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2021-03-16 CC Minutes City of Farmers Branch Farmers Branch City Hall 13000 Wm Dodson Pkwy ii Farmers Branch,Texas 75234 Meeting Minutes City Council Tuesday, March 16, 2021 6:00 PM Council Chambers AMENDED AGENDA Study Session Meeting to be held at 3:00 p.m. with a Dinner Break at 5:15 p.m. Absent: 1 - Council Member Mike Bomgardner Presiding: 1 - Mayor Robert Dye Present: 5- Mayor Pro Tern John Norwood, Council Member Terry Lynne, Deputy Mayor Pro Tern Cristal Retana (remote), and Council Member Michael Driskill (remote) Staff: - City Manager Charles Cox, Deputy City Manager John Land, Assistant City Manager Benjamin Williamson, City Secretary Amy Piukana, City Attorney Peter G. Smith, Deputy Police Chief Jay Siegel, Fire Chief Gabe Vargas, Director of Human Resources Brian Beasley, Director of Public Works Marc Bentley, Director of Sustainability & Health Shane Davis, Director of Planning & Zoning AICP Tina M. —_. Firgens, Director of Economic Development Allison Cook, Director of Library Denise Wallace, Director of Information Services Mark Samuels, Director of Fleet & Facilities Kevin Muenchow CALL TO ORDER - STUDY SESSION (3 P.M.) Mayor Pro Tern Norwood called the meeting to order at 3:01 p.m. noting Mayor Dye had to exit the meeting but would rejoin shortly. He noted Council Member Bomgardner would be absent this meeting. A.1 21-138 Discuss regular agenda items Council Member Lynne requested his future agenda items be added to the minutes and provided his future items list under Agenda Item A.5. A.2 21-123 Presentation and discussion related to the North Central Texas Council of Governments Irving to Frisco Passenger Rail Corridor Study Director of Planning Tina Firgens briefed City Council who introduced Brendon Wheeler who was in attendance via zoom, provided an update regarding the Irving to Frisco Passenger Rail Corridor Study. He reviewed the following: • Study Purpose • Attraction to Jobs • Proximity to Downtown Carrollton Hub • Proposed Valley View Station location • Relationship to IH 35E Study The City Council discussed the timeline for completion; future growth; demographics; funding, additional cities joining (Frisco, Prosper, Celina); and future stakeholder meetings. City of Farmers Branch Page 1 City Council Meeting Minutes March 16,2021 A.3 21-147 Review and discuss the FY22 Critical Business Outcomes Assistant City Manager Ben Williamson briefed City Council regarding this item. Mr. —' Williamson reviewed the 2021 and 2022 Critical Business Outcomes(CBO's). Council Member Lynne asked if citizen engagement was utilized in creating the Critical Business Outcomes. Mr. Williamson stated all discussions were conducted during open session in compliance with the Texas Open Meetings Act guidelines. Mayor Pro Tern Norwood stated the metrics are transparent and tracking is available, he thanked Mr. Williamson for his efforts. The consensus from City Council was to move forward with the CBO's, as presented. A.4 21-157 Discuss mask requirements at City Facilities; and take appropriate action Mayor Dye reviewed the required verses recommended mask protocol, noting the City has the authority to require masks at all City facilities. He stated he supports requiring masks through the end of June and then reevaluating. Mayor Pro Tern Norwood suggested leaving the mask mandate as recommended, and not required. Council Member Lynne noted residents are required to have a vaccine 14 days prior to admittance to the Branch Connection. He asked how Staff proposes to deny admission to the Branch Connection. He stated some residents haven't received vaccines due to non-availability, religious beliefs or personal choice. Deputy Mayor Pro Tern Retana spoke stating she works in Healthcare and has personally seen the devastating effects to the community. She expressed concerns with limited vaccinations, noting she is hopeful by the end of the quarter we could remove the mask requirement since more vaccines will be available to the public. She stated she supports the Mayor's suggestion to require masks in order to protect everyone. Council Member Driskill stated he supports the mask requirement, noting in his opinion the virus is serious and has mutated. He supports requiring face masks now and reviewing again in June. City Manager Charles Cox responded to Council Member Lynne's question, noting managing requirements and rules within City facilities can be complicated. He noted the Governor's Order has allowed mask removal; however, cities can manage their own rules. He stated the City currently recommends masks due to the difficulty of enforcement. Mr. Cox reviewed the process noting staff would need to approach the person, engage in conversation noting masks are required, and if the resident is non-compliant, the City employee would have to file a criminal trespass. This would allow for arrests to be made. The City could also refuse service. Mr. Cox noted other cities (Carrollton and Coppell) have moved to recommended mask coverings within City facilities. He noted the City offers a wide variety of options (Virtual, phone, online options)for resident outreach in order to allow citizens to feel safe and secure. He stated the Senior Board has reviewed this plan and had no issues with the proposed plan. Council Member Lynne stated he supports keeping the masks as recommended. City of Farmers Branch Page 2 City Council Meeting Minutes March 16, 2021 Mayor Dye made a motion to require facial masks within all City facilities until further review in June, 2020. Motion seconded by Council Member Driskill. Motion prevailed by the