2023-07-18 CC Minutes 1-37;417),,,,� t, Farmers Branch City HaII
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Action Meeting Minutes Farmers Branch, Texas
FARMERS City Council 75234
BRANCH
Tuesday,July 18,2023 6:00 PM Council Chambers
The full video of this meeting is available on the City website at https://farmersbranch.legistar.com/Calendar.aspx.
Council Present: Mayor Terry Lynne, Mayor Pro Tem Richard Jackson, Deputy Mayor Pro Tem Omar
Roman, Councilmember Martin Baird (joined at 2:21 pm), Councilmember Tina Bennett-
Burton,Councilmember David Merritt
A. CALL TO ORDER-STUDY SESSION
Mayor Lynne called the Study Session meeting to order at 2:00 pm.
A.1 Discuss regular agenda items.
Councilmember Merritt asked for a brief summary of Consent Agenda Item H.5.Chris Webb,Business
Development Specialist,explained the proposed changes related to the request for additional retail space in the
area.Councilmember Merritt noted that Item H.6 should contain language in the signage policy regarding a
signage component for businesses with clear definitions for delineation.
Councilmember Jackson asked about the proposed changes to the Property Maintenance Code,and how
violations that could not be seen from the street would be enforced.Jerod McGraw,Code Enforcement Manager,
explained that permission from the judge would be needed to be obtained to inspect the property.Mayor Lynne
asked Mr.McGraw to come back at a future date and discuss how residents can report property maintenance
concerns.
A.2 Receive an update from Economic Development Director and Centurion American Development
Group on the Boardwalk Development.
Allison Cook,Economic Development Director,gave a presentation with an overview of the development
project,a depiction of plans already approved and changes that are being proposed,including a Pickleball court
concept.Ms.Cook introduced Chris Zielke,Project Manager,who gave a presentation explaining the status of
agreements with each of the tenants that will be occupying the boardwalk that have been confirmed thus far.Dirk
and Mark Kelchner with Centurion American Group also presented on the Pickleball concept being proposed.
The City Council discussed with representatives of Centurion American the pickleball concept restaurant area,
the lack of visibility and accessibility to certain areas of the parking lot,proposed signage,timelines for opening,
current lease agreements in place,and the use of a golf cart service is to assist in transporting patrons from
nearby apartments and hotels to assist with parking and use of site.
A.3 Receive a biannual update from the Manske Library Board.
Kristin Hansen,Chair of Manske Library Board,gave a presentation explaining the mission of the Library,
information regarding Library Board meetings,enhancements to the Library,current and upcoming programs,
and Board activities.
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July 18, 2023
The new book drop location was discussed, how program implementation from the Board was coordinated with
the Library staff, and the process to loan out the 3D printer, along with possible concerns associated with the
loan process.
Mayor Lynne asked that when events are recapped staff include the number of attendees and suggested having
the Spanish as a Second Language program held on weekends.
A.4 Receive a report on the Mandatory Crime Reduction Program for designated apartments.
Assistant Police Chief Erik Stokes gave a presentation on the Mandatory Crime Reduction Program,the purpose
of the program,the crime index for residential areas and for apartment complexes,what the crime rate is for
inclusion,history of apartment complexes in the program, and statistics on crime in 2022.
The City Council discussed with Assistant Chief Stokes how apartments qualify to be in the program,restrictions
on apartment complexes having fully enclosed gates,communication between the Police Department and the
complexes in the program,and how types of crimes were weighted.The Council also discussed how crime trends
were tracked so that improvement can be seen.
A.5 Discuss combining the Parks and Recreation Board,Historical Preservation and Restoration Board,
and Manske Library Board into one board,consider board structure,and appointment of members.
The.Council discussed combining the Parks and Recreation Board,Historical Preservation and Restoration
Board,and Library Board into one board.The Council gave direction to leave the boards as they are currently
structured and bring back the option of combining the board at the end of the year.The Council also requested a
flow chart be made that outlines the subcommittee process.
A.6 Discuss amendments to the City's Ethics Policy related to the endorsement of candidates.
The Council discussed amending the Code of Ethics to include language prohibiting any member of the Council
from using their title to endorse a candidate running for office. Councilmember Jackson requested this item be
brought back for vote.The Council gave direction to bring an ordinance forward at their next meeting.
A.7 Discuss updates to the Board appointment process to include the implementation of a scoring system
for appointments.
The Council discussed implementing a scoring method for board and commission appointments.The Council
determined that incomplete applications would not be accepted and gave direction that the application process
should be reviewed and updated. City Secretary Stacy Henderson advised she would gather the information to
bring to the Council at a future meeting date.
Mayor Lynne recessed the meeting for a break at 4:46 pm.
A.8 Discuss and provide direction for the contracts for social services with non-profit organizations.
Mayor Lynne reconvened the Study Session at 5:01 pm.
Jawaria Tareen, Chief of Staff, gave a presentation giving an overview of the background of the social services
contracts for 2023,the amount of funds requested by each organization.
