2021-12-07 CC Minutes �0 •fl
``` City of Farmers Branch Farmers Branch City Hall
i 13000 Wm Dodson Pkwy
Meeting Minutes Farmers Branch,Texas
FARMERS City Council 75234
BRANCF
Tuesday, December 7, 2021 6:00 PM Council Chambers
Present: 6 - Mayor Robert Dye, Mayor Pro Tern Cristal Retana, Council Member Traci Williams,
Deputy Mayor Pro Tern Michael Driskill, Council Member Terry Lynne and Council
Member David Merritt
Staff: Acting City Manager John Land, Assistant City Manager Benjamin Williamson, City
Secretary Amy Piukana, Assistant City Secretary Argie Potter, City Attorney Peter G.
Smith, City Attorney Kevin Laughlin, Police Chief David Hale, Fire Chief Gabe Vargas,
Director of Human Resources Brian Beasley, Director of Public Works Marc Bentley,
Director of Sustainability & Health Shane Davis, Director of Planning &
Zoning/Economic Development Allison Cook, Director of Fleet & Facilities Kevin
Muenchow and Director of Communications Jeff Brady
A. CALL TO ORDER - STUDY SESSION (3 P.M.)
A.1 21-585 Discuss regular agenda items
Council Member Lynne asked for clarification on Agenda Item J.4, in regards to when the
work would begin and how long. City Engineer Marc Bentley replied stating 180 days from
the start date.
A.2 21-592 Discuss Redistricting Commission Appointment Process City
Secretary Amy Piukana provided an overview of the process to
appoint members to a Redistricting Commission.
City Secretary Amy Piukana provided an overview of the process, timeline and
establishment of a Redistricting Commission.
After discussion, the City Council unanimously agreed to appoint two regular members and
one alternate from each district. The City Council will provide the City Secretary with the
name and contact of each applicant.The City Council will officially appoint in January 2022.
A.3 21-573 Review FBTX Connect Oct - Nov 2021 Performance Data
Code Enforcement Manager Leo Bonanno briefed City Council regarding this item. Mr.
Bonanno noted Code Enforcement, Animal Services, Solid Waste, Public Works and Parks
are all the current Departments utilizing the new app. Mr. Bonanno reviewed number of
requests submitted (484) with average time to close a request (3.9 days) with 73% service
level agreement.
The City Council discussed average time to respond, request closure, communication,
surrounding cities that utilize similar software, impact made on calls, efficiency feedback
from staff and requested City Administration provide a service level agreement definition.
A.4 21-589 Review Tween Recreational Program Offerings
Recreation Manager Maria Mentor and Victoria provided an overview of the Tween
Programs, and provided a proposed Tween at Twilight Program.
Council Member Retana suggested conducting a survey to seek feedback, identify barriers.
She explained our youth needs a safe space and suggested parent "buy in" to ensure
participation.
The City Council discussed mental illness and its effects from covid, survey response, smart
phones, and teen needs during ages 13 to 17 years of age.
A.5 21-590 Discuss the City Council Strategic Planning Topics
Deputy City Manager John Land explained several topics will be considered for the
Strategic Plan retreat set for January 26, 2022.
After discussion, the City Council agreed to meet in two separate meetings. (Joint Planning
Commission meeting on 1/22/22 and retreat 1/26/22.) The City Council agreed to discuss:
New Urbanism, Walkability, Complete Streets/Road Diet Concept, Accessory Dwelling
Units/Attainable Housing and review the Comprehensive Plan at the 1/22 Joint PZ meeting.
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City Council Meeting Minutes December 7, 2021
The City Council agreed to discuss the following topics at the 1/26/22 Retreat: Resident
Survey Response, Citywide Performance Measures/Objectives, CIP, Parks, Sustainability
(Smart Cities/Smart Water Meter), and Comprehensive Plan.
A.6 21-586 Discuss future agenda items
Mayor Pro Tern Retana requested discussion on digital equity, smart cities, budget and safe —
streets including parking. Council Member Merritt requested on street parking to include
walkability and public safety. Council Member Lynne suggested holding a naming contest for
the new signature park, an Ordinance to address camper, boats and recreational vehicles,
crosswalk lights at Valley View and Rosser.
B. EXECUTIVE SESSION
Mayor Dye recessed into closed executive session at 4:54 p.m. and adjourned from closed
session at 5:42 p.m.
B.1 21-593 Council may convene into closed executive session pursuant to Section
551.072 of the Texas Government Code to deliberate regarding:
- Discuss the purchase, exchange, lease, or sale of real property north
of Farmers Branch Lane, south of Valwood, east of IH35, and west of
Josey Lane
C. CALL TO ORDER - REGULAR MEETING (6 P.M.)
Mayor called to order at 6 p.m.
