2021-11-16 CC Minutes City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
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Aw0 Farmers Branch,Texas
75234
FARMERS Meeting Minutes
BRANCH
City Council
Tuesday, November 16, 2021 6:00 PM Council Chambers
Study Session Meeting to be held at 3:00 p.m. with a Dinner Break at 5:15 p.m.
Present: 6- Mayor Robert Dye, Mayor Pro Tern Cristal Retana, Council Member Traci Williams,
Deputy Mayor Pro Tern Michael Driskill, Council Member Terry Lynne and Council
Member David Merritt
Staff: City Manager Charles Cox, Deputy City Manager John Land, Assistant City Manager
Benjamin Williamson, City Secretary Amy Piukana, City Attorney Peter G. Smith, City
Attorney Kevin Laughlin, Police Chief David Hale, Fire Chief Gabe Vargas, Director of
Human Resources Brian Beasley, Director of Public Works Marc Bentley, Director of
Sustainability & Health Shane Davis, Director of Planning & Zoning AICP Tina M.
Firgens, Director of Economic Development Allison Cook, Director of Fleet & Facilities
Kevin Muenchow and Director of Communications Jeff Brady
A. CALL TO ORDER - STUDY SESSION (3 P.M.) Mayor Dye called the meeting to order at 3:02 p.m.
A.1 21-534 Discuss regular agenda items
Mayor Pro Tern Retana and Council Member Williams asked for clarification on Agenda Item
1.7 (Park Equipment) in regards to location.
Mayor Pro Tern Retana suggested finding a space for students to go, free of charge.
Council Member Williams stated she was unaware there was a Phase 2 charge. She
expressed concerns with not having space for middle school children to utilize.
Mayor Dye stated the usage is based on the need. He suggested being innovative and
looking into upgrades to our Parks to allow year-round open play.
Council Member Driskill suggested utilizing Montgomery Park and adding more picnic
tables.
Council Member Lynne asked for clarification on Agenda Item 1.12 (Brookhaven), in regards
to storm water runoff and drainage.
Public Works Director Marc Bentley noted a drainage plan would be reviewed by the City
later in the process.
Council Member Merritt asked if the redistricting requirements supersedes the City Charter.
City Attorney Pete Smith replied stating it does not.
Council Member Merritt asked for clarification on Agenda Item 1.6, (Funding Agreement
TXDOT), asking if the budgeted monies are less do the left over funds go back to the Pike
Street Bond. Deputy Director of Planning Surupa Sen, confirmed the monies are returned to
the bond.
Council Member Merritt asked for clarification on Item 1.8 (Bunker Units Fire Department) in
regards to the three-year program, what year we are in. Deputy Fire Chief Daniel Latimer
explained we are in year three.
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Council Member Merritt asked for clarification on Agenda Items 1.17 & 1.18 (Grant, Funds
State Energy) line identifies monies will be spent on additional sustainability projects. He
asked if funds go back to the sustainability budget.
Mr. Davis and Ms. Evans Jones explained funds go back into a grant fund with allow the
City to utilize for sustainable needs.
A.2 21-530 Census Data and its affects to the City Council Districts
Mr. Josh Katz with Bickerstaff Heath Delgado Acosta LLP spoke regarding the redistricting
process, guidelines, requirements and Census data. Mr. Katz reviewed current boundary
maps and explained the 10% deviation requirement when splitting into new districts.
The City Council discussed how to define communities of interest, how to deal with growth,
and inaccuracies of the data due to Covid effects and if it could be challenged.
Mr. Katz explained communities of interest could include socio economic background,
language, schools, HOA, location near Park, Geographic, Events, noting it is very broad.
Mr. Katz stated Federal regulations allow challenges of the Census Count. Mr. Katz stated
he would research further for the City Council.
A.3 21-505 Receive an update on the results from the 2021 Resident Satisfaction
Survey
Assistant City Manager Ben Williamson briefed City Council regarding survey results.
Mayor Pro Tern Retana requested the number of people who participated within each
District and the number of mailed verses electronic surveys.
The City Council discussed low response rates, and any actionable elements as a result of
the survey.
Mr. Williamson stated he would provide more details on these specific questions and
provide them to City Council at a later time.
A.4 21-547 Presentation of road diet for thoroughfares
Director of Public Works Marc Bentley briefed City Council regarding this item.
The City Council discussed the reduction of cut through traffic to provide better safety, the
need to identify costs, accessibility, sidewalk repair, public input and the need for a strategy.
Mr. Cox stated Valley View and Denton is a road diet pilot program.
