2019-11-12 CC MinutesFARMERS
BRANCH
City of Farmers Branch
Meeting Minutes
City Council
Farmers Branch City Hall
13000 Wm Dodson Pkwy
Farmers Branch, Texas
75234
Tuesday, November 12, 2019
6:00 PM Council Chambers
Study Session Meeting to be held at 3:00 p.m. in the Study Session Room with a
Dinner Break at 5:15 p.m.
Presiding: 1 - Mayor Robert Dye
Present:
5 _ Mayor Pro Tem John Norwood, Council Member Bronson Blackson, Council
Member Mike Bomgardner, and Deputy Mayor Pro Tem Terry Lynne
Absent: 1 - Council Member Cristal Retana
Staff: 18 - City Manager Charles Cox, Deputy City Manager John Land, Assistant City
Manager Benjamin Williamson, City Secretary Amy Piukana, City Attorney
Peter G. Smith, City Attorney Kevin Laughlin, Police Chief David Hale, Fire
Chief Steve Parker, Director of Human Resources Brian Beasley, Director of
Public Works Marc Bentley, Director of Sustainability & Health Shane Davis,
Director of Planning & Zoning AICP Tina M. Firgens, Director of Economic
Development Allison Cook, Director of Library Denise Wallace, Building
Official Hugh Pender, Director of Information Services Mark Samuels, Director
of Communications Tom Bryson and Director of Fleet & Facilities Kevin
Muenchow
A. CALL TO ORDER - STUDY SESSION (3 P.M.)
A.1 19 -510
Discuss regular City Council meeting agenda items
Council Member Lynne had questions regarding Agenda Items 1.4, in regards to left over
funds and their use.
Director of Sustainability and Public Health Shane Davis replied stating any monies left
over would be utilized for small projects.
Council Member Lynne asked for clarification on Code Update items, asking why
neighboring cities (Addison and Coppell) haven't adopted these code updates.
Director of Community Services Hugh Pender explained each City adopts within their
own time frame.
A.2 19 -490 Receive an update from the Sustainability Committee
Sustainability Chairman David Griggs introduced Vice Chairman Matt Earnest who
briefed City Council regarding upcoming subcommittees and the Committee's mission.
He reviewed 2020 water conservation initiatives and passed out a water conservation kit.
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City Council Meeting Minutes November 12, 2019
Council Member Bomgardner suggested pursuing rain barrel usage.
Council Member Blackson suggested promoting water efficiency for City owned facilities.
Mayor Pro Tem Norwood suggested gathering any unused water kit piece extras to allow
more distribution of materials that residents may need.
Council Member Lynne suggested exploring ways to integrate water conservation with
our youth.
A.3 19 -497 Receive an update from the Parks and Recreation Board
A.4
Mr. Mashburn introduced Parks and Recreation Board Chair Jan Wooldridge who
reviewed cost recovery, expenses, increased participation at the Parks and Recreation
Center. She noted the Parks Department was recently awarded several awards
including state level awards.
Council Member Blackson suggested a review of policy for field reservations. He
explained the current policy requires 8 -hour reservation blocks and this may not need to
be reduced.
Mr. Mashburn explained the current 8 -hour policy has been our standard, noting we could
look into amending the rental times.
19 -526 Receive an update from the Library Advisory Board
Manske Library Board Chair Jennifer Bauer briefed City Council regarding the Library
Board. She reviewed Manske Library data which included number of registered users,
visits, collection, circulation, programs, internet usage, and volunteer hours. She
reviewed collection data, and community outreach.
Mayor Pro Tem Norwood asked how we manage statistics such as old book removed and
new books added.
Director of Library Services Denise Wallace explained numerous factors are taken into
account, such as how often material circulates, and what shape the material is in. She
noted when the City receives new materials old items are removed.
Council Member Lynne asked how many Library attendees are Farmers Branch
residents. Ms. Wallace replied stating 75% of the Library card holders are Farmers
Branch residents.