following roll call vote: Ayes -Council Member Retana, Council Member Driskill, (Mayor Dye -broke tie vote) Opposed - Mayor Pro Tern Norwood, Council Member Lynne Motion passed 3-2. A.5 21-139 Discuss future agenda items Council Member Lynne requested the creation of a Farmers Branch 100 Club (honoring residents celebrating their 100th birthday), an update on the Street Light LED replacement program, report of outstanding Code Enforcement violations and citations including number of citations failing to be screened or left outside, and an update on the Bella Road project. B. EXECUTIVE SESSION B.1 21-150 Council may convene into closed executive session pursuant to Section 551.071 of the Texas Government Code to deliberate regarding: • Discuss pending litigation Case Number DC-21-02822 (68th Judicial District) styled Elida Munoz v. City of Farmers Branch, and Dallas County Elections Council may convene into closed executive session pursuant to Section 551.072 of the Texas Government Code to deliberate regarding: • Discuss the purchase, exchange, lease, or sale of real property north of Valley View, south of Valwood, east of Bee Street, and west of Webb Chapel Mayor Dye recessed into closed Executive Session at 4:08 p.m. The City Council recessed from closed Executive Session at 5:30 p.m. C. CALL TO ORDER - REGULAR MEETING (6 P.M.) Mayor Dye called the meeting to order at 6:01 p.m. D. INVOCATION & PLEDGE OF ALLEGIANCE Mayor Pro Tern Norwood provided the invocation, and led the Pledge of Allegiance and Pledge to the Texas flag. E. CEREMONIAL ITEMS E.1 21-074 Presentation of the Distinguished Budget Presentation Award and Certificate of Achievement for Excellence in Financial Reporting by the _ Government Finance Officers Association of the United States and Canada Mayor Dye recognized Finance Director Sherrelle Evans Jones for receiving the Distinguished Budget Award and the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the United States and Canada. City of Farmers Branch Page 3 City Council Meeting Minutes March 16, 2021 E.2 21-125 Presentation of the 2021 Witness to History Award to Marshall's Bar-B-Q Marshall's Bar-B-Q owners Toni and Rob Dilouie were present to accept the award. — F. REPORT ON STUDY SESSION ITEMS Mayor Pro Tern Norwood provided a report on Study Session items. G. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY INTEREST City Manager Charles Cox provided a report on items of community interest. H. CITIZEN COMMENTS Resident Omar Ramon who resides at 2001 Wittington Place, had questions regarding the citizen comment policy in regards to creation and intent. He requested clearer guidelines and suggested having the comment form available in Spanish to allow more community engagement and access. I. CONSENT AGENDA Resident Omar Ramon who resides at 2001 Wittington Place signed up to be speak but had no comments. 1.1 21-140 Consider approving the following City Council meeting minute(s); and take appropriate action • March 2, 2021 City Council Regular 1.2 R2021-034 Consider approving Resolution No. 2021-034 authorizing the execution of a Residential Demolition/Rebuild Program Incentive Agreement for the owner of the property located at 14551 Tamerisk Lane; and take appropriate action 1.3 R2021-035 Consider approving Resolution No. 2021-035 approving Economic Development Incentive Agreement pursuant to the Commercial Facade Grant Program for 13675 N. Stemmons; and take appropriate action 1.4 R2021-036 Consider approving Resolution No. 2021-036 approving Economic Development Incentive Agreement pursuant to the Commercial Facade Grant Program for 2330 Springlake Rd.; and take appropriate action 1.5 R2021-041 Consider approving Resolution No. 2021-41 authorizing the City Manager to approve the purchase and installation of replacement carpet at the Manske Library through the Buy Board purchasing program in the total amount of$88,985 and take appropriate action Mayor Dye made a motion to approve Consent Items 1.1 through 1.5, as presented. Motion seconded by Council Member Driskill. Motion approved unanimously. City of Farmers Branch Page 4 City Council Meeting Minutes March 16, 2021 J. PUBLIC HEARINGS J.1 ORD-3683 Conduct a public hearing and consider adopting Ordinance No. 3683 for a Specific Use Permit and associated Detailed Site Plan amendment for a banquet hall or events center, including a new retail building, on an approximate 1.69-acre property located at 3380 Belt Line Road; and take appropriate action Planning Manager Surupa Sen briefed City Council regarding this item. Ms. Sen explained the applicant Margine Biswas, Archiphy is requesting an amendment for a Special Use Permit (SUP) for the banquet hall (Christi's Banquet Hall) located at 3380 Belt Line Road. She explained the applicant is ready to build the second building for retail use and is requesting removal of the valet parking requirement. The City Council discussed original reasons for the valet parking requirement, costs to provide valet, overflow parking and late-night hours for alcohol sales. Mayor Dye opened the public hearing. Resident Omar Ramon who resides at 2001 Wittington Place signed up to be speak but had no comments. Mayor Dye made a motion to close the public hearing and adopt Ordinance No. 3683, as presented. Motion seconded by Deputy Mayor Pro Tem Retana. Motion approved unanimously. K. REGULAR AGENDA ITEMS K.1 R2021-020 Consider approving Resolution No. 2021-020 adopting the Comprehensive Annual Financial Report for the fiscal year ending September 30, 2020 as submitted by BKD, LLP; and take appropriate action Director of Finance Sherrelle Evans Jones briefed City