2023-03-21 CC Minutes N City of Farmers Branch Farmers Branch City Hall
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Action Meeting Minutes Farmers Branch,Texas
City Council
FARMERS
BRANCH
Tuesday, March 21, 2023 6:00 PM Council Chambers
The full video of this meeting is available on the City website at https://farmersbranch.legistar.com/Calendar.aspx.
Council Present: Mayor William Glancy, Mayor Pro Tem David Merritt,Deputy Mayor Pro Tem Richard Jackson,
Councilmember Omar Roman,Councilmember Michael Driskill, Councilwoman Tina Bennett-Burton
Staff Present: City Manager Benjamin Williamson,Deputy City Manager Mike Mashburn,Chief of Staff Jawaria
Tareen,City Secretary Stacy Henderson,City Attorney Pete Smith, Police Chief Kevin McCoy,Fire
Chief Daniel Latimer,Director of Parks and Recreation Rachael Arroyo,Director of Sustainability&
Public Health Shane Davis,Director of Planning&Economic Development Allison Cook,Director of
Finance Tammy Zimmerman,Director of Communications Jeff Brady, Director of Innovation and
Technology Mark Samuels, Deputy Director of Planning Surupa Sen.
A. CALL TO ORDER-STUDY SESSION
Mayor Glancy called the Study Session meeting to order at 3:00 p.m.
A.1 Discuss regular agenda items.
Councilmember Roman discussed with staff questions related to Agenda Item H.2, contract for demolition services,
regarding budgeted amounts for the project,fund usage,and the effect on surrounding neighborhoods.
Deputy Mayor Pro Tern Jackson discussed with staff questions related to Agenda Item H.3,Corworth Company,regarding
security concerns near the playground and restroom areas and how those were to be addressed.
A.2 Receive biannual update from the Senior Advisory Board.
Deborah Hull,Chair of the Senior Advisory Board presented this item providing an updateon the Board's mission,
volunteerism,number of events offered,upcoming renovation,and future programming.
A.3 Discuss and provide direction regarding proposed amendments to the landscaping regulations of the
Comprehensive Zoning Ordinance.
Deputy Director of Planning Surupa Sen presented this item discussing current requirements for landscaping regulations,
proposed amendments that would comply with the City's Strategic Plan, Sustainability Plan,and Planning and Zoning goals
and objectives.
The City Council discussed with staff how proposed changes may affect single family and multi-family properties,tree
preservation when possible,and proposed amendments to single family lots would affect those lots that were cleared for new
home construction.
The City Council had no recommended changes to the proposed amendments.
A.4 Discuss and provide direction regarding potential amendments to the Comprehensive Zoning Ordinance
adding regulations related to tree preservation.
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March 21.2023
Deputy Director of Planning Surupa Sen presented this item discussing proposed amendments adding regulations for tree
preservation, permitting process for tree removal, requirements for replacement of removed trees,and educational
opportunities with the community.
City Council discussed with staff current regulations for tree stumps, and exemptions from the ordinance related to storm
damage events.
A.5 Discuss the FY 2023-24 Critical Business Outcomes.
Chief of Staff Jawaria Tareen presented this item asking for any modifications to the critical business outcomes proposed for
2024.
The City Council added public safety programs as a critical business outcome,removed critical business outcome#6,and
added a footnote that sustainability and public health would continue with creation of programs.
A.6 Present and discuss the Minor Home Repair Program of the City of Farmers Branch.
James McDonald, Intern with City Manager's office,presented this item discussing the minor home repair program,
qualifications to take part in the program,and it would be a pilot program for 12 months.
Mr.McDonald discussed with Council the income levels to qualify for the program, approval process,required agreements
for each participating property, staff needed to run the program,matching funds from the City,eligible items for repair,and
communication plan with a proposed start date of April 1,2023.
City Council shared concerns with moving forward with the program due to staffing levels needed.City Council direction
included the City Manager preparing a memo outlining how staff would build the program and staffing components.
A.7 Discuss future agenda items.
Councilwoman Burton asked the following items be added to a future agenda:
• Grant Coordinator position at mid-year
• Public Safety Officer positions at mid-year
• Funding considerations for a splash pad at Squire Park
Councilmember Driskill asked the following item be added to a future agenda:
• Update on the Boardwalk project
Councilmember Roman asked the following item be added to a future agenda:
• Crime Reduction Program and examine how concerns can be addressed
• Rezoning of the southeast corner of Valley View and Luna and working with partners to determine future uses
B. EXECUTIVE SESSION
The City Council convened into Executive Session at 4:44 p.m.to discuss the following items. The City Council adjourned
from Executive Session at 5:20 p.m.
