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2019-12-10 CC Minutes T.C.7 ? ranc City of Farmers Bh Farmers Branch City Hall r`i 13000 Wm Dodson Pkwy ~#*, Farmers Branch,Texas 75234 FARMERS Meeting Minutes BRANCH City Council Tuesday, December 10, 2019 6:00 PM Council Chambers Study Session Meeting to be held at 3:00 p.m. in the Study Session Room with a Dinner Break at 5:15 p.m. Presiding: 1 - Mayor Robert Dye Present 5- Mayor Pro Tern John Norwood, Council Member Bronson Blackson, Council Member Mike Bomgardner, Deputy Mayor Pro Tern Terry Lynne and Council Member Cristal Retana Staff: - City Manager Charles Cox, Deputy City Manager John Land, Assistant City Manager Benjamin Williamson, City Secretary Amy Piukana, City Attorney Braden Metcalf, Assistant Police Chief Dean Habel, Fire Chief Steve Parker, Director of Human Resources Brian Beasley, Director of Public Works Marc Bentley, Director of Sustainability & Health Shane Davis, Director of Planning & Zoning AICP Tina M. Firgens, Director of Economic Development Allison Cook, Director of Community Services Hugh Pender, Director of Information Services Mark Samuels, Director of Communications Tom Bryson and Director of Fleet& Facilities Kevin Muenchow A. CALL TO ORDER - STUDY SESSION (3 P.M.) Mayor Dye called the Study Session meeting to order at 3 p.m. A.1 19-566 Discuss regular City Council meeting agenda items Mayor Pro Tern Norwood asked for clarification on Agenda Item J.2, noting with Panettoni we requested monies be set aside with Keenan Bridge Road. He asked if this project would be handled similar. Ms. Firgens replied stating will monies will be set aside and handled with the detailed site plan. Council Member Blackson asked for clarification on Agenda Item 1.8, in regards to if this could have been handled ministerially. Ms. Firgens replied stating this item requires Council review. Council Member Blackson asked about a drainage plan on Agenda Item J.2. Director of Public Works Marc Bentley replied noting drainage will be addressed during the site plan approval process. He noted he recently spoke with Pat Canuteson with Valwood and no issues are expected with the drainage on this site and bio swells have been added for safety. Deputy Mayor Pro Tern Lynne asked for clarification on Agenda Item 1.5, landscape plan for Fire Station if $100,000 could be paid for out of the savings with the Fire Station budget. Mr. Cox explained the amount is based on the sale of Fire Station No. 2 and monies will City of Farmers Branch Page 1 City Council Meeting Minutes December 10, 2019 Mr. Cox asked the Council for direction on Agenda Item 1.7, in regards to if the event center should be managed by outsourcing and what type of vision the Council has. He noted once we have Council's direction we can build a strategy to accomplish it. Mayor Dye stated he would like to see cost recovery during the first year and allow ._ internal staff to manage. Mayor Pro Tem Norwood recommended utilizing a subcontractor to manage weddings and events. He prefers to break even the first year. Council Member Bomgardner agreed with utilizing a consultant to assist with events. Council Member Retana would like to see break even and would defer to the Parks Director on how best to manage the operation. Council Member Blackson agreed that the first year the City should break even, then afterwards, he prefers to see a return on investment. Director of Parks and Recreation Mike Mashburn asked if Council's priority was to break even or increase programming. Deputy Mayor Pro Tem Lynne suggested updating the business plan. Mayor Dye explained Mr. Mashburn needs direction prior to creating a business plan. A.2 19-539 Receive an update from the Fire Department on the City's Emergency Management Procedures Emergency Management Specialist Lauren Sanchez briefed City Council regarding the City's Emergency Management Procedures. Ms. Sanchez reviewed the process and systems used to communicate with the public during a disaster. Ms. Sanchez explained the City has an Emergency Operations Center which is located at the Fire Department. She noted interlocal assistance agreements are often utilized during disasters. — Council Member Blackson asked if sirens could express a verbal message. Ms. Sanchez replied not at this time, a single tone is utilized in a disaster. Council Member Retana suggested more communication efforts with multifamily residents to sign up to receive emergency notifications. Ms. Sanchez