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2023-04-18 CC Minutes City of Farmers Branch Farmers Branch City Hall Minutes 13000 Wm Dodson Pkwy Action Meeting Farmers Branch,Texas City Council FARMERS BRANCH Tuesday, April 18, 2023 6:00 PM Council Chambers The full video of this meeting is available on the City website at https://farmersbranch.legistar.com/Calendar.aspx. Council Present: Mayor William Glancy, Mayor Pro Tern David Merritt, Deputy Mayor Pro Tern Richard Jackson, Councilmember Omar Roman, Councilmember Michael Driskill, Councilwoman Tina Bennett-Burton Staff Present: City Manager Benjamin Williamson, Deputy City Manager Mike Mashburn, Chief of Staff Jawaria Tareen, City Secretary Stacy Henderson, City Attorney Pete Smith, Police Chief Kevin McCoy, Fire Chief Daniel Latimer, Director of Parks and Recreation Rachael Arroyo, Director of Sustainability& Public Health Shane Davis, Director of Economic Development Allison Cook, Director of Finance Tammy Zimmerman, Director of Communications Jeff Brady, Director of Innovation and Technology Mark Samuels CALL TO ORDER- STUDY SESSION (3 P.M.) Mayor Glancy called the Study Session meeting to order at 3:00 p.m. A.1 Discuss regular agenda items. Deputy Mayor Pro Tern Jackson discussed with staff questions related to Agenda Item H.5, the Justice Center Renovation project, regarding the time frame for construction and possible impact to daily operations. Mayor Glancy discussed with staff questions related to Agenda Item H.3, Mosquito Surveillance regarding monitoring of mosquitoes and when spraying occurs. A.2 Receive Parks and Recreation Board Biannual update. Bob Stewart, Chair of the Parks and Recreation Board provided an update discussing the mission and vision of the Parks and Recreation Board, event programming, Recreation Center updates, and increase in memberships and capacity. A.3 Discuss the Water Utility Capital Improvement Program (CIP). Ryan Sartor, Director of Public Works, presented this item discussing the current budget for the Capital Improvement Program, allocated funding for various projects, and unforeseen projects on Ford Road and Webb Chapel. Mr. Sartor discussed future projects and funding needed for each project. The City Council provided direction to compare the City's water rate to other surrounding cities, and the demand on the City's system that other cities do not have. The Council wanted additional information regarding what -- projects could be addressed if the water rate were increased. City Council Minutes Page 1 April 18,2023 A.4 Discuss and provide direction regarding contracts for services with non-profit organizations. Jawaria Tareen, Chief of Staff, presented this item discussing current contracts for service in place with the various non-profit organizations, current budgeted funding for each organization, and funding requests from each non-profit organization. The City Council discussed the current non-profit funding in place and the services provided by each organization. The Council provided direction to move to five-year contracts with the current contracted non-profit organizations, and to propose a $450,000 cap for funding allocated in the fiscal year budget for non-profit organizations. This item will be brought back for further discussion. A.5 Discuss future agenda items. Deputy Mayor Pro Tem Jackson requested to add review of the City's single-family long-term rental ordinance for rentals over 30 days to be reviewed and compared to surrounding cities. B. EXECUTIVE SESSION There was no Executive Session held at this meeting. C. CALL TO ORDER-REGULAR MEETING (6 P.M.) Mayor Glancy called the Regular Meeting to order at 6:00 p.m. D. INVOCATION & PLEDGE OF ALLEGIANCE Deputy Mayor Pro Tem Jackson provided the Invocation and Councilmember Roman conducted the Pledge of Allegiance. E. CEREMONIAL ITEMS E.1 Presentation of five-year service award to Code Enforcement Officer Barry Boyd. Mayor Glancy presented a five-year service award to Barry Boyd with the Code Enforcement Division. Mr. Boyd discussed his time at the City and thanked staff. E.2 Presentation of a service award to Roberto Sarabia for twenty-five (25) years of service to the City of Farmers Branch in the Parks and Recreation Department. Mayor Glancy presented a twenty-five-year service award to Roberto Sarabia of the Parks and Recreation Department. Mr. Sarabia discussed his time at the City and thanked staff. E.3 Presentation of the Employee of the Month Award. Mayor Glancy presented the Employee of the Month award to Bianca Vanhorn of the Human Resources Department. Ms. Vanhorn thanked the Human Resources Department, Finance Department and Information Technology Department. Director of Human Resources Yoko Matsumoto thanked Ms. Vanhorn for her commitment and service. E.4 Presentation of a Proclamation declaring April 22 - May 12 and September 5 -October 29, 2023, as Lights Out Nights Mayor Glancy presented a Proclamation for Lights Out Texas supporting sustainability efforts for reducing light pollution. Members of the Sustainability Committee accepted the Proclamation. City Council Minutes Page 2 April 18,2023 F. ITEMS OF COMMUNITY INTEREST Jeff Brady, Director of Communications presented items of community interest. G. DISCUSS THE STATE OF THE CITY Councilmember Roman discussed the groundbreaking ceremony held at the Kiddie Academy in the Mercer Crossing area, and read an email from Heidi Porter thanking staff for their efforts in issuing the necessary permits so that a neighborhood block party in the Mercer Crossing area could be held. Councilwoman Burton discussed participation in a recent school event at Janie Stark Elementary and thanked those