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2005-08-15 CC MinutesCity of Farmers Branch City Council Regular Meeting Agenda City Hall Plaza 13000 William Dodson Parkway Farmers Branch, Texas Monday, August 15, 2005 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Deputy Mayor Pro Tem Councilmembers Bob Phelps Charlie Bird Ben Robinson Junie Smith Tim O'Hare Bill Moses The following members of the Administration were present: City Manager Assistant City Manager Assistant City Manager City Attorney City Secretary Assistant to the City Manager Director of Economic Division Finance Director Director of Public Works Director of Community Services Director of Parks and Recreation Police Chief Fire Chief Library Director City Engineer Director of Communications Director of Equipment Services Recording Secretary Linda Groomer Mary Jane Stevenson Greg Vick John Boyle Cindee Peters John Roach Norma Nichols Reed Charles Cox Mark Pavageaux Michael Spicer Jeff Fuller Jimmy Fawcett Kyle King Danita Barber Jerry Murawski Tom Bryson Don Moore Suzanne Reynolds Mayor Phelps called the City Council meeting of August 15, 2005 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION AND PLEDGE OF ALLEGIANCE. Volume 95, page 82 Mayor Pro Tem Bird gave the invocation and Councilman Moses led the pledge of allegiance. Mayor Phelps congratulated Director of Equipment Services Don Moore for his volunteer work in Thailand for the survivors of the tsunami. A.2 RECOGNIZE COMMUNICATIONS DIVISION FOR AWARDS BESTOWED BY THE TEXAS ASSOCIATION OF TELECOMMUNICATIONS OFFICERS AND ADVISORS. Mayor Phelps explained that the Texas Association of Telecommunications Officers and Advisors held their annual State Conference August 4-5, 2005 here in Farmers Branch for the second consecutive year. During the awards luncheon on August 4, the City of Farmers Branch was recognized with awards in the Public Affairs and Video Text Bulletin Board categories for programming on FBTV. In the Public Affairs category, City Council coverage, including "City Council Tonight" and "Council Recap" was awarded first place, over stiff competition from the City of Edinburg and the City of Fort Worth. Since 1999, the Communications Division has produced more than 135 editions of "City Council Tonight," covering details of items on the Council's consent agenda as well as Farmers Branch events and activities in the City Manager's Report. "City Council Tonight" airs at 7 p.m., just 30 minutes before the start of the live broadcast of Council meetings as well as prior to all Council meeting replays. "Council Recap" is the companion program that reviews Council activity and airs immediately after the final gavel. In the Video Text Bulletin Board category, the City of Farmers Branch was awarded second place for the series of text messages that appear on FBTV when programming is not on the air. Judges cited the FBTV Bulletin Board's clear and concise messages presented in a pleasing format, with audio messages augmenting the broadcasts. Overall, FBTV has won a dozen awards at the state and national levels since 2001. This is the third time that "City Council" coverage has been celebrated while it is the first win for the video text bulletin boards. In recognition of these awards, Mayor Phelps presented Video Program Awards to Director of Communications Tom Bryson and Video Producer Duane Bishop. A.3 PROCLAIM SEPTEMBER 2005 AS "LIBRARY CARD SIGN UP AND 'SMARTEST CARD' CAMPAIGN MONTH" IN THE CITY OF FARMERS BRANCH. Volume 95, page 83 Mayor Phelps explained that the Farmers Branch Manske Library and the Carrollton Public Library have partnered with the Carrollton-Farmers Branch Independent School District to provide all public school students with the "Smartest Card" - a library card from their public library. The campaign is being held in conjunction with National Library Card Sign Up Month in September and is part of the national campaign to make the public more aware of the value of libraries. When back-to-school materials were distributed to all Carrollton-Farmers Branch Independent School District students during registration, public library card applications were included and the Superintendent included a letter encouraging participation in the "Smartest Card" Campaign. Informational flyers and posters about the program will also be provided to the schools at the beginning of the school year. Students who return a completed application to the Manske Library will receive a special library pen and a bookmark. The first class in each level of school in Farmers Branch - elementary, middle, and high school - to have all students obtain a library card will be rewarded with a pizza