2012-06-05 CC MinutesCity of Farmers Branch
City Council Meeting Minutes
City Hall Plaza
13000 William Dodson Parkway
Farmers Branch, Texas
Tuesday, June 5, 2012
Study Session 4:00 P.M. Study Session Room
Regular Meeting 6:00 P.M. City Council Chambers
Study Session was called to order by Mayor Glancy at 4:00 p.m. with the following members of
the City Council present:
Mayor
William P. Glancy
Mayor Pro Tern
David Koch
Deputy Mayor Pro Tern
Tim Scott
Councilmembers
Ben Robinson
Harold Froehlich
Jeff Fuller
The following members of the Administration were present:
City Manager
Assistant City Manager
Assistant City Manager
City Attorney
Fire Chief
Police Chief
Director of Parks and Recreation
Director of Public Works
Director of Economic Development & Tourism
Communications Director
Director of Planning & Zoning
Director of Information Services
Finance Director
Historical Park Superintendent
City Engineer
Landscape Manager
Director of Environmental Health
Gary D. Greer
Sharma Sims - Bradish
Matt Benoit
Pete Smith
Steve Parker
Sid Fuller
Jeff Harting
Mark Pavageaux
John Land
Tom Bryson
Andy Gillies
Mark Samuels
Charles Cox
Derrick Birdsall
Randy Walhood
Pam Smith
Stacy Wright
And with a quorum present, the following items were addressed:
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STUDY SESSION
A.1 Discuss regular council meeting agenda items.
Relating to Agenda Item C.3, Councilmember Froehlich stated he had found a warehouse
storage facility that charges less than the proposed facility. Staff will investigate the
facility.
A.2 Discuss recommendation of the Parks and Recreation Board to discontinue the
Stars and Spokes bicycle race.
Jeff Harting, Director of Parks and Recreation, stated the Parks and Recreation Board
unanimously recommended discontinuing the Stars and Spokes race and recommended
reallocation of the event budget to the renovation of the EarthKind Rose Garden. The
EarthKind Rose Garden is a trial program that runs through 2012. Pam Smith, Landscape
Manger, presented proposed renovations and modifications.
Councilmember Fuller stated the total cost for the race needs to be considered and that
there is a direct and indirect cost associated with events if time is taken off by staff in lieu
of overtime or comp time earned.
After some discussion, staff will move forward with the event this year and then
reevaluate.
A.3 Discuss future zoning options for used car sales.
Andy Gillies, Director of Planning & Zoning, presented a map of current used car
locations, presented zoning information from area cities, and presented several zoning
options. Mayor Pro Tern Koch voiced the need to keep options open for revitalization
and re- development. Staff will present further information at a future city council
meeting.
A.4 Discuss charter schools.
Councilmember Robinson reported the charter school in Farmers Branch has reached its
maximum enrollment. He asked staff to gather information relating to legislation and
regulations regarding City involvement in charter schools at a future meeting.
A.5 Discuss Facade Grant Program and provide direction concerning implementation.
John Land, Director of Economic Development and Tourism provided an overview of the
program. City Council discussed additional facade grant opportunities.
A.6 Discuss City Council liaison appointments.
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After a brief discussion, the following changes were made regarding City Council
liaisons:
• Senior Adult Services — Liaison will rotate between all City Council members
• Trinity River Authority — Tim Scott
• Metrocrest Medical Foundation — Jeff Fuller
• Metrocrest Family Medical Clinic — Jeff Fuller
A.7 Discuss items to be placed on a future City Council meeting agenda (discussion is
limited to determination of whether to place an item on a future City Council
meeting agenda).
Mayor Glancy requested City staff and members of the City Council visit a senior adult
living complex in Emory, Texas.
The Study Session meeting concluded at 5:39 p.m.
REGULAR MEETING
The Regular Meeting was called to order by Mayor Glancy at 6:01 p.m.
B.1 Invocation and Pledge of Allegiance.
Deputy Mayor Pro Tem Scott gave the Invocation and Councilmember Fuller led the
Pledge of Allegiance.
B.2 Consider proclaiming June 18 as The War of 1812 Remembrance Day.
Mayor Glancy presented a proclamation to Ms. Beverly Holmes in honor of The War of
1812 Remembrance Day.
B.3 Consider accepting a donation to the Parks and Recreation Department from the
Farmers Branch Woman's Club and take appropriate action.
