2023-02-07 CC Minutes City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson Pkwy
Action Meeting Minutes Farmers Branch,Texas
City Council 75234
-FARMER S
BRANCH
Tuesday, February 7, 2023 6:00 PM Council Chambers
The full video of this meeting is available on the City website at https://farmersbranch.legistar.com/Calendar.aspx.
Council Present: Mayor William Glancy, Mayor Pro Tern David Merritt, Councilmember Omar Roman
Councilmember Michael Driskill, Councilmember Richard Jackson, Councilwoman Tina
Bennett-Burton
Staff Present: City Manager Benjamin Williamson, Deputy City Manager Mike Mashburn, Chief of Staff
Jawaria Tareen, City Secretary Stacy Henderson, City Attorney Pete Smith, Interim Police
Chief Jay Siegel, Fire Chief Daniel Latimer, Interim Director of Parks and Recreation
Rachael Arroyo, Director of Human Resources Brian Beasley, Director of Sustainability &
Public Health Shane Davis, Director of Planning & Economic Development Allison Cook,
Director of Finance Tammy Zimmerman, Director of Communications Jeff Brady.
A. CALL TO ORDER-STUDY SESSION (2 P.M.)
Mayor Glancy called the Study Session Meeting to order at 2:00 p.m.
A.1 Discuss regular agenda items.
Councilmember Roman discussed with staff questions related to Agenda Item K.7 and M.5.
Mayor Glancy Mayor Glancy explained that minutes were being condensed to Action Minutes and an item
was being added to the Regular Agenda called "Discuss the State of City" to allow Council to provide an
update on matters of the City.
Councilmember Jackson asked that Agenda Item K.5 be moved from the Consent Agenda to allow for
citizen comments that had been requested.
A.2 Receive a bi-annual update from the Manske Library Board.
This item was presented by Farmers Branch Manske Library Board Chair Kristen Hansen. Trevor Hunter. Manske
Library Director answered questions related to Library services.
A.3 Discuss the Special Events Calendar and future events.
This item was presented by Geoffrey Fairchild, Special Events Manager and Meagan Bernard, Assistant Special
Events Manager. A proposed calendar of events was discussed focusing on future events to be held and modifying
the Viva Farmers Branch to a multi-cultural event. After a lengthy discussion, Council asked for additional
information related to attendance, cost, and revenue associated with each event. Council was undecided as to
move forward with Viva Farmers Branch in 2023 or postpone to 2024 with a multi-cultural event. More information
was needed and would be presented by the Parks Department at the February 21, 2023 meeting.
A.4 Receive a report on the Mandatory Crime Reduction Program for Designated Apartments for
calendar year 2022.
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This item was presented by Erik Stokes, Deputy Chief. Mr. Stokes discussed with the Council how apartments
complexes could successfully complete the program, program fees, proactive outreach, and statistics of program
participants.
A.5 Receive a presentation from the Police Department regarding the Traffic Stop Data Analysis Report
for calendar year 2022 as required by Section 2.132 and 2.134 of the Texas Code of Criminal
Procedure.
Jay Siegel, Interim Police Chief, gave a presentation on Traffic Stop Data for 2022. Council had no specific direction
on this item.
A.6 Discuss topics for the City Council Strategic Planning Session.
Jawaria Tareen, Chief of Staff presented items related to the upcoming Strategic Planning session and proposed
topics of discussion. Councilmember Roman asked that a focus on neighborhood improvements be added.
A.7 Discuss the Farmers Branch 2023 Legislative Platform.
Ben Williamson, City Manager discussed legislative items introduced in this legislative session that could have
impacts to Farmers Branch. Mr. Williamson noted that staff would advocate on on behalf of the City items of
interest.
A.8 Discuss parameters of appointing board and commission applicants when a vacancy occurs.
This item was presented by Stacy Henderson, City Secretary. City Council agreed to move forward with the
guidelines proposed to fill board vacancies.
A.9 Consider City Council liaison appointments to external organizations; and take appropriate action.
The following City Council liaison appointments were made:
Texas Municipal League: Councilmember Jackson
Dallas County Public Health Advisory Committee: Councilwoman Burton
Travel Expense Review: Will determine at a later date if a fourth appointment is needed
Metrocrest Hospital Authority: Councilwoman Burton
Youth Advisory Council: Partnering with Farmers Branch Chamber of Commerce
A.10 Discuss future agenda items.
Councilmember Driskill requested an update on development on the west side.
B. EXECUTIVE SESSION
There was no Executive Session held at this meeting.
