2024-06-04 CC Minutes1
iti
FARMERS
City of Farmers Branch Farmers Branch City Hall
13000 Wm Dodson PkwyActionMeetingMinutesFarmersBranch,TX 75234
BRANCH City Council
Tuesday,June 4,2024 6:00 PM Council Chambers
The full video ofthis meeting is available on the City website at hill's:.,farmersbranch.legistar.com Calendar.aspx.
Council Present: Mayor Terry Lynne, Mayor Pro Tern Omar Roman (left meeting after Executive
Session), Deputy Mayor Pro Tern Richard Jackson, Councilmember Martin Baird,
Councilmember David Reid,Councilmember Roger Neal
City Staff Present: City Manager Ben Williamson, Deputy City Manager Jawaria Tareen, Director of
Administrative Services Stacy Henderson, City Attorney David Berman, Director of
Public Works Ryan Sailor, Director of Parks Rob Diaz, Director of Economic
Development Allison Cook, Director of Finance Tammy Zimmerman, Director of
Communications Jeff Brady, and other City staff
CALL TO ORDER-STUDY SESSION(3 P.M.)
Mayor Lynne called the meeting to order at 3:00 p.m.
PUBLIC COMMENT ON STUDY SESSION ITEMS
There were no members of the public wishing to address the Council.
C.1 Discuss regular agenda items.
Mayor Lynne asked if the Council had any comments on Item K.5. No members of the Council had
comments on this item.
C.2 Discuss an amendment to the Code of Ordinances related to Residential Certificate of
Occupancy permits.
Code Enforcement Manager Christina Raemhild gave a presentation explaining the background of the
issuance of Certificates of Occupancy (CO), the current process for obtaining a CO, the fees associated, the
proposed changes to the ordinance that will no longer require a resident to obtain a CO before utility
connections are allowed,and the external impacts associated with the proposed change.
The Council directed to move forward with the proposed changes to the ordinance.
C.3 Discuss the Parks and Recreation Department Special Events for fiscal year 2024-25.
Parks Director Rob Diaz gave a presentation highlighting the priorities for special events for fiscal year
2025,the events scheduled for 2024,the proposed events for 2025,the proposed budget amounts for special
events,and proposed changes to regularly scheduled events.
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The Council gave direction to move forward with the proposed changes.
C.4 Discuss the Parks and Recreation Department Capital Improvements Projects for fiscal year
2024-25.
Parks Director Rob Diaz gave a presentation highlighting the priorities of the capital improvement projects,
capital improvement projects currently underway,and the proposed Parks Master Plan update.
The Council gave direction to move forward with the proposed plans and to garner public input as much as
possible.
C.5 Receive a report regarding the Public Works Capital Improvement Program.
Incoming Director of Public Works Ray Silva-Reyes gave a presentation explaining the current capital
improvement projects underway, projects planned for fiscal year 2024-2025, projects planned for trails and
pedestrian connectivity,and projects planned for stormwater infrastructure.
The Council gave direction to move forward with the plans for capital improvements.
C.6 Discuss the Farmers Branch Police Department COPS Hiring Program Grant and provide
direction to staff.
Grant Coordinator Cheyenne Kelley gave a presentation explaining the purpose of the grant, the associated
costs,potential savings incurred from the grant award,and the timeline for application.
The Council gave direction to move forward with the grant application.
C.7 Discuss the Advanced Funding Agreement with the Texas Department of Transportation for
the reconfiguration of Valley View Lane from Denton Drive to Nestle Road.
Deputy Director of Public Works Shane Davis gave a presentation explaining the project details of the
Advanced Funding Agreement and the associated costs.
The Council directed to move forward with the agreement.
EXECUTIVE SESSION
D.1 The City Council will convene into a closed Executive Session pursuant to Texas Government
Code Section 551.074 (Personnel) to discuss and deliberate on proposals for City Attorney
legal services.
Mayor Lynne recessed the Study Session at 5:11 p.m.and convened into Executive Session at 5:22 p.m.
CALL TO ORDER-REGULAR MEETING (6 P.M.)
Mayor Lynne called the Regular Meeting to order at 6:00 p.m.
INVOCATION& PLEDGE OF ALLEGIANCE
Deputy Mayor Pro Tern Jackson led the invocation and pledge of allegiance.
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CEREMONIAL ITEMS
G.1 Consider accepting a donation in the amount of$1,000 for The Branch Connection from the
Farmers Branch Woman's Club; and take appropriate action.
Mayor Lynne accepted the donation from the Farmers Branch Woman's Club and received comments from
Jackie Byles,Manager of the Branch Connection.
ITEMS OF COMMUNITY INTEREST
Communications Director Jeff Brady presented items of community interest.
REPORT ON STUDY SESSION ITEMS
Mayor Lynne reported on items discussed during the Study Session.
CITIZEN COMMENTS
David Prince, owner of Eagle Gun Range, located at 14400 Midway Road, spoke on the anniversary of the
ranch and thanked the Council for their support.
Russ Oonk, owner of Aero Composites and Structures located at 12880 Valley Branch Lane, spoke on the
history of his business in Farmers Branch.
CONSENT AGENDA
K.1 Consider approving the following City Council meeting minutes; and take appropriate action.
May 16,2024,Special City Council Meeting
May 21,2024,Regular City Council Meeting
K.2 Consider excusing the absence of Deputy Mayor Pro Tem Richard Jackson from the Study
Session portion of the City Council meeting on May 21,2024; and take appropriate action.
K.3 Consider approving Resolution No. 2024-069 authorizing the City Manager to enter into a
three-year agreement with Vertosoft, LLC for the purchase of OpenGov software licensing,
implementation,and training, in the first-year amount of$97,634, utilizing the State of Texas
Department of Information Resources Contract DIR-TSO-4227; and take appropriate action.