A.5 19 -470 Receive Bi- Annual Report from the Senior Advisory Board
Senior Advisory Board Chairman Matt Rice provided an update on the Senior Advisory
Board, noting with the new branding of the Branch Connection they are working on
revamping their mission statement and reviewed recent events.
Council Member Lynne asked Mr. Rice what is needed to improve the Branch Connection
events.
Mr. Rice replied stating programming is necessary.
Council discussed insurance ratio to membership and space rental usage.
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City Council Meeting Minutes November 12, 2019
A.6 19 -527 Receive an update from the Historical Preservation and Restoration
Board; and receive update on the Barn Project
Historical Park Chair Ann Christman provided an update on the Historical Park Board.
Ms. Christman reviewed their current certifications explaining they are looking into
creating a strategic plan.
Director of Parks and Recreation Michael Mashburn reviewed the Barn Project and asked
City Council for direction to either move forward with hiring an architect or to delay the
project indefinitely.
Council Member Bomgardner noted funds are not coming from the General Fund. He
explained all funding will be utilized through the Hotel Motel Funds.
The City Council discussed philosophy of managing a new event center.
A.7 19 -511 Discuss agenda items for future City Council meetings
None
B. EXECUTIVE SESSION
B.1 19 -529 Council may convene into a closed executive session pursuant to
Section 551.072 of the Texas Government Code to deliberate
regarding:
• Discuss the purchase, exchange, lease, or sale of real property
located south of Valwood, north of Valley View, west of Josey Lane,
east of I -35 in Farmers Branch, TX 75234
Mayor Dye recessed from Study Session at 4:07 p.m.
C. CALL TO ORDER - REGULAR MEETING (6 P.M.)
D.
Mayor Dye called the regular meeting to order at 6 p.m.
INVOCATION & PLEDGE OF ALLEGIANCE
Reverend JD Allen with Chapel Hill United Methodist Church provided the invocation.
Mayor Dye led the Pledge of Allegiance and Pledge to the Texas flag.
E. CEREMONIAL ITEMS
E.1
19 -445 Presentation of awards for the 2019 Fire Prevention Poster Contest
winners
Fire Inspector Wendi Kempton announced the following 24th Annual Fire Prevention
Poster Contest Winners
Farmers Branch Elementary -1st - Alexa Paredes (Best of Show); 2nd - Eli Marquez;
3rd - Mia Solis
Mary Immaculate - 1st - Lucy Deleon; 2nd - Carmen Dudley; 3rd - Paola Mena
Stark - 1st - Isabella Garcia; 2nd - Sofia Rortvedt; 3rd - McKensey Pearson
eiVall Farmers Branch
City Council Meeting Minutes November 12, 2019
McLaughlin - Strickland - 1st - Natalia Carrillo; 2nd - Madisson Pinnow; 3rd - Heylin
Lemus; 2nd - Braxton Gallman; 3rd - Ryley Wilhelm
Westwood -1st - Alara Surmen;
E.2 19 -502 Presentation of a proclamation recognizing November 17 -23, 2019 as
International Fraud Awareness Week
E.3 19 -544
Mayor Dye provided a proclamation to Andrea Prater Director of Community Outreach
Dallas Chapter proclaiming November 17th through November 23rd as Fraud Awareness
week.
Presentation of the 2019 American Association of Code Enforcement
(AACE) Innovative Code Program award
Mayor Dye recognized Hugh Pender and Ray Mendez with the City of Farmers Branch
Code Enforcement Division who was awarded the Innovative Code Program of the Year
for its efforts in increasing awareness to citizens regarding code enforcement.
E.4 19 -537 Presentation of Mayor's Certificate of Excellence in recognition of
those who placed at the State Fair of Texas
Mayor Dye provided certificates of excellence to the following State Fair Award winners:
Sara Coldwell, Charles Heath, Kenton Smith, Debra Wise, Katie Coldwell, Debra Wise,
Molly Ridley, Anita Maya, Janet Cook, and J R Patzke. (Not all members were in
attendance)
F.
REPORT ON STUDY SESSION ITEMS
Mayor Dye provided an update on Study Session items.
G. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY
INTEREST
Mayor Dye congratulated Vivian Field 7th graders for winning first place in Nationals.
City Manager Charles Cox provided a Community update.
H. CITIZEN COMMENTS
None
1. CONSENT AGENDA
1.1 19 -509 Consider approving the October 22, 2019 City Council meeting
minute(s); and take appropriate action
1.2 R2019 -149 Consider approving Resolution No. 2019 -149 authorizing the City
Manager to negotiate and enter into contractual agreements with
Mabak Directional Drilling, Inc. and Atmos for the installation of the
Atmos gas line for the Service Center Project and take appropriate
action.
1.3 R2019 -152 Consider approving Resolution No. 2019 -152 authorizing the
purchase of 26 firefighter bunker coats and bunker pants from North
America Fire Equipment Company; and take appropriate action.
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City Council Meeting Minutes November 12, 2019
1.4 R2019 -154 Consider approving Resolution No. 2019 -154 authorizing an
Interlocal Agreement with Dallas Area Rapid Transit related to
procurement and financial matters for implementation of approved
City street repair projects; and take appropriate action
1.5 R2019 -157 Consider approving Resolution No. 2019 -157 for a Professional
Services Agreement with Kimley -Horn and Associates, Inc. relating
to the surveying and preliminary design of the Denton Drive North
Trail Connector Project, amending the budget accordingly; and take
appropriate action
1.6 R2019 -158 Consider approving Resolution No. 2019 -158 authorizing the City
Manager to execute a Professional Services Agreement with Urban
Engineers Group to survey, design and develop
construction documents for trail improvements relating to sidewalk
connectivity and expansion; and take appropriate action
1.7 R2019 -163 Consider approving Resolution No. 2019 -163 authorizing the City
Manager to execute a Local Project Advance Funding Agreement
(LPAFA) between the State of Texas and the City of Farmers Branch
for portions of the Westside Art Trail; and take appropriate action
1.8 R2019 -165 Consider approving Resolution No. 2019 -165 approving the
submission of the grant application to the Texas Parks and Wildlife
Department for funding for the Summer Funshine program
1.9 R2019 -166 Consider approving Resolution No. 2019 -166 authorizing the City
Manager to execute an interlocal agreement with Dallas County for
coordinated health services for fiscal year 2019 -2020, and take
appropriate action
1.10 R2019 -167 Consider approving Resolution No. 2019 -167 authorizing Change
Orders #2 for the design -build contract for Camelot Landfill Scale
House and Maintenance Facility project with Weaver Consultants
Group, LLC and Anchor Construction, LLC; and take appropriate
action
1.11 R2019 -169 Consider approving Resolution No. 2019 -169 awarding a bid and
authorizing the annual procurement of asphalt materials in an
amount not to exceed $75,000 to Austin Asphalt Inc.; and take
appropriate action
1.12 R2019 -170 Consider approving Resolution No. 2019 -170 awarding the bid for
traffic signal cabinets to Paradigm Traffic Systems through the Local
Government Cooperative (BuyBoard) Contract No.524 -17; and take
appropriate action
1.13 R2019 -176 Consider approving Resolution No. 2019 -176 casting a vote for the
Fourth Member of the Board of Directors of the Dallas Central
Appraisal District and take appropriate action
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City Council Meeting Minutes November 12, 2019
1.14 R2019 -178
1.15 ORD -3606
1.16 ORD -3607
1.17 ORD -3608
Consider approving Resolution No. 2019 -178 authorizing the City
Manager to enter into a three (3) year Microsoft Enterprise Software
License Agreement in an annual amount of $ 135,750 through SHI
Government Solutions, utilizing the Department of Information
Resources (DIR) contract number DIR -TSO -4092; and take
appropriate action.