party provided by the Friends of the Manske Library. During National Library Card Sign Up Month, Manske Library staff will also assist adults and children in signing up for library cards in various locations throughout the City. In recognition of the event, Mayor Phelps read and presented a proclamation to Director of Farmers Branch Manske Library Danita Barber and Board Members Lutha Grigsby and Diane Graifemberg. A.4 PRESENTATION OF SERVICE AWARD - STEVE PARKER OF THE FIRE DEPARTMENT - 5 YEARS. Mayor Phelps presented a five-year employee service award to Steve Parker of the Fire Department. A.5 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. A.6 REPORT ON STUDY SESSION ITEMS. Mayor Phelps and City Council gave a brief summary of the items discussed in Study Session. B.0 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE APPROPRIATE ACTION. Volume 95, page 84 Mayor Phelps stated consent items are items that are to be considered that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for consent items is to speed up discussion for those items that need more time for discussion. A motion by Mayor Pro Tem Bird, seconded by Councilman O'Hare, all voting "aye," approved the Consent Agenda as submitted. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF AUGUST 1, 2005. B.2 ADOPTED RESOLUTION NO. 2005-091 FOR LANDFILL GAS COLLECTION SYSTEM INSTALLATION AT CAMELOT LANDFILL CHANGE ORDER NO. 1. B.3 ADOPTED RESOLUTION NO. 2005-100 APPROVING THE REQUEST BY T-MOBILE FOR SITE PLAN APPROVAL TO MOUNT A 9-PANEL CELLULAR ANTENNA SYSTEM ON THE CITY OF FARMERS BRANCH WEST SIDE WATER TOWER AND LOCATE A 400 SQUARE FOOT MASONRY EQUIPMENT ENCLOSURE AT THE BASE OF THE TOWER LOCATED AT 13333 DAVIS LANE AND WITHIN THE PLANNED DEVELOPMENT NO. 77. B.4 ADOPTED RESOLUTION NO. 2005-103 AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE AGREEMENT WITH VOICESTREAM GSM I OPERATING COMPANY, LLC KNOWN AS T-MOBILE USA, FOR CERTAIN PROPERTY LOCATED AT 13333 DAVIS LANE. C.1 CITIZEN PARTICIPATION. John Wells, 13521 Heartside Place, stated his concerns regarding the increase in water rates that was discussed in the Budget Workshop also held August 15th. C.2 PUBLIC HEARING: CONSIDER REQUEST OF MARY IMMACULATE CATHOLIC CHURCH FOR REPLAT APPROVAL OF MIC CHURCH ADDITION AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The MIC Church Addition is a 9.87-acre site located at the southeast corner of Valwood Parkway and Dennis Lane. It is the current location of Mary Immaculate Catholic Church and is an Institutional-Religious Uses (I-RU) zoning district. Volume 95, page 85 The church is expanding its existing facility, which is allowed by right in the I- RU zoning district. The property is being replatted to dedicate fire lanes and utility easements relative to this expansion. Texas Local Government Code requires that a public hearing be conducted for all replats that do not vacate a preceding plat of a subdivision or portion of a subdivision. Written notifications are not required. The MIC Church Addition is consistent with the Texas Local Government Code and with City requirements for a replat. Staff and Planning and Zoning Commission recommend approval of the MIC Church Addition. Mayor Phelps opened the public hearing. No comments were presented. A motion by Councilman O'Hare, seconded by Deputy Mayor Pro Tern Robinson, all voting "aye," closed the public hearing. There being no discussion, a motion by Mayor Pro Tem Bird, seconded by Councilwoman Smith, all voting "aye," approved of the MIC Church Addition. C.3 PUBLIC HEARING: CONSIDER REQUEST OF IBM CORP FOR REPLAT APPROVAL OF DIPLOMAT BUSINESS CENTER AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. Diplomat Business Center is a 13.049-acre site located at 13800 Diplomat Drive, approximately 1,400 feet south of Valwood Parkway on the east side of the Diplomat Drive. It is the site of current IBM Dallas area call center. The property is being replatted to reconfigure the fire lane and dedicate the new utility easements in conformance with the approved site plan for the tract. The proposed plat reconfigures the fire lane by abandoning a portion of the existing fire lane and dedicating the new fire lane. The plat also dedicates new utility easements to cover portions of the existing water line that was found not to be constructed within the existing utility easement. Texas Local Government Code requires that a public hearing be conducted for all replats that do not vacate a preceding plat of a subdivision or portion of a subdivision. Written notifications are not required. The Diplomat Business Center is consistent with the Texas Local Government Code and with City requirements for a