The City Council agreed to have a future discussion on this topic.
A.5 21-535 Discuss future agenda items
Council Member Williams requested a future discussion on strategic planning meetings.
Mayor Pro Tern Retana requested a joint meeting with CFBISD (strategic conversation
about things happening within the District) and a future item to discuss programming with
Agenda Item 1.7 (Parks topics). Council Member Merritt suggested a communication plan be
provided to the public so they are educated on how the strategic plan and process works.
B. EXECUTIVE SESSION – Mayor Dye recessed for closed session at 5:29 p.m.
B.1 Council may convene into closed executive session pursuant to Section 551.072
of the Texas Government Code to deliberate regarding:
• Discuss the purchase, exchange, lease, or sale of real property north of
Farmers Branch Lane, south of Valwood, east of 1H35, and west of Josey Lane
Council may convene into a closed executive session pursuant to Section 551.08
of the Texas Government Code to deliberate regarding:
• Discuss an economic development incentive agreement for Project Hart —
Mayor Dye adjourned from closed session at 5:56 p.m.
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C. CALL TO ORDER - REGULAR MEETING (6 P.M.)
Mayor Dye called the meeting to order at 6:02 p.m.
D. INVOCATION & PLEDGE OF ALLEGIANCE — Led by Council Member Merritt
E. CEREMONIAL ITEMS
E.1 21-519 Presentation of the American Planning Association 2021 Texas
Planning Gold Award in the category of Economic Development
Planning to the City of Farmers Branch IH-35E Corridor Vision Study.
Mayor Dye presented this award to Planning Director Allison Cook, Deputy Director Surupa
Sen, Planner Christopher Webb, Senior Planning Technician and EDC Executive Assistant
Stephanie Hall
E.2 21-520 Presentation of the American Planning Association 2021 Texas
Planning Silver Award in the category of Resilience to the City of
Farmers Branch Parklet Program.
Mayor Dye recognized the Planning Department for the Planning Silver Award in the
category of Resilience to the City of Farmers Branch Parklet Program.
E.3 21-525 Presentation of awards to the top four winners in the Art Scavenger
Hunt
Mayor Dye introduced Maria Minter and the Art& Culture Committee who were in
attendance. Chairman Michael Tatum announced the following Art Scavenger Hunt winners.
• 3rd place tie: Tara Buddhavarapu and family, and Kina Khatri and family
• 2nd place: Johnny Jackson
• 1st place:Ana Faz-Ramos and family
E.4 21-542 Presentation of the 2021 National Telly Awards "Silver Telly" in the
category of Online Public Interest and Awareness to the City of
Farmers Branch Communications Department for the "Economic
Development Year in Review 2020" Video
Mayor Dye recognized Director of Communications Jeff Brady for winning all five awards.
Items (E.4 through E.8)
E.5 21-543 Presentation of the 2021 National Telly Awards "Golden Telly" in the
category of Local TV General-Public Interest/Awareness to the City of
Farmers Branch Communications Department for the "COVID Response
Update 2020" Video
E.6 21-544 Presentation of the 2021 Statewide TAMIO Second Place 'Award of
Excellence' in the category of Electronic Newsletter or Magazine to the
Farmers Branch Communications Department for the Branch Bulletin
E.7 21-545 Presentation of the 2021 National first-place Savvy award in the category of
Electronic Newsletter to the Farmers Branch Communications Department
for the Branch Bulletin
E.8 21-546 Presentation of the 2021 National first-place Savvy award in the category of
Education and Training Video to the Farmers Branch Communications
Department for the City Council Leadership Orientation video
REPORT ON STUDY SESSION ITEMS
Council Member Merritt provided the report on Study Session items.
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MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY INTEREST
City Manager Charles Cox provided a report on items of community interest. Mayor Dye
announced on behalf of the Mayor and City Council that Omar Roman who currently serves
on the Historical Preservation and Restoration Board was awarded the 2021 Mayor's
Leader of the Year Award, and the Manske Library Board was awarded the Mayor's Board
of Excellence Award for 2021.
CITIZEN COMMENTS
The following audience members wished to speak:
• David Prince, spoke in opposition of a road diet.
• Quinn Mercado, filled out a citizen comments for but did not speak.
• Johannes Hylkema, spoke in favor of a barn for the Historical Park.
• Grace Speese, representing FB Chamber of Commerce, spoke regarding
upcoming events.
