2024-02-20 CC Minutese Farmers Branch City HallCityofFarmersBranch
13000 Wm Dodson Pkwy
RME
Action Meeting Minutes Farmers Branch,TX 75234
BRANCH City Council
Tuesday,February 20,2024 6:00 PM Council Chambers
The full video of this meeting is available on the City website at https://farmersbranch.legistar.com/Calendar.aspx.
Council Present: Mayor Terry Lynne, Mayor Pro Tern Richard Jackson, Deputy Mayor Pro Tern Omar
Roman, Councilmember Martin Baird (3:19 p.m.),Councilwoman Tina Bennett-Burton,
Councilmember David Merritt
City Staff Present:City Manager Ben Williamson, Deputy City Manager Jawaria Tareen, Assistant to the
City Manager Jennifer Rainey, Director of Administrative Services/City Secretary Stacy
Henderson, City Attorney Pete Smith, Police Chief Kevin McCoy, Fire Chief Daniel
Latimer, Deputy Director of Public Works Shane Davis, Director of Economic
Development Allison Cook, Director of Finance Tammy Zimmerman, Director of
Communications Jeff Brady,and other City staff
CALL TO ORDER-STUDY SESSION(3 P.M.)
Mayor Lynne called the meeting to order at 3:00 p.m.
A.1 Discuss regular agenda items.
Councilmember Merritt had questions on Item 1.3 regarding a Cybersecurity Grant Program, and Item I.4
regarding the purchase of elevated storage tank mixing systems.
A.2 Receive a report on the Active Transportation Plan and upcoming public engagement
activities.
Shane Davis, Deputy Director of Public Works, gave a presentation highlighting the background of active
transportation in the city, details regarding the 2015 Trail Master Plan, goals of the current Comprehensive
Plan, funding strategies, the possibility of creating a streets policy, the plan for public engagement, the
project criteria,and the timeline for gathering public input.
The Council had questions related to how long the public engagement will last, what the communication
plan with the public is, what boards are going to be solicited, examples of what questions will be asked on
the Polco survey,if the new Trails Master Plan would replace the 2015 plan, if there are projects on the 2015
plan that have not yet been addressed, and if there could be some education put out for the public on how
cars should treat bicyclists.
The Council directed to move forward with the public engagement plans.
Councilmember Baird arrived at 3:19 p.m.
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A.3 Discuss and receive an update regarding public infrastructure improvements at the Spot at
Myra located at 12150 Medical Parkway.
Ryan Sailor, Director Public Works, gave background on this item, explaining the approval process for the
property and the issues regarding storm water and paving, the deficiencies of the developer leading to the
stop work"order,and how the City is working with the contractor to correct the issues.
The Council had questions regarding how the project was being funded, the cost to the City to correct the
infrastructure,if a lien could be filed against the property,what will happen with the abandoned crane on the
property,and how this is affecting other projects within the City.
The Council gave direction to contact the owner of the crane for it to be removed.
A.4 City Council to review,discuss,and finalize 2025 Critical Business Outcomes.
Deputy City Manager Jawaria Tareen presented the current Critical Business Outcomes and advised the
Council to review and consider any needed changes.
The Council determined to schedule a special workshop to discuss the Critical Business Outcomes.
A.5 Discuss and create standards for Council communications and provide direction to City staff.
The Council discussed communication between Council members.
The Council recommended to draft a policy regarding Council communication.
A.6 Receive an update from the Mayor and Councilmembers regarding board liaison information
from outside organizations.
The Council gave an update regarding each of their respective outside organizations.
Mayor Lynne suggested having updates on outside organizations at the first Council meeting of each month.
A.7 Discuss future agenda items.
Mayor Pro Tem Roman requested to have a future agenda item regarding having a survey on the capacity of
apartment complexes and to have an item to discuss requiring DNA testing for dog waste at apartment
complexes.
Mayor Pro Tern Jackson requested an item on overcrowding at the animal shelter.
Councilmember Merritt requested to have an item to discuss medians in the Oakbrook community, and
another item to discus median maintenance as a whole.
Mayor Lynne recessed the Study Session at 4:47 p.m.
EXECUTIVE SESSION
B.1 City Council may convene into closed executive session pursuant to Section 551.072 of the
Texas Government Code, to discuss the donation, purchase, exchange, lease or sale of real
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property located at 2580 Valley View Lane and 2590 Valley View Lane.
Mayor Lynne convened into Executive Session at 4:48 p.m.
Mayor Lynne adjourned Executive Session at 5:16 p.m.
CALL TO ORDER-REGULAR MEETING(6 P.M.)
Mayor Lynne called the Regular Meeting to order at 6:00 p.m.
INVOCATION& PLEDGE OF ALLEGIANCE
Mayor Lynne led the Invocation and Pledge of Allegiance.
