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2012-06-19 CC MinutesCity of Farmers Branch City Council Meeting Minutes City Hall Plaza 13000 William Dodson Parkway Farmers Branch, Texas Tuesday, June 19, 2012 Study Session 4:00 P.M. Study Session Room Regular Meeting 6:00 P.M. City Council Chambers Study Session was called to order by Mayor Glancy at 4:02 p.m. with the following members of the City Council present: Mayor Mayor Pro Tern Deputy Mayor Pro Tern Councilmembers William P. Glancy David Koch Tim Scott Ben Robinson Harold Froehlich Jeff Fuller The following members of the Administration were present: City Manager Gary D. Greer Assistant City Manager Shanna Sims - Bradish Assistant City Manager Matt Benoit City Attorney Kevin Laughlin City Secretary Angela Kelly Fire Marshall Tim Dedear Police Chief Sid Fuller Director of Parks and Recreation Jeff Harting Director of Public Works Mark Pavageaux Director of Economic Development & Tourism John Land Communications Director Tom Bryson Director of Planning & Zoning Andy Gillies Director of Information Services Mark Samuels Finance Director Charles Cox Library Director Belinda Jacks Director of Equipment Services Kevin Muenchow Assistant to the City Manager Rachael Johnson Building Official Jim Olk Landfill Administrator Shane Davis City Engineer Randy Walhood Street Superintendent Gary Spoerl Business Development Specialist Allison Cook Page 1 of 8 And with a quorum present, the following items were addressed: STUDY SESSION A.l Discuss regular council meeting agenda items. Mayor Glancy and Councilmember Fuller asked if Brandon Industries were the only bidders for the decorative signs and poles addressed in Agenda Item C.2. Mark Pavageaux, Director of Public Works, stated they were the only company able to match the previously installed signs and poles. Mayor Pro Tem. Koch and Councilmember Robinson asked for clarification regarding Agenda Item C.3. Randy Walhood, City Engineer, provided details of the project. Gary Greer, City Manager, stated a large portion of this project was provided through grant funding received through the Texas Department of Transportation that is specific to this project. Mayor Glancy stated his concern that developers have installed streetlights that have become obsolete. Randy Walhood, City Engineer, stated the proposed streetlights for Agenda Item C.6 are supported by Oncor. Oncor will operate and maintain the street lights under the existing electric service agreement with the City. A.2 Presentation by Quorum Architects regarding the Needs Assessment for the Senlac Service Center and discuss appropriate action. David Duman from Quorum Architects presented a brief history of the Senlac Service Center, along with the results of the Needs Assessment. Approximately 100 employees work out of the service center, plus equipment. Recommendations regarding the future of the facility were presented. Councilmembers directed staff to review area cities and to research other possible sites for a facility. The information will be brought before council to review at a future meeting. A.3 Presentation of options relating to the improvement and /or modification of Golfing Green traffic calming systems. Matt Benoit, Assistant City Manager, presented a brief background on the traffic calming devices. He then presented modifications for improving the existing devices and new options. Councilmembers stated the importance of receiving input from the residents on Golfing Green. Five residents attended the Study Session meeting. Ms. Pat Edmiston stated input should be received from all residents in the City, not just those on Golfing Green. The use of landscaping to make the four (4) triangles more visible to drivers was also suggested. A.4 Discuss the 2012 Citizen Survey. Page 2 of 8 Rachael Johnson, Assistant to the City Manager, requested direction from Council on new questions to ask in the 2012 survey. Items discussed focused on: • What motivated new residents to choose Farmers Branch • Rating of the City's special events • Is there interest in a new aquatic facility • Should backyard chickens be allowed in the city limits A.5 Discuss the Central Area Plan. Andy Gillies, Director of Planning & Zoning, presented a brief review of the proposed Central Area Plan. He reminded everyone of the Joint Special Meeting with City Council and Planning & Zoning Commission to be held on Tuesday, June 26, where the plan will be discussed further. A.6 Discussion of items to be placed on a future City Council meeting agenda (discussion is limited to determination of whether to place an item on a future City Council meeting agenda). No items were discussed. The Study Session meeting concluded at 5:58 p.m. REGULAR MEETING The Regular Meeting was called to order by Mayor Glancy at 6:03 p.m. B.1 Invocation and Pledge of Allegiance. Councilmember Robinson gave the Invocation and Councilmember Fuller led the Pledge of Allegiance. B.2 Presentation of a proclamation recognizing the 50th Anniversary of the Farmers Branch Manske Library. Mayor Glancy presented a proclamation to Belinda Jacks, Library Director, and members of the Library Board in recognition of the 50t Anniversary of the Farmers Branch Manske Library. B.3 Consider Board