C. RECEPTION - FRONT LOBBY AREA (5:30 P.M.)
C.1 Reception honoring incoming new City Council Member, Tina Bennett-Burton for District 3.
City Council attended a reception honoring Councilwoman Burton.
D. CALL TO ORDER - REGULAR MEETING (6 P.M.)
Mayor Glancy called the regular meeting to order at 6:00 p.m.
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Brother Eddy Ketchersid led the invocation and Councilmember Roman led the Pledge of Allegiance.
F. CANVASS SPECIAL ELECTION RESULTS
F.1 Consider approving Resolution No. 2023-012 canvassing and declaring the results of the January
21, 2023 Special Election for City Council District 3, conduct Oath of Office; and take appropriate
action.
A motion was made by Councilmember Jackson, seconded by Mayor Pro Tern Merritt, that the Resolution
canvassing the election results be approved. The motion carried by the following vote:
Aye: Mayor Pro Tern Merritt, Councilmember Roman, Councilmember Driskill, Councilmember Jackson
Brother Eddy Ketchersid conducted the Oath of Office swearing in Councilwoman Tina Bennett-Burton.
F.2 Receive remarks from newly elected City Councilmember for District 3, Tina Bennett-Burton.
Councilwoman Burton gave remarks to Council and the audience members.
CEREMONIAL ITEMS
G.1 Presentation of a Proclamation recognizing Gladys "Bunny" McGuire for her 104th birthday.
Mayor Glancy presented a proclamation to Gladys "Bunny" McGuire for her 104 birthday. Mrs.McGuire gave a
speech thanking those in attendance.
G.2 Presentation of a Proclamation recognizing February 7, 2023 as Brother Eddy Ketchersid Day.
A video was played of Brother Eddy recognizing his accomplishments. Mayor Glancy presented Brother Eddy with
a proclamation declaring February 7, 2023 as Brother Eddy Day. Brother Eddy gave a speech and thanked
everyone for the support throughout the years.
G.3 Presentation of a Proclamation recognizing Carol Dorman for her dedication to citizens through
volunteerism.
Mayor Glancy presented a proclamation to Carol Dorman for her volunteer efforts in the Farmers Branch
community. Mrs. Dorman expressed her thanks to those in attendance.
G.4 Recognition of Farmers Branch Fire Department Quint 133 and Medic 133 for their actions in saving
the life of a cardiac arrest victim on December 15, 2022.
Chief Latimer recognized Farmers Branch Fire Department Quint 133 and Medic 133 for their life saving actions.
Members from Medical City Las Colinas also recognized the extraordinary efforts of the Farmers Branch Fire
Department.
H. ITEMS OF COMMUNITY INTEREST
Jeff Brady, Director of Communications presented items of community interest.
I. DISCUSSION OF THE STATE OF THE CITY
1.1 City Council and/or City Administration to present matters related to the State of the City.
The Council discussed events related to the fire at Cooks Creek, the recent ice storm, Fire Department Awards
Ceremony, and City Council packet preparation, and thanked staff for their efforts.
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J. CITIZEN COMMENTS
The following individuals requested to speak during Citizens Comments:
John Dodd, Farmers Branch resident
Re: Recognized staff, the Fire Department, and community
Terry Lynne, Farmers Branch
Re: Recognized staff on recent street repair efforts, cleaning of a homeless area, and temporary housing for
residents affected by the Cooks Creek fire.
Tommie Hylkema, 2581 Brandywine, Farmers Branch
Re: Spoke about staff addressing a non-paved alley issue and working with Oncor.
James Lockridge, 11771 Mira Lago, Farmers Branch
Re: Discussed harassment received while obtaining signatures for ballot application.
Pamela Silver, Farmers Branch
Re: Discussed fire that occurred at neighbors' home, Fire Department efforts, and addressing residents operating
business from home.
David Silver, Farmers Branch
Re: Discussed council voting on items that affect the citizens, apartment complex zoning, and thanked the Fire
Department for their efforts.
K. CONSENT AGENDA
Agenda Item K.5 was removed from the Consent Agenda and placed on the Regular Agenda.
A motion was made by Councilmember Roman, seconded by Councilmember Driskill,that the Consent
Agenda be approved with the removal of Agenda Item K.S. The motion carried by the following vote:
Aye: Mayor Pro Tem Merritt, Councilmember Roman, Councilmember Driskill, Councilwoman Burton,
Councilmember Jackson
K.1 Consider approving the following City Council meeting minutes; and take appropriate action.
