Loading...
2003-11-17 CC MinutesCity of Farmers Branch City Council Regular Meeting Agenda City Hall Plaza 13000 William Dodson Parkway Farmers Branch, Texas Monday, November 17, 2003 7:30 P.M. The following members of the City Council were present: Students: Mayor Bob Phelps Rosa Perez Mayor Pro Tem Paul Walden Chris Parker Deputy Mayor Pro Tern Bill Moses Jordan King Councilmembers Charlie Bird Tamara Sivachelvan Ben Robinson Courtney Ketchersid Junie Smith Joe Russell The following members of Administration were present: Students: Interim City Manager John Burke Ngan Dai Assistant City Manager Linda Groomer Rose Zavala City Secretary Cindee Peters Assistant to the City Manager Margaret Somereve Assistant to the City Manager John Roach Pedro Zelaya Director of Economic Development Jairo Gonzalez City Attorney John Boyle LaMarcus Robinson Fire Chief Kyle King Natalie Reed Police Chief Jim Fawcett David Brewer Library Director Mary Jane Stevenson Nikeeta Sanger Engineering Director Jerry Murawski Jaclyn Gilmore Director of Communications Tom Bryson Elisa Gomez Director of Public Works Mark Pavageaux Cody Aubey Director of Community Services Michael Spicer Lindsey Avants Director of Equipment Services Don Moore Walter Saucedo Asst. Director of Parks and Recreation Jeff Harting Cristal Retama Recording Secretary Suzanne Reynolds A.1 INVOCATION AND PLEDGE OF ALLEGIANCE. Mayor Pro Tern Walden gave in invocation and Student Mayor Pro Tern Parker led the pledge of allegiance. Volume 82, page 67 A.2 INTRODUCE STUDENT GOVERNMENT DAY PARTICIPANTS AND PROCLAIM NOVEMBER 17, 2003 AS R.L. TURNER STUDENT GOVERNMENT DAY IN FARMERS BRANCH. Mayor Phelps presented the following Information. Monday, November 17, 2003 is R.L. Turner High School Student Government Day at the City of Farmers Branch. Students from the high school are serving as counterparts to the Mayor, City Council, City Manager, Assistant City Manager and Department Heads. These students will actually "run" the City for a day. Mayor Phelps, the City Council, and the City staff introduced their counterparts and presented the students with certificates. Mayor Phelps introduced Lori Demurer, R. L. Turner Government teacher and sponsor of the Student Government Day participants, and presented her with a proclamation proclaiming November 17th at R. L. Turner Student Government Day in Farmers Branch. Mayor Phelps also introduced Carrollton Farmers Branch Independent School District Board Member Lynn Chaffin who was present for Student Government Day. A.3 PROCLAIM NOVEMBER 17 - 23, 2003 AS NATIONAL EMPLOYER SUPPORT OF THE GUARD AND RESERVE WEEK. Student Mayor Perez presented the following information. More than half of the Nation's soldiers, sailors, Marines and airmen serve part-time in the National Guard and Reserve and full-time for our Nation's employers. They play a crucial role, as do employers, in the defense of our country. There are over 1.2 million citizens who participate in the Guard and Reserve across the Nation. This event will serve to elevate public awareness as to the increasing importance the Guard and Reserve play to the total force concept in the war on terrorism. Mr. Damon Southard, the Texas Employer Support of the Guard and Reserve Area Ten Chairman, and Mr. Dave Dunnigan, the Texas Employer Support of the Guard and Reserve Area Ten Public Affairs Co-Chair, were present to accept the proclamation. Mr. Southard presented Mayor Phelps a Texas coin with Texas Employer Support of the Guard and Reserve reflected on the coin. A.4 PROCLAIM NOVEMBER 17 - 23, 2003 AS "CHILDREN'S BOOK WEEK". Mayor Phelps read and presented a proclamation declaring November 17-23, 2003, as "Children's Book Week" in Farmers Branch. Present to receive the award were Library Board members Ruth Ann Parish, Sue Saither and Carolyn Volume 82, page 68 Vanderloof, Library Director Mary Jane Stevenson, and Youth Services Supervisor Honey Goodwin. A.5 CONSIDER ACCEPTING $15,000 DONATION FROM THE FRIENDS OF THE FARMERS BRANCH MANSKE LIBRARY TO THE LIBRARY AND TAKE APPROPRIATE ACTION. Student Mayor Perez presented the following information. At their meeting on October 9, 2003, the Friends of the Farmers Branch Manske Library voted to donate $15,000 to the Library. The Friends designated $6,000 to be expended for wireless Internet access points in designated areas throughout the Library. These access points will allow library