CEREMONIAL ITEMS
E.2 Presentation of the 2024 Witness to History Award to Frances M. Glancy.
Mayor Pro Tern Jackson presented Frances Glancy with the Witness to History Award.
E.3 Presentation of a five-year service award to Jose Benavides of the Parks and Recreation
Department.
Mayor Pro Tem Jackson presented Jose Benavides with the five-year service pin.
E.4 Presentation of the Employee of the Month Award to Robert Gunn of the Police Department
for the month of January 2024.
Councilwoman Burton presented Robert Gunn with the Employee of the Month Award.
E.5 Presentation of the DFW Directors Association's 2024 Arts & Entertainment award for the
Mad Hatter Tea.
Councilmember Baird presented the Farmers Branch Historical Park with the DFW Directors Association's
2024 Arts&Entertainment Award.
E.6 Presentation of the 2024 Supreme Service Award given by the DFW Directors Association to
the Branch Connection volunteer Deborah Hull for her service to the community.
Councilmember Merritt presented Deborah Hull with the 2024 Supreme Service Award.
E.1 Presentation of Economic Development video.
The Economic Development Department presented a video giving the highlights for the later part of 2023.
ITEMS OF COMMUNITY INTEREST
Communications Director Jeff Brady presented items of community interest.
REPORT ON STUDY SESSION ITEMS
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Mayor Lynne announced for information on the Study Session,citizens can visit the City website to view the
video recording ofthe meeting.
CITIZEN COMMENTS
There were no members of the public wishing to speak.
CONSENT AGENDA
Mayor Pro Tem Roman had questions on Item I.3 related to a Cybersecurity Grant Program and Item I.4
related to elevated storage tank mixing systems.
1.1 Consider approving the following City Council meeting minutes; and take appropriate action.
February 6,2024 Regular Meeting
1.2 Consider excusing the absence of Mayor Pro Tem Richard Jackson from the Strategic
Planning Work Session held on February 8, 2024,and take appropriate action.
I.3 Consider approving Resolution No. 2024-030 authorizing the application to the State and
Local Cybersecurity Grant Program (SLCGP) through the Office of the Governor; and take
appropriate action.
1.4 Consider approving Resolution No. 2024-026 awarding the purchase of elevated storage tank
mixing systems and lift station diffused aeration systems from Axis Construction, LP, in the
amount of$63,470 through a Buyboard Contract; and take appropriate action.
A motion was made by Councilmember Merritt, seconded by Mayor Pro Tern Jackson,to approve the
Consent Agenda as amended.The motion carried with the following vote:
Aye: Mayor Pro Tern Jackson, Deputy Mayor Pro Tem Roman, Councilmember Baird, Councilwoman
Burton,Councilmember Merritt
PUBLIC HEARINGS
Mayor Lynne announced that Item J.1 would be moved to the end of the agenda.
J.2 Conduct a public hearing and consider adopting Ordinance 3848 to amend the
Comprehensive Zoning Ordinance by amending Article 2, Section 2.4, Use Table to add
Mobile Food Unit as permitted in specified districts; amending Article 5 by adding Section 5.8
Mobile Food Unit Overlay Districts, and by amending Article 7, Section 73, by deleting the
definition for Mobile Food Preparation Vehicle and adding a definition for Mobile Food Unit;
and take appropriate action.
Deputy Director of Planning Marcos Narvaez gave a presentation explaining the need to define mobile food
trucks, the proposed overlay areas, the goal of establishing permitted areas for food trucks, the proposed
requirements for mobile food trucks, and the recommendation from staff and the Planning and Zoning
Commission.
The Council had questions related to the amount of public notices sent out, the design of the overlay
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districts, where the definition of mobile food truck came from, and registration requirements for temporary
events.
A motion was made by Mayor Pro Tem Jackson, seconded by Councilmember Merritt, to close the
public hearing and approve Ordinance 3848 as presented.The motion carried with the following vote:
Aye: Mayor Pro Tern Jackson, Deputy Mayor Pro Tem Roman, Councilmember Baird, Councilwoman
Burton,Councilmember Merritt
REGULAR AGENDA ITEMS
K.1 Consider approving Resolution No. 2024-027 authorizing the City Manager to award a
contract to Muniz Construction,Inc. for the 2024 Group A Water Main Replacement Project
in the amount of$2,206,030; and take appropriate action.
Public Works Director Ryan Sarton gave a presentation explaining the background of the continuous open
water replacement program,the details of the bid process, the cost,and the location of the streets that will be
affected.
The Council had questions related to the communication plan with the public, who would be responsible if a
contractor damages property during a project, if all of the projects would be occurring at once or at separate
times,and what the disruption would be to residents in the area.
