2024-09-10 CC MinutesCity of Farmers Branch Farmers Branch City Hall
a 13000 Wm Dodson Pkwy
Action Meeting Minutes Farmers Branch, TX 75234
FARMERS
BRANCH City Council
Tuesday, September 10, 2024 6:00 PM Council Chambers
The full video of this meeting is available on the City website at htt s: ff armersbranch. le istar. comfCalendar.
Council Present: Mayor Terry Lynne, Mayor Pro Tem Omar Roman, Deputy Mayor Pro Tem Richard
Jackson, Councilmember Martin Baird, Councilmember David Reid, Councilmember
Roger Neal
City Staff Present: City Manager Ben Williamson, Deputy City Manager Jawaria Tareen, Assistant to the
City Manager Jennifer Rainey, Director of Administrative Services Stacy Henderson,
City Attorney David Berman, Director of Public Works Ray Silva -Reyes, Director of
Parks Rob Diaz, Director of Economic Development Perla Tavera, Director of Finance,
Fleet, and Facilities Tammy Zimmerman, and other City staff
CALL TO ORDER - STUDY SESSION 4 P.M.
Mayor Lynne called the meeting to order at 4:00 p.m.
PUBLIC COMMENTS ON STUDY SESSION ITEMS
There were no members of the public wishing to address the Council.
STUDY SESSION ITEMS
CA Discuss regular agenda items.
Councilmember Baird requested Item J.10 related to the purchase of three pickup trucks be moved to the
Regular Agenda.
C.2 Receive a presentation regarding the contract renewal with the City's health plan, United
Medical Resources (UMR), and ProAct for medical insurance for 2025.
Yoko Matsumoto, Director of Human Resources, and Lance Pendley, Senior Vice President of McGriff,
gave a presentation explaining the background of the company, the cost of healthcare plans currently, the
current medical premiums, health claim costs for fiscal year 2024-2025, trending increases, and the proposed
rate increase.
The majority of the Council was in favor of bringing back this item for further discussion.
C.3 Receive a report and discuss updates to the Minor Home Repair Program.
September 10, 2024
City Council Minutes Page 1
Jennifer Rainey, Assistant to the City Manager, gave a presentation explaining the objectives of the program,
the recent updates to the program, and the options for requirements for senior applicants.
The majority of the Council was in favor of allowing eligibility on homes that are of median value plus or
minus 2%.
Mayor Lynne recessed the Study Session and convened into Executive Session at 5:05 p.m.
EXECUTIVE SESSION
DA The City Council will convene into closed Executive Session pursuant to Section 551.074,
Personnel, of the Texas Government Code to deliberate the appointment of the City's
Municipal Court Judge.
D.2 The City Council will convene into a closed Executive Session pursuant to Texas Government
Code Section 551.072 to discuss the sale of real property located at 2837 Ermine Way.
DA The City Council will convene into a closed Executive Session pursuant to Texas Government
Code Section 551.072 to discuss the sale of real property located at 1349/1399 Valley View
Lane.
CALL TO ORDER - REGULAR MEETING
Mayor Lynne called the Regular Meeting to order at 6:00 p.m.
INVOCATION & PLEDGE OF ALLEGIANCE
Deputy Mayor Pro Tem Jackson led the invocation and pledge of allegiance.
CEREMONIAL ITEMS
G.1 Recognize the Farmers Branch Fire Department for receiving the nationally recognized
American Heart Association's Mission: Lifeline® EMS Gold Achievement Award.
Mayor Lynne presented the Fire Department with the Lifeline® EMS Gold Achievement Award.
G.2 Presentation by the State Fire Marshal's Office recognizing Farmers Branch Insurance
Services Office (ISO) Class 1 Public Protection Classification.
Mayor Lynne introduced Assistant State Fire Marshall Chuck Allen who presented the Fire Department with
a plaque recognizing the Class 1 ISO rating.
ITEMS OF COMMUNITY INTEREST
Deputy Mayor Pro Tem Jackson recognized the Fire Department and the emergency personnel who gave
their lives during the September 11, 2001 terrorist attack.
Mayor Lynne presented items of community interest.