replat. City staff and the Planning and Zoning Commission recommend approval of the Diplomat Business Center replat. Volume 95, page 86 Mayor Phelps opened the public hearing. No comments were presented. A motion by Councilman O'Hare, seconded by Mayor Pro Tem Bird, all voting "aye," closed the public hearing. There being no discussion, a motion by Councilwoman Smith, seconded by Councilman Moses, all voting "aye," approved Diplomat Business Center replat. CA PUBLIC HEARING: CONSIDER ADOPTING ORDINANCE NO. 2820 APPROVING THE REQUEST BY ALLIANCE COMMUNITIES TO REZONE APPROXIMATELY 7.765 ACRES OF PLANNED DEVELOPMENT NUMBER 39 ZONING DISTRICT TO PLANNED DEVELOPMENT NO. 87 ZONING DISTRICT ESTABLISHING PERMITTED USES, DEVELOPMENT STANDARDS AND PROCESSES, LOCATED AT 13465 INWOOD ROAD, AT THE NORTHWEST CORNER OF INWOOD ROAD AND MCEWEN DRIVE/GALLERIA DRIVE, AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The applicant is interested in developing a four story urban residential project with retail development at the street level. The existing Planned Development 39 Zoning District primarily contemplates office and hotel development. Residential, retail, and restaurant uses are allowed as supporting uses. The proposed Ordinance 2820 will allow residential, retail, and restaurant as primary uses in a pedestrian-friendly urban format that allows buildings to be placed closer to the sidewalks and streets. The ordinance also allows for a streamlined development process. Approval of Ordinance 2820 is required prior to consideration of a companion concept plan for the proposed mixed-use project. The Planning and Zoning Commission unanimously recommends approval of the proposed rezoning. Mayor Phelps opened the public hearing. There were no comments from the public. A motion by Councilman Moses, seconded by Councilman Smith, all voting "aye," closed the public hearing. Councilman Moses asked if parking is adequate for this proposed mixed-use project. Planning Director, Kaizer Rangwala stated this is a zoning application that sets the regulations for parking the next application is the concept plan application, which demonstrates the applicant's ability to provide sufficient Volume 95, page 87 parking for the entire project. Councilman Moses inquired if sufficient parking would be available for all these apartment units, retail and office uses. Mr. Rangwala stated that the applicant, through the concept plan, has demonstrated ability to provide adequate parking spaces within the proposed structured garage, surface parking lot along Inwood Road, as well as on-street parking. Mayor Phelps asked how many parking spaces the garage would accommodate. Mr. Rangwala stated they would be providing a total of 670 spaces. Councilwoman Smith asked if it would be acoustically sound. Nick Chapman, Managing Partner for the Alliance Communities in Dallas, 3710 Rollins Street, Dallas, 75219, stated the project would be acoustically sound. Deputy Mayor Pro Tern Robinson asked when construction would start. Mr. Chapman replied in mid-December 2005. There being no further discussion, a motion by Deputy Mayor Pro Tern Robinson, seconded by Councilman O'Hare, all voting "aye," adopted the following captioned Ordinance No. 2820. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AS HERETOFORE AMENDED; BY CHANGING THE ZONING DISTRICT CLASSIFICATION OF APPROXIMATELY 7.765 ACRES OF PROPERTY LOCATED AT 13465 INWOOD ROAD, GENERALLY BOUNDED ON THE NORTH BY SIMONTON ROAD, ON THE EAST BY INWOOD ROAD, ON THE SOUTH BY MCEWEN DRIVE/GALLERIA DRIVE, AND ON THE WEST BY ST. LOUIS AND SOUTHWESTERN RAILROAD, FROM PLANNED DEVELOPMENT NO. 39 (PD-39) TO PLANNED DEVELOPMENT NO. 87 (PD-87) ESTABLISHING USES, DEVELOPMENT STANDARDS, AND PROCESSES FOR PD-87; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE. C.5 CONSIDER ADOPTING RESOLUTION 2005-097 APPROVING THE REQUEST BY ALLIANCE COMMUNITIES FOR APPROVAL OF A CONCEPT PLAN FOR A MIXED-USE PROJECT ON 7.765 ACRES, LOCATED AT 13465 INWOOD ROAD, GENERALLY AT THE NORTHWEST CORNER OF INWOOD ROAD AND MCEWEN DRIVE/GALLERIA DRIVE, WITHIN PLANNED DEVELOPMENT NO. 87 AND TAKE APPROPRIATE ACTION. Volume 95, page 88 Mayor Phelps presented the following information. The application seeks to replace the existing one-story building with a four story urban mixed-use project. The proposed project will consist of 301 residential units and 46,764 square feet of office, restaurant, and retail uses at the street level. The application proposes to construct a temporary asphalt roadway connecting Galleria Drive with the existing McEwen Drive. The pavement will provide a continuous connection between the current terminus of McEwen Drive and the