• January 17, 2023 Regular Meeting
K.2 Consider excusing the absence of Councilmember Roman from the January 17, 2023 City Council
meeting; and take appropriate action.
K.3 Consider approving Resolution No. 2023-014 authorizing the purchase of one new universal turf
maintenance machine in the amount of$63,510 from United Ag & Turf through the Texas Buyboard
Purchasing Contract; and take appropriate action.
K.4 Consider adopting Resolution No. 2023-020 authorizing the City Manager to approve the
replacement of the City Hall Information Technology room clean agent fire suppression system in
the amount of$68,885 from Texas Fire & Sound through the BuyBoard Contract; and take
appropriate action.
K.6 Consider approving Resolution No. 2023-016 naming the arts district "Mustang Station Arts &
Culture District"; and take appropriate action.
K.7 Consider approving Resolution No. 2023-019 authorizing an agreement with ePlus Technology, Inc.
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for purchase of Palo Alto Networks firewalls, software, and related services through a
cooperative purchasing agreement with The Interlocal Purchasing System (TIPS) in the amount of
$103,900; and take appropriate action.
L. PUBLIC HEARINGS
There were no public hearing items on this agenda.
M. REGULAR AGENDA ITEMS
Agenda Item K.5 was moved from the Consent Agenda.
K.5 Consider adopting Ordinance No. 3783 ordering a General Election to be held on May 6, 2023 for
the purpose of electing members of the Farmers Branch City Council for District 2 and the seat for
Mayor, designating polling places, ordering the notice of election, and authorizing the execution of
a joint election contract with Dallas County Elections; and take appropriate action.
The following individuals requested to speak on this item:
Robert Burns, Dallas County resident
Re: Discussed concern with duplicate mail in ballots.
Sammy Beckam, 3746 Ridgeoak, Farmers Branch
Re: Discussed various items observed while at Dallas Elections Central Count office.
Kevin Caldwell, Farmers Branch
Re: Discussed election issues in Dallas County.
Kristin Beckam, 3746 Ridgeoak
Re: Discussed election issues with Dallas County and provided language to be added to the City's ordinance.
Mary Caldwell, Farmers Branch
Re: Relayed concerns regarding Dallas County elections process.
Vicki Harrison, 3706 Ridgeoak, Farmers Branch
Re: Discussed the election process
After discussion with the City Attorney, Council asked that the questions brought forward be determined if they can
be added to the City's contract. The Council was in agreement with moving forward to approve the ordinance calling
the election and amend the ordinance later if needed.
A motion was made by Councilmember Jackson, seconded by Councilmember Driskill, that the Ordinance
be approved. The motion carried by the following vote:
Aye: Mayor Pro Tern Merritt, Councilmember Roman, Councilmember Driskill, Councilwoman Burton, and
Councilmember Jackson
M.1 Consider approving Resolution No. 2023-015 authorizing an Interlocal Agreement between Dallas
Area Rapid Transit and the City of Farmers Branch for public transportation improvements; and
take appropriate action.
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Jawaria Tareen, Chief of Staff gave a presentation on this item. Elizabeth Reich, Dart Chief Finance Officer
answered questions related to how funds would be spent and logistics of the station.
The following individual spoke regarding this item:
Brenda Broderick, 13531 Braemar, Farmers Branch
Re: Discussed the layout of the DART track
A motion was made by Councilmember Jackson, seconded by Councilmember Driskill to approve the
Resolution as presented. The motion carried by the following vote:
Aye: Mayor Pro Tem Merritt, Councilmember Roman, Councilmember Driskill, Councilwoman Burton,
Councilmember Jackson
M.2 Discuss Oakbrook Neighborhood in response to a request from the Oakbrook Homeowner
Association; and take appropriate action.
This item was presented by Jawaria Tareen, Chef of Staff.
The following individuals requested to speak on this item:
Colleen Rulien, Oakbrook Neighborhood resident
Re: Discussed a variety of concerns, and requested the City recognize the Oakbrook neighborhood the same as
the remainder of the City, and update their development agreement.
Sandy Cook, Oakbrook Neighborhood resident
Re: Discussed concerns with the outdated contract between the Oakbrook Association and the City.
Margaret Stenom, Oakbrook Neighborhood resident
Re: Discussed concerns with streets, and the current contract with the City.
Tommie Hylkema
Re: Discussed Council funding to assist the community. Mmimimir
George Smart, 12633 Epps Field, Farmers Branch
Re: Discussed the neighborhoods private infrastructure that was owned by the HOA.