explained the City utilizes Branch Alert which requires residents to sign up to receive notifications. Council Member Blackson noted this is a health and safety communication tool and suggested a larger push to engage more citizens to sign up. Mayor Pro Tem Norwood agreed that the City needs to focus on better communication and outreach to residents. Council Member Retana suggested utilizing a phone application to allow city communication. A.3 19-577 Receive the Fiscal Year 2018-19 Fourth Quarter Financial Report Director of Finance Sherrelle Evans Jones provided City Council with a FY18-19 Fourth Quarter Financial Report. She reviewed Revenues and Expenditures. Mayor Pro Tem Norwood requested an update on the amount in reserve funds. Ms. Evans Jones stated she would provide this information at a later date. City of Farmers Branch Page 2 City Council Meeting Minutes December 10, 2019 A.4 19-580 Discussion regarding Senior Property Tax Exemptions Director of Finance Sherrelle Evans Jones briefed City Council regarding the Senior Property Tax Exemptions. She provided a PowerPoint presentation with current procedures and several options for the Council to consider. She also reviewed the City Revenue loss based on each option. She stated any changes must be made prior to July 1, 2020 to flow with DCAD. Senior Property Tax Exemptions OctIons for j Cons;dere m1000/1 ax Exe 'r-"•? needy Tn onate ^a a00u'o 0000010$$Wde r i payer. °admit gx,,,,: 0701000 S1.000'.1000'ge0,Cann, a,rygty Tao Evemptor 0 INCREASE$5,000 INCREASE$10,000 INCREASE$20,000 db0t°fIS.00Amae+ revenue to the COy. Senior Exemption= SMiay Exemption= Senor Exemption Senior Exemption There cuTm�tZ" 065.000 07)0,040 r $75.000 $05.000 pamw wtm c^er35 r^rytkna Taxpayer Savings= Taxpayer Savings= Taxpayer Savings= Taxpayer Savnngs= a sxOeg o'4110 Clay Tax $309.60 .0419.65. $445.0 0509.5$ Rates eta Cenam City Revenue Loss- AYrt r w+1. .0M .=e 0,.ru. r 'gin 0005614 City Revenue Lass= ClOy Revenue Loss= City Revenue Loss= $050;939 $1,015,863 01.154,710 ''101shay....."'r ax. OP __,t7) moat ,,,:rva�w�ywar eF02070 minim aOfO le uera,,„, COALanarr psnr vex t0 L+CAO Oy July 1= hate£3.0 a0050abe0 do 4v1ry000700y taus at S03300)as halides ffe.'Cot homes-add#70000 o,,.,M..to.00xea —..1 dr'aper'y mites 0u0 v1 70...tag*taue0 d00013$at 0310.eke'0ed.!0 ar,I 000 Rd4Ctm!n 1Ae. lati The City Council discussed the impact of the 3.5 cent future limitation and how the exemption would work. Council Member Blackson stated he supports giving the maximum tax break to our Seniors. Deputy Mayor Pro Tern Lynne stated he supports a senior exemption of up to $80,000. Mayor Pro Tern Norwood stated he supports a senior exemption of up to $100,000. Council Member Retana stated she supports an increase up to $80,000, and asked when the last exemption was adopted. A.5 19-582 Receive a report from Freese and Nichols relative to a proposed Brookhaven College Detention Pond Director of Public Works Marc Bentley introduced Mr. Rivera about Phase I of the Project for the detention pond. Mr. Rivera with Freese and Nichols provided a feasibility study noting the objectives were to identify potential stormwater detention sites, reduce water runoff and peak flow, delay runoff, evaluate effectiveness and provide costs. The report summary concluded the following information. He noted Site 1 is at the Marsh Lane bridle location. He reviewed the following slide. • Sete l promotes a small detention capacity I-04 ° ac-n)relatfre to its drainage area(192ac) c y,,. - .•.•cs as.t • Recommended deem.,strategy may hen reduce flooding mks tar storms up to the 10-yr t� $ ,# :a'- , • pmldtprellmmary cast estimate-$1.35 million c iro • Analysis Of 000,0 detention effect with rt9. other patentset sires ts turthcomp0 t r , 'A. �Y•y • POra dens*,ana grating should be refined and *$ coordinated w0h Alpha 0d mnnectw de-nn �;i t a A • The City Council discussed water flow east of Marsh, Bella Road location, and storm events. Mayor Pro Tem Norwood suggested moving Bella Road to help increase the acreage and allow it to handle a 10-year storm event. Mr. Rivera agreed to research this option. Mayor Dye noted moving the road north would have major implications. Mr. Bentley cautioned moving the road may not result in enough benefit due to the slope of the property. Mr. Cox stated we can look into Bella Road to see if relocation is possible and what the benefits would be, if any. City of Farmers Branch Page 3 City Council Meeting Minutes December 