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2005-03-07 CC MinutesCity of Farmers Branch City Council Regular Meeting Agenda City Hall Plaza 13000 William Dodson Parkway Farmers Branch, Texas Monday, March 7, 2005 7:30 P.M. The following members of the City Council were present: Student Mayor Bob Phelps April Burton Mayor Pro Tem Bill Moses Mario Cavazos Deputy Mayor Pro Tem Charlie Bird Richard Heinrich Councilmembers Junie Smith Olga Avila Ben Robinson Amy Richardson Paul Walden Jennifer Arguello The following members of administration w ere present: Student City Manager Linda Groomer Kelsey Haroldson Assistant City Manager Mary Jane Stevenson Assistant City Manager Greg Vick Bonnie McQuitty City Secretary Cindee Peters Assistant to the City Manager John Roach Shumaail Noorali City Attorney John Boyle Niesha Sanders Director of Finance Charles Cox Director of Community Services Michael Spicer Director of Planning Kaiser Rangwala Jeremy Wombles Director of Economic Development Norma Nichols Reed Vishal Makan Fire Chief Kyle King Nicholas "Nicco" Izcovich Police Chief Jim Fawcett Library Director Danita Barber City Engineer Jerry Murawski Kyle Poff Director of Communications Tom Bryson Director of Public Works Mark Pavageaux Brandon Sipes Director of Equipment Services Don Moore Elmer Brioso Director of Information Services Hong Sae Angela Salerno Director of Parks and Recreation Jeff Fuller Recording Secretary Suzanne Reynolds Mayor Phelps called the City Council meeting of March 7, 2005 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION AND PLEDGE OF ALLEGIANCE. Councilwoman Smith gave the invocation and Student Councilmember Avila led the pledge of allegiance. Volume 94, page 120 A.2 PRESENTATION AND INTRODUCTION BY THE HONORABLE STATE REPRESENTATIVE RAFAEL ANCHIA. Mayor Phelps introduced Texas State Representative Rafael Anchia, 2145 Kessler Court, Dallas, Texas, 75208. Representative Anchia gave the Mayor and City Council and Student City Council an update on the 79th Regular Session of the Texas Legislature and his District 103, which includes parts of Farmers Branch. Representative Anchia had a brief question and answer session with the Student Government Day participants. A.3 INTRODUCE STUDENT GOVERNMENT DAY PARTICIPANTS AND PROCLAIM MARCH 7, 2005 AS R.L. TURNER STUDENT GOVERNMENT DAY IN FARMERS BRANCH. Mayor Phelps presented the following information. Monday, March 7, 2005 is R.L. Turner High School Student Government Day at the City. Students from the high school are serving as counterparts to the Mayor, City Council, City Manager, Assistant City Managers and Department Heads. These students actually "ran" the City for a day. Mayor Phelps introduced Robert Harris and James Goode with the Carrollton- Farmers Branch School Board, who congratulated the Student Government Participants. Mayor Phelps introduced Lori Demurer, government teacher at R.L. Turner High School and sponsor of the Student Government Day participants, and presented her with the proclamation. Student Mayor Burton, student City Council, and the student city staff introduced themselves and their counterparts. The Student Mayor, Student City Council and Student staffs were presented with certificates in recognition of their participation. A.4 PRESENTATION BY DAVID MERRITT, CHAIRMAN OF THE PLANNING AND ZONING COMMISSION, OF THE 2004 ANNUAL PLANNING AND ZONING REPORT. David Merritt, Chairman of the Planning and Zoning Commission, presented the 2004 Annual Planning Report to the City Council and gave a brief description of the report. A.5 PROCLAIM MARCH 6-12,2005 AS "SEVERE WEATHER AWARENESS WEEK." Student Mayor Burton proclaimed March 6 through March 12, 2005 as "Severe Weather Awareness Week" and presented Chief King with a proclamation. A.6 PRESENTATION OF SERVICE AWARD. Volume 94, page 121 Student Mayor Burton presented a ten-year employee service award to Tim Dedear with the Farmers Branch Fire Department. A.7 PRESENTATION OF BOARD APPLICATIONS. There were no board applications presented. A.8 REPORT ON STUDY SESSION ITEMS. Student Mayor Burton and Student City Council gave a brief summary of the items discussed in Study Session. B.0 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE APPROPRIATE ACTION. Student Mayor Burton stated consent items are items that are to be considered that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is to speed up discussion for those items that need more time for discussion. A motion by Student Mayor Pro Tern Cavazos, seconded by Student Deputy Mayor Pro Tem Heinrich, all voting "aye," approved the Consent Agenda as submitted. A motion by Mayor Pro Tem Moses, seconded by Deputy Mayor Pro Tern Bird, all voting "aye," approved the Consent Agenda as submitted. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF FEBRUARY 21, 2005. B.2 ADOPTED RESOLUTION NO. 2005-033 APPROVING A SITE PLAN REQUESTED BY WILLOW CREEK SIGNS, INC., ON BEHALF OF COCA-COLA ENTERPRISES, FOR A 112 SQUARE FOOT SIGN LOCATED AT 14185 NORTH DALLAS PARKWAY, WITHIN PLANNED DEVELOPMENT 75. B.3 ADOPTED RESOLUTION NO. 2005-044 APPROVING DEVELOPMENT AGREEMENT NO. 7 WITH TRANSCONTINENTAL REALTY INVESTORS, INC. FOR CONSTRUCTION OF MERCER CROSSING DEVELOPMENT SIGNS. B.4 ADOPTED RESOLUTION NO. 2005-040 ACCEPTING A GRANT OF DIRECT AID FROM THE STATE OF TEXAS TO THE MANSKE LIBRARY IN THE AMOUNT OF $9,603. Volume 94, page 122 B.5 AUTHORIZED THE CITY MANAGER TO EXECUTE A PARKING LICENSE AND ACCESS AGREEMENT WITH DALLAS AREA RAPID TRANSIT FOR USE OF ITS PARKING FACILITIES FOR SPECIAL EVENTS DURING THE 2005 CALENDAR YEAR. B.6 ADOPTED RESOLUTION NO. 2005-030 AWARDING THE BID FOR SIDEWALK REPAIRS AND CONSTRUCTION AT VARIOUS LOCATIONS TO KEN-DO CONTRACTING. C.1 CITIZEN PARTICIPATION. Roger Davis, 13507 Rawhide Parkway, expressed his concern of the water flow in his alley. Mayor Phelps stated that Public Works Director Mark Pavageaux would get with him after the Council meeting. C.2 PUBLIC HEARING: CONSIDER ADOPTING ORDINANCE NO. 2811 APPROVING THE REQUEST BY KIRK CHADWICK ON BEHALF OF FISCHBACH USA FOR AN AMENDMENT TO AN EXISTING SPECIFIC USE PERMIT TO ALLOW OUTSIDE STORAGE, INCLUDING VARIANCES TO SCREENING AND PLACEMENT REQUIREMENTS, LOCATED AT 1901 HUTTON COURT, WITHIN PLANNED DEVELOPMENT NUMBER 22 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Student Councilmember Richardson presented the following information. On October 18, 2004, a specific use permit was approved to allow outside storage, including variances to screening and placement requirements, for a manufacturing company that produces plastic packaging components used in the sealant and adhesive industry. The approved outside storage consists of two silos, air and chiller compressor units, future storage building, an electric transformer and cooling tower. Since that time, the applicant has further refined the production system and associated equipment and is requesting to amend the specific use permit. Proposed changes include consolidating compressor and cooling unit equipment and relocating the equipment from the rear of the site towards the center of the site, behind an extension of the existing building. A new transformer is also proposed near the equipment. Additionally, the applicant is proposing to lower the height of the silos from 59 feet to 55 feet and increase the diameter of the proposed silos from 12 feet to 15 feet. The future storage building is no longer being proposed. Planned Development 22 zoning district requires approval of a specific use permit for outside storage. The placement of the outside storage and its visibility from public streets and adjacent properties are criteria for evaluating the specific use permit application. Volume 94, page 123 The proposed specific use permit amendment includes variance requests to screening and placement requirements for outside storage, consistent with the previous approved variances. Screening the proposed silos with a comparable tall screening wall is not practical because of the silos' height. Therefore, the application proposes planting low- level shrubs next to the proposed outside storage to screen the view from close distance and a combination of trees and shrubs in strategic locations to diffuse the view from the more distant public streets and adjacent properties. The proposed landscape screening, combined with the existing landscaping on site and within