CITIZEN COMMENTS
September 10, 2024
City Council Minutes Page 2
Rick Johnson of Harlee Drive, Farmers Branch, spoke on various budget items.
CONSENT AGENDA
Mayor Lynne announced Item K.7 would move to Regular Agenda Item MA.
J.1 Consider approving the following City Council meeting minutes; and take appropriate action.
• August 13, 2024, Special City Council Meeting
• August 20, 2024, City Council Meeting
J.2 Consider approving Resolution No. 2024-139 authorizing the execution of a Residential
Demolition/Rebuild Program Incentive Agreement for the owner of the property located at
14561 Tamerisk Lane; and take appropriate action.
J.3 Consider approving Resolution No. 2024-147 adopting the City of Farmers
Branch Investment Policy; and take appropriate action.
J.4 Consider adopting Ordinance No. 3889 authorizing the acceptance of payments of utility
bill charges and fees by credit card; establishing a processing fee to be collected at the
point of sale for the use of a credit card; providing for the collection of a service charge
if, for any reason, a payment by credit card is not honored by the credit card company on
which funds are drawn; and take appropriate action.
J.5 Consider adopting Ordinance No. 3883, approving an amendment to Chapter 82, Traffic
and Vehicles, of the Code of Ordinances by adding a new Division 8 providing for
removing and towing uninsured vehicles; and take appropriate action.
J.6 Consider approving Resolution 2024-162, accepting a grant award from the Motor
Vehicle Crime Prevention Authority under the Catalytic Converter Grant Program to
support law enforcement agencies in preventing economic motor vehicle theft; and
take appropriate action.
J.7 Consider approving Resolution No. 2024-167 authorizing an addendum to the existing
Master Services Agreement with MCCi for the purchase of an automated contract
management workflow system in the amount of $61,762.50; and take appropriate action.
J.g Consider approving Resolution No. 2024-146 adopting the 2024-25 Operating Fund Budget
of the North Dallas County Water Supply Corporation; and take appropriate action.
J.9 Consider approving Resolution No. 2024-154 authorizing the approval of a
development contract between the City of Farmers Branch, Fairfield Farmers Branch LP,
the Developer, and Fairfield Development L.P., the Contractor for infrastructure
improvements for the multi -family residential development located at 13342 Midway
Road; and take appropriate action.
4.10 Consider approving Resolution No. 2024 138 authorizing the purehase of two new 2023 Ford
F-150 1hightning pickup t, ucks and a 2024 Ford F-250 pickup truck h oin Rush 9Fj, ack eenter
through the Texas Loeal Government Purchasing Cooperative BuyBoard in the amount of
$185,554.55; and take appropriate . (Moved to Item L.7 on the Regular Agenda)
September 10, 2024
City Council Minutes Page 3
A motion was made by Mayor Lynne, seconded by Councilmember Baird, to approve the Consent
Agenda as amended. The motion carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Richard Jackson, Councilmember Baird,
Councilmember Neal, Councilmember Reid
PUBLIC HEARING
K.1 Conduct a public hearing and consider approving Resolution No. 2024-151 for a detailed site
plan with a special exception related to building setbacks for approximately five acres located
at 11494 Luna Road within Planned Development District No. 22 (PD -22); and take
appropriate action.
Lead Planner Sarah Bergman gave a presentation on the site layout, the requested exception, and the
recommendation from the Planning and Zoning Commission.
A motion was made by Councilmember Neal, seconded by Councilmember Reid, to close the public
hearing. The motion carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
A motion was made by Mayor Pro Tem Roman, seconded by Councilmember Neal, to approve
Resolution No. 2024-151 as presented. The motion carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
K.2 Conduct a public hearing on the Proposed Fiscal Year 2024-25 Operating and Capital
Improvement Program Budget in accordance with Article IV of the City Charter and take
appropriate action.
Finance Director Tammy Zimmerman gave a presentation explaining the background of budget discussions,
the next steps in the process, the comparison of tax rates compared to neighboring entities, and the history of
property tax rates in the City.