CONSENT AGENDA
1.1 R2021-166 Consider approving Resolution No. 2021-166 adopting criteria for use
in 2021 Redistricting Process; and take appropriate action
1.2 R2021-170 Consider approving Resolution No. 2021-170 adopting guidelines for
persons submitting Specific Redistricting Proposals and Providing
Comments; and take appropriate action
1.3 21-506 Consider approval of the October 19, 2021 City Council meeting
minutes; and take appropriate action
1.4 21-473 Consider Board and Commission appointments for Animal Shelter
Advisory Committee, Art & Culture Committee, Senior Advisory Board,
and Zoning Board of Adjustment/Code Board of Appeals; and take
appropriate action
1.5 R2021-114 Consider approving Resolution No. 2021-114 nominating Essilor of
America, Inc. to the office of the Governor Economic Development &
Tourism through the Economic Development Bank as an enterprise
project; and take appropriate action
1.6 R2021-133 Consider approving Resolution No. 2021-133 authorizing staff to
execute an advanced funding agreement with TxDOT for
enhancements to be constructed at the Valley View Lane and Valwood
Parkway at IH-35E intersections in conjunction with the TxDOT phase
two widening of IH-35E; and take appropriate action
1.7 R2021-142 Consider approving Resolution No. 2021-142 authorizing the purchase
of Recreation Center Fitness Equipment from Technogym; and take
appropriate action
1.8 R2021-143 Consider approving Resolution No. 2021-143 authorizing the purchase
of 25 firefighter bunker coats and bunker pants from North America
Fire Equipment Company; and take appropriate action
1.9 R2021-144 Consider approving Resolution No. 2021-144 authorizing a contract
with Groves Electrical Services, Inc. for the installation of entry
monument signs at Midway Road at IH635; and take appropriate action ._
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1.10 R2021-151 Consider approving Resolution No. R2021-151 authorizing the City
Manager to negotiate and execute agreements with CrowderGulf, LLC
as the primary vendor, T.F.R. Enterprises as the secondary vendor, and
DRC Emergency Services as the tertiary vendor, for Disaster Debris
Removal, Reduction, Disposal, and Other Emergency Debris Related
Services; and take appropriate action
1.11 R2021-156 Consider approving Resolution No. 2021-156 authorizing a full and
complete release and quitclaim of a 15' wide storm and sanitary sewer
easement located within Lot 3, Stanford Corporate Centre Filing No. 2;
and take appropriate action
1.12 R2021-158 Consider approving Resolution No. 2021-158 for a Detailed Site Plan
amendment for Dallas College Brookhaven Campus, including but not
limited to construction of a new building and renovation of an existing
building for an Early College Center, on a 191.94-acre site located at
3939 Valley View Lane; and take appropriate action.
1.13 R2021-159 Consider approving Resolution No. 2021-159 for a Detailed Site Plan
amendment for an office/warehouse building, for Synergy Enterprises
Inc. on an approximately 1.52-acre tract located at 13100 Senlac Drive;
and take appropriate action
1.14 R2021-163 Consider approving Resolution No. 2021-163 awarding a unit price
contract to Road Master Striping, LLC for maintaining pavement
markings on various City streets through a Cooperative Purchasing
Agreement with the City of Allen; and take appropriate action
1.15 R2021-164 Consider approving Resolution No. 2021-164 awarding a unit price
contract to Curtco, Inc. for Crack and Joint Sealing Services through a
Cooperative Purchasing Agreement; and take appropriate action.
1.16 R2021-165 Consider approving Resolution No. 2021-165 awarding the purchase
for traffic signal cabinets to Paradigm Traffic Systems through the
Local Government Purchasing Cooperative (BuyBoard); and take
appropriate action
1.17 R2021-167 Consider approving Resolution No. 2021-167 authorizing the City
Manager to accept a grant from the State Energy Conservation Office
(SECO) for the installation of electric vehicle charging stations; and
take appropriate action
1.18 R2021-168 Consider approving Resolution No. 2021-168 authorizing the City
Manager to accept a grant from the State Energy Conservation Office
(SECO) for LED lighting retrofits; and take appropriate action
1.19 R2021-172 Consider approving Resolution No. 2021-172 reappointing Natasha
— Singh, M.D. to the Metrocrest Hospital Authority Board; and take
appropriate action
1.20 R2021-174 Consider approving Resolution No. 2021-174 casting vote for Michael
Hurtt as the fourth member of the Board of Directors of the Dallas
Central Appraisal District (DCAD); and take appropriate action
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1.21 R2021-157 Consider approving Resolution No. 2021-157 authorizing the Cite
Manager to approve an agreement with Home Depot Pro Institutiona
to construct two fountains at the Manske Library through the UE
Communities Government Purchasing Alliance contract in the tota,—
amount of$382,330 and take appropriate action.