Dallas North Tollway. The construction of a permanent concrete street is not feasible at this time due to the existing development on the south side of Galleria Drive. As required by the thoroughfare plan, the concept plan also proposes a new north-south street through the proposed development. Approval of a concept plan is required within the proposed Planned Development 87 zoning district. The proposed concept plan complies with the proposed Planned Development 87 zoning district standards. Approval of the companion agenda item for adoption of Planned Development 87 zoning district is necessary prior to consideration of the proposed concept plan. The Planning and Zoning Commission unanimously recommends approval of the proposed concept plan. There being no discussion, a motion by Councilwoman Smith, seconded by Deputy Mayor Pro Tern Robinson, all voting "aye," adopted Resolution 2005-097 approving the proposed concept plan. C.6 PUBLIC HEARING: CONSIDER ADOPTING ORDINANCE NO. 2824 APPROVING THE REQUEST BY MR. FREDERICK BOWMAN FOR A SPECIFIC USE PERMIT TO ALLOW MOTOR VEHICLE SALES AND MOTOR VEHICLE REPAIR OR PARTS INSTALLATION FOR A PROPOSED MOTORCYCLE DEALERSHIP LOCATED AT 13600 STEMMONS FREEWAY, WITHIN THE PLANNED DEVELOPMENT NO. 70 OLD FARMERS BRANCH - FREEWAY SUBDISTRICT ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The applicant seeks approval of a specific use permit to allow for a motorcycle dealership and the service repair operations associated with a proposed motorcycle dealership, including related site improvements. The applicant is not proposing any outdoor storage nor outside sales and display of merchandise; all activities will be located inside the building. A specific use permit is required for motor vehicle sales, as well as motor vehicle repair or parts installation, within the Planned Development 70, Old Farmers Branch - Freeway Subdistrict zoning district. Volume 95, page 89 Items to be sold at the proposed motorcycle dealership include street motorcycles, off-road motorcycles, all terrain vehicles, scooters and personal watercraft, as well as parts, accessories and trailers. The request is consistent with the 1989 Comprehensive Plan, which recommends "general commercial" for the subject site. The Planning and Zoning Commission unanimously recommends approval of the specific use permit request. Mayor Phelps opened the public hearing. Frederick Bowman, 4360 Potomac, Dallas, introduced himself and offered to respond to any questions of the Council. A motion by Mayor Pro Tem Bird, seconded by Councilman Moses, all voting "aye," closed the public hearing. Mayor Pro Tem Bird asked if at any time cars could be sold at this location. Senior Planner Tina Firgens replied the specific use permit is specific to what items could be sold and it does not include automobiles. Mayor Pro Tem Bird asked about outside storage. Ms. Firgens stated there would be no outside storage or outside sales. Mayor Phelps asked for clarification as to what was meant by personal watercraft. Mr. Bowman replied the personal watercrafts are Seadoos. Mayor Pro Tem Bird asked the applicant if he were in agreement with no outside storage. The applicant replied yes he was in agreement with no outside storage or outside sales. There being no further discussion, a motion by Mayor Pro Tern Bird, seconded by Deputy Mayor Pro Tem Robinson, all voting "aye," adopted the following captioned Ordinance No. 2824 approving the specific use permit. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, BY GRANTING A SPECIFIC USE PERMIT TO ALLOW MOTOR VEHICLE SALES AND MOTOR VEHICLE REPAIR OR PARTS INSTALLATION FOR A MOTORCYCLE DEALERSHIP LOCATED AT 13600 STEMMONS FREEWAY AND WITHIN THE PLANNED DEVELOPMENT NUMBER 70 OLD FARMERS BRANCH - FREEWAY SUBDISTRICT (PD-70 OFB-FW) ZONING DISTRICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND ($2,000.00) DOLLARS; Volume 95, page 90 PROVIDING FOR INJUNCTIVE RELIEF; AND PROVIDING FOR AN EFFECTIVE DATE. C.7 PUBLIC HEARING: CONSIDER THE REQUEST BY MICHAEL F. TWICHELL, L.P. ON BEHALF OF DECORATORS RESERVE FOR A SPECIFIC USE PERMIT TO ALLOW OUTSIDE SALES FOR A RETAIL SHOWROOM AND WAREHOUSE LOCATED AT 13675 STEMMONS FREEWAY, WITHIN PLANNED DEVELOPMENT NUMBER 25 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. Decorator's Reserve, to be known as World of D6cor, is a home and garden furnishings retailer. The business owner and operator would like to display and sell select merchandise outdoors on the east side of the existing building along Stemmons Freeway. Merchandise to be displayed for sale would include: statues, benches or other seating items, vases, urns, gates, fountains, trellises, cabanas, and