The Council discussed combining the contract for Metrocrest Services and the Metrocrest-Safe&Sound
program,and the amounts that should be given to each organization. The Council gave direction to fund the
organizations in the amounts below with contracts coming back to the Council for review at a future meeting:
• Metrocrest and Metrocrest-Safe& Sound combined: $200,000
• Woven Clinic: $50,000
• The Family Place: $15,000
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July 18, 2023
• Metrocrest Chamber: $18,650
• Farmers Branch Chamber: $30,000
A.9 Discuss the Christmas lighting and decor contract.
Geoff Fairchild, Special Events Manager,gave a presentation explaining some of the history of Christmas
decorating in Farmers Branch,prior costs of lighting,the scope of the project coming up for 2023,and the total
cost of the upcoming project.The Council was in agreement with the cost.
Mayor Lynne recessed the Study Session at 5:31 pm, advising the Council would reconvene into Study Session
after the City Council meeting.
EXECUTIVE SESSION
There was not an Executive Session during this meeting.
C. CALL TO ORDER-REGULAR MEETING
Mayor Lynne called the meeting to order at 6:00 p.m.
D. INVOCATION&PLEDGE OF ALLEGIANCE
Councilmember Baird led the Invocation and Pledge of Allegiance.
E. CEREMONIAL ITEMS
E.1 Consider accepting a donation from Roots Southern Table for the Youth Scholarship fund in the
amount of$1,200; and take appropriate action.
Mayor Lynne presented this item and thanked Tom Foley with Roots Southern Table for their donation.
A motion was made by Mayor Lynne,seconded by Councilmember Merritt,to accept the donation for the
Youth Scholarship Fund from Roots Southern Table in the amount of$1,200. The motion carried by the
following vote:
Aye: Mayor Pro Tern Jackson,Deputy Mayor Pro Tem Roman,Councilmember,Baird,Councilmember
Bennett Burton,and Councilmember Merritt
E.2 Recognize Kerry Phillips of the Parks and Recreation Department for 35 years of service to the City
of Farmers Branch.
Mayor Lynne honored Kerry Phillips with the Parks and Recreation Department for 35 years of service with the
City of Farmers Branch.
F. ITEMS OF COMMUNITY INTEREST
Sharon Logan,filling in for Jeff Brady,Director of Communications,discussed items of community interest.
Mayor Lynne also expressed condolences for the loss of Angie Mayo,Farmers Branch resident who was a
member of the original Citizens on Patrol,was involved in the FBI Citizen's Academy,and was a member of the
TXDPS Citizen's Academy.
G. REPORT ON STUDY SESSION ITEMS
Councilmember Baird reported on the following items:
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July 18, 2023
• Received an update from the Economic Development Department and Centurian American Group the on
the Boardwalk development at Interstate 635 and Luna Road.
• Received a biannual update from the Library Board.
• Received a report on the Mandatory Crime Prevention Program.
• Discussed the Christmas lighting and decor contract.
Councilmember Baird advised the remaining items would be discussed after the City Council meeting.
H. CONSENT AGENDA
The following modifications to the Consent Agenda were made:
• Item H.6 amended with an updated policy.
• Item H.8 removed from Consent Agenda and tabled.
H.1 Consider approving the following City Council meeting minutes; and take appropriate action.
•June 20,2023 Regular Meeting
H.2 Consider approving Resolution No.2023-125 authorizing an amendment of an existing professional
planning services agreement exceeding$50,000 with Nancy Cardwell; and take appropriate action.
H.3 Consider Resolution No.2023-144 determining the costs of certain Townhome Site Direct
Improvements to be financed within the Mercer Crossing Public Improvement District; approving a
Preliminary Amended and Restated Service and Assessment Plan,including a proposed Assessment
Roll; calling a public hearing for August 15,2023,to consider an ordinance levying assessments on
property located within the Mercer Crossing Public Improvement District; and directing
publication of related notices; and take appropriate action.
H.4 Consider approving Resolution No.2023-126 authorizing an amendment of an existing professional
planning services agreement exceeding$50,000 with Kyra McCardle of the Planning Department;
and take appropriate action.
H.5 Consider approving Resolution No.2023-120 for a Detailed Site Plan amendment for Cortland
Galleria,a mixed-use development on approximately 7.76 acres located at 13465 Inwood Road; and
take appropriate action.
H.6 Consider approving Resolution No.2023-138,authorizing the City Council to adopt a policy change
for the installation of Non-Regulatory Signs; and take appropriate action.
H.7 Consider approving Ordinance No.3797 amending the Property Maintenance Code and Building
Code to address Substandard Structures; and take appropriate action.
H.8 Discuss City Council liaison appointments to external organizations.
A motion was made by Mayor Lynne, seconded by Deputy Mayor Pro Tem Roman, to approve the
Consent Agenda as amended.The motion carried by the following vote:
Aye: Mayor Pro Tem Jackson,Deputy Mayor Pro Tem Roman,Councilmember Baird,Councilwoman
Burton,and Councilmember Merritt
I. PUBLIC HEARINGS
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July 18, 2023
I.1 Conduct a public hearing and consider adopting Ordinance No.3803 for a Specific Use Permit for
placement of cellular communication antennas on the existing municipal water tower and
construction of an associated equipment shelter on an approximate 6.01-acre property located at
3725 Valley View Lane; and take appropriate action.
Sarah Bergman,Lead Planner presented this item explaining the location of the water tower, the antennas being
proposed,the existing antennas currently on the water tower,the proposed building location for the equipment
shelter,public response,and the recommendation of the Planning and Zoning Commission.