10, 2019 A.6 19-567 Discuss agenda items for future City Council meetings Council Member Retana requested an update from the Census Committee. Deputy Mayor Pro Tem Lynne requested an update to discuss boulders on the east side of Valley — View and east side of Marsh Lane, to protect traffic. Mayor Pro Tem Norwood requested an update on the TXDOT property and noted after his visit to Municipal Court, that an additional full time warrant officer would be beneficial. B. EXECUTIVE SESSION The City Council convened into closed executive session at 5:25 p.m. B.1 19-568 Council may convene into a closed executive session pursuant to Section 551.076 of the Texas Government Code regarding: • Deliberation regarding Security Devices Council may convene into a closed executive session pursuant to Section 551.087 regarding: Consider an incentive package for Project Mason Jar; (Discussed later in the meeting see Agenda Item L.) Consider an incentive package for Project Bridgeview (Discussed later in the meeting see Agenda Item L.) Council may convene into a closed executive session pursuant to Section 551.072 of the Texas Government Code to deliberate regarding: Discuss the purchase, exchange, lease, or sale of real property located at 3312 Pebble Beach, Farmers Branch, TX 75234; and (Discussed later in the meeting see Agenda Item L.) Discuss the purchase, exchange, lease, or sale of real property located at 2668 Leta Mae, Farmers Branch, TX 75234 Mayor Dye recessed from closed executive session at 5:45 p.m. C. CALL TO ORDER - REGULAR MEETING (6 P.M.) Mayor Dye called the regular meeting to order at 6 p.m. D. INVOCATION & PLEDGE OF ALLEGIANCE Invocation provided by Brother Eddy, and pledge provided by Addison Derrick. E. CEREMONIAL ITEMS E.1 19-586 Presentation of Certificates of Achievement to Vivian Field 8th Grade Cheerleaders for winning first place in North Texas regional Cheer competition Mayor Dye and Council Member Retana provided certificates of achievement to the Vivian Field 8th Grade Cheerleaders for winning first place in the North Texas Regional of Cheer League. E.2 19-587 Recognition of the Vivian Field 7th Grade Girls Volleyball Team for winning the District Championship Mayor Dye recognized the Vivian Field 7th Grade Girls Volleyball Team for winning the District Championship. E.3 19-562 On behalf of the Farmers Branch Fire Department, the Farmers Branch Chamber of Commerce will present a $500 donation check to the National Fallen Firefighters Foundation. — City of Farmers Branch Page 4 City Council Meeting Minutes December 10, 2019 Mayor Dye recognized the Farmers Branch Chamber of Commerce who presented a $500 donation check to the National Fallen Firefighters Foundation. E.4 19-535 Presentation of the Certificate of Excellence in Performance Management by the International City/County Management Association (ICMA) Mayor Dye recognized the City Manager Charles Cox for obtaining the Certificate of Excellence Award noting Farmers Branch is one of only three cities in the State of Texas and one of twenty-seven organizations across the country to reach the highest level of recognition possible in performance management with the Certificate of Excellence. E.5 19-579 Presentation of a service pin to Rachael Arroyo for five years of dedicated service to the City of Farmers Branch Parks and Recreation Department Mayor Dye presented a service pin to Rachael Arroyo for five years of dedicated service to the City of Farmers Branch Parks and Recreation Department. E.6 19-584 Presentation of 2019 Texas Recreation and Park Society North Region Awards Mayor Dye recognized Margaret Young with the 2019 Texas Recreation and Park Society North Region Awards and thanked her for her advocacy. F. REPORT ON STUDY SESSION ITEMS Deputy Mayor Pro Tern Lynne provided a report on Study Session items. G. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY INTEREST City Manager Charles Cox provided a report on items of community interest. Deputy Mayor Pro Tem Lynne recognized David Prince with Eagle Gun Range for raising over$28,000 in donations for an injured officer's family. H. CITIZEN COMMENTS The following citizens spoke under Citizen Comments: Ms. Shirley Tarpley and Mr. Blake spoke introducing themselves noting they may wish to appear at a future City Council meeting to discuss a partnership with their organization known as the Jubilee of Cultures. Mr. George Brodrick, 13531 Rawhide spoke expressing his concerns with light poles needing a fresh coat of paint. City Manager Charles Cox explained the City has a program with Oncor to provide maintenance to the light poles and suggested contacting the Public Works Director Marc Bentley to discuss He noted the Public Works Director could provide more information on this plan. Ms. Brenda Brodrick thanked City Council for adding the Merry Christmas sign back at City Hall. City of Farmers Branch Page 5 City Council Meeting Minutes December 10, 2019 I. CONSENT AGENDA Motion made by Council Member Blackson to approve Consent Items 1.1 through 1.9, as presented. Motion seconded by Council Member Bomgardner. Motion approved unanimously. 1.1 19-538 Consider approving the following City Council meeting minute(s); and take appropriate action • November 12, 2019 • November 19, 2019 1.2 19-564 Consider excusing the absence of Council Member Cristal Retana from the November 12, 2019 City Council meeting; and take appropriate action 1.3 R2019-160 Consider approving Resolution No. 2019-160 authorizing the City Manager to approve the purchase of one additional medium duty vehicle in the total amount of$ 57,849 from Silsbee Ford through the Good Buy Purchasing Cooperative; and take appropriate action 1.4 R2019-171 Consider approving Resolution No. 2019-171 authorizing the City Manager to enter into an Interlocal Cooperation Agreement with the City of Irving to construct a portion of a public trail use (Westside Art Trail) in Irving; and take appropriate action 1.5 R2019-172 Consider approving Resolution No. 2019-172 awarding the bid and authorizing the contract in the amount of $140,664 to Texas Yard Pro, Inc. for new Fire Station No. 2 landscaping; and take — appropriate action 1.6 R2019-173 Consider approving Resolution No. 2019-173 authorizing the City Manager to approve the purchase of one replacement command vehicle for the Fire Department in the total amount of $60,458 from Siddons-Martin Emergency Group through the Houston-Galveston Area Council Purchasing Cooperative; and take appropriate action 1.7 R2019-187 Consider approving Resolution No. 2019-187 authorizing the City Manager to negotiate and execute professional services agreements with Pacheco Koch Consulting Engineers, Inc. in the amount of $66,000, for professional engineering services and D&S Engineering Labs, LLC for professional geotechnical investigation services in the amount of $6,000, relating to the design and construction of an event center at the Farmers Branch Historical Park; and take appropriate action 1.8 R2019-183 Consider approving Resolution No. 2019-183 for a Detailed Site Plan amendment for signage for a mixed-use development on a 12.11-acre site located at 4050 McEwen Road (Urban Village); and take appropriate action City of Farmers Branch Page 6 City Council Meeting Minutes December 10, 2019 1.9 R2019-188 Consider approving Resolution No. 2019-188 authorizing the City Manager to execute a Project Specific Agreement to the Master Agreement governing Major Capital Transportation Improvement Projects with Dallas County for design and construction of portions of the Westside Art Trail between the Farmers Branch DART Station and the Campion Trail in Irving; and take appropriate action J. PUBLIC HEARINGS J.1 R2019-182 Conduct a public hearing and consider approving Resolution No. 2019-182 for a Detailed Site Plan with Special Exceptions for a restaurant/retail development on an approximate 9.59-acre tract located on the south side of LBJ Freeway, approximately 1,200 feet east of Luna Road; and take appropriate action Director of Planning and Zoning Tina Firgens briefed City Council regarding this item. Ms. Firgens explained the applicant is seeking approval of a detailed site plan including special exceptions for a retail/restaurant development on an approximate 9.59-acre tract located on the south side of LBJ Freeway. The development indicates five buildings and the property is referred to as "The Boardwalk" and is located within Planned Development District No. 99 (PD-99). She noted the special exceptions primarily related to window design and fenestration, as well as building and parking placement requirements. Special Exceptions: The applicant is requesting the following special exceptions as described below. Special Exception#1 - Wall openings and window mullions(Section IV8.1.b.(4) and Section IV B.5.b.(2)) Special Exception#2-Building placement from the required front setback(Section I V.8.1.b.(7)) Special Exception#3-Minimum window fenestration requirements (Section I V.8.4.b.