rotundas. The merchandise to be displayed ranges in size from five to eighteen feet tall and four to twenty-six feet in diameter. Merchandise would be arranged symmetrically in a landscaped garden setting, approximately 17,275 square feet in area, which incorporates brick paver walking surfaces, decorative hedgerows, vegetative groundcover and trees. Merchandise such as fountains and gates, would be installed in the garden as fully functioning pieces. Other site improvements are also proposed including: exterior building fagade enhancements, perimeter landscaping, signage, and restriping parking and fire lanes. Subsequent to the Planning and Zoning Commission meeting, the applicant modified the proposal by reducing the number of merchandise items to be displayed from 30 to 24; increasing the heights of approximately one-half of the items; reducing the base dimensions of approximately one-third of the items; and altering the operating plan and site plan to designate certain items as matching pairs and some as permanent. The proposed operating plan and site plan are linked together to restrict location, type, size and materials of the display items, but not their character. The applicant has also filed a separate site plan request for exterior building modifications and related site improvements that does not include outside sales, which is on this same meeting agenda. These two agenda items are separate and distinct proposals and are not dependent upon each other. The applicant has advised staff that should the specific use permit be approved the site plan application will be withdrawn. Volume 95, page 91 The Planning and Zoning Commission, by unanimous vote, recommends denial of the request without prejudice to allow the applicant to file a new application for a specific use permit-interim use, which would include fewer pieces of merchandise displayed outdoors. Mayor Phelps opened the public hearing. Craig Magnuson, 112 Bedford Road #210, Bedford, 76002, represented the applicant. Mr. Magnuson reviewed the issues concerning their request for the specific use permit and primarily issues concerning their outside displays. George Eouse, 9275 Point Cypress Drive, Orlando, Florida, stated he would be available to answer any questions the Council may have. Mr. Eouse reviewed the history and his vision for this property. Councilman O'Hare moved to close the public hearing but rescinded his motion to allow for additional public hearing discussion per City Attorney John Boyle's comments. Councilman Moses moved to continue the public hearing until the September 6a' City Council meeting, directing staff to develop provisions for a five year interim specific use permit. The motion died for lack of second. Councilman O'Hare asked Mr. Eouse if he understood the reasons the City is considering a five-year interim specific use permit. Mr. Eouse replied he did understand but iterated his preference for a specific use permit without the interim time limit, as the specific use permit has specific provisions and limitations as to how he would be able to operate. Senior Planner Tina Firgens explained the differences between a specific use permit and an interim specific use permit. She also explained that the property owner and subsequent owners would have to adhere to the provisions contained within the plan of operations. Councilman O'Hare asked for clarification as to what staff sees as the drawback of the specific use permit. Ms. Firgens replied staff's concerns deal with outside sales along the west side of Stemmons Freeway, and that the request is not consistent with the objectives of the West Side Plan. Granting of this specific use permit could allow additional outside sales in other areas along Stemmons Freeway. A motion by Deputy Mayor Pro Tern Robinson, seconded by Councilman O'Hare, all voting "aye," closed the public hearing. A lengthy discussion ensued regarding landscape features pertaining to tree caliper size increasing from 2" to 4" for those trees along Stemmons Freeway; shrubbery height at planting from 28" versus 36" as recommended by staff; the Volume 95, page 92 quantity, size and types of items to be displayed within the outside sales garden area; and elements associated with the regulating plan of operation as proposed. Councilman Moses stressed that he wanted to see the revised plans and drawings, plan of operation, and written ordinance before he would be comfortable supporting this request. A motion by Councilwoman Smith, seconded by Deputy Mayor Pro Tem Robinson, all voting "aye," continued this agenda item until September 6, 2005, and directed staff to prepare an ordinance that will include the following: maximum