users to surf the Internet from their own laptops equipped with wireless access or borrow one of the Library's laptops for one hour. This will be greatly appreciated by patrons who bring their own laptops to use at the Library as well as for those who have to wait in line to use one of the Library's Internet computers. Other items approved for purchase are large Lego-like building blocks and an activity table with a storage bin for the Youth Services area. This will be used especially on Monday and Thursday evenings when as many as 40 children are in the area while their parents are attending English as a Second Language classes. A popcorn popper and cart will be purchased for teen and middle school programs. Baskets for patrons to use as they are gathering materials for check out are also being acquired. These will have a logo with lettering indicating that they were donated by the Friends of the Library. The Friends of the Library have four annual fundraisers: two used book sales, an author dinner and a formal tea. Their most recent book sale ended this past Saturday and raised over $2,500. Other funds are raised through annual membership dues and donations. Ruth Ann Parish with the Friends of the Farmers Branch Manske Library presented the check to the Mayor and City Council. A motion by Student Councilmember Sivachelvan, seconded by Student Councilmember Ketchersid, all voting "aye," accepted the $15,000 donation from the Friends of the Farmers Branch Manske Library. A motion by Councilman Bird, seconded by Deputy Mayor Pro Tern Moses, all voting "aye," accepted the $15,000 donation from the Friends of the Farmers Branch Manske Library. Volume 82, page 69 A.6 REPORT ON STUDY SESSION ITEMS. Student Mayor Perez and the City Council gave a brief summary of the items discussed in Study Session prior to the regular meeting. A.7 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. B.0 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. Student Mayor Perez stated consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Student Mayor Pro Tern Parker, seconded by Student Councilmember King, all voting "aye," approved the Consent Agenda as submitted. A motion by Mayor Pro Tern Walden, seconded by Deputy Mayor Pro Tern Moses, all voting "aye," approved the Consent Agenda as submitted. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF OCTOBER 27, 2003. B.2 APPROVED RECOMMENDATION TO DEACCESSION ITEMS IN ACCORDANCE WITH THE HISTORICAL PARK'S COLLECTIONS MANAGEMENT POLICY. B.3 ADOPTED RESOLUTION NO. 2003-144 AUTHORIZING THE INTERIM CITY MANAGER TO ENTER INTO A CONTRACT WITH BAIRD, HAMPTON AND BROWN, INC. FOR DESIGN AND RELATED SERVICES FOR INSTALLATION OF AN EMERGENCY GENERATOR FOR THE NEW RECREATION CENTER. B.4 ADOPTED RESOLUTION NO. 2003-151 REJECTING ALL BIDS FOR SPECIFIC GYMNASTICS EQUIPMENT IN THE NEW RECREATION CENTER. Volume 82, page 70 C.1 CITIZEN PARTICIPATION. Kathleen Matsumura, 3938 Clubway, read a statement expressing her disappointment in the postponement of the Charter Amendments Election. Mayor Phelps welcomed and introduced Kim Holland, Principal from R. L. Turner High School. C.2 PUBLIC HEARING: CONSIDER THE REQUEST FROM HODGES AND ASSOCIATES ON BEHALF OF LA-Z-BOY FURNITURE TO REZONE AN APPROXIMATELY 0.78-ACRE TRACT LOCATED AT 13327 MIDWAY ROAD FROM PLANNED DEVELOPMENT DISTRICT-51B TO PLANNED DEVELOPMENT DISTRICT-68, CONSIDER ADOPTING ORDINANCE 2746, AND TAKE APPROPRIATE ACTION. Student Mayor Perez presented the following information. The subject site is currently zoned PD-51b, which allows retail stores as a secondary use that can only be located within a mixed-use setting with a primary use such as office or hotel. The existing PD-68 zoning district, which is adjacent to PD-51b, allows retail as a primary use. The rezoning will allow for the replacement of an existing vacant restaurant building with a furniture store. No changes are proposed to the provisions of the existing PD-68 zoning district. This rezoning request must be approved before considering the companion site plan application. The rezoning request is consistent with the commercial mixed-use non-residential use recommendation of the Comprehensive Plan, and similar existing zoning districts and uses in this area. The Planning and Zoning Commission unanimously recommends approval of the rezoning request. Student Mayor Perez opened the public hearing. A motion by Deputy Mayor Pro Tern King, seconded by Councilmember Ketchersid, all voting "aye," closed the public hearing. A motion by Councilman Bird, seconded by Deputy Mayor Pro Tern Moses, all voting "aye," closed the public hearing. There being no discussion, a motion by Student Councilmember Sivachelvan, seconded by Student Councilmember Ketchersid, all voting "aye," approved the following captioned Ordinance No. 2746. Volume 82, page 71 There being no discussion, a motion by Councilmember Bird, seconded by Councilmember Robinson, all voting, "aye" approved the following captioned Ordinance No. 2746. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, AS HERETOFORE AMENDED; BY REZONING A 0.7809 ACRE OF LAND AT 13327 MIDWAY ROAD, GENERALLY LOCATED AT THE NORTHWEST CORNER OF THE MIDWAY ROAD AND LBJ FREEWAY INTERSECTION, FROM PLANNED DEVELOPMENT 51B TO PLANNED DEVELOPMENT ZONING DISTRICT NUMBER 68; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING FOR SEVERABILITY; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AD PROVIDING AN EFFECTIVE DATE. D.1 CONSIDER THE SITE PLAN REQUEST FROM HODGES AND ASSOCIATES ON BEHALF OF LA-Z-BOY FURNITURE FOR A FURNITURE STORE WITH VARIANCES TO SETBACK REQUIREMENTS, ON A 0.78 ACRE TRACT LOCATED AT 13327 MIDWAY ROAD WITHIN PLANNED DEVELOPMENT 68, CONSIDER ADOPTING RESOLUTION 2003-146, AND TAKE APPROPRIATE ACTION. Student Mayor Perez presented the following information. Approval of the companion zoning application, which seeks to rezone the subject site to PD-68, is necessary before this item can be considered. The request proposes to raze the existing vacant restaurant building and replace it with a 15,500 square feet retail furniture store. With the exception of the setback standards, the proposal meets all PD-68 standards. The reduction in the size of the site due to the Midway Road widening project makes it difficult to develop the property with the required setbacks. The reduced setbacks allows for a more urban approach to site and building design, and the reuse of a visible pad site. The Planning and Zoning Commission unanimously recommends approval of the site plan and the associated variances with the following condition: The subject site shall be replatted to dedicate the necessary fire lane and utility easements. Volume 82, page 72 Mayor Pro Tem Walden asked when the ground breaking would begin. Steven Schwartz with Hodges and Associates replied the building would be razed in December to January, with an approximate five-month time frame for construction and the store should be opened in the summer of 2004. There being no further discussion, a motion by Deputy Mayor Pro Tem King, seconded by Student Councilmember Russell, all voting "aye," approved Resolution 2003-146 including the associated variances. There being no further discussion, a motion by Councilmember Smith, seconded by Mayor Pro Tern Walden, all voting "aye," approved Resolution 2003-146 including the associated variances. D.2 CONSIDER ADOPTING RESOLUTION NO. 2003-147 APPROVING STREETS FOR INCLUSION IN THE 2003-2004 STREET RESURFACING PROGRAM AND TAKE APPROPRIATE ACTION. Student Mayor Perez presented the following information. An important element of the City's commitment to maintain its streets is the Street Resurfacing Program. The following streets have been recommended for asphalt resurfacing this year: STREETS: Apple Valley Drive Bee Street Bee Street Blue Trace Lane Brookhaven Club Drive Gaslight Circle Lavita Lane Pepperwood Street Randy Lane Ridgeoak Way Rosser Road Sable Street LIMITS: Tanglewood Drive to Pebble Beach Drive Valley View Lane south to Sable Street Valley View Lane north to Havenhurst Street Pennystone Drive to Pennystone Drive Webb Chapel Road to Golfing Green Drive Ridgeoak Way to south end Austell Parkway to Webb Chapel Road Bee Street to Demetra Drive Veronica Road to Webb Chapel Road Marsh Lane to Rosser Road IH-635 to Valley View Lane Denton Drive to Bee Street ALTERNATE STREETS: Cinco Street Glenside Drive to south end Dorado Beach Drive Pine Tree Circle to Pine Tree Circle Glenside Drive Meadow Green Drive to Webb Chapel Road Pine Tree Circle Dorado Beach Drive to Dorado Beach Drive Pine Tree Court Pine Tree Circle to North End Richland Avenue Goodwater Street to Dennis Lane If approved by Council, notices will be sent to property owners abutting the streets to be resurfaced, including the alternate streets, and a