Consider adopting Ordinance No. 3606 amending Chapter 22, Article
III of the Farmers Branch Code of Ordinances by adopting the 2018
edition of the International Building Code with local amendments
and Appendix E "Supplementary Accessibility Regulations ",
Appendix F "Rodent Proofing ", Appendix G "Flood Restraint
Construction" and Appendix J "Grading "; and take appropriate
action
Consider adopting Ordinance No. 3607 amending Chapter 38 titled
"Fire Prevention and Protection" of the Code of Ordinances by
adopting the provisions of the 2018 edition of the International Fire
Code with amendments and Appendix M "High -Rise
Buildings - Retroactive Automatic Sprinkler Requirement "; and take
appropriate action.
Consider adopting Ordinance No. 3608 amending Chapter 22, Article
111.5 of the Farmers Branch Code of Ordinances by adopting the 2018
edition of the International Residential Code with local amendments;
and take appropriate action
1.18 ORD -3609 Consider adopting Ordinance No. 3609 amending Chapter 22, Article
VII.7 of the Farmers Branch Code of Ordinances by adopting the
2018 edition of the International Energy Conservation Code with
local amendments; and take appropriate action
1.19 ORD -3610 Consider adopting Ordinance No. 3610 amending Chapter 22, Article
VII of the Farmers Branch Code of Ordinances by adopting the 2018
edition of the International Plumbing Code with local amendments;
and take appropriate action
1.20 ORD -3611 Consider adopting Ordinance No. 3611 amending Chapter 22, Article
VI of the Farmers Branch Code of Ordinances by adopting the 2018
edition of the International Mechanical Code with local amendments;
and take appropriate action
1.21 ORD -3612 Consider adopting Ordinance No. 3612 amending Chapter 22, Article
VII.5 of the Farmers Branch Code of Ordinances by adopting the
2018 edition of the International Fuel Gas Code with local
amendments; and take appropriate action
1.22 ORD -3613 Consider adopting Ordinance No. 3613 amending Chapter 22, Article
V of the Farmers Branch Code of Ordinances by adopting the 2018
edition of the International Swimming Pool and Spa Code with local
amendments; and take appropriate action
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City Council Meeting Minutes November 12, 2019
1.23 ORD -3615
Consider adopting Ordinance No. 3615 approving an amendment to
Tax Increment Financing Zone No. 2 Project and Financing Plan and
authorizing the City Manager to execute such agreements set forth
within the Amendment; and take appropriate action
1.24 ORD -3617 Consider adopting Ordinance No. 3617 approving the annual update
of the Service and Assessment Plan and Assessment Roll for the
Mercer Crossing Public Improvement District; and take appropriate
action.
Council Member Blackson made a motion to approve Consent Items 1.1 through 1.24, as
presented. Motion seconded by Council Member Bomgardner. Motion approved
unanimously.
J. PUBLIC HEARINGS
J.1 ORD -3604 Conduct a public hearing and consider adopting Ordinance No. 3604
relative to the Farmers Branch Youth Programs Standards of Care in
compliance with the Texas Human Resource Code, Chapter
42.041(b)(14); and take appropriate action
Parks Supervisor Meagan Bernard briefed City Council regarding this item. She
explained State law requires all city youth programs be licensed as daycare programs.
She explained annually the City must adopt Standards of Care by ordinance after a public
hearing.
Mayor Dye opened the public hearing. There were no citizens present that wished to
speak.
Motion made by Mayor Dye to close the public hearing and approve Ord 3604. Motion
seconded by Mayor Pro Tem Norwood. Motion approved unanimously.
J.2 ORD -3614 Conduct a public hearing and consider adopting Ordinance No. 3614
for a Specific Use Permit and associated Detailed Site Plan
amendment for an approximate 16.66 -acre property located at 13850
Diplomat Drive, in order to allow outdoor storage, building additions
and related site improvements; and take appropriate action.
Director of Planning Tina Firgens briefed City Council regarding this item. Ms. Firgens
explained TD Industries who operates a light manufacturing facility on 16.66 acres has
submitted a request to construct a 1,500 square foot building addition to store new
manufacturing equipment and a canopy addition to cover a portion of their existing
outdoor storage /staging area.
Mayor Dye opened the public hearing. There were no citizens present that wished to
speak
Motion made by Council Member Bomgardner to close the public hearing and approve
Ordinance No. 3614. Motion seconded by Mayor Pro Tem Norwood. Motion approved
unanimously.