Ed Toliver, Senior Center Supervisor accepted a donation on behalf of the Senior Center
in the amount of $2,500.
BA Consider Board and Commission appointments and take appropriate action.
Motion by Councilmember Robinson to:
• Appoint Jamie Reed to the Library Board
• Appoint John Tarleton to the Zoning Board of Adjustment and Building Code
Board of Appeals
Motion seconded by Mayor Pro Tem Koch; motion passed with all ayes.
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B.5 Report on items of Community Interest. Pursuant to Section 551.0415 of the Texas
Government Code the City Council may report on the following items: 1.)
expression of thanks, congratulations or condolences, 2.) information about holiday
schedules, 3.) recognition of individuals, 4.) reminders about upcoming city events,
5.) information about community events and 6.) announcements involving an
imminent threat to public health and safety.
Deputy Mayor Pro Tem Scott thanked everyone for turning out for Liberty Fest and
thanked staff for their hard work.
City Manager Gary Greer reminded everyone about the Town Hall meeting to be held on
Thursday, June 14 at City Hall, beginning at 6:00 p.m. The meeting will highlight the
public safety agencies. He also reminded everyone about the Ground Breaking Ceremony
for Mustang Crossing, which will be held at the Jeff Fuller Rose Garden at 5:30 p.m. on
Tuesday, June 12. Mr. Greer then presented the City Manager's Report.
B.6 Report on Study Session items.
Deputy Mayor Pro Tem Scott reported on items discussed in Study Session:
• Stars and Spokes Bicycle Race — this event is to honor the victims of 9/11. He
stated the event will continue this year and will then be reevaluated.
• Zoning Options for Used Car Sales - there are approximately twenty (20)
automobile car sale locations throughout Farmers Branch; staff will prepare a
Special Use Permit (SUP) process to discuss at a future meeting.
• Charter Schools — the current location has reached maximum capacity; staff will
gather information relating to legislation to determine the City's level of
involvement that is allowed
• Facade Grant Program — Deputy Mayor Pro Tem Scott presented an overview of
the program
CONSENT AGENDA
CA Consider approval of minutes of City Council meeting of May 15, 2012.
C.2 Consider adopting Resolution No. 2012 -034 awarding the bid for roofing repairs at
various city facilities to Hefner Roofing, LLC in the amount of $679,465 and take
appropriate action.
C.3 Consider adopting Resolution No.2012 -037 authorizing the City Manager to execute
a commercial lease agreement for warehouse storage facility at 4350 Beltwood
Parkway North in Farmers Branch.
Motion by Mayor Pro Tem Koch to table Agenda Item C. 3 and approve Consent Agenda
Items C.1 and C.2; motion seconded by Councilmember Robinson. Motion passed with
all ayes.
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PUBLIC SESSION
No items.
REGULAR AGENDA ITEMS
E.1 Presentation by Jamie Reed to consider allowing backyard chickens in the City of
Farmers Branch, discuss and take appropriate action.
Farmers Branch resident Ms. Jamie Reed provided a handout and presentation to City
Council highlighting the benefits of keeping backyard chickens. Stacy Wright, Director
of Environmental Health presented information from area cities and spoke of possible
health risks relating to backyard chickens.
The following persons spoke in support of allowing backyard chickens:
Terri Phillips
Bradford Stout
Curtis Horton
Yvette Kaplinsky
Motion by Councilmember Robinson to deny allowing backyard chickens in the City of
Farmers Branch; motion seconded by Councilmember Froehlich. Motion failed with the
following vote:
Ayes —Froehlich, Robinson
Nos — Scott, Fuller, Koch
After further discussion staff was directed to prepare an ordinance for consideration at a
City Council meeting to be held in August.
E.2 Consider adopting Resolution No. 2012 -030 approving the Detailed Site Plan for a
43.3 acre tract located on the northwest corner of the Royal Lane and Luna Road
intersection, and within the Planned Development No. 96 (PD -96) zoning district
and take appropriate action.
Due to changes relating to the flood plain, Andy Gillies, Planning & Zoning Director,
presented an updated site plan.
Motion by Councilmember Robinson to adopt Resolution No. 2012 -030; motion seconded
Councilmember Froehlich. Motion passed with all ayes.
E.3 Consider adopting Resolution No. 2012 -031 authorizing the City Manager to
execute a Developer's Contract with Colinas Crossing, L.P., and accepting the final
plat of Lincoln Royal, Lot 1 and Lot 2, Block A, and take appropriate action.