the surrounding area, serves to diffuse the view of the proposed outside storage from public streets and adjacent properties. Additionally, the location of the outside storage in relation to the existing building also serves to diffuse the view of the outside storage. The Planning and Zoning Commission unanimously recommends approval of the proposed specific use permit request and associated variances. Student Mayor Burton opened the public hearing. Fabio Scagliarini, 1901 Hutton Court, representing Fischbach USA, stated he would be available to answer any questions the Council may have. A motion by Student Councilmember Richardson, seconded by Student Deputy Mayor Pro Tern Heinrich, all voting "aye," closed the public hearing. A motion by Deputy Mayor Pro Tem Bird, seconded by Councilwoman Smith, all voting "aye," closed the public hearing. There being no further discussion, a motion by Student Deputy Mayor Pro Tem Heinrich, seconded by Student Mayor Pro Tem Cavazos, all voting "aye," adopted the following captioned Ordinance No. 2811 approving the specific use permit and associated variances. There being no further discussion, a motion by Mayor Pro Tem Moses, seconded by Councilman Robinson, all voting "aye," adopted the following captioned Ordinance No. 2811 approving the specific use permit and associated variances. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, BY GRANTING A SPECIFIC USE PERMIT FOR OUTSIDE STORAGE INCLUDING VARIANCES TO THE SCREENING AND LOCATION REQUIREMENTS, ON APPROXIMATE 4.94 ACRES OF LAND LOCATED AT 1901 HUTTON COURT AND WITHIN THE PLANNED DEVELOPMENT NUMBER 22 (PD-22) ZONING DISTRICT; Volume 94, page 124 AMENDING AND REPLACING IN ITS ENTIRETY ORDINANCE 2795; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND ($2,000.00) DOLLARS; PROVIDING FOR INJUNCTIVE DATE. C.3 PUBLIC HEARING: CONSIDER ADOPTING ORDINANCE NO. 2810 APPROVING THE REQUEST BY METROPOLITAN DEVELOPMENT, LLC FOR APPROVAL OF A SPECIFIC USE PERMIT TO ALLOW MULTIPLE FAMILY RESIDENTIAL ON AN APPROXIMATE 7.66 ACRES LOCATED AT 13600 SIGMA ROAD, WITHIN PLANNED DEVELOPMENT 64 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Student Director of Planning Wombles presented the following information. The applicant seeks approval of a specific use permit for a multiple family residential development proposed at the northeast corner of Sigma Road and Alpha Road. The proposed development consists of 368 units, four stories tall. Structure parking is proposed on the interior of the development with the residential units surrounding the parking structure. These units shall be a for rent product. Open space amenities associated with the proposed development include a swimming pool with clubhouse, a retention/detention pond and eight courtyards. Extensive landscaping is proposed throughout the development, as well as along the perimeter of the site. The specific use permit application is consistent with the conceptual site plan approved by the City during January 2005. The proposed request complies with Planned Development 64 zoning district requirements. The Planning and Zoning Commission unanimously recommends approval of the specific use permit request with the following condition: The off-site trees proposed along the east side of the fire lane and access roadway and at the east end of the retention/detention pond shall be installed, prior to issuance of a certificate of occupancy for the multiple family development. Student Mayor Burton opened the public hearing. Bill Whitworth, 4107 Cat Mountain Drive, Austin, Texas, stated this is the next step in the process to begin development of the project. He stated he has followed up with the specific use permit requirements. David Meyers, 3131 McKinney, Dallas, Civil Engineer for the proposed project, stated he would be available to address any questions the Council may have. Volume 94, page 125 A motion by Student Councilmember Arguello, seconded by Student City Manager Haroldson, all voting "aye," closed the public hearing. A motion by Councilman Walden, seconded by Councilwoman Smith, all voting "aye," closed the public hearing. There being no further discussion, a motion by Student Mayor Pro Tern Cavazos, seconded by Student City Manager Haroldson, all voting "aye," adopted the following captioned Ordinance No. 2810 approving the specific use permit with the condition recommended by the Planning and Zoning Commission. There being no further discussion, a motion by Mayor Pro Tem Moses, seconded by Deputy Mayor Pro Tem Bird, all voting, "aye," adopted the following captioned Ordinance No. 2810 approving the specific use permit with the condition recommended by the Planning and Zoning Commission. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, BY GRANTING A SPECIFIC USE PERMIT TO ALLOW MULTIPLE FAMILY RESIDENTIAL ON APPROXIMATE 7.66 ACRES OF LAND LOCATED AT 13600 SIGMA ROAD, GENERALLY AT THE NORTHEAST CORNER OF SIGMA ROAD AND ALPHA ROAD AND WITHIN THE PLANNED DEVELOPMENT NUMBER 64 (PD-64) ZONING DISTRICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND ($2,000.00) DOLLARS; PROVIDING FOR INJUNCTIVE RELIEF; AND PROVIDING FOR AN EFFECTIVE DATE. CA PUBLIC HEARING: CONSIDER REQUEST FOR APPROVAL OF DIPLOMAT - VALWOOD PARK ADDITION, BEING A REPLAT OF LOT 2B, BLOCK 7, VALWOOD PARK FARMERS BRANCH, PHASE TWO AND TAKE APPROPRIATE ACTION. Student City Engineer Poff presented the following information. Diplomat - Valwood Park Addition is a replat of Lot 2B, Block 7 of Valwood Park Farmers Branch - Phase 2, located at 13750 Diplomat Drive. The replat subdivides Lot 2B into two lots and dedicates the necessary fire lane and utility easements for the development of the two newly created lots. The north lot, identified as Lot 2 on the proposed plat, is proposed to be a two-acre office/warehouse development and is owned by Lehigh Properties, Inc. At this time, no development is proposed for the south lot, identified as Lot 1 on the proposed plat, owned by Diplomat Valwood, Ltd. Volume 94, page 126 Diplomat - Valwood Park Addition is consistent with the Texas Local Government Code and with City requirements for a replat. A specific use permit application for outside storage on Lot 2 is another item on this City Council agenda. Approval of the replat is recommended regardless of City Council action on the specific use permit. Texas Local Government Code requires that a public hearing be conducted for all replats that do not vacate a preceding plat of a subdivision or portion of a subdivision. The public hearing provision provides interested parties and citizens an opportunity to be heard but does not require written notification. The Planning and Zoning Commission recommends approval of Diplomat - Valwood Park Addition for replat. Student Mayor Burton opened the public hearing. There was no one present to speak during the public hearing. A motion by Student Councilmember Avila, seconded by Student Mayor Pro Tern Cavazos, all voting "aye," closed the public hearing. A motion by Councilwoman Smith, seconded by Councilman Robinson, all voting "aye," closed the public hearing. There being no discussion, a motion by Student Councilmember Richardson, seconded by Student Councilmember Avila, all voting "aye," approved Diplomat - Valwood Park Addition. There being no discussion, a motion by Councilmember Robinson, seconded by Mayor Pro Tern Moses, all voting "aye," approved Diplomat - Valwood Park Addition. C.5 PUBLIC HEARING: CONSIDER ADOPTING ORDINANCE NO. 2809 APPROVING THE SPECIFIC USE PERMIT REQUEST BY KADLECK AND ASSOCIATES ON BEHALF OF LEHIGH PROPERTIES TO ALLOW OUTSIDE STORAGE FOR A WHOLESALE MEDICAL GAS COMPANY, WITH VARIANCES TO PLACEMENT AND HEIGHT OF OUTSIDE STORAGE, SCREENING WALL HEIGHT, AND PARKING DIMENSIONS, LOCATED ON AN APPROXIMATE 2.0-ACRE TRACT LOCATED AT 13750 DIPLOMAT DRIVE WITHIN THE PLANNED DEVELOPMENT NUMBER 22 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Student Director of Planning Wombles presented the following information. The applicant seeks to construct an approximate 12,000 square foot office/warehouse building for a wholesale medical gas company with outside storage. The Volume 94, page 127 company stores and distributes medical gas, primarily oxygen and nitrous oxide. Two outside storage tanks containing oxygen and nitrogen gases are proposed behind the building. Twelve trucks associated with the business will