D. INVOCATION & PLEDGE OF ALLEGIANCE
The Farmers Branch Honor Guard provided the Pledge of Allegiance and Pledge to the
Texas Flag. Mayor Dye led the invocation.
E. CEREMONIAL ITEMS
Mayor Dye provided proclamations to Janie Stark Elementary students Megan and Laurie
Willhite for their featured ornament which will be displayed at the State Capital.
E.1 21-540 Present the TRAPS North Region Awards to the Parks and Recreation
Department
Mayor Dye recognized Director of Parks Michael Mashburn for receiving the TRAPS North _.
Region Awards. (Multiple Awards)Senior, Teen, (Recognized Sr Board Members present),
E.2 21-541 Recognition of Jennifer Stone for 5 years of dedicated service to the
City of Farmers Branch
Mayor Dye recognized Jennifer Stone for 5 years of service to the City of Farmers Branch.
E.3 21-604 Recognition of Allison Cook for 10 years of dedicated service to the
City of Farmers Branch
Mayor Dye and John Land recognized Allison Cook for 10 years of service. A song
performance was conducted by Fire House Theatre.
E.4 R2021-196 Consider approving Resolution No. 2021-196 authorizing the City
Manager to accept a grant from the Emergency Connectivity Fund for
mobile hotspots; and take appropriate action
Director of Library Services Denise Wallace briefed City Council regarding this item.
A motion was made by Mayor Dye, seconded by Deputy Mayor Pro Tem Driskill, that
this Resolution be approved as amended.The motion carried by the following vote:
Aye: 5- Mayor Pro Tern Retana, Council Member Williams, Deputy Mayor Pro
Tern Driskill, Council Member Lynne and Council Member Merritt
F. REPORT ON STUDY SESSION ITEMS
Mayor Dye provided an overview of Study Session items.
G. MAYOR AND CITY MANAGER'S REPORT ON ITEMS OF COMMUNITY INTEREST
Deputy City Manager John Land provided an update regarding community events.
Mayor Dye expressed gratitude to parks staff for the tree lighting event and Administrative
Assistant Valerie Hawkins for efforts with tonight's dinner.
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City Council Meeting Minutes December 7, 2021
H. CITIZEN COMMENTS
Mr. James Lockridge spoke expressing concerns regarding AG Property, hay storage,
citations, not being able to reach staff, AG Officials, City Management, and requested a
meeting with the City Council.
I. CONSENT AGENDA
A motion was made by Mayor Dye, seconded by Mayor Pro Tem Retana, to approve
Consent Items 1.1 through 1.9, including Items J.3 and J.4. The motion carried by the
following vote:
Aye: 5- Mayor Pro Tern Retana, Council Member Williams, Deputy Mayor Pro Tern Driskill,
Council Member Lynne and Council Member Merritt
1.1 21-584 Consider approval of the November 16, 2021 City Council meeting
minutes; and take appropriate action
1.2 ORD-3710 Consider adopting Ordinance No. 3710 amending the Texas Food
Code requiring a permit for retail food establishments by
classifications, updating definitions, and setting a fee schedule; and
take appropriate action
1.3 R2021-184 Consider approving Resolution No. 2021-184 authorizing the
execution of a Residential Demolition/Rebuild Program Incentive
Agreement for the owner of the property located at 14311 Juniper
Cove; and take appropriate action
1.4 R2021-185 Consider approving Resolution No. 2021-185 authorizing the
execution of a Residential Demolition/Rebuild Program Incentive
Agreement for the owner of the property located at 3510 Pebble Beach
Dr.; and take appropriate action
1.5 R2021-186 Consider approving Resolution No. 2021-186 authorizing the
execution of a Residential Demolition/Rebuild Program Incentive
Agreement for the owner of the property located at 14251 Southern
Pines Dr.; and take appropriate action
1.6 R2021-187 Consider approving Resolution No. 2021-187 authorizing the
execution of a Residential Demolition/Rebuild Program Incentive
Agreement for the owner of the property located at 14240 Coral
Harbour Court; and take appropriate action
1.7 R2021-192 Consider approving Resolution No. 2021-192 authorizing the
execution of a Residential Demolition/Rebuild Program Incentive
Agreement for the owner of the property located at 14467 Tanglewood
Dr.; and take appropriate action
1.8 R2021-189 Consider approving Resolution No. 2021-189, authorizing the unit
price contract for the annual supply of concrete to Redi-Mix Concrete,
Inc.; and take appropriate action
1.9 R2021-195 Consider approving Resolution No. 2021-195 authorizing the City
Manager to negotiate and execute a contract with QBE for medical
stop-loss insurance coverage in an amount not to exceed $435,000 for
the 2022 plan year; and take appropriate action
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City Council Meeting Minutes December 7, 2021
J.3 R2021-182 Consider approving Resolution No. 2021-182 awarding a contract to
Fuquay, Inc., for sanitary sewer main rehabilitation through the Local
Government Purchasing Cooperative; and take appropriate action
(Moved to Consent)
J.4 R2021-190 Consider approving Resolution No. 2021-190 awarding the bid and
authorizing a unit price contract to Trinity Miller Utility and
Construction, LLC for the Brincrest & Brisbane Water Main
Replacement; and take appropriate action. (Moved to Consent)
J. REGULAR AGENDA ITEMS
J.1 21-602 Receive biannual update from the Historical Preservation and
Restoration Board
Mayor Dye recognized Johannes Hylkema who provided board accomplishments for the
Historical Park Board.