A motion was made by Councilwoman Burton, seconded by Councilmember Baird, to approve
Resolution No.2024-027 as presented.The motion passed with the following vote:
Aye: Mayor Pro Tem Jackson, Deputy Mayor Pro Tern Roman,Councilmember Merritt, Councilmember
Baird,Councilwoman Burton
PUBLIC HEARINGS
J.1 Conduct a public hearing and consider adopting Ordinance No. 3846 to rezone approximately
2.62 acres of land located at the southwest corner of Golfing Green Drive and Josey Lane from
Planned Development District No. 10(PD-10)and Office District(0)to Planned Development
District No. 109(PD-109)to allow a townhome development and establish related development
standards; and take appropriate action.
Deputy Director of Planning Marcos Narvaez gave a presentation explaining the current state of the property,
details on the townhomes being proposed, access points to the property, the proposed parking spaces and
landscaping,and the designation for this property in the 2045 plan.
Mayor Lynne opened the public hearing at 7:22 p.m.
John Pitts, 3137 Berrymeade Lane,spoke on the state of the townhomes currently at this location.
Becky Fisher, 13935 Stardust Lane, spoke in opposition of the development.
Teena Marks, 14495 Valley Hi Circle, spoke in favor of the development.
Craig Novosad, 13541 Rawhide Parkway,spoke in opposition of the development.
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II Alicia Herndon, 13517 Rawhide Parkway,spoke in opposition of the development.
Terry Anderson,2644 Mount View Drive, spoke in opposition of the development.
Chip Butler, 13683 Rawhide Parkway,spoke in opposition of the development.
Kyle Burton,3307 Arawak Place, spoke in favor of the development.
Jerry Hays,2936 Golfing Green Drive,spoke in opposition of the development.
Andrew Mezera, 13537 Rawhide Parkway,spoke in opposition of the development.
Brandon Pitts,2844 Golfing Green Drive, spoke in favor of the development.
David Bell,3307 Brockway Drive,spoke in opposition of the development.
Brenda Brodrick, 13531 Rawhide Parkway,spoke in opposition of the development.
Sue Busy 2726-28 Golfing Green Drive,spoke in opposition of the development.
Charlie Higgins, 13629 Rawhide Parkway,spoke in opposition of the development.
George Brodrick, 13531 Rawhide Parkway, spoke in opposition of the development.
Travis Siems, 13547 Rawhide Parkway,spoke in opposition of the development.
Geoff Shelly, 13671 Rawhide Parkway,spoke in opposition of the development.
Rick Johnson,2930 Harlee Drive,spoke in opposition of the development.
Karol Heath, 13729 Rawhide Parkway, spoke in opposition of the development.
Al Solis, 13243 Glenside Drive,spoke in opposition of the development.
Adrienne Wright,2633 Farmers Branch Lane,spoke in opposition of the development.
David Reid, 1630 Ashington Trail,spoke in favor of the development.
The Council had questions for staff regarding the history of the one-acre piece of property that is owned by
the City,what the City's recommendation is for the property,the issues with high density property in the area,
if the townhomes would have the possibility of being rented out, if there was a traffic study done in the area,
if there was a feasibility study performed,and discussed the height of the proposed townhomes.
The Council had questions for the developer, Tom Cusick, including the average price of townhomes and
what price range these townhomes would be in, the amenities that would be included, if the developer had
successfully completed these types of projects before, what the traffic impact would be, where the trash
pickup would be handled, why the height was chosen,and how the street development would be handled.
A motion was made by Deputy Mayor Pro Tem Roman, seconded by Councilmember Baird, to deny
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Ordinance No.3846 as presented.The motion passed with the following vote:
Aye: Deputy Mayor Pro Tern Roman,Councilmember Baird,Councilwoman Burton
Nay: Mayor Pro Tem Jackson,Councilmember Merritt
L. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED EXECUTIVE
SESSION
B.1 City Council may convene into closed executive session pursuant to Section 551.072 of the
Texas Government Code, to discuss the donation, purchase, exchange, lease or sale of real
property located at 2580 Valley View Lane and 2590 Valley View Lane.
A motion was made by Councilwoman Burton, seconded by Councilmember Baird, to authorize the
Mayor and City Manager to negotiate and execute on behalf of the City an agreement with CFBISD
for the donation of 2580 and 2590 Valley View Lane to the City of Farmers Branch, Texas and to take
any other necessary action to complete this transaction.The motion passed with the following vote:
Aye: Mayor Pro Tern Jackson,Deputy Mayor Pro Tem Roman,Councilmember Merritt,Councilmember
Baird,Councilwoman Burton
N. ADJOURNMENT
The regular meeting was adjourned at 10:09 p.m.
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Mayor Tel L ne
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