and Commission appointments and take appropriate action. Motion by Councilmember Robinson appointing Pam DeHon to the Farmers Branch Local Government Corporation; motion seconded by Deputy Mayor Pro Tem Scott. Motion passed with all ayes. B.4 Report on items of Community Interest. Pursuant to Section 551.0415 of the Texas Government Code the City Council may report on the following items: 1.) Page 3 of 8 expression of thanks, congratulations or condolences, 2.) information about holiday schedules, 3.) recognition of individuals, 4.) reminders about upcoming city events, 5.) information about community events and 6.) announcements involving an imminent threat to public health and safety. City Manager Gary Greer thanked everyone for attending the Town Hall meeting held on Thursday, June 14. Mr. Greer then presented the City Manager's Report. B.5 Report on Study Session items. Mayor Pro Tern Koch reported on items discussed in Study Session: • Senlac Service Center — the current service center is approximately 45 years old; the results of a Needs Assessment were presented; staff will review area cities and consider other possible sites for a facility. The information will be brought before council to review at a future meeting. • Golfing Green Traffic Calming Systems — staff presented modifications to the existing devices as well as new options; additional opportunities will be available for residents to provide input. • 2012 Citizen Survey — a citizen survey is used to gauge the level of satisfaction residents have with the municipal services they receive; topics and questions to include in the next survey were discussed. • Central Area Plan — a new long range land use plan for the central portion of the City (Central Area Plan) has been completed and ready for a preliminary review by the City Council. Mayor Glancy reminded everyone of the Joint Special Meeting with City Council and Planning & Zoning Commission to be held on Tuesday, June 26. CONSENT AGENDA C.1 Consider approval of minutes of City Council meetings of May 22, 2012 and June 5, 2012. C.2 Consider adopting Resolution No. 2012 -040 awarding a unit price contract with Brandon Industries, Inc. for installation of decorative signs and poles throughout the City and take appropriate action. C.3 Consider adopting Resolution No. 2012 -043 awarding the bid for the Farmers Branch Trail located along the west DART Rail right -of -way from the Farmers Branch Station area north to Squire Place to Jim Bowman Construction Company, L.P. in an amount of $242,721.20 and take appropriate action. CA Consider adopting Resolution No. 2012 -044 awarding the bid for the rehabilitation of two water lines and three sewer lines to Circle C Construction Company in an amount of $740,291 and take appropriate action. Page 4 of 8 C.5 Consider adopting Resolution No. 2012 -045 authorizing the City Manager to file an application for a Regional Solid Waste Program Local Implementation Project grant to develop a comprehensive debris management plan with assistance from a consultant through the North Central Texas Council of Governments and to act on the behalf of the City of Farmers Branch in all matters related to the application and take appropriate action. C.6 Consider adopting Resolution No. 2012 -046 approving a supplement to the street light services agreement with Oncor Electric Delivery Company for the installation of streetlights in the Station Area and take appropriate action. C.7 Consider adopting Resolution No. 2012 -047 appointing a representative to serve on the Dallas Area Rapid Transit (DART) Board of Directors and take appropriate action. C.8 Consider adopting Ordinance No. 3192 amending the City of Farmers Branch Code of Ordinances, Chapter 82, Traffic and Vehicles, Article II, Division 6, Section 82- 95, amending No Parking Zones on portions of Simonton Road and take appropriate action. Motion by Mayor Pro Tem Koch to approve Consent Agenda Items C.1 through C.8 as presented; motion seconded by Deputy Mayor Pro Tem Scott. Motion passed with all ayes. PUBLIC SESSION D.1 Public Hearing: Consider adopting Ordinance No. 3187 for a Specific Use Permit allowing the sale of alcoholic beverages within a qualified restaurant and for a Banquet Hall located at 4241 Sigma Road and take appropriate action. An associated site plan is included with this request. Mayor Glancy opened the public hearing. Andy Gillies, Planning and Zoning Director stated the applicant is renovating an existing industrial office building into the comprehensive headquarters for the expanding catering business. He also reported in order for the catering business to transfer their existing liquor license from their current Carrollton address, the Texas Alcoholic Beverage Commission (TABC) has required the applicant to obtain a specific ordinance from the City stating permission to store and sell alcohol at this location. A banquet hall and associated site plan is also being requested. The applicant was present for the meeting. No one from the public wished to speak; Mayor Glancy closed the public hearing. Motion by Deputy Mayor Pro Tem Scott to adopt Ordinance No. 3187 for a Specific Use Permit allowing the sale of alcoholic beverages and for a banquet hall located at 4241 