B.I Council may convene into closed Executive Session pursuant to Section 551.087 of the Texas Government
Code to discuss economic development incentives for Project Frito.
B.2 Council may convene into closed Executive Session pursuant to Section 551.087 of the Texas Government
Code to discuss economic development incentives for Project Eisenhower.
C. CALL TO ORDER-REGULAR MEETING(6 P.M.)
Mayor Glancy called the regular meeting to order at 6:00 p.m.
D. INVOCATION& PLEDGE OF ALLEGIANCE
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Mayor Pro Tem Merritt lead the Invocation and Deputy Mayor Pro Tem Jackson lead the Pledge of Allegiance.
E. CEREMONIAL ITEMS
E.I Presentation of a Proclamation recognizing Carol Brewster for her 100th birthday.
Mayor Glancy read the proclamation for Carol Brewster celebrating her 100th birthday.
E.2 Presentation honoring the Dallas College Brookhaven Women's soccer team for their Back-to-Back National
Championship Title.
Mayor Glancy presented an award to Dallas College Brookhaven Women's soccer team for their National Championship
title. Coach Jimmy Elder discussed the teams accomplishments.
E.3 Presentation of service award to Sandy Carter for five(5)years of service to the City of Farmers Branch in
the Parks and Recreation Department.
Mayor Glancy presented a five-year service award to Sandy Carter of the Parks and Recreation Department. Ms. Carter
spoke regarding her time at the City.
E.4 Presentation of a service award to Steven Rutherford for twenty years(20)of service to the City of Farmers
Branch in the Police Department.
Mayor Glancy presented a 20-year service award to Steve Rutherford of the Police Department. Assistant Chief Erik Stokes
discussed the accomplishments of Officer Rutherford.Officer Rutherford spoke of his time and commitment to the Police
Department and community.
E.5 Presentation of the Distinguished Budget Presentation Award and Certificate of Achievement for Excellence
in Financial Reporting by the Government Finance Officers Association of the United States
and Canada.
—' Mayor Glancy presented the Distinguished Budget Presentation Award and Certificate of Achievement for Excellence in
Financial Reporting to Director of Finance Tammy Zimmerman and members of the Finance Department.
E.6 Presentation of Award for the Employee of the Month.
Deputy Mayor Pro Tern Richard Jackson presented the Employee of the Month award to Director of Finance Tammy
Zimmerman.
F. ITEMS OF COMMUNITY INTEREST
Director of Communications Jeff Brady presented items of community interest.
G. DISCUSS THE STATE OF THE CITY
Mayor Pro Tem Merritt thanked the Parks and Recreation Department for their efforts at the Oran Good Turf soccer field,he
has noticed many people utilizing the park and enjoying the facility.
Mayor Glancy discussed the recent approval of the elections contract,the letter that was sent to Dallas County Elections
outlining the City's concerns, and bills being filed in the current legislative session.
H. CONSENT AGENDA
H.l Consider approving the following City Council meeting minutes; and take appropriate action.
•March 7,2023 Regular Meeting
H.2 Consider approving Resolution No.2023-036 authorizing the City Manager to enter into an agreement with
Envirophase Environmental Consulting, Inc. for the asbestos abatement and demolition of city owned
property located at 2335 Jett Street in the amount of 590,015.00; and take appropriate action.
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1-1.3 Consider approving Resolution No. 2023-025 authorizing CorWorth Company to provide the purchase,
delivery and installation of a prefabricated concrete restroom and related items for the improvements at
Joya Playground at Oran Good Park in the amount of$138,889.00; and take appropriate action.
A motion was made by Mayor Pro Tem Merritt,seconded by Councilmember Roman,to approve the Consent
Agenda as presented. The motion carried by the following vote:
Aye: Mayor Pro Tem Merritt. Deputy Mayor Pro Tern Jackson, Councilmember Roman,Councilmember Driskill,
Councilwoman Burton
I. PUBLIC HEARINGS
1.1 Conduct a public hearing and consider the request to rezone approximately 3.9 acres for the property
located at 13342 Midway Road,described as Lot 1, Block A, Midway-McEwen Addition,from Light
Industrial(LI)zoning district to Planned Development District No. 108(PD-108)zoning district, including
creation of PD-108,to allow, including but not limited to, multi-family residential development with a
structured parking garage as a permitted use, establish related development standards; and take appropriate
action.