number of items to be displayed within the garden area shall be 16, with a maximum of 5 items to be large items such as fountains, trellises, cabanas, rotunda and gates and one of the five items must be a gate; the seven live oak trees along Stemmons Freeway shall be a minimum of 4-inch caliper in size; the shrubbery height at planting to be determined; the ordinance shall be for a specific use permit; and the drawings and plan of operation shall be revised accordingly. C.8 CONSIDER ADOPTING RESOLUTION 2005-098 APPROVING THE REQUEST BY MICHAEL F. TWICHELL, L.P. ON BEHALF OF DECORATORS RESERVE FOR A SITE PLAN FOR EXTERIOR BUILDING MODIFICATIONS INCLUDING RELATED SITE IMPROVEMENTS FOR A RETAIL SHOWROOM AND WAREHOUSE LOCATED AT 13675 STEMMONS FREEWAY, WITHIN PLANNED DEVELOPMENT NO. 25 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. The applicant seeks site plan approval for exterior modifications to the existing 70,671 square foot building for the retail showroom and warehouse business located at 13675 Stemmons Freeway. Structural exterior fagade improvements are proposed to the north and east building elevations, as well as a portion of the south building elevation. Improvements include enhancements to building entrances and building corners with the use of a combination of brick veneer, formed stucco or EIFS, and steel tubing. Each building elevation complies with the minimum 75% masonry requirement, as required by the building code. Additional site improvements include: perimeter landscaping; signage; and restriping parking and fire lanes. No outside sales is proposed with this request. The applicant has also filed a specific use permit request for outside sales associated with a retail showroom and warehouse business, including related site improvements for the same property. The specific use permit request and the site plan request are two separate development proposals and are not dependent upon each other. As filed, approval of the specific use permit precludes the need for action on the site plan request. Volume 95, page 93 [1 The Planning and Zoning Commission unanimously recommends approval of the proposed site plan with the following condition: 1. The automatic irrigation system, landscaping materials, parking and fire lane restriping, and replatting shall be completed, prior to issuance of a certificate of occupancy for the exterior building modifications. There being on further discussion, a motion by Councilman Moses, seconded by Mayor Pro Tern Bird, all voting "aye," adopted Resolution 2005-098 approving the site plan with the condition recommended by the Planning and Zoning Commission. D.l CONSIDER APPOINTMENTS TO THE SCHOOL-COMMUNITY RELATIONS COMMITTEE, AND THE COMMUNITY WATCH COMMITTEE AND TAKE APPROPRIATE ACTION. There were no appointments to the School-Community Relations Committee or the Community Watch Committee. 1 D.2 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE APPROPRIATE ACTION. There were no travel reports or travel requests. D.3 PRESENTATION OF COUNCIL COMMITTEE AND ORGANIZATION REPORTS. Councilwoman Smith stated she attended the August 8th Planning and Zoning Commission's summer lecture series where Ron Anderson, Chief Administrator of Parkland Hospital, spoke. Councilwoman Smith recommended the winter lecture series, which begins on September 12th. MAYOR PHELPS ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE 4:30 P.M. WORK SESSION. MAYOR PHELPS EXPLAINED THE CITY COUNCIL CONVENED INTO EXECUTIVE SESSION AT 6:45 P.M. AND THEN CONCLUDED AT 7:18 P.M. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 DISCUSS LAND ACQUISITION AND ECONOMIC DEVELOPMENT - TEXAS GOVERNMENT CODE SECTION 551.072. Discuss land sale, purchase, trade or lease of properties in the DART Station Area located in Farmers Branch, Texas. Volume 95, page 94 Discuss status of Economic Development Project. Mayor Phelps stated that staff was present to discuss these items with Council. E.2 DISCUSS ECONOMIC DEVELOPMENT INCENTIVES - TEXAS GOVERNMENT CODE SECTION 551.086 Discuss and deliberate economic development incentives for businesses with whom the City is conducting economic development negotiations. Mayor Phelps stated that staff was present to discuss these items with Council. F.I CONSIDER NECESSARY ACTION ON ITEMS DISCUSSED IN THE EXECUTIVE SESSION. Mayor Phelps explained that staff updated the City Council on items in Executive Session and that no action was necessary. F.2 ADJOURNMENT. A motion by Mayor Pro Tem Bird, a second by Councilwoman Smith, all voting "aye," adjourned the City Council meeting of August 15, 2005 at 9:25 p.m. r Bob Phelps, Mayor Cindee Peters, City Secretary Volume 95, page 95