(2)) Special Exception#4-Surface parking located behind the front facade(Section V.C.1.c.(2)) Special Exception#5- Wall Signage Ms. Firgens explained a 36-foot tall multi-tenant pylon sign and one 10-foot tall monument sign along the LBJ Freeway frontage road. She explained the applicant is responsible for constructing an off-site 12-foot wide low-water hike and bike trail connection west of the subject property, which will connect to the existing trail system to the south serving the nearby existing multi-family developments. Mayor Dye opened the public hearing. There being no one to speak, a motion was made by Deputy Mayor Pro Tern Lynne to close the public hearing and approve Resolution No. 2019-182. Motion seconded by Council Member Retana. Motion approved unanimously. J.2 ORD-3618 Conduct a public hearing and consider adopting Ordinance No. 3618 for a request to rezone approximately 7.4 acres of land located generally at the northwest corner of Valley View Lane and Keenan Bridge Road, from Planned Development District No. 88 (PD-88) to Planned Development District No. 77 (PD-77); and take appropriate action City of Farmers Branch Page 7 City Council Meeting Minutes December 10, 2019 Director of Planning and Development Tina Firgens briefed City Council regarding this item. Ms. Firgens explained the applicant, Graham Mortgage Corporation, is requesting to rezone from Planned Development District No. 88 (PD-88) to Planned Development District No. 77 (PD-77). She explained the applicant would like to develop a parking lot on this property to serve the existing office building located across Keenan Bridge Road to the east. PD-77 zoning district allows parking lot as a primary land use which the current PD-88 zoning district does not allow. Once developed, the property will have 615 parking spaces. Aaron Bill with Dowdey, Anderson &Associates, Inc. provided a Powerpoint presentation regarding the proposed project. He introduced Michael Perposa with Terracon who briefed City Council regarding the environmental site history and outlined restrictions and limitations with the site. The City Council discussed landscaping of the site, trees, shrubbery, and taller plantings. After discussion, Council Member Blackson stated he supports this project noting it will bring more jobs and is a perfect use to market the site. Council Member Retana states she supports the project if the buffer is aesthetically pleasing. Mayor Dye opened the public hearing. There were no citizens present that wished to speak. Council Member Bomgardner made a motion to close the public hearing and adopt Ordinance No. 3618. Motion seconded by Council Member Blackson. Motion approved unanimously. K. REGULAR AGENDA ITEMS K.1 R2019-181 Consider approving Resolution No. 2019-181 authorizing the City Manager to negotiate and execute a contract with QBE for medical stop-loss insurance coverage in an amount not to exceed $355,000 for the 2020 plan year; and take appropriate action. Director of Human Resources Brian Beasley briefed City Council regarding this item. He explained that the Stop-loss insurance is a product that provides protection against catastrophic or unpredictable losses. It is purchased by employers who have decided to self-fund their employee benefit plans, but do not want to assume 100% of the liability for losses arising from the plans. He explained tonight's proposed Resolution authorizes the City Manager to negotiate and sign on behalf of the City a contract for Medical Stop-Loss Insurance with QBE Insurance Group for such coverage at a cost not to exceed $355,000 for the 2020 plan year. Motion made by Deputy Mayor Pro Tem Lynne to approve Resolution No. 2019-181, as presented. Motion seconded by Council Member Retana. Motion approved unanimously. K.2 R2019-190 Consider approving Resolution No. 2019-190 authorizing the execution of a Residential Demolition/Rebuild Program Incentive Agreement for the owner of the property located at 14306 Juniper Cove; and take appropriate action City of Farmers Branch Page 8 City Council Meeting Minutes December 10,2019 Economic Development Director Allison Cook briefed City Council regarding this item. Ms. Cook explained the applicants Tim Permenter and Kelly Haggard are applying for the Demo Rebuild incentive for an existing residence located at 14306 Juniper Cove which has an improved valuation (excluding the land value) of$148,230. The incentive for this range ($100,001 - $150,000) includes a five (5) year rebate of municipal taxes based on the difference between the original home appraised value (excluding the land value), as determined by the Dallas County Appraisal District and a $10,000 cash grant. Staff recommends approval of project. Motion made by Deputy Mayor Pro Tem Lynne to approve Resolution No.2019-190 authorizing execution of a Residential Demolition/Rebuild Program Incentive Agreement for the owner of property located at 14306 Juniper Cove. Motion seconded by Council Member Bomgardner. Motion approved unanimously. L. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE SESSION The City Council convened at 8:03 p.m. into closed executive session to discuss the purchase, exchange, lease or sale of real property located at 3312 Pebble Beach; and to consider incentive packages for Project Mason Jar and Project Bridgeview. (2668 Leta Mae) As a result of closed executive session, a motion was made by Mayor Pro Tem Norwood that the City Manager be authorized to negotiate and sign contracts and such other documents that are reasonable and necessary to sell to the Farmers Branch Local Government Corporation for the purpose of resale to Booz Castillo and/or assigns the property described as Lot 18, Block of Letha Lee Heights, known as 2668 Leta Mae, for a purchases and sales price of not less than $150,000 with the resale of said property to be subject to a restriction agreement requiring construction of a single family residence of not less than 3,000 square feet of air conditioned space with an assessed value of the property upon completion of construction, inclusive of both land and improvements to be not less than $600,000. Motion seconded by Mayor Dye. Motion approved unanimously. (3312 Pebble Beach) A motion was made by Council Member Bomgardner to amend the motion authorizing the sale of the property at 3312 Pebble Beach approved on September 17, 2019 to reduce the minimum square footage of the new residence to be constructed on the property to 3300 square feet of air conditioned space with the other provisions of said motion to remain in effect. Motion seconded by Mayor Pro Tern Norwood. Motion approved unanimously. (Project Mason Jar) A motion was made by Mayor Dye to authorize the City Manager to negotiate and execute an economic development agreement and any amendments thereto, on behalf of the City of Farmers Branch for Project Mason Jar to provide an economic development incentive related to the real property and improvements at 13515 North Stemmons and 13675 North Stemmons consisting of a maximum of 15 annual grants equal to 100% of the incremental increase of the real and personal property taxes, and or rebates of sales tax from materials during the project, direct sales permit of construction materials sourced in Farmers Branch and a one time employee retention grant in the amount of $200,000 provided the company continues to operate in the City through 2034, constructs two new buildings, a parking structure, and renovate existing two buildings, retains 889 employment positions in the City, and adds another 1000 employment positions with average annual salary of $100,000 during the years 2020-2029 not to exceed a total package of$7,750,000 as calculated by the City Manager. Motion seconded by Council Member Blackson. Motion approved unanimously. City of Farmers Branch Page 9 City Council Meeting Minutes December 10, 2019 (Project Bridgeview) A motion was made by Mayor Pro Tem Norwood to authorize the City Manager to negotiate and execute an economic development agreement and any amendments thereto, on behalf of the City of Farmers Branch for Project Bridgeview to prove an economic development incentive for the real property currently known as 5000 Alpha _ Road consisting of 10 annual grants equal to 100% of the incremental increase of the real property ad valorum taxes and local HOT taxes provided the company commences construction of the Hotel by December 31, 2020 commences construction of a 10 story office building by December 31, 2021 and commences construction of 32,050 sq. ft of restaurant and retail by December 31, 2021. Motion seconded by Council Member Bomgardner. Motion approved unanimously. M. ADJOURNMENT Mayor Dye made a motion to adjourn the meeting at 9:41 p.m. Motion seconded by Council Member Bomgardner. Motion approved unanimously. Presiding: - ? Mayor Robert C. Dye Attest: g4Z 4 Lee*" City Secretary A "fy M. •iukana City of Farmers Branch Page 10