 17, 2019 City Council meeting minute(s); and take appropriate action 1.2 R2019-139 Consider approving Resolution No. 2019-139 for a Detailed Site Plan amendment for a hotel and structured parking on 4.78-acres located at 5000 and 5050 Alpha Road; and take appropriate action. — 1.3 R2019-140 Consider approving Resolution No. 2019-140 approving an Interlocal Agreement with Dallas Area Rapid Transit relative to a Transit Signal Priority System Pilot Program for the use of certain bus routes within the City of Farmers Branch; and take appropriate action Motion made by Council Member Blackson to approve Consent Items 1.1 through 1.3, as presented. Motion seconded by Council Member Bomgardner. Motion approved unanimously. J. PUBLIC HEARINGS J.1 ORD-3593 Conduct a public hearing and consider adopting Ordinance No. 3593 to include an updated Municipal Drainage Utility System Fee Schedule to set forth in Section 86-521 and Appendix A of the Farmers Branch Code of Ordinances; and take appropriate action Assistant City Manager Ben Williamson briefed City Council regarding this item. Mr. Williamson explained the Municipal Drainage Advisory Committee voted March 21, 2019 to increase drainage utility fees Tier 2 rates by 75 cents with that percentage increase being for all other tiers which is an average of 15.79%. This rate increase will result in an annual increase of$6.12 for Tier 1 properties, $9.00 for Tier 2 properties, and $14.40 for Tier 3 properties. The anticipated additional total annual revenue of $395,022 was adopted in the 2020 budget to be used for creek system improvements. Council Member Lynne expressed concerns regarding a Municipal Drainage fee increase and suggested a PID be created for creek owners to assist with costs. Council Member Bomgardner and Council Member Blackson explained this fee has been discussed previously during the budget retreat and was agreed upon during the budgeting process. City of Farmers Branch Page 5 City Council Meeting Minutes October 8, 2019 Mayor Dye opened the public hearing and the following citizens spoke: • Resident Austin Litman spoke undecided, submitting a questionnaire regarding the new water bill fees. Mr. Cox answered his questions noting monies collected will be used for creek system improvements which includes dredging City ponds. He explained this is a pay as you go program and no bond has been issued at this time. • Resident Deborah Bowe spoke in opposition of a fee increase. Mayor Dye made a motion to close the public hearing and adopt Ordinance No. 3593, as presented. Motion seconded by Council Member Blackson. The motion prevailed by the following vote: Ayes: Deputy Mayor Pro Tern Lynne, Council Member Retana, Council Member Bomgardner, Council Member Blackson Abstain: Mayor Pro Tern Norwood J.2 ORD-3604 Conduct a public hearing and consider adopting Ordinance No. 3604 Specific Use Permit and an associated Detailed Site Plan with a Special Exception for a hotel on a 1.94-acre property located at the northeast corner of Mira Lago Boulevard and Mira Lago Boulevard; and take appropriate action. The applicant submitted a letter requesting the City Council to postpone the public hearing to the October 22, 2019 City Council meeting to allow the applicant to be present. Mayor Dye made a motion to continue the public hearing to the October 22, 2019 City Council meeting. Motion seconded by Mayor Pro Tern Norwood. Motion approved unanimously. K. REGULAR AGENDA ITEMS K.1 R2019-141 Consider Approving Resolution No. 2019-141 accepting the Fiscal Year (FY) 2018 Staffing for Adequate Fire and Emergency Response (SAFER) Grant. Fire Chief Steve Parker briefed City Council regarding this item. Chief Parker explained during the City of Farmers Branch FY 2019-20 budget process, the Fire Department briefed the Council on its FY 2018 Staffing for Adequate Fire and Emergency Response (SAFER) Grant application. The Grant request was for funding of an additional 6 Firefighters that would increase the minimum staffing level on Quint 133 from 3 to 4 Firefighters. As the SAFER Grant is a competitive process, however; on September 18, 2019 the Fire Department received a notice of award from the Department of Homeland Security/FEMA. The City Council is now required to formally accept the Grant. Motion made by Council Member Bomgardner to approve Resolution No. 2019 141 accepting the Fiscal Year 2018 Staffing for Adequate Fire and Emergency Response (SAFER) Grant. Motion seconded by Council Member Retana. Motion approved unanimously. K.2 19-488 Consider Board and Commission appointment to the Public Art and Culture Committee; and take appropriate action City of Farmers Branch Page 6 City Council Meeting Minutes October 8, 2019 Mayor Dye explained a member has resigned from the Public Art and Culture Committee creating a vacancy. After discussion, a motion was made by Council Member Blackson to appoint Matthew Peters to Place 5, regular member on the Public Art and Culture Committee to fill a term expiring June 30, 2021, move up Theresa Kaualoku to Alternate 1 and appoint Gail Cope to serve as Alternate 2 position. Motion seconded by Mayor Pro Tem Norwood. Motion approved unanimously. L. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE SESSION Motion made by Council Member Bomgardner that the City Manager be authorized to take such action on behalf of the City as may be reasonable and necessary to purchase, or authorize the purchase of Lot 7, Block B Letha Lee Heights also known as 2624 Leta Mae Lane, for a purchase price not to exceed $145,000.00 plus all closing and acquisition costs and to sign or authorize the City's agent to sign such other agreements, documents, and any amendments thereto, as the City Manager in consultation with the City Attorney, deems reasonable and necessary with respect to the closing of said transaction, and; that the City Manager be authorized to take such action on behalf of the City as may be reasonable and necessary to purchase, or authorize the purchase of Lot 2, Block 4 of Valwood Park 17th installment also known as 13612 Heartside Place for a purchase price not to exceed $182,275.00 plus all closing and acquisition costs and to sign or authorize the City's agent to sign such other agreements, documents and any amendments thereto as the City Manager in consultation with the City Attorney deems reasonable and necessary with respect to the closing of said transaction, and; that the City Manager be authorized to take such action on behalf of the City as may be reasonable and necessary to purchase, or authorize the purchase of Lot 11, Block A Valley View Estates No. 3 also known as 3001 Primrose Lane for a purchase price not to exceed $215,000.00 plus all closing and acquisition costs and to sign, or authorize the City's agent to sign, such other agreements, documents, and any amendments thereto, as the City Manager, in consultation with the City Attorney, deems reasonable and necessary with respect to the closing of said transaction. Motion seconded by Council Member Blackson. Motion approved unanimously. Motion made by Council Member Retana that the City Manager to negotiate and execute an economic development agreement and any amendments thereto, on behalf of the City of Farmers Branch for Project Glass to provide an economic development incentive consisting of five annual grants with grants for years 1-3 equal to 100% of the incremental increase in the real and personal property taxes and the grants for years 4-5 equal to 75% of the incremental increase in real and personal property taxes and a one time employee retention grant in the amount of $61,000 provided the company renovates its existing facility and constructs two additional buildings, continues to operate in the City through 2025, retains 889 employment positions in the City, and adds another 1000 employment positions with average annual salary of$100,000. Motion seconded by Council Member Blackson. Motion approved unanimously. M. ADJOURNMENT Mayor Dye made a motion to adjourn the meeting. Motion seconded by Council Member Retana. Motion approved unanimously. The meeting adjourned at 7:40 p.m. Sign-. Attest: May obe C. Dye Amy M. Piuk- a ''y Secretary City of Farmers Branch Page 7