K.4 Consider approving Resolution No. 2024-096 authorizing the submission of an application to
Dallas County for the Fiscal Year 2024 Dallas County Community Development Block Grant
program for the Sanitary Sewer Replacement project in the utility easement between
Richland Avenue and Squire Place from Goodwater Street to Dennis Lane, and take
appropriate action.
K.5 Consider approving Resolution No. 2024-102 affirming the appointment of a shared Board
Member with the City of Plano to serve on the Dallas Area Rapid Transit Authority (DART)
Board of Directors,and take appropriate action.
K.6 Consider adopting Ordinance No. 3868, adopting amendments to the Home Rule Charter
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approved by the voters of the City of Farmers Branch at an election held on May 4,2024; and
take appropriate action.
A motion was made by Deputy Mayor Pro Tern Jackson, seconded by Councilmember Baird, to
approve the Consent Agenda as presented.The motion carried with the following vote:
Aye: Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember Reid, Councilmember
Neal
Absent:Mayor Pro Tem Roman
PUBLIC HEARING
No public hearing was held at this meeting.
REGULAR AGENDA ITEMS
M.1 Receive an update from Woven Health.
Jacky Rakowski, Executive Director of Woven Health, gave a presentation highlighting the statistics for
uninsured residents in Farmers Branch, the total number of patient visits to the clinic, the total value of
services, the care model used by Woven Health, and details regarding the Empower Health Program and the
Women's Health Program.
111111 M.2 Receive an update from Metrocrest Services.
Tracy Eubanks, CEO of Metrocrest Services, gave a presentation highlighting the programs in place to
support self-sufficiency, changes in service delivery, successes from the past year, and the statistics of the
families served in 2023.
M.3 Consider approving Resolution No. 2024-095, authorizing the City Manager to award the
Valley View Lane Culvert Rehabilitation Project to Rebcon, LLC, in the amount of$993,435;
and take appropriate action.
Incoming Director of Public Works Ray Silva-Reyes gave a presentation explaining the rehabilitation
project's purpose,bid results,scope, and budget impact.
A motion was made by Deputy Mayor Pro Tern Jackson, seconded by Councilmember Reid, to
approve the Resolution No.2024-095 as presented.The motion carried with the following vote:
Aye: Deputy Mayor Pro Tern Jackson, Councilmember Baird, Councilmember Reid, Councilmember
Neal
Absent:Mayor Pro Tern Roman
M.4 Consider approving Resolution No. 2024-097 authorizing the City Manager to execute a
contract with Fuquay, LLC, for a pipeline rehabilitation project at various locations
throughout the City in the amount of$3,099,178.33; and take appropriate action.
June 4,2024
City Council Minutes Page 4
Incoming Director of Public Works Ray Silva-Reyes gave a presentation explaining the locations of pipeline
rehabilitation,the techniques that will be used,and the project's cost.
A motion was made by Councilmember Reid, seconded by Councilmember Neal, to approve
Resolution No.2024-097 as presented.The motion carried with the following vote:
Aye: Deputy Mayor Pro Tern Jackson, Councilmember Baird, Councilmember Reid, Councilmember
Neal
Absent:Mayor Pro Tern Roman
M.5 Consider approving Resolution No. 2024-098 authorizing the City Manager to execute an
Advanced Funding Agreement with the Texas Department of Transportation for the
Rossford Street Shared Path on Denton Drive in the amount of $2,813,638; and take
appropriate action.
Deputy Director of Public Works Shane Davis gave a presentation explaining the project's scope, location,
and cost.
A motion was made by Councilmember Neal, seconded by Councilmember Baird, to approve
Resolution No.2024-098 as presented.The motion carried with the following vote:
Aye: Deputy Mayor Pro Tern Jackson, Councilmember Baird, Councilmember Reid, Councilmember
Neal
Absent:Mayor Pro Tem Roman
TAKE ANY ACTION AS A RESULT OF THE CLOSED EXECUTIVE SESSION
No action was taken as a result of the Executive Session.
ADJOURNMENT
Mayor Lynne adjourned the regular portion of the meeting at 7:05 p.m.
STUDY SESSION
Mayor Lynne reconvened the Study Session at 7:14 p.m.
C.8 Discuss Fixed Assets and Debt Strategy for the Proposed Fiscal Year 2024-25 Budget.
Finance Director Tammy Zimmerman gave a presentation explaining the process for financial planning
regarding fixed assets,the current allocation of fixed asset budget funds, needed fixed asset replacements, and
the proposed debt strategy.
The Council gave direction to move forward with the plan for budgeting for fixed assets and to discuss this
further at the upcoming budget retreat.
C.9 Discuss meeting times for the City Council study session meetings, regular meetings, and
additional meetings outside the normal City Council meeting schedule.
June 4,2024
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The Council discussed regular and special meeting times and determined to begin having the Study Session
portion of regular meetings start at 4:00 p.m.
C.10 Receive an update from the Mayor and Council Members regarding board liaison information
from outside organizations and other meetings attended.
The Council gave updates regarding outside organizations.
C.11 Discuss future agenda items.
The Council discussed the meeting date for the upcoming Special Called Meeting regarding the investigation
of an ethics complaint.
Councilmember Neal requested a future agenda item on reviewing Camelot Landfill expenditures, an item
regarding driverless mapping,and an item regarding emergency disaster planning.
Councilmember Reid requested an item for an update on Mercer Crossing.
Councilmember Baird requested an item regarding residential speed bumps versus speed tables.
ADJOURNMENT
Mayor Lynne adjourned the Study Session at 8:10 p.m.
City S Vii'"' St. y Henderson,TRMC
Mayor Te L/nne
June 4,2024
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