2005-02-07 CC MinutesCity of Farmers Branch
City Council Regular Meeting Agenda
City Hall Plaza
13000 William Dodson Parkway
Farmers Branch, Texas
Monday, February 7, 2005
7:30 P.M.
The following members of the City Council were present:
Mayor
Mayor Pro Tem
Deputy Mayor Pro Tern
Councilmembers
Bob Phelps
Bill Moses
Charlie Bird
Junie Smith
Ben Robinson
Paul Walden
The following members of administration were present:
City Manager Linda Groomer
Assistant City Manager Mary Jane Stevenson
Assistant City Manager Greg Vick
City Secretary Cindee Peters
Assistant to the City Manager Margaret Somereve
Assistant to the City Manager John Roach
City Attorney John Boyle
Director of Finance Charles Cox
Director of Community Services Michael Spicer
Director of Economic Development Norma Nichols Reed
Fire Chief Kyle King
Police Chief Jim Fawcett
Library Director Danita Barber
City Engineer Jerry Murawski
Director of Communications Tom Bryson
Director of Public Works Mark Pavageaux
Director of Equipment Services Don Moore
Director of Parks and Recreation Jeff Fuller
Recording Secretary Suzanne Reynolds
Mayor Phelps called the City Council meeting of February 7, 2005 to order at
7:30 p.m. The meeting was televised.
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A.1 INVOCATION AND PLEDGE OF ALLEGIANCE.
Deputy Mayor Pro Tem Bird gave the invocation and led the pledge of allegiance.
A.2 PRESENTATION OF SERVICE AWARD.
Mayor Phelps presented a 20-year employee service award to Officer Jim
Stephens of the Police Department.
A.3 PRESENTATION OF BOARD APPLICATIONS.
There were no applications presented.
A.4 REPORT ON STUDY SESSION ITEMS.
Mayor Phelps and City Council gave a brief summary of the items discussed in
Study Session.
B.0 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE
APPROPRIATE ACTION.
Mayor Phelps stated consent items are items that are to be considered that may
not need discussion individually. Any member of the City Council or the
audience may request to withdraw any item from the consent items and place the
item before the Council for full discussion. The concept for the consent items is
to speed up discussion for those items that need more time for discussion.
A motion by Mayor Pro Tern Moses, seconded by Deputy Mayor Pro Tem Bird,
all voting "aye," added D.2 to the Consent Agenda and approved the Consent
Agenda as submitted.
B.l APPROVED MINUTES OF CITY COUNCIL MEETING OF JANUARY
24, 2005.
D.2 ADOPTED RESOLUTION NO. 2005-026 AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY
OF FARMERS BRANCH AND THE DEPARTMENT OF HOMELAND
SECURITY TO ACCEPT THE 2004 ASSISTANCE TO
FIREFIGHTERS GRANT.
C.1 CITIZEN PARTICIPATION.
There was no citizen participation.
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D.1 CONSIDER ADOPTING ORDINANCE NO. 2808 ISSUING THE ELECTION
ORDER CALLING FOR A CITY COUNCIL ELECTION FOR MAYOR AND
PLACE 2 ON MAY 7, 2005 AND TAKE THE APPROPRIATE ACTION.
Mayor Phelps presented the following information. On May 7, 2005 an election
for Mayor and City Council Place 2 will be held at the Farmers Branch Manske
Library, 13613 Webb Chapel Road, and the Crosby Road Recreation Center at
1610 Crosby Road, Carrollton, Texas. Persons elected to the positions of Mayor
and Place 2 will serve three-year terms.
Early voting shall be conducted in the city hall on the following dates:
Wednesday, April 20, 2005, and continue through Friday, April 22, 2005,
between 8:00 a.m. and 5:00 p.m.; Monday, April 25, 2005, and continue through
Friday, April 29, 2005, between 8:00 a.m. and 5:00 p.m.; Saturday, April 30,
2005, between 8:00 a.m. and 5:00 p.m.; Sunday, May 1, 2005, between 1:00 p.m.
and 6:00 p.m.; and Monday, May 2, 2005, and Tuesday, May 3, 2005, between
7:00 a.m. and 7:00 p.m.
The City Secretary recommends the issuance of the Election Order by adopting
Ordinance No. 2808.
There being no discussion, a motion Councilwoman Smith, seconded by
Councilman Robinson, all voting "aye," adopted the following captioned
Ordinance No. 2808 issuing the Election Order calling for a City Council Election
for Mayor and Place 2 to be held on May 7, 2005.
THE STATE OF TEXAS COUNTY OF DALLAS CITY OF FARMERS
BRANCH ORDER CALLING AN ELECTION FOR MAYOR AND
COUNCIL MEMBER PLACE 2.