1.22 R2021-175 Consider approving Resolution No. 2021-175 authorizing a design and
plan contract with Freese and Nichols, Inc. for Manske Library Bank
Reconstruction & Stabilization; and take appropriate action
1.23 R2021-176 Consider approving Resolution No. 2021-176 authorizing the City
Manager to execute a contract for veterinary services with Dr.
Kimberly Milek Heinefield; and take appropriate action.
1.24 R2021-177 Consider approving Resolution No. 2021-177 approving an Agreement
for the Adjustment of Municipal Utilities (AAMU) in connection with the
I-35E Phase 2 Project; and take appropriate action
1.25 R2021-179 Consider approving Resolution No. 2021-179 Teague Nall & Perkins
Inc. contract to provide Project Administration, Civil, Landscape,
Structural and Electrical services for the improvements to Joya
Playground at Oran Good Park; and take appropriate action
A motion was made by Mayor Pro Tern Retana, seconded by Council Member Williams, that
the consent items be accepted. The motion passed unanimously.
PUBLIC HEARINGS
J.1 ORD-3714 Conduct public hearing and consider adopting Ordinance No. 371_
designating Tax Increment Reinvestment Zone Number Four for
approximately 778 acres of land generally located along the area that
corresponds approximately to the study area of the IH-35 E Corridor
Vision Study plus the Valwood Park residential area east of IH-35 E
and west of Dennis Drive, within the City of Farmers Branch, Dallas
County, Texas; and take appropriate action
Planning Consultant Kyra McCaudle briefed City Council regarding this item. She noted the
next steps will be to approve the Financing Plan, Project Plan, and have a presentation of
financing plan and project plan to City Council in 2022.
The City Council thanked Ms. Caudle and the Planning & Zoning Commission for all their
efforts with this project.
Motion made by Council Member Merritt to close the public hearing and adopt Ordinance
No. 3714, as presented. Motion seconded by Council Member Williams. Motion approved
unanimously.
J.2 ORD-3715 Conduct a public hearing and consider adopting Ordinance No. 3715
to adopt a multi-family development policy, amending the City of
Farmers Branch comprehensive plans; which provides direction
regarding new multi-family development within the city, including bL
not limited to guiding site layout, building location, density, ope
space, and building design; and take appropriate action.
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Ms. McCaudle briefed City Council regard this item. She noted the purpose is to provide a
policy supplement on high quality multifamily as a supplement to the comprehensive plan.
The City Council discussed safety, parking, lighting, security cameras and zoning. Council
Member Merritt explained this is not a rezoning case, it's a policy to establish high quality
multi family is constructed.
Ms. McCaudle explained security and parking would be addressed at zoning review.
A motion was made by Mayor Pro Tem Retana to close the public hearing and adopt
Ordinance No. 3715, and was seconded by Council Member Merritt. Motion approved
unanimously.
J.3 ORD-3711 Conduct a public hearing and consider adopting Ordinance No. 3711
to rezone approximately 3.43 acres tract of land generally located
south west of the intersection of Valley View Lane and Josey Lane,
from Planned Development District No. 8 (PD-8)/Local Retail-1 (LR-1)
Planned Development District No. 105 (PD-105) zoning district,
including creation of the Planned Development District No. 105
(PD-105) for one-family attached (town home); and take appropriate
action
Deputy Planning Director Surupa Sen briefed City Council regarding this item.
The City Council discussed, cost of units. ($350,00 to $400,000 per the applicant) and
fencing between existing properties.
Ms. Sen explained the applicant felt a wooden fence was more appropriate since it backed
up to a residential property.
Council Member Williams made a motion to close the public hearing and adopt Ordinance
No. 3711. Motion seconded by Council Member Merritt. Motion approved unanimously.
J.4 ORD-3712 Conduct a public hearing and consider adopting Ordinance No. 3712
for a Specific Use Permit amendment for on-premise
sale/consumption of alcoholic beverages, within a qualifying
restaurant or facility for an approximate 6.85-acre property located at
14221 Dallas Parkway; and take appropriate action.
Deputy Director of Planning Surupa Sen briefed City Council regarding this item. Ms. Sen
noted the property has a unique PD, which requires a SUP for a qualifying restaurant to
serve on premise alcohol beverages. The applicant is requesting to extend their hours to
10:00 a.m. to 8:00 p.m.