The Council discussed antennas currently in place,location of the proposed antenna,5G compatibility with the
antenna,and the size of the antenna.
There were no members of the public wishing to address the City Council on this item.
A motion was made by Mayor Pro Tem Jackson,seconded by CouncilmemberBaird to approve
Ordinance 3803 as presented.The motion carried by the following vote:
Aye: Mayor Pro Tem Jackson,Deputy Mayor Pro Tem Roman,Councilmember Baird,Councilwoman
Burton,and Councilmember Merritt
J. REGULAR AGENDA ITEMS
J.1 Consider approving the slate list of appointments to the Parks and Recreation Board;and take
appropriate action.
This item was tabled.
J.2 Consider Board and Commission appointments to the Farmers Branch Local Government
Corporation Board of Directors,North Dallas County Water Supply Corporation,and the Planning
and Zoning Commission; and take appropriate action.
City Secretary Stacy Henderson presented the slate list of appointments for each Board.
A motion was made by Mayor Pro Tem Jackson, seconded by Councilwoman Burton, to appoint Mayor
Terry Lynne as Place 1 and Jessica Alvarado as Place 3,both with terms expiring on June 30,2025,and to
appoint Mark Moffeit as Place 5 with a term expiring on June 30,2024,to the Farmers Branch Local
Government Corporation.The motion carried by the following vote:
Aye: Mayor Pro Tem Jackson,Deputy Mayor Pro Tem Roman,Councilmember Baird,Councilwoman
Burton,and Councilmember Merritt
A motion was made by Councilmember Merritt,seconded by Deputy Mayor Pro Tem Roman, to appoint
Ben Williamson as Place 4,Tammy Zimmerman as Place 5, and Ryan Sartor as Place 6 to the North
Dallas County Water Supply Corporation for a term ending June 30, 2026. The motion carried by the
following vote:
Aye: Mayor Pro Tem Jackson,Deputy Mayor Pro Tern Roman,Councilmember Baird, Councilwoman
Burton,and Councilmember Merritt
A motion was made by Mayor Pro Tem Jackson,seconded by Deputy Mayor Pro Tem Roman,to move
Patrick Trapp from Alternate 1 to Place 2 with a term expiring June 30,2026; move Matthew Kelley from
Alternate 2 to Alternate 1 with a term expiring June 30,2025; and appoint Tanner Dorman to Alternate 2,
with a term expiring June 30,2026.The motion passed by the following vote:
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July 18, 2023
Aye: Mayor Pro Tern Jackson,Deputy Mayor Pro Tem Roman,Councilmember Baird, Councilwoman
Burton,and Councilmember Merritt
K.TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE SESSION
There was no Executive Session during this meeting.
L. CITIZEN COMMENTS
Brenda Brodrick, 13531 Rawhide Parkway
Spoke regarding the 2023 July 4th entertainment.
M. ADJOURNMENT
Mayor Lynne adjourned the City Council meeting at 6:40 pm.and returned to the remaining items on the Study
Session to be discussed.
A. CALL TO ORDER-STUDY SESSION
Mayor Lynne reconvened the Study Session at 6:46 pm.
A.10 Discuss Event Center rental fees.
Lynette Hill, Event Center Manager, gave a presentation explaining the background of the Event Center project,
the proposed rentals fees for large-scale events,corporate and social gatherings,and small meetings.
The Council had questions regarding what was included in pricing packages, hours of operation, if there will be
additional cleaning fees,and how the rates could change in the future after the first year.
The Council gave direction to bring back a broader comparison of nearby venues, including the add-on services
they provide,with a display of the revenue and expense projections to a future Council meeting.
A.11 Discuss naming the new event center at the Historical Park to Meadow View.
Lynnette Hill,Event Center Manager,presented this item,explaining how the Historical Preservation and
Restoration Board,the consultant Wheelhouse Innovations,and City staff worked together to come up with the
name for the Event Center.
The Council discussed their concerns that the name does not give a marketing opportunity,that Farmers Branch
is not mentioned in the name, and that residents did not have an opportunity to give their input on the name.
The Council gave direction to conduct a resident survey for feedback on suggested names and bring back for
further discussion at the August 15,2023 Council meeting.
A.12 Discuss future agenda items.
Councilmember Roman indicated he would like to discuss modifying the permit requirement for painting
addresses on curbs.
Councilmember Bennett-Burton indicated she would like a discussion on the block-chain method of accounting.
Councilmember Baird indicated he would like to discuss charging residents for the use of the charging stations
for electric vehicles.
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July 18,2023
Mayor Lynne adjourned the Study Session at 7:37 pm.
Approved 4
PP b :Y '`7
Mayor Terry Lynne
Signed by:
City Secretary Stacy erson
City Council Minutes Page 7
July 18, 2023