Councilmembers and staff that participated in the dunk tank hosted by the school distric, and thanked those that supported the event. H. CONSENT AGENDA Shane Davis, Director of Health and Sustainability provided further explanation regarding Agenda Item H.3 discussing monitoring of mosquitoes and testing procedures that initiate spraying for West Nile. A motion was made by Council Member Roman, seconded by Mayor Pro Tem Merritt to approve the Consent Agenda as presented. Aye: Mayor Pro Tem Merritt, Deputy Mayor Pro Tem Jackson, Councilmember Roman, Councilmember Driskill, Councilwoman Burton H.1 Consider approving the following City Council meeting minutes; and take appropriate action. • April 4, 2023 Regular Meeting H.2 Consider approving Resolution No. 2023-050 awarding a bid to Longhorn Incorporated for the annual purchase of irrigation equipment and supplies in the amount of$85,540 for the Parks and Recreation Department; and take appropriate action. H.3 Consider approving Resolution No. 2023-057 authorizing the City Manager to execute a professional services agreement with PRP Services, LLC for mosquito surveillance and aerial fogging services; and take appropriate action. H.4 Consider approving Resolution No. 2023-055 authorizing an Interlocal Cooperation Agreement with the Town of Addison to provide sanitary sewer service to the City's property at 3940 Spring Valley Road; and take appropriate action. H.5 Consider approving Resolution No. 2023-052 authorizing Quorum Architects, Inc. to provide architectural design and related items to develop the construction documents and provide administrative oversight of the Justice Center Renovation project in the amount of$197,300; and take appropriate action. PUBLIC HEARINGS 1.1 Conduct a public hearing to consider a City-initiated application to rezone approximately 41.8 acres from Planned Development District No.24 (PD-24); 51.5 acres from Planned Development District No.25 (PD-25); and 19.2 acres from Planned Development District No. 70 (PD-70) to Planned Development District No. 86 (PD-86) generally bound by Havenhurst Street on the north; the BNSF railway right of way on the west; Springlake Road and Farmers Branch Lane on the south; Rawhide Creek, Valley View Lane, and the rear property line of properties on Nestle Street on the east, and to amend and restate in their entirety the use and development regulations for all _. property located within PD-86; and take appropriate action. City Council Minutes Page 3 April 18,2023 Mayor Glancy opened the public hearing and Kyra McCardle, Planning contractor for the Planning Department presented this item reviewing proposed boundaries and regulations for PD-86. Kim Dresser, with Gensler Consultants discussed the 1-35 Corridor Study, boundaries to be included in the proposed area, and proposed PD-86 regulations. The City Council discussed the effect on Valley View if lanes were removed as suggested. Paris Rutherford, with Catalyst Urban Planning clarified the proposal of removing lanes was only a guideline as part of the Planned Development and not a requirement. The public hearing closed at 7:12 p.m. A motion was made by Councilmember Roman, seconded by Mayor Pro Tern Merritt, to close the public hearing and approve the Ordinance as presented. The motion carried by the following vote: Aye: Mayor Pro Tem Merritt, Deputy Mayor Pro Tem Jackson, Councilmember Roman, Councilmember Driskill, Councilwoman Burton REGULAR AGENDA ITEMS J.1 Consider adopting Ordinance No. 3789, amending the City's 2022-23 Fiscal Year Operating Budget, amending the Capital Improvements Program Budget, directing City expenditures be made in accordance with the budget as amended; and take appropriate action. Finance Director Tammy Zimmerman presented this item discussing mid-year budget amendments, reviewing requests for additional funding related to Police, staffing positions, and City Hall lobby renovations. Revised revenue projections were also discussed. The City Council clarified DART funding related to transportation and mobility items, placement of the School Resource Officer, and update to the City's fleet and equipment. A motion was made by Deputy Mayor Pro Tern Jackson, seconded by Councilmember Roman to approve the Ordinance as presented. The motion carried by the following vote: -- Aye: Mayor Pro Tern Merritt, Deputy Mayor Pro Tern Jackson, Councilmember Roman, Councilmember Driskill, Councilwoman Burton J.2 Consider approving Resolution No. 2023-060 authorizing Quorum Architects, Inc. to develop the construction documents of the City Hall Renovation project in the amount of$62,900; and take appropriate action. Danielle Summers, Director of Community Services, discussed the proposed City Hall renovation, enhanced customer service features and security measures. Project completion was tentatively scheduled for December 1, 2023. A motion was made by Councilmember Driskill, seconded by Councilmember Roman, to approve the Ordinance as presented. The motion carried by the following vote: Aye: Mayor Pro Tern Merritt, Deputy Mayor Pro Tem Jackson, Councilmember Roman, Councilmember Driskill, Councilwoman Burton K. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE SESSION. There was no Executive Session held at this meeting. L. CITIZEN COMMENTS The following individual requested to speak during Citizen Comment: City Council Minutes Page 4 April 18.2023 James Lockridge, 11771 Mira Lago, Farmers Branch Discussed code of ethics for council members. ADJOURNMENT The meeting was adjourned aatt 7:51 p.m. y / ' / Approved by: .! rida Mayor William -lancy 1 Signe• M_ / City Secretary St- , enderson add City Council Minutes Page 5 April 18.2023 MIME, !MEW 11•=•11,