public notice will be Volume 82, page 73 prepared for publication in local newspapers. The notification will inform residents of the petition process required to request a public hearing to discuss the procedures to be followed to have their street reconstructed with reinforced concrete in lieu of asphalt resurfacing. If a street is removed from the list due to the residents' request that their street not be resurfaced, a street from the alternate list will be selected to replace the deleted street. The Non-bond Capital Improvement Program has $700,000 budgeted for the 2003-2004 Street Resurfacing Program. The City Engineer and the Public Works Director recommend the adoption of Resolution No. 2003-147 There being no discussion, a motion by Student Deputy Mayor Pro Tern King, seconded by Student Councilmember Ketchersid, all voting "aye," adopted Resolution No. 2003-147 approving streets for inclusion in the 2003-2004 Street Resurfacing Program and initiating the notification of property owners. There being no discussion, a motion by Mayor Pro Tern Moses, seconded by Councilmember Robinson, all voting "aye," adopted Resolution No. 2003-147 approving streets for inclusion in the 2003-2004 Street Resurfacing Program and initiating the notification of property owners. D.3 CONSIDER ADOPTING ORDINANCE NO. 2748 ESTABLISHING THE EQUIPMENT AND INSTALLATION RATES CHARGED BY COMCAST CABLE COMMUNICATIONS, INC. AND TAKE APPROPRIATE ACTION. Student Mayor Perez presented the following information. The City of Farmers Branch regulates basic service, equipment and installation charges billed by Comcast Cable Communications, formerly AT&T Broadband. Current Federal Communication Commission (FCC) regulations allow cable operators to file annual adjustments to their equipment and installation charges. The Council can only set maximum permitted rates. On March 1, 2003, Comcast submitted FCC Form 1205 that is used to establish Comcast's equipment and installation charges. These charges are the maximum charges Comcast can bill for the one-year period. Comcast has the option to choose a lower rate called an operator-selected rate as long as it does not exceed the Council-approved maximum permitted rate. The City hired C2 Consulting Services to review cable rates this year. The City Council adopted Ordinance No. 2722 on May 19, 2003 that ordered the maximum permitted basic service tier rates. Comcast had not chosen its operator selected rates this year, and staff has been working with Comcast since May to determine these rates. On October 31, 2003, Comcast submitted a letter to the City advising Volume 82, page 74 that the rates for equipment and installation would be unchanged from the 2002 rates beginning on December 1, 2003. Ordinance No. 2748 establishes the maximum permitted equipment and installation rates allowed by Comcast Cable Communications for a period of one year beginning December 1, 2003. The maximum permitted equipment and installation rates established in the ordinance set the rates at the same rates that have been in effect since July 1, 2002. Staff recommends adopting Ordinance No. 2748 establishing the equipment and installation rates charged by Comcast Cable Communications. Ela Sizemore with Comcast requested a postponement on this item so Comcast could look at the rates further with staff to resolve the differences. Mayor Pro Tern Walden asked if the City could continue negotiations if the Council acted on the ordinance. City Attorney John Boyle stated it depends on what Comcast chose to do. Mayor Pro Tern Walden asked if the matter was an issue over interpretation. Margaret Somereve, Assistant to the City Manager, replied yes. Mayor Pro Tem Walden asked if in taking this action the City is exercising what it believes is its authority in this jurisdiction and Comcast is suggesting the City not do so. Ms. Somereve replied yes. There being no further discussion, a motion by Student Mayor Pro Tern King, seconded by Student Mayor Pro Tern Parker, voting "aye," Student Councilmember Russell and Councilmember Ketchersid voting "no." Student Councilmember Sivachelvan did not vote, resulting in a tie vote. There being no further discussion, a motion by Councilmember Robinson, seconded by Deputy Mayor Pro Tern Moses, all voting "aye," adopted the following captioned Ordinance No. 2748 as amended by staff in the Study Session. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS ESTABLISHING THE EQUIPMENT AND INSTALLATION RATES CHARGED BY COMCAST CABLE COMMUNICATIONS, INC. DA CONSIDER ADOPTING RESOLUTION NO. 2003-143 AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE INTERLOCAL AGREEMENT WITH DALLAS COUNTY FOR PARTICIPATION IN A HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM AND TAKE APPROPRIATE ACTION. Student Mayor Perez presented the following information. Dallas County has submitted the renewal of the Household Hazardous Waste Interlocal Agreement between Dallas County and the City of Farmers Branch for approval. The request Volume 82, page 75 is to renew the Agreement for a second year from October 1, 2003 through September 30, 2004, as provided in Section I of the Agreement, which permits up to four additional one-year renewals. The document is referred to as Amendment No. 1. The requested amendment will continue the Household Hazardous Waste Program through the fiscal year 2004 with no changes to the City's budgeted amount for this program. The Dallas County Home Chemical Collection Center is located at 11234 Plano Road, Dallas, Texas. Hours of operation are: Tuesday 9:00 a.m. to 7:30 p.m.; Wednesday and Thursday, 8:30 a.m. to 5:00 p.m.; and the second and fourth Saturday of each month from 8:00 a.m. to 3:00 p.m. This collection center is a free service for residents of participating cities, including the City of Farmers Branch. Common items that can be disposed of at the collection center are pesticides, herbicides, paint, pool chemicals, motor oil, anti-freeze, cleaners, glues and other hobby products, fluorescent light tubes, batteries and tires. Most of the items accepted are recycled. Items not accepted include business waste, common trash and recyclables, radioactive materials, explosives, ammunition, or bio-medical waste. Last year's net cost to the City was $5,564.77, and it is estimated the cost for 2003-04 will be within the Public Works budget that contains $10,000 for participation in the Household Hazardous Waste Program. There being no further discussion a motion by Student Mayor Pro Tern Parker seconded by Student Councilmember Ketchersid all voting "aye," adopted Resolution No. 2003-143 authorizing the Interim City Manager to execute Amendment No. 1 to the Interlocal Agreement with Dallas County for participation in a household hazardous waste collection program for fiscal year 2004. There being no further discussion a motion by Mayor Pro Tem Walden seconded by Councilmember Robinson, all voting "aye," adopted Resolution No. 2003-143 authorizing the Interim City Manager to execute Amendment No. 1 to the Interlocal Agreement with Dallas County for participation in a household hazardous waste collection program for fiscal year 2004. D.5 CONSIDER ADOPTING RESOLUTION NO. 2003-149 AWARDING THE BID FOR THE SANITARY SEWER PROTECTION PROJECT ALONG THE BANK OF FARMERS BRANCH CREEK TO MARK NORTH EROSION CONTROL SYSTEMS, LTD AND TAKE APPROPRIATE ACTION. Volume 82, page 76 Student Mayor Perez presented the following information. Protection for a sanitary sewer along the bank of Farmers Branch Creek near Veronica Circle is budgeted in the amount of $280,000 in the 2002-03 Non-bond Utility Fund. The protection of the sanitary sewer will consist of lining the bank, where the sanitary sewer is located, with a gabion wall. After expenditures for design, there is $160,909.25 available for construction. On November 4, 2003, three bids for construction of the sanitary sewer protection improvements were received and opened. All bids met specifications. The low bid was received from Mark North Erosion Control Systems, LTD in the amount of $158,713.25. The low bidder has provided adequate qualifications and references for similar work. The construction duration is 100 calendar days. There being no discussion a motion by Student Councilmember Sivachelvan, seconded by Student Councilmember Russell, all voting, "aye," adopted Resolution No. 2003-149 awarding the bid for the sanitary sewer protection along the bank of Farmers Branch Creek to Mark North Erosion Control Systems, LTD in the amount of $158,713.25. There being no discussion, a motion by Councilmember Bird, seconded by Mayor Pro Tern Walden, all voting, "aye," adopted Resolution No. 2003-149 awarding the bid for the sanitary sewer protection along the bank of Farmers Branch Creek to Mark North Erosion Control Systems, LTD in the