K. REGULAR AGENDA ITEMS
K.1 19 -494 Receive an update on the Metrocrest Services Safe & Sound
Program
City of Farmers Branch
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City Council Meeting Minutes November 12, 2019
Sustainability Manager Katy Evans introduced Tracy Eubanks with Metrocrest Services
who briefed City Council regarding the impact with Child Homelessness in Farmers
Branch. He reviewed Safe and Sound Housing empowerment program eligibilities. Ms.
Victoria Mendoza provided a presentation on the special needs of a family in Farmers
Branch and the benefit the program provided to this family.
Council Member Lynne recommended Metrocrest Chamber get involved in the program
and assist.
K.2 R2019 -159 Consider approving Resolution No. 2019 -159 nominating SoftLayer
Technologies, Inc. to the office of the Governor Economic
Development & Tourism through the Economic Development Bank
as an enterprise project; and take appropriate action
Director of Economic Development Allison Cook briefed City Council regarding this item.
Ms. Cook reviewed the program details noting this is a State Program and there is no
cost to the City. Ms. Cook introduced the applicant with Soft Layer who provided a
presentation on the history of the Company.
Mayor Dye made a motion to approve Resolution No. 2019 -159. Motion seconded by
Council Member Blackson. Motion approved unanimously.
K.3 R2019 -179 Consider approving Resolution No. 2019 -179 authorizing negotiation
and execution of a professional services agreement with O'Brien &
Associates, Inc. for architectural services relating to the design and
construction of an event center at the Farmers Branch Historical
Park; and take appropriate action
Parks and Recreation Director Mike Mashburn briefed City Council regarding this item.
He provided background information noting O'Brien Architects has provided an estimate
at $200,000 to provide design services plus employ an engineer for the Barn Project.
Mr. Mashburn asked for Council's direction on moving forward.
Mayor Dye noted he received a speaker request on this item.
Historical Park Board Member Will Frome and Carol Dingman spoke in support of this
item.
Mayor Dye read the following list of questions submitted by Resident Johnny Jackson.
1) Will this be a cash transaction using the available on hand hotel tax revenue
Mayor Dye responsed stating this is a 50/50 split hotel motel and reserve funds which
was discussed at the Council retreat
2) Will this be a bond issue voted on by Citizens of Farmers Branch?
Mayor Dye replied no.
3) Will this be a Certificate of Obligation authorized by the City Council?
Mayor Dye replied no.
4) Is the proposed $260,000,00.00 for the barn building only?
Mayor Dye replied stating this amount covers the entire project.
5) What additional infrastructure will be required ie.water, sewer, gas, electric and street
construction and at what cost.
Mayor Dye explained the price includes all these items.
6) What is the proposed first year budget for the venue?
Mayor Dye stated this will depend on Council's direction on operations.
7) What is the expected annual revenue from this facility?
Mayor Dye explained it must benefit the City and it will depend on how it is utilized.
8) If the hotel tax received now is going into the general fund how do you plan to replace
that revenue if all future hotel taxes go to support the barn building?
Mayor Dye replied explaining funds do not go into General Fund.
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City Council Meeting Minutes November 12, 2019
K.4 R2019 -164
K.5 R2019 -177
Council Member Lynne suggested having a business plan prior to approving this item
noting it could affect outsourcing needs.
Council Member Bomgardner explained this event center could have multiple uses
(events, weddings, hotels to use for vip experiences), noting he believes it will drive
revenue.
Mayor Pro Tem Norwood explained he volunteered to serve on the subcommittee and
worked closely with the Historical Park Board to help them develop a long -term strategic
plan. In his opinion, the barn project is an opportunity, and he explained funding is being
utilized through the hotel motel funds (nonresidents) and will support the City.
Council Member Blackson stated he supports the project.
After discussion, a motion was made by Mayor Pro Tem Norwood to approve Resolution
No. 2019 -179. Motion seconded by Council Member Bomgardner. Motion prevailed by
the following vote:
Ayes: Council Member Blackson, Council Member Bomgardner, Mayor Pro Tem Norwood
Nays: Deputy Mayor Pro Tem Lynne
The item was approved by vote 3 -1.