Sigma; motion seconded by Councilmember Froehlich. Motion passed with all ayes. Page 5 of 8 The City Attorney stated action also needed to be taken regarding the associated site plan. Motion by Deputy Mayor Pro Tem Scott to approve the associated site plan included with this request; motion seconded by Mayor Pro Tem Koch. Motion passed with all ayes. REGULAR AGENDA ITEMS EA Consider adopting Resolution No. 2012 -039 establishing the Unattended Child Policy for the Farmers Branch Manske Library. Belinda Jacks, Library Director, reported the current policy states children under the age of seven (7) must be directly supervised by a parent or caregiver who is at least fourteen (14) years of age. The Library Board recommended children under the age of ten (10) be supervised by a parent or caregiver who is at least sixteen (16) years of age. Motion by Councilmember Robinson to adopt Resolution No. 2012 -039; motion seconded by Councilmember Fuller. Motion passed with all ayes. E.2 Consider adopting Resolution No. 2012 -041 declaring amnesty periods regarding penalties and fines for failure to return library materials. Ms. Jacks stated the Library Board expressed support for having an amnesty period to allow patrons to return library materials without fines in an effort to return more outstanding library materials to the collection. Instead of paying fines, patrons will be asked to donate school supplies or canned food items. Motion by Councilmember Robinson to adopt Resolution No. 2012 -041; motion seconded by Councilmember Froehlich. Motion passed with all ayes. E.3 Consider adopting Resolution No. 2012 -042 establishing a Family Advisory Board and take appropriate action. Matt Benoit, Assistant City Manager, reported the purpose of the Board shall be to study, consider and make recommendations to the Mayor and Council on existing or proposed city services and events so that the quality of life for families is enhanced. In addition, the Board may consider and recommend to the Mayor and Council issues related to recruiting and retaining families in Farmers Branch. Councilmember Fuller stated he has met with many youth advisory boards throughout the years. He feels the Park Board serves the same purpose and doesn't see a need for an additional board. Motion by Deputy Mayor Pro Tem Scott to adopt Resolution No. 2012 -042; motion seconded by Mayor Pro Tem Koch. Motion passed with the following vote: Ayes —Scott, Froehlich, Koch, and Robinson Nos — Fuller Page 6 of 8 EA Consider adopting Resolution No. 2012 -048 approving Economic Development Incentives pursuant to the Residential Demolition/Rebuild Program for the residence located at 14622 Southern Pines Drive and take appropriate action. John Land, Economic Development & Tourism Director, reported Charles Preston Lawless, III, and Donna Arlene Lawless are applying for an incentive to demolish an old structure and replace it with a new one - family detached residential dwelling at 14622 Southern Pines Drive. The current improvement value is approximately $100,920 and the estimated value of the new dwelling will be $250,000. Motion by Councilmember Robinson to adopt Resolution No. 2012 -048; motion seconded by Deputy Mayor Pro Tem Scott. Motion passed with all ayes. The City Council concluded Regular Session at 7:03 p.m. EXECUTIVE SESSION The City Council convened into Executive Session at 7:09 p.m. F.1 Discuss land acquisitions - Texas Government Code Section 551.072. Discuss purchase, exchange, lease, sale, or value of real property in the following area: for the area generally bounded by Dallas North Tollway, Valwood Parkway and Belt Line Road, I -635 and President George Bush Tollway. F.2 Discuss pending and /or contemplated litigation - Texas Government Code Section 551.071. Contemplated litigation relating to the enforcement of Order in Building Standards Commission Docket No. 2011 -08 relating to 2706 and 2766 Cooks Creek Place (Cooks Creek Apartments). The City Council concluded Executive Session at 8:08 p.m. THE COUNCIL RECONVENES INTO OPEN SESSION. The City Council reconvened into Regular Session at 8:08 p.m. G.1 Consider necessary action on items discussed in the Executive Session. Motion by Deputy Mayor Pro Tem Scott authorizing the City Manager to negotiate and sign on behalf of the City a contract with the Farmers Branch Local Government Corporation to sell Lot 17, Block 3, Valley View 5, an Addition to the City of Farmers Branch, Texas, for the purpose of being resold to Todd Bonneau subject to a restriction agreement requiring the property to be developed and used as a detached single family residence with an initial completed construction value of not less than $400, 000, inclusive of land and improvements, and that the City Manager also be authorized to sign such other documents as he, in consultation with the City Attorney, deems reasonable Page 7 of 8 and necessary with respect to closing these transactions. Motion seconded by Councilmember Robinson; motion passed with all ayes. G.2 Adjournment. Motion by Deputy Mayor Pro Tem Scott to adjourn; motion seconded by Mayor Pro Tem Koch. Motion passed with all ayes. The meeting adjourned at 8:09 p.m. William P. Gl ncy, Ma or ATTEST: Angela belly, City Secretary Page 8 of 8