amount of $158,713.25. D.6 CONSIDER ADOPTING RESOLUTION NO. 2003-150 AWARDING THE BID FOR THE PURCHASE OF THE ANNUAL SUPPLY OF PAPER REFUSE SACKS FOR THE PUBLIC WORKS DEPARTMENT TO SMURFITT-STONE CONTAINER AND TAKE APPROPRIATE ACTION. Student Mayor Perez presented the following information. Bid requests for the purchase of the annual supply of paper refuse sacks were mailed to five vendors. Two bids were received and opened on October 28, 2003. Smurfitt-Stone Container submitted the low bid of $220,500.00 or $.245 cents per sack, which met specifications for one-ply recycled and one-ply natural paper. The alternate bid item was for a sack constructed with two plies of 100% natural paper. The low bid for the alternate item was submitted by Duro Bag Manufacturing for $216,000.00 or $.24 cents per sack. This contract will be for a one-year period with an option for an additional one- year period if agreeable to both parties. In the subsequent additional renewal option period, if exercised, Contractor may increase prices in an amount not to exceed the increase in the U.S. Department of Labor's Consumer's Price Index for All Urban Consumers from the previous twelve month period, but not to exceed 5% per annum. Volume 82, page 77 Staff recommends that Smurfitt-Stone Container be awarded the refuse sack bid for sacks made of one-ply recycled paper and one-ply natural paper. Using recycled paper helps conserve natural resources and prolongs the life of the landfill by reducing the amount of waste being buried. Funds in the amount of $236,900.00 are budgeted in the Public Works operating budget for this purchase and cost for delivery to the citizens done by City crews. There being no discussion, a motion by Student Councilmember Russell, seconded by Student Mayor Pro Tem King, all voting "aye," adopted Resolution No. 2003-150 awarding the bid to Smurfitt-Stone Container in the amount of $220,500.00 for 900,000 one-ply recycled paper and one-ply natural paper refuse sacks. There being no discussion, a motion by Councilmember Smith, seconded by Deputy Mayor Pro Tem Moses, all voting "aye," adopted Resolution No. 2003- 150 awarding the bid to Smurfitt-Stone Container in the amount of $220,500.00 for 900,000 one-ply recycled paper and one-ply natural paper refuse sacks. D.7 CONSIDER RESOLUTION NO. 2003-152 CASTING A VOTE FOR BILL BiNFORD AS A REPRESENTATIVE TO THE BOARD OF DIRECTORS FOR DALLAS CENTRAL APPRAISAL DISTRICT AND TAKE APPROPRIATE ACTION. Student Mayor Perez presented the following information. On September 27, 2003 the Farmers Branch City Council passed a resolution nominating Bill Binford as a candidate to serve on the Board of Directors of the Dallas Central Appraisal District. Pursuant to the provisions of the Property Tax Code, Section 6.03, the City of Farmers Branch is entitled to participate in an election for the purpose of electing a member to the Board of Directors of the Dallas Central Appraisal District. The City Council must pass an official resolution stating their choice. Staff recommends City Council adopted Resolution No. 2003-152 casting a vote for Bill Binford to serve on the Board of Directors of the Dallas Central Appraisal District. There being no discussion a motion by Student Councilmember Ketchersid, seconded by Student Councilmember Russell all voting "aye," adopted Resolution No. 2003-152 voting for Bill Binford to serve on the Board of Directors of the Dallas Central Appraisal District. There being no discussion a motion by Councilmember Robinson, seconded by Councilmember Smith, all voting "aye," adopted Resolution No. 2003-152 voting Volume 82, page 78 for Bill Binford to serve on the Board of Directors of the Dallas Central Appraisal District. D.8 CONSIDER RESOLUTION NO. 2003-154 APPOINTING JAMES ROBBS TO THE METROCREST HOSPITAL AUTHORITY AND APPROVING THE CITY OF CARROLLTON'S APPOINTMENT OF DICK CALVERT TO THE METROCREST HOSPITAL AUTHORITY AND TAKE APPROPRIATE ACTION. Mayor Phelps 9resented the following information. At the City Council meeting on October 27 the City Council appointed James Robbs to the Metrocrest Hospital Authority. An appointment to the Hospital Authority requires an official action, by the adoption of a resolution of the Council to ratify the appointment. The Metrocrest Hospital Authority bylaws require that the City of Farmers Branch approve the City of Carrollton's appointments to the Metrocrest