Marcos Narvaez, Lead Planner in the Planning Department,presented this item.Andrew Ruig with Master Plan Land Use
Consultants,2201 Main Street, Dallas, discussed his project.
The public hearing was opened at 6:59 p.m.
The following individual requested to speak on this item:
Rick Johnson, Farmers Branch resident
Re: Concerns regarding the construction of additional apartments and associated traffic
The City Council discussed with staff traffic on Midway Road,the traffic study conducted for the project,retaining wall on
site,walk ability for the area, entrances to the site, average rent for the development,parking structure and associated slopes
to the parking structure, safety features for the parking garage, and expected completion of the project.
A motion was made by Deputy Mayor Pro Tem Jackson,seconded by Councilmember Driskill to close the public
hearing and approve the Ordinance as presented.The motion carried by the following vote:
Aye: Mayor Pro Tern Merritt, Deputy Mayor Pro Tern Jackson, Councilmember Roman, Councilmember Driskill,
Councilwoman Burton
J. REGULAR AGENDA ITEMS
J.1 Consider approving Resolution No.2023-042 authorizing Quorum Architects, Inc. to provide architectural
design and related items to develop the construction documents and provide administrative oversight of The
Branch Connection Renovation project in the amount of$298,300.00; and take appropriate action.
Rachael Arroyo, Director of Parks and Recreation, presented this item.
The City Council discussed with staff proposed restroom facilities, and how programs would be conducted during the
construction phase.
A motion was made by Mayor Pro Tern Merritt,seconded by Deputy Mayor Pro Tern Jackson to approve the
Resolution as presented. The motion carried by the following vote:
Aye: Mayor Pro Tern Merritt, Deputy Mayor Pro Tern Jackson, Councilmember Roman, Councilmember Driskill,
Councilwoman Burton
J.2 Consider approving Resolution No.2023-034 adopting the Annual Comprehensive Financial Report for the
fiscal year ending September 30,2022 as submitted by FORVIS, LLP; and take appropriate action.
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March 21.2023
Director of Finance Tammy Zimmerman explained that the City received a clean, unmodified audit noting that was the best
possible audit to receive. Lauren Berry, Senior Manager with FORVIS presented the audit to Council.
A motion was made by Council Member Roman,seconded by Mayor Pro Tem Merritt,that this Resolution be
accepted.The motion carried by the following vote:
Aye: Mayor Pro Tern Merritt, Deputy Mayor Pro Tem Jackson,Councilmember Roman,Councilmember Driskill,
Councilwoman Burton
K. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE SESSION
A motion was made by Councilwoman Burton,seconded by Councilmember Roman,to authorize the City Manager
to negotiate and execute on behalf of the City,an economic development incentive agreement with Project Eisenhower
to provide: 1)a rebate of 25%of the company's sales taxes paid to the City for five(5)consecutive years conditioned
on the company leasing and occupying the real property located at 2711 LBJ Freeway,2"floor,Farmers Branch,
Texas and occupying the property for a period of five(5)years; and 2)the minimum sale of taxable items by
Company located in the City being not less than$25,000,000; and 3)that the standard City terms and conditions for
incentive agreements to apply.The motion carried by the following vote:
Aye: Mayor Pro Tem Merritt,Deputy Mayor Pro Tern Jackson,Councilmember Roman,Councilmember Driskill,
Councilwoman Burton
L. CITIZEN COMMENTS
The following individuals requested to speak during Citizen Comments.
Sheryl Toney, Community Director,Towers Mercer Crossing Apartments
Re:Concerns regarding being placed on the Crime Reduction Program and their efforts to provide additional security.
Carlos Quintanilla,2711 LBJ Freeway,Farmers Branch
Re:Public awareness of the Fentanyl crisis in CFBISD,and developing a project in Farmers Branch.
Rick Johnson,Farmers Branch Resident
Re: Concerns about additional apartments in the City.
M. ADJOURNMENT
A motion was made by Mayor Pro Tern Merritt, seconded by Councilwoman Burton,to adjourn the meeting at 8:02 p.m.The
motion carried by the following vote:
Aye: Mayor Pro Tern Merritt, Deputy ayor Pro Tern Jackson,Councilmember Roman,Councilmember Driskill,
Councilwoman Bur on
Approved by:
Mayor William Glancy
Pr
Signed b �• s✓�
City S- - . tac '.erson
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March 21,2023