Mr. Gillies explained this is the same property addressed in Agenda Item E.2. He also
stated the Developer's Contract requires the developer to deposit funds ($100,000) for a
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future trail connection to offsite trails in Irving, and to construct and pay for median
modifications on Luna Road and Royal Lane.
Motion by Mayor Pro Tem Koch to adopt Resolution No. 2012 -031; motion seconded by
Deputy Mayor Pro Tem Scott. Motion passed with all ayes.
Peter Smith, City Attorney, reminded City Council that action needed to be taken on the
final plat also. Motion by Mayor Pro Tem Koch to approve the final plat of Lincoln
Royal, Lot I and Lot 2, Block A. The motion was seconded by Deputy Mayor Pro Tem
Scott; motion passed with all ayes.
EA Discuss future Capital Improvement Program projects and Street Maintenance
Program.
Mark Pavageaux, Director of Public Works, presented potential Capital Improvement
Program and Street Maintenance projects. Several councilmembers stated there might be
a need to use bonds to cover the cost of the projects.
EXECUTIVE SESSION
The City Council convened into Executive Session at 8:35 p.m.
F.1 Discuss economic development incentives - Texas Government Code Section
551.087.
Consider an incentive for the relocation of a financial services company
headquarters.
F.2 Discuss land acquisitions - Texas Government Code Section 551.072.
Discuss purchase, exchange, lease, sale, or value of real property in the following
area: for the area generally bounded by Dallas North Tollway, Valwood Parkway
and Belt Line Road, I -635 and President George Bush Tollway.
The City Council concluded Executive Session at 9:01 p.m.
THE COUNCIL RECONVENES INTO OPEN SESSION.
The City Council reconvened into Regular Session at 9:01 p.m.
G.1 Consider necessary action on items discussed in the Executive Session.
The following motion was made relating to Agenda Item F.l :
Motion by Deputy Mayor Pro Tem Scott authorizing the City Manager to negotiate and
execute on behalf of the City of Farmers Branch an economic development agreement,
and any amendments and related instruments related thereto, for Project Hound Dog to
provide a cash incentive grant of $124, 000 based on $400 per job relocated or created in
the City provided the company enters into a lease for approximately 80, 000 square feet at
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1501 LBJ (Parkwest) for a period of at least ten (10) years and continuously leases and
occupies the leased premises for a period often (10) years. Motion seconded by
Councilmember Froehlich; motion passed with all ayes.
The following motions were made relating to Agenda Item F.2:
Motion by Mayor Pro Tem Koch authorizing the City Manager to negotiate and sign on
behalf of the City a contract to sell all of Blocks A, B, C, and D, Mustang Crossing, an
addition to the City of Farmers Branch, Dallas County, Texas to K. Hovnanian Homes -
DFW, LLC, and /or its assigns for an amount of not less than $1,377,500, which may
include a grant pursuant to Chapter 380 of the Texas Local Government Code relating to
costs to redevelop the property for the buyer's purposes, and to sign such other
agreements, plat applications, documents, and any amendments thereto, as the City
Manger, in consultation with the City Attorney, deems reasonable and necessary with
respect to the closing of said sale. Motion seconded by Deputy Mayor Pro Tem Scott;
motion passed with all ayes.
Based on the report and findings of the City Building Official, Councilmember Robinson
motioned that the structure located on the property known as 12919 Holbrook Drive
constitutes a dangerous structure and that the City Manager be authorized to (1)
purchase directly or through authorized representatives Lot 9 and the entire north 2 feet
of Lot 10, Block "A ", of Farmersdell Addition, an Addition to the City of Farmers
Branch, Texas, for an amount not to exceed $78, 000 plus closing costs, (2) to negotiate
and sign such documents as he, in consultation with the City Attorney, deems reasonable
and necessary with respect to acquiring title to said property, and (3) to enter into
necessary agreements related to the demolition of the improvements on said property,
said activities to be funded from funds available in the city budget for such purposes.
Motion seconded by Deputy Mayor Pro Tem Scott; motion passed with all ayes.
G.2 Adjournment.
Motion by Deputy Mayor Pro Tem Scott to adjourn; motion seconded by Mayor Pro Tem
Koch. Motion passed with all ayes. The meeting adjourned at 9:05 p.m.
William P. Glancy, Mayor/ I
ATTEST:
Angela Welly, City Secretary
r
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