Consider approving Resolution No. 2019 -164 for a professional
services agreement with Interface Studio LLC for the development of
the IH -35E Corridor Vision Study; and take appropriate action.
Director of Planning Tina Firgens briefed City Council regarding this item. Ms. Firgen
explained the City's 2020 Strategic Plan identifies the IH -35E Corridor Vision Study as a
project to fulfill the Strategic Plan. Ms. Firgens explained staff is recommending City
Council execute a Professional Services Agreement with Interface Studio LLC in an
amount not to exceed $133,585 for completion of the study. Ms. Firgens explained
Interface Studio LLC will serve as the primary consultant, with Ninigret Partners and Big
Red Dog a division of WGI teaming together as sub - consultants.
Ms. Firgens introduced Scott Paige with Interface Studio LLC who provided an update on
the process.
Council Member Lynne suggested having a stakeholders meeting with neighborhoods
and business owners.
Mayor Dye made a motion to approve Resolution No. 2019 -164. Motion seconded by
Council Member Blackson. Motion approved unanimously.
Consider approving Resolution No. 2019 -177 authorizing the City
Manager to negotiate and execute a professional services
agreement for architectural services with Gensler for a needs
assessment and an implementation plan for the City of Farmers
Branch Manske Library; and take appropriate action
Assistant City Manager Ben Williamson briefed City Council regarding this item. Mr.
Williamson explained Brian Nicodermis with Gensler is present to answer any questions.
He explained by contracting with Gensler, it will allow us to build a needs assessment
and implementation plan to help serve as a programmatic guide and establish priorities
for future improvements at the Manske Library.
The City Council discussed prior experiences with Libraries, timeline and outreach.
After discussion, Council Member Blackson made a motion to approve Resolution No.
2019 -177, as presented. Motion seconded by Council Member Bomgardner. Motion
approved unanimously.
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K.6 R2019 -131 Consider approving Resolution No. 2019 -131 authorizing the
purchase of a 2020 Pierce custom Dash CF Aerial (75') Fire Truck for
the Fire Department through the Houston - Galveston Area Council
Cooperative Purchasing Program in the amount of $1,109,844 and
take appropriate action.
Fire Chief Steve Parker briefed City Council regarding this item. He provided an
overview of the fleet maintenance schedule, noting the Fire Department is due to replace
a fire apparatus Quint in FY 2019 -2020. Chief Parker explained this purchase will allow
the Fire Department to maintain the needed number of modern vehicles to support our
fire & rescue services delivery needs. He further stated that the unit being replaced will
be placed in the City auction and sold.
Motion made by Council Member Blackson to approve R2019 -131. Motion seconded by
Council Member Bomgardner. Motion approved unanimously.
K.7 R2019 -155 Consider approving Resolution No. 2019 -155 authorizing a contract
to Fuquay, Inc. for sanitary sewer main rehabilitation through the
Local Government Purchasing Cooperative (BuyBoard) Contract #
555 -18 in the amount of $1,387,073; and take appropriate action
Director of Public Works Marc Bentley briefed City Council regarding this item. The
negotiated contract is for sanitary sewer main rehabilitation along Rawhide Creek from
Tom Field Road to Littlecrest Drive. The proposed contract was prepared using estimated
quantities and will be awarded on a unit price basis.
Mayor Pro Tem Norwood made a motion to approve Resolution No. 2019 -155. Motion
seconded by Council Member Blackson. Motion approved unanimously.
L. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED
SESSION No action taken.
M. ADJOURNMENT
Mayor Dye made a motion to adjourn the meeting at 8:30 p.m. Motion seconded by
Mayor Pro Tem Norwood. Motion approved unanimously.
The meeting adjourned at 8:30 p.m.
Approved by:
Mayor
111:Awia/maina_dr
o• ert C. Dye
Attest:
Amy M. Piuk, City Secretary
City of Farmers Branch Page 10