distribute oxygen and other gases to home healthcare companies and hospitals and remain on site overnight. Outside storage is subject to approval of a specific use permit in PD-22. The placement of outside storage and its visibility from public streets and adjacent properties are criteria for evaluating the specific use permit application. The proposed application includes variances to requirements for (1) placement of outside storage on a side of a building fronting a street (no outside storage on any side of a building fronting a street allowed); (2) height of outside storage (outside storage cannot extend above the height of the screening wall or fence); (3) screening wall height of 8'-8"(a maximum of 8 feet in height screening wall allowed); and (4) 162 square foot parking dimension (ordinance requires parking area of not less than 180 square feet). The Planning and Zoning Commission unanimously recommends approval of the proposed specific use permit, including the requested variances, with the following conditions: 1. The property shall be replatted with the necessary fire lane and utility easements and building setbacks. 2. Outside storage shall be limited to a maximum of twelve vehicles and a maximum of two storage tanks and shall be restricted to those areas noted on the site plan. No other equipment, supplies or commodities shall be stored outside of the building. 3. The proposed use shall be operated in accordance with the plan of operation, file-dated January 21, 2005. Student Mayor Burton opened the public hearing. There was no one present to speak during the public hearing. A motion by Student Mayor Pro Tern Cavazos, seconded by Student Councilmember Avila, all voting "aye," closed the public hearing. A motion by Mayor Pro Tem Moses, seconded by Deputy Mayor Pro Tem Bird, all voting "aye," closed the public hearing. Volume 94, page 128 Mayor Phelps asked the applicant if he was in agreement with the recommendations by the Planning and Zoning Commission. Michael Walsh, 74 Woodstock Road, Roswell, Georgia, stated he agreed with the conditions by the Planning and Zoning Commission as well as the changes of Valwood Business Park. There being no further discussion, a motion by Student Mayor Pro Tern Cavazos, seconded by Student Councilmember Avila, all voting "aye," adopted the following captioned Ordinance No. 2809 approving the specific use permit, including the requested variances, with the conditions recommended by the Planning and Zoning Commission and addition of revised landscape and site plans be provided to staff prior to the issuance of building permit. There being no further discussion, a motion by Mayor Pro Tem Smith, seconded by Councilwoman Smith, all voting "aye," adopted the following captioned Ordinance No. 2809 approving the specific use permit, including the requested variances, with the conditions recommended by the Planning and Zoning Commission and addition of revised landscape and site plans be provided to staff prior to the issuance of building permit AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, BY GRANTING A SPECIFIC USE PERMIT FOR OUTSIDE STORAGE FOR A WHOLESALE MEDICAL GAS COMPANY, WITH VARIANCES TO PLACEMENT AND HEIGHT OF OUTSIDE STORAGE, SCREENING WALL HEIGHT, AND PARKING DIMENSIONS, LOCATED ON AN APPROXIMATE 2-ACRE TRACT LOCATED AT 13750 DIPLOMAT DRIVE AND WITHIN THE PLANNED DEVELOPMENT NUMBER 22 (PD-22) ZONING DISTRICT; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND ($2,000.00) DOLLARS; PROVIDING FOR INJUNCTIVE RELIEF; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Phelps called for a 10-minute recess at 9:05 p.m. to allow students to leave if they chose. D.1 CONSIDER ADOPTING RESOLUTION NO. 2005-031 FOR ENGINEERING CONTRACT SERVICES FOR THE CAMELOT LANDFILL GAS COLLECTION AND CONTROL SYSTEM TO WEAVER BOOS CONSULTANTS, LLC-SOUTHWEST, AND TAKE APPROPRIATE ACTION. Student Director of Public Works Sipes presented the following information. As presented to the City Council on April 4, 2004, the City will be installing a Volume 94, page 129 methane gas collection and control system at Camelot Landfill. The landfill site development plan includes installation of this system. Staff