Marvin, Burrows, 3303 Scarlet Oak, Farmers Branch
Discussed the cost associated with private infrastructure and previous funding efforts.
The City Council wanted further time to study this item. There was no direction provided at this time.
M.3 Discuss and receive presentation from staff regarding Phase 2 Public Engagement feedback and
status update as it relates to the citywide Comprehensive Plan.
Surupa Sen, Deputy Director of Planning provided a presentation to Council on this topic and next steps. There
was no formal action taken on this item.
M.4 Consider approving Resolution No. 2023-013 authorizing the purchase of a 2026 Pierce-Custom
Velocity Aerial, HD Ladder 100', Mid-Mount for the fire department from the Siddons Martin
Emergency Group through the Houston-Galveston Area Council cooperative purchasing program
in the amount of$2,114,158.56; and take appropriate action.
Daniel Latimer, Fire Chief presented his item related to the purchase of the 2026 Pierce-Custom Velocity Aerial HD
Ladder.
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Councilmember Roman asked for an email update regarding the amount and percentage of surplus funding in the
General Fund and would like to maintain a 15 to 20 percent surplus.
— A motion was made by Councilwoman Burton, seconded by Councilmember Roman to approve the
Resolution as presented. The motion passed with the following vote.
Aye: Mayor Pro Tern Merritt, Councilmember Roman, Councilmember Driskill, Councilwoman Burton,
Councilmember Jackson
M.5 Consider approving Resolution No. 2023-018 authorizing Gadberry Construction to provide general
contractor services and related items for the construction of the Historical Park Event Center; and
take appropriate action.
Interim Parks and Recreation Director Rachael Arroyo gave a presentation on the event center.
The following individuals requested to speak on this item.
Johannas Hylkema, 2581 Brandywine, Farmers Branch
Re: Spoke in favor of this project.
Tommie Hylkema, 2581 Brandywine, Farmers Branch
Re: Spoke in favor of the request.
James Lockridge, 11771 Mira Lago, Farmers Branch
Re: Spoke on behalf of citizens on Farmers Branch Lane about their concerns.
Council discussed the layout of the event center, proposed parking on site, flood plain, grant funding, and loading
zone area, and requested staff look at other options for handicap parking.
— A motion was made by Mayor Pro Tern Merritt, seconded by Councilmember Roman to approve the
Resolution as presented. The motion carried with the following vote:
Aye: Mayor Pro Tem Merritt, Councilmember Roman, Councilmember Driskill, Councilwoman Burton,
Councilmember Jackson
M.6 Consider approving Resolution No. 2023-027 authorizing the City Manager to execute a
professional services agreement with Freese & Nichols, Inc. to perform Phase II of the Lead and
Copper Rule Revision (LCRR)for EPA compliance in the amount of$265,608; and take appropriate
action.
Ryan Sartor Director of Public Works gave a presentation regarding lead and copper rule revision compliance plan.
Mr. Sartor answered question from City Council.
A motion was made by Mayor Pro Tem Merritt, seconded by Councilmember Jackson to approve the
Resolution as presented. The motion carried with the following vote:
Aye: Mayor Pro Tern Merritt, Councilmember Roman, Councilmember Driskill, Councilwoman Burton,
Councilmember Jackson
M.7 Consider approving Resolution No. 2023-029 authorizing the City Manager to execute an agreement
with Weaver Consultants Group, LLC for professional engineering and surveying services relating
to Phase G of the landfill gas collection system at Camelot Landfill in the amount of$323,250; and
take appropriate action.
--- Shane Davis, Director of Sustainability and Public Health gave a presentation on this item and answered questions
from City Council.
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A motion was made by Mayor Pro Tern Merritt, seconded by Councilmember Roman to approve the
Resolution as presented. The motion carried with the following vote:
Aye: Mayor Pro Tern Merritt, Councilmember Roman, Councilmember Driskill, Councilwoman Burton,
Councilmember Jackson
M.8 Elect a Deputy Mayor Pro Tern; and take appropriate action.
A motion was made by Councilmember Jackson, seconded by Councilmember Roman to nominate Richard
Jackson as Deputy Mayor Pro Tem. The motion carried with the following vote.
Aye: Mayor Pro Tern Merritt, Councilmember Roman, Councilmember Driskill, Councilwoman Burton,
Councilmember Jackson
N. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE SESSION.
There was no Executive Session held at this meeting.
O. ADJOURNMENT
The meeting was adjourned . 10:47„•.m.
r /
Approved by:
Mayor William Glancy
Signed g1 •;
City Secretary Sta. rnderson
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