J.2 21-594 Receive a Fourth Quarter FY 21 Financial Report
Director of Finance Sherrelle Evans Jones provided a Fourth Quarter FY 21 Financial
report.
The City Council discussed numbers (licenses and permits), ambulance revenue, and the
$1 million dollar(indigent care funding).
K. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE SESSION
A motion was made by Mayor Dye, seconded by Council Member Williams, that the city
manager be authorized to negotiate and execute on behalf of the City one or more
agreements, and any amendments thereto and any related instruments, subject to
substantially the following terms and conditions:
1) A purchase and sale agreement for the sale of Tract A generally described a portion
of 2427 Carrick Street; 0.9 acre surplus property included in the 12700 N
Stemmons (collectively referred to as Tract A) to the Farmers Branch Local
Government Corporation for the resale of Tract A to I-C F.B. Gateway Dev, LLC
and/or its affiliated companies (the "Developer") for the development of a mixed
used property on Tract A consisting of 275 multifamily units of approximately
200,000 square feet of space and approximately 9000 square feet of retail space
for a purchase price of $2.75 Million Dollars with an economic development grant
from the City in the amount of$2.75 Million Dollars to be provided at the closing of
such transaction, provided the developer undergrounds all distribution utility poles
excluding transmission line, and the construction of certain infrastructure (the
"Development"), together with a restriction agreement requiring the development
and option for repurchase of Tract A.
2) One or more economic development agreements on behalf of the City with a I-C
F.B. Gateway Dev, LLC and/or its affiliated companies for the Tract A Development
which may include a tax abatement agreement pursuant to Tax Code Chapter 312
which provides 10 years of 75% abatement of the real property for the Tract A
Development, an agreement pursuant to Tax Code Chapter 311 to provides 12
years of annual grants equal to 25% of the real property taxes for the Development
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City Council Meeting Minutes December 7, 2021
with the combined incentives under the Tax Code Chapter 312 and Tax Code
Chapter 311 agreements not to exceed $3 Million Dollars, and an agreement
for the reimbursement for the design and construction of certain public
infrastructure for the Development along the Dart Line, Denton Drive (western
portion only between Moses and Pike Street west of Denton Drive not to
exceed $865,000 to be funded from the Pike Street bond fund.
3) An agreement on behalf of the City with a I-C F.B. Gateway Dev, LLC and/or
its affiliated companies to cause the construction of underground detention for
Development and future gym project site for City owned StarCenter parking
lot to be funded by the Pike Street bond fund not to exceed $600,000.
4) Construction of the Tract A Development to commence within approximately 5
months after site plan and development approvals and to be completed
approximately 20 months after commencement of the Tract A development.
5) The Developer will be required to underground of all distribution utility poles
excluding transmission line for the Tract A Development as consideration for
all incentives to be provided by City without additional incentives.
6) An agreement on behalf of the City to provide the Developer a right of first
refusal to purchase ("ROFR")Tract B generally consisting of 1.44 acres of
property located at the southeast corner of Denton Drive and Valley View
Lane for a period of 3 years following completion of the Tract A Development
at the fair market value of the Tract B property determined by an appraisal
obtained by the City at the time of the Developer exercise of the ROFR.
Motion approved unanimously.
L. ADJOURNMENT - Mayor Dye adjourned the meeting at 7:41 p.m.
Signed by:
Robert C. Dye, Mayor
Attested by: ;� /� ,_
Amy . 'iu/a, ity Secretary
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