has negotiated an agreement with Weaver Boos Consultants, LLC- Southwest for engineering services for the Camelot Landfill gas collection and control system installation in an amount not to exceed $95,630. The services to be provided include a construction management phase, on site monitoring, preparation of electrical connection bid documents, development and submission of air permits to the Texas Commission of Environmental Quality, preparation of as built plans, and project summary reports. Weaver Boos Consultants, LLC- Southwest is the firm that developed the permit modification and designed the collection system. Including this agreement, the combined approved contracts for the gas collection and flare facility project total $987,858. In addition, an electrical connection contract is estimated to be $34,370, for a total project cost of $1,022,228. Funds in the amount of $1,000,000 are included in the 2004-05 budget for this project. Additional funding will be requested for the 2004-05 budget for this project at the time the remaining contract is submitted to Council. Monies are available in the landfill closure/post-closure fund for the additional cost. Revenue sources for the closure/post-closure fund are fees paid by the landfill operator, Trinity Waste Systems. These fees will be adjusted to accommodate any cost increases. Staff recommends that Weaver Boos Consultants, LLC-Southwest be awarded the engineering and construction quality assurance services for the project in an amount not to exceed $95,630. There being no discussion, a motion by Student Deputy Mayor Pro Tern Heinrich, seconded by Student Councilmember Avila, all voting "aye," adopted Resolution No. 2005-031 awarding the engineering and construction quality assurance services for the Camelot Landfill gas collection and control system installation to Weaver Boos Consultants, LLC-Southwest in an amount not to exceed $95,630. There being no discussion, a motion Deputy Mayor Pro Tern Bird, seconded by Mayor Pro Tern Moses, all voting "aye," adopted Resolution No. 2005-031 awarding the engineering and construction quality assurance services for the Camelot Landfill gas collection and control system installation to Weaver Boos Consultants, LLC-Southwest in an amount not to exceed $95,630. D.2 CONSIDER ADOPTING RESOLUTION NO. 2005-025 AWARDING A BID FOR UTILITY CUT REPAIRS AT VARIOUS LOCATIONS TO KEN-DO CONTRACTING, L.P. AND TAKE APPROPRIATE ACTION. Student Assistant City Manager McQuitty presented the following information. The Public Works Department is responsible for the maintenance of street infrastructure and requests annual bids for pavement repairs necessitated by utility Volume 94, page 130 repair work. Twenty-five notices that bid packages could be picked up were mailed out, four bid packages were picked up and one bid was received and opened for utility cut repairs at various locations. Most of the contractors notified perform larger projects and have already committed their workforce for the year. Ken-Do Contracting L.P. submitted a bid that met all specifications. Ken-Do Contracting L.P. has worked for several area cities, and has also worked for the City of Farmers Branch in the past. Their work was very satisfactory. Utility cut repair items were bid on a unit basis and will be used only as needed. The most common repairs include curb and gutter, and sidewalk and street pavement replacement. The Utilities Division budget contains $110,000 for this work. The contract for the repairs will be for a one-year period with an option for an additional one-year period, if agreeable to both parties. A comparison to last year's prices revealed that the prices bid are very competitive. There being no discussion, a motion by Student Mayor Pro Tern Cavazos, seconded by Student Deputy Mayor Pro Tern Heinrich, all voting "aye," adopted Resolution No. 2005-025 awarding a bid for utility cut repairs at various locations. There being no discussion, a motion by Councilman Robinson, seconded by Councilman Walden, all voting "aye," adopted Resolution No. 2005-025 awarding a bid for utility cut repairs at various locations. D.3 CONSIDER ADOPTING RESOLUTION NO. 2005-045 APPROVING THE