Council regarding this item. Ms. Evans Jones introduced Danny Martinez Managing Director with BKD who conducted the audit. Mr. Martinez reviewed the audit results, required communications, findings, financial trends and future forecast. Council Member Lynne asked for clarification regarding the OPEB Liability and salary increases (page 42), net pension which indicates 2.5% per year(page 45), and asked if this measure was standard. Ms. Evans Jones replied stating page 42 indicates the disclosure of the estimated to create the amount. She noted these are not actuals but were created by reviewing other cities to derive the estimated calculation. Mr. Cox stated the OPEB is only available to employees that were hired prior to 1/1/07, noting as employees retire, this number will be eliminated. Deputy Mayor Pro Tem Retana asked about the Cares Funding audit and if City Council would receive a summary report on the findings. Ms. Evans Jones replied stating Cares Funding audit results would be available soon. City of Farmers Branch Page 5 City Council Meeting Minutes March 16, 2021 Council Member Driskill requested under Roman VI, the foot note be updated to reflect that Michael Driskill, District 2 was opposed during the election. Resident Omar Ramon who resides at 2001 Wittington Place signed up to be speak but had — no comments. Motion made by Mayor Pro Tem Norwood to approve Resolution No. 2021-020, as presented. Motion seconded by Council Member Lynne. Motion approved unanimously. K.2 R2021-037 Consider approving Resolution No. 2021-037 authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc. to develop final design plans for a portion of the Westside Art Trail project; and take appropriate action Special Projects Manager Mitzi Davis briefed City Council regarding this item. Ms. Davis reviewed the Westside Art Trail and its importance, the Veloweb, floodplain, and challenges. Resident Omar Ramon who resides at 2001 Wittington Place signed up to be speak but had no comments. Motion made by Deputy Mayor Pro Tem Retana to approve Resolution No. 2021-037, as presented. Motion seconded by Council Member Driskill. Motion approved unanimously. K.3 R2021-039 Consider approving Resolution No. 2021-039 authorizing the City Manager to negotiate and execute the third amended and restated agreement for library services with Library Systems & Services for the management of the Manske Library; and take appropriate action — Assistant City Manager Ben Williamson briefed City Council regarding Manske Library contract. Mr. Williams reviewed the resident satisfaction survey, library needs assessment, library remodel survey, numbers, and noted the estimated annual savings of$353,000, Council Member Lynne asked if the escalator clause go to employees, vendor, increases to expand the collection or a combination and if increase of employees is expected. Mr. Williamson responded stating it goes to the management cost of the Library and noted no increase is expected. Council Member Retana thanked staff for taking into consideration of the bilingual needs. She asked if contract for services had a re-evaluation clause to allow the City to make any necessary changes due to growth or service needs. She noted CB08, is to engage more feedback and encouraged more strategic feedback to identify needs for example the West Side. Mr. Williamson explained annual reporting with Library feedback is included with the contract. Council Member Driskill noted the disaster response portion of the contract is critical due to the local disasters the City has recently faced. Resident Omar Ramon who resides at 2001 Wittington Place spoke asking when the City satisfaction survey asking when the survey was conducted, and what age and demographics were used and if all data was presented. City of Farmers Branch Page 6 City Council Meeting Minutes March 16, 2021 Mr. Williamson stated the survey data was from the 2019 citizen satisfaction survey and the Ginsler Survey from 2020, which is all public information and has all been presented to City Council. Motion made by Deputy Mayor Pro Tem Retana to approve Resolution No. 2021-039, as presented. Motion seconded by Council Member Lynne. Motion approved unanimously. K.4 R2021-040 Consider approving Resolution No. 2021-040 accepting a Neighborhood Partnership Program application for a Little Free Library in an amount not to exceed $450 (City Participation); and take appropriate action Director of Economic Development Allison Cook briefed City Council regarding this item. Ms. Cook explained the Anders family has applied for the cost of a little library to be located in the Dutch Village Park. Ms. Cook explained the concept allows residents to add books while borrowing some to read. This will be maintained and monitored by the Anders family but for the enjoyment of the whole neighborhood. The estimated cost for materials, shipping, paint and paint supplies totals $500.00 and the Neighborhood Partnership Program can assist with up to $450.00 and homeowner cost of $50.00. This is the first application request for a little library. Mr. and Mrs.Andrews were present to answer any questions. Resident Omar Ramon who resides at 2001 Wittington Place signed up to be speak but had no comments. Motion was made by Council Member Lynne to approve Resolution No. 2021-040, as presented. Motion seconded by Mayor Pro Tern Norwood. Motion approved unanimously. L. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE SESSION No action was taken. M. ADJOURNMENT Mayor Dye adjoLi) 'e meeting at 7:56 p.m. Signed by: Mayor Attested by: ! ., Amy M. Piuk ,� Ci 'Secretary City of Farmers Branch Page 7