A motion was made by Councilmember Reid, seconded by Mayor Pro Tem Roman, to close the public
hearing. The motion carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
STUDY SESSION ITEMS
CA Receive an update regarding the Pickleball World Championship 2024 to be held at
Brookhaven Country Club in the Farmers Branch.
Meredith Dowdy, Tourism Manager, gave an update on the upcoming Pickleball World Championship.
REGULAR AGENDA ITEMS
September 10, 2024
City Council Minutes Page 4
LA Consider approving Resolution No. 2024-129 authorizing the City Manager to execute a
Commercial Fagade Revitalization Grant Agreement for 4880 Alpha Road; and take
appropriate action.
Economic Development Director Perla Tavera gave a presentation explaining the fagade upgrades being
proposed, nearby business exteriors, the grant request amount, and the zoning of the property.
A motion was made by Deputy Mayor Pro Tem Jackson, seconded by Mayor Pro Tem Roman, to
approve Resolution No. 2024-129 with a modification to include a claw -back provision in the grant
agreement. The motion carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
L.2 Consider approving Resolution No. 2024-149 authorizing the purchase of ballroom chairs for
the Branch Connection in the amount of $22,697.25; and take appropriate action.
Parks and Recreation Director Rob Diaz gave a presentation explaining the background of the purchase of
the chairs, the type of chairs, and the vendors who presented quotes.
This item was tabled for further discussion.
L.3 Consider approving Resolution No. 2024-127 awarding a contract to VLEX Construction,
LLC, with a fixed bid amount of $515,510 for the Rawhide Trail Phase 1 Project; and take
appropriate action.
Maria Minter, Managing Superintendent of Public Works, gave a presentation on the background of the
Rawhide Trail project, the improvements that will be made, the bids received, and the recommended bid
winner.
A motion was made by Mayor Pro Tem Roman, seconded by Councilmember Reid, to approve
Resolution No. 2024-127 as presented. The motion carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
LA Consider adopting Ordinance No. 3888 authorizing the issuance of General Obligation Bonds,
Series 2024, in an aggregate principal amount not to exceed $2,500,000; levying a tax in
payment thereof, authorizing the execution and delivery of a bond purchase agreement, and
paying agent/registrar agreement and a bond counsel engagement letter; and take
appropriate action.
Finance Director Tammy Zimmerman gave a presentation explaining the background of the bond
discussions and the financial details of the 2024 bond issuance, and introduced Marti Shew from Hilltop
Securities who gave information regarding the sale of the bonds.
September 10, 2024
City Council Minutes Page 5
A motion was made by Deputy Mayor Pro Tem Jackson, seconded by Councilmember Neal, to
approve Ordinance No. 3888 providing for the issuance of City of Farmers Branch, Texas, General
Obligation Bonds, Series 2024, in an aggregate principal amount not to exceed $2,500,000; levying a
tax in payment thereof, authorizing the execution and delivery of a bond purchase agreement, a
paying agent/registrar agreement and a bond counsel engagement letter; approving the Official
Statement; enacting other provisions relating thereto; and declaring an effective date, as presented.
The motion carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
L.5 Consider adopting Ordinance No. 3887 authorizing the issuance and sale of Combination Tax
and Revenue Certificates of Obligation, Series 2024, in an aggregate principal amount not to
exceed $10,000,000; levying a tax in payment thereof, authorizing the execution and delivery
of a purchase agreement, a paying agent/registrar agreement and a bond counsel engagement
letter; approving the Official Statement; enacting other provisions relating thereto; and take
appropriate action.
A motion was made by Deputy Mayor Pro Tem Jackson, seconded by Councilmember Reid, to
approve Ordinance No. 3887 authorizing the issuance and sale of the City of Farmers Branch, Texas,
Combination Tax and Revenue Certificates of Obligation, Series 2024, in an aggregate principal
amount not to exceed $10,000,000; levying a tax in payment thereof; authorizing the execution and
delivery of a purchase agreement, a paying agent/registrar agreement and a bond counsel engagement
letter; approving the Official Statement; enacting other provisions relating thereto; declaring an
effective date, as presented. The motion carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
L.6 Consider approving Resolution No. 2024-170, approving an engagement letter with Wyatt
Hamilton Findlay, PLLC, to serve as City Attorney, providing for termination of the City's
current engagement letter with Nichols, Jackson, Dillard, Hagar and Smith, LLP; and take
appropriate action.