PURCHASE OF FOUR PICKUP TRUCKS FROM SAM PACK'S FIVE STAR FORD, TWO SPORT UTILITY VEHICLES FROM PHILPOTT MOTOR COMPANY, AND ONE SANITATION TRUCK FROM HOUSTON FREIGHTLINER, IN THE TOTAL AMOUNT OF $261,987.33, AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The 2004-2005 Fixed Asset Fund includes $297,000.00 for seven replacement vehicles: one pickup truck for the Engineering Department; two pickup trucks for Public Works' utilities division; one pickup truck for Parks' maintenance division; two full size sport utility vehicles for the Fire Department; and one side-loader sanitation truck for Public Works. Staff prepared specifications and requested price quotes for these seven vehicles from the Texas Local Government Purchasing Cooperative, or Buy Board, the Houston-Galveston Area Council, or HGAC, and the Tarrant County Cooperative Purchasing Program contract vendors. The State of Texas municipal purchasing regulations allow agencies such as councils of government, county governments, school districts and other governmental entities to create purchasing programs using inter-local Volume 94, page 131 procurement agreements. The North Central Texas Council of Governments does not have a cooperative purchasing program. The City has entered into inter-local agreements with the Texas Local Government Purchasing Cooperative, the Houston-Galveston Area Council and Tarrant County for the purchase of vehicles, equipment and other commodities. Requests for quotations were sent for these vehicles in January 2005. Sam Pack's Five Star Ford, through the Tarrant County contract pricing, had the lowest quote for four of the vehicles. The quotes were as follows: two full size extended cab trucks for $18,106.31 each one down size extended cab truck for $16,068.40 and one four-door crew cab truck for $23,415.31. Philpott Motor Company, utilizing Buy Board contract pricing, had the lowest quote for two full size SUVs for $23,514.00 each. The quote for one residential side-loader sanitation truck was received from Houston Freightliner, a Buy Board vendor, for the amount of $139,263.00. The total for all vehicles quoted is $261,987.33. There being no discussion, a motion by Student Councilmember Avila, seconded by Student Deputy Mayor Pro Tern Heinrich, all voting "aye," adopted Resolution No. 2005-045 awarding the quotes for purchase of seven replacement vehicles. There being no discussion, a motion by Councilman Walden, seconded by Mayor Pro Tern Moses, all voting "aye," adopted Resolution No. 2005-045 awarding quotes for the purchase of seven replacement vehicles. DA CONSIDER APPOINTMENTS TO THE SCHOOL-COMMUNITY RELATIONS COMMITTEE, THE PLANNING AND ZONING COMMISSION, FARMERS BRANCH HOUSING FINANCE CORPORATION AND THE COMMUNITY WATCH COMMITTEE AND TAKE APPROPRIATE ACTION. Mayor Phelps stated this item would be brought back to the March 21, 2005 City Council meeting. D.5 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE APPROPRIATE ACTION. Councilwoman Smith stated on Friday, March 4th City Manager Linda Groomer, Communications Director Tom Bryson, and she traveled to Austin to attend a TML Advocacy Skills Workshop, presented by Dr. John Daley, UT Austin College of Communications. Councilwoman Smith stated it was an excellent program. Volume 94, page 132 City Manager Linda Groomer echoed Councilwoman Smith's statement. Ms. Groomer stated they came away with ideas that will be utilized for the video for community meetings. A motion by Deputy Mayor Pro Tem Bird, seconded by Councilman Walden, all voting "aye," approved Councilwoman Smith's travel to the TML Workshop. D.6 PRESENTATION OF COUNCIL COMMITTEE AND ORGANIZATION REPORTS. Councilwoman Smith stated she attended the 20th Anniversary Reception of Trinity Medical Center. On February 24th she attended the charrette regarding Morningstar Park. F.1 CONSIDER NECESSARY ACTION ON ITEMS DISCUSSED IN THE EXECUTIVE SESSION. There were no executive session agenda items. F.2 ADJOURNMENT. A motion by Councilman Robinson, seconded by Mayor Pro Tern Moses, all voting "aye," adjourned the City Council meeting of March 7, 2005 at 9:30 p.m. ,ttj Bob Phelps, Mayor Cindee Peters, City Secretary Volume 94, page 133