D.2 CONSENT.
D.3 CONSIDER ADOPTING RESOLUTION NO. 2005-023 AWARDING THE BID
FOR THE CAMELOT LANDFILL GAS COLLECTION SYSTEM
INSTALLATION TO TRI-CON WORKS L.P. AND TAKE APPROPRIATE
ACTION.
Mayor Phelps presented the following information. Installation of a methane gas
collection and control system at Camelot Landfill was divided into two bids. The
first bid was the flare facility equipment approved by Council on January 10,
2005. The installation of a methane gas piping collection and control system is
the second bid. The project consists of:
• new vertical landfill gas extraction wells
• connection to several existing vertical landfill gas extraction wells
• a leachate collection system clean-out riser connection
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• gas collection piping
• a condensate management system and
• a blower/flare facility and appurtenances.
Quality control inspection and electrical connection for the project will be
handled under separate contracts that will be submitted to Council for approval at
a later date.
Four bids were received and opened on January 13, 2005. One bid was rejected
because it did not include a bid bond. The low bid meeting specifications was
received from Tri-Con Works L.P., in the amount of $685,730. The consulting
firm for this project, Weaver Boos Consulting, LLC-Southwest has reviewed the
qualifications of Tri-Con Works, L.P. and recommends them for this project. Tri-
Con Works L.P. has worked with companies such as B.F.I., Republic Waste, and
Waste Management. The construction time is specified to be 90 calendar days.
The combined bids for the gas collection and the flare facility installation total
$892,228. In addition, the required quality control inspection and electrical
connection contracts are estimated to be $130,000, for a total project cost of
$1,022,228. Funds in the amount of $1,000,000 are included in the 2004-05
budget for this project. Additional funding will be requested for the 2004-05
budget for this project at the time the remaining contracts are submitted to
Council. Monies are available in the landfill closure/post-closure fund for the
additional cost. Revenue sources for the closure/post-closure fund are fees paid by
the landfill operator, Trinity Waste Systems; fees will be adjusted to
accommodate any cost increases.
There being no discussion, a motion by Councilman Robinson, seconded by
Councilman Walden, all voting "aye," adopted Resolution No. 2005-023
awarding the bid for the Landfill Gas Collection System Installation to Tri-Con
Works L.P. in the amount of $685,730.
DA CONSIDER APPOINTMENTS TO THE SCHOOL-COMMUNITY
RELATIONS COMMITTEE, PLANNING AND ZONING COMMISSION,
PARKS AND RECREATION BOARD, AND THE METROCREST HOSPITAL
AUTHORITY AND TAKE APPROPRIATE ACTION.
A motion by Mayor Pro Tern Moses, seconded by Deputy Mayor Pro Tern Bird,
all voting "aye," appointed Jim Barrett to the Parks and Recreation Board.
A motion by Councilwoman Smith, seconded by Councilman Robinson, all
voting "aye," adopted Resolution No. 2005-032 appointing Paul Boumbulian to
Place 8 on the Metrocrest Hospital Authority.
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D.5 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE
APPROPRIATE ACTION.
There were no travel reports or requests.
D.6 PRESENTATION OF COUNCIL COMMITTEE AND ORGANIZATION
REPORTS.
Mayor Pro Tem Moses congratulated the Parks and Recreation Department staff
for an excellent job on "Game Night" at the Senior Center on February 5`.
Councilman Robinson reported on the Sister City Program and encouraged
anyone interested in hosting a family in September 2005 to contact Traci Leach at
972-919-2584.
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MAYOR PHELPS ANNOUNCED AN EXECUTIVE SESSION WAS HELD AFTER
THE 6:00 P.M. WORK SESSION. MAYOR PHELPS EXPLAINED THE CITY
COUNCIL CONVENED INTO EXECUTIVE SESSION AT 7:15 P.M. AND THEN
CONCLUDED AT 7:24 P.M. TEXAS GOVERNMENT CODE CHAPTER 551 OF
THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL
MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED
LITIGATION MAY BE DISCUSSED IN CLOSED SESSION.
E.1 DISCUSS PERSONNEL MATTERS -TEXAS GOVERNMENT CODE
SECTION 551.074.
Mayor Phelps explained that staff was present to discuss this item with Council.
F.1 CONSIDER NECESSARY ACTION ON ITEMS DISCUSSED IN THE
EXECUTIVE SESSION.
Mayor Phelps stated staff updated Council on personnel issues and no action was
necessary.
F.2 ADJOURNMENT.
A motion by Councilwoman Smith, a second by Councilman Walden, all voting
L'
"aye," adjourned the City Council meeting of February 7, 2005 at 7:54 p.m.
F
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Bob Phelps, M 46r Cindee Peters, City Secretary
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