A motion was made by Mayor Pro Tem Roman, seconded by Councilmember Baird, to approve
Resolution No. 2024-170 as presented. The motion carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
L.7 Consider approving Resolution No. 2024-138 authorizing the purchase of two new 2023 Ford
F-150 Lightning pickup trucks and a 2024 Ford F-250 pickup truck from Rush Truck Center
through the Texas Local Government Purchasing Cooperative BuyBoard in the amount of
$185,554.55; and take appropriate action.
Deputy Director of Finance Catherine Lee answered questions from Council regarding the purchase of
electric vehicles.
September 10, 2024
City Council Minutes Page 6
A motion was made by Deputy Mayor Pro Tem Jackson, seconded by Councilmember Reid, to
approve Resolution No. 2024-138 as amended to only purchase the Ford F-250 pickup. The motion
carried with the following vote:
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
Mayor Lynne recessed the Regular Agenda at 7:51 p.m.
Mayor Lynne reconvened the Study Session at 7:59 p.m.
STUDY SESSION ITEMS
C.5 Review and discuss the property located at 1600 Valley View Lane.
Economic Development Director Perla Tavera gave a presentation explaining the location of the property,
the grocery store analysis comparison, the site layout, the current grocery stores in the city, and demographic
information gained from the analysis.
The majority Council directed this item be brought back for further discussion after more information is
gathered on density and store options.
C.6 Discuss the City's Proclamation Policy and if amendments are needed.
Deputy Director of Administrative Services Erin Flores gave a presentation on the current guidelines in place
related to proclamations.
Deputy Mayor Pro Tem Jackson requested research on neighboring cities' proclamation be performed.
The majority of Council determined that no changes to the policy were needed.
C.7 Receive an update from the Mayor and Council Members regarding board liaison
information from outside organizations and other meetings attended.
The Council gave updates regarding outside organizations.
C.8 Discuss future agenda items.
Deputy Mayor Pro Tem Jackson requested the existing future agenda item related to franchise trash services
be brought forward before the end of the year.
Mayor Pro Tem Roman requested an item related to reinstating the Multicultural Committee and other duties
the Committee may have and an item related to board involvement in purchasing decisions.
Mayor Lynne recessed the Regular Agenda at and convened into Executive Session at 8:46 p.m.
EXECUTIVE SESSION
September 10, 2024
City Council Minutes Page 7
D.5 The City Council will convene into a closed Executive Session pursuant to Texas Government
Code Section 551.071 for the purpose of seeking confidential legal advice from the City
Attorney regarding the Firehouse Theatre's Facility Use Agreement.
D.3 The City Council will convene into a closed Executive Session pursuant to Texas Government
Code Section 551.072 to discuss the sale of real property located at 13330 Veronica.
Mayor Lynne reconvened the Regular Meeting at 9:15 p.m.
TAKE ANY ACTION AS A RESULT OF THE CLOSED EXECUTIVE SESSION
D.3 The City Council will convene into a closed Executive Session pursuant to Texas Government
Code Section 551.072 to discuss the sale of real property located at 13330 Veronica.
A motion was made by Councilmember Baird, seconded by Councilmember Reid, that the City
Manager be authorized to execute on behalf of the city as may be reasonable and necessary to purchase
or authorize the purchase of Lot 17, Block 3, Green Meadow Estates Addition, also known as 13330
Veronica Lane for a purchase price not to exceed $240,000 plus all closing and acquisition costs and to
sign or authorize the city's agent to sign such other agreements, documents, and any amendments
thereto as the city manager in consultation with the city attorney deems reasonable and necessary in
respect with the closing of said transaction.
Aye: Mayor Pro Tem Roman, Deputy Mayor Pro Tem Jackson, Councilmember Baird, Councilmember
Reid, Councilmember Neal
ADJOURNMENT
Mayor Lynne adjourned the Regular Meeting at 9:17 p.m.
Henderson, TRMC
Mayor Te0y Lynne
September 10, 2024
City Council Minutes Page 8