Council Member Lynne motioned to close the public hearing and adopt Ordinance No.
3712, as presented. Motion seconded by Council Member Merritt. Motion approved
J.5 ORD-3716 Conduct a public hearing and consider adopting Ordinance No. 3716
to amend Planned Development District No. 53 (PD-53) including but
not limited to the amount and location of allowable signage on
approximate 12.20-acres of land, described as Lot 1 & 2, Block B,
Dallas Parkway International Place Addition 2, and Lot 1, Block A,
International Place Addition 1; and take appropriate action.
Deputy Director of Planning Surupa Sen briefed City Council regarding this item.
Motion made by Council Member Lynne to close the public hearing and adopt Ordinance
No. 3716. Motion seconded by Council Member Williams. Motion approved unanimously.
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J.6 ORD-3713 Conduct a public hearing and consider adopting Ordinance No. 3713
relative to the Farmers Branch Youth Programs Standards of Care in
compliance with the Texas Human Resource Code, Chapter
42.041(b)(14); and take appropriate action
Maria Minter Recreation & Culture Manager introduced Victoria Gara who provided an
overview regarding the Standards of Care Program.
Mayor Dye opened the public hearing. There being no one present that wished to speak, a
motion was made by Mayor Pro Tem Retana to close the public hearing and adopt
Ordinance No. 3713. Motion seconded by Council Member Merritt. Motion approved
unanimously.
REGULAR AGENDA ITEMS
K.1 R2021-178 Consider approving Resolution No. 2021-178 appointing TIF No. 4
Board of Directors; and take appropriate action
Mayor Dye noted the City Council will serve as the TIF No. 4 Board Members.
Mayor Dye made a motion to appoint City Council Members to TIF No.
4 Board of Directors:
• Council Member District 1 (1 year Term)
• Council Member District 2 (2 year term)
• Council Member District 3 (1 year term)
• Council Member District 4 (2 year term)
• Council Member District 5 (1 year Term)
• Mayor(known as Place 6) (2 year term)
K.2 TMP-3758 Chairman David Moore will present Planning and Zoning
Commission's work program for Fiscal Year 2021-2022.
Planning & Zoning Chairman Moore provided an update on the work program for
FY2021-2022.
K.3 R2021-171 Consider approving Resolution No. 2021-171; authorizing the City
Manager to execute a contract for social services with Metrocrest
Services Inc. in the total amount of $160,000 in FY22 and $450,000 in
FY23; and take appropriate action
The City Council expressed their gratitude to Metrocrest Services for their assistance with
community needs.
Motion made by Mayor Pro Tem Retana to approve Resolution No. 2021-171, as presented.
Motion seconded by Council Member Williams. Motion approved unanimously.
K.4 R2021-180 Consider approving Resolution No. 2021-180 Kompan Inc. contract to
provide Design and Installation of playground equipment for the
improvements to Joya Playground at Oran Good Park; and take
appropriate action
Parks and Recreation Director Michael Mashburn briefed City Council regarding this item.
Mr. Mashburn reviewed the project background, vendor, contract, and project timeline.
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Council Member Lynne expressed concerns regarding monies spent for the proposed barn for
the Historical Park.
Mayor Dye noted HOT funds (Hotel/Motel Funds) will be utilized for the barn project. He noted
the proposed funding was unanimously approved and this type of funding (ARC Funds) would
not be allowable for a barn, but could be utilized for the Signature Park.
After discussion, a motion was made by Council Member Williams to approve R2021-180, as
presented. Motion seconded by Deputy Mayor Pro Tern Driskill. Motion approved unanimously.
TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED
EXECUTIVE SESSION
As a result of executive session, a motion was made by Council Member Lynne to authorize the
City Manager to negotiate and execute an amendment to the Economic Development Agreement
by and between the City of Farmers Branch and Mickey Franks LLP to provide: (1) an additional
grant of$45.000.00 for the construction and installation of an outside smoker to be paid upon the
effective date of the amendment; and (2) to amend the date of payment of the original grant in
the amount of$75,000.00 for tenant finish-out from the date a certificate of occupancy is used for
Company to occupy the leased premises to the effective date of the amendment. Motion
seconded by Mayor Pro Tem Retana. Motion approved unanimously.
ADJOURNMENT
Mayor Dye adjourned the meeting at 8:55 p.m.
Signed by:
Ma or R. -rt C Dye V
Attested by: _ _ / •mai
City Secreta/Amy M. Piuk:na, TRMC
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