Hospital Authority. On November 4, 2003, the City of Carrollton reappointed Dick Calvert to serve on the Metrocrest Hospital Authority. There being no further discussion, a motion by Student Deputy Mayor Pro Tern King, seconded by Student Councilmember Ketchersid all voting "aye," approved Resolution No. 2003-154 approving the appointment of James Robbs to the Metrocrest Hospital Authority and approving the City of Carrollton's appointment of Dick Calvert to the Metrocrest Hospital Authority. There being no further discussion a motion by Deputy Mayor Pro Tem Moses, seconded by Councilmember Bird all voting "aye," approved Resolution No. 2003-154 approving the appointment of James Robbs to the Metrocrest Hospital Authority and approving the City of Carrollton's appointment of Dick Calvert to the Metrocrest Hospital Authority. D.9 CONSIDER APPOINTMENTS TO THE VALWOOD IMPROVEMENT AUTHORITY AND SENIOR ADVISORY BOARD AND TAKE APPROPRIATE ACTION. Mayor Phelps stated this item would be brought back to the December 1, 2003 City Council meeting. D.10 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE APPROPRIATE ACTION. There were no travel requests or reports. fl Volume 82, page 79 D.I I PRESENTATION OF COUNCIL COMMITTEE AND ORGANIZATION REPORTS. Councilmember Smith stated she and Councilmember Robinson have been attending a mini Medical School presented by Southwestern Medical School. She reported on the November 5th session, which she stated was very technical. She stated they were treated like first year medical students. She also stated the program was done very well. Councilmember Robinson reported on the second session of the mini Medical School. He stated the November 12th session was on survival change. He stated he attended the Senior Adult Services Board meeting retreat on Tuesday, November 1 la' and summarized the annual report. Deputy Mayor Pro Tem Moses stated he attended the Veterans Day Celebration at the Senior Center on November 11th and complimented Councilman Bird for organizing the event. He stated he attended the November 13th Veteran's Day celebration at R. L. Turner High School, and the students did an outstanding job. He also complimented the Rotary Club for cooking at the Senior Center. Mayor Phelps stated on October 29th he met with the Russian delegation and presented them with Honorary Citizens certificates. On October 30th he attended the Carrollton-Farmers Independent School District Board meeting in which the freeport issue was considered. On November 3rd he attended the Senior Breakfast, which all the City Council and some department heads attended. On November 4th he attended the Community Watch program at City Hall. On November 7th he attended the Dallas Regional Mobility Coalition meeting. On November 10th he attended the Ribbon Cutting for a new business, "Dry Clean City." On November 11 th he attended the Metroplex Mayor's Meeting, and at 10:30 a.m. he attended the Veterans Day Ceremony at the Senior Center. Mayor Phelps also complimented Councilman Bird for an excellent job. Councilman Bird stated all the credit and appreciation should go to the Parks Recreation Department and others for all the help he received. Mayor Phelps stated on November 11th at 1:30 p.m. he attended a State Farm meeting. On November 12th he attended the Educational Foundation Breakfast. At 4 p.m. he attended a meeting at Ci~ Hall to meet with Cub Scouts working on rank advancement. On November 13 he attended the Veterans Day program at R. L. Turner and the students did a super job. At 11:30 a.m. he attended the North Central Texas Council of Governments meeting. On November 14th he toured the Recreation Center, attended a Farmers Branch Chamber meeting, and attended a Parks and Recreation meeting with Deputy Mayor Pro Tem Moses in Mesquite honoring Katie Roberts with a special award. Volume 82, page 80 MAYOR PHELPS ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE 4:30 P.M. WORK SESSION. MAYOR PHELPS EXPLAINED THE CITY COUNCIL CONVENED INTO EXECUTIVE SESSION AT 5:37 P.M. AND THEN CONCLUDED AT 6:18 P.M.. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 Discuss land acquisitions - Texas Government Code Section 551.072. Discuss sale or trade or lease of City owned property located adjacent to the Camelot Landfill in the City of Lewisville, Texas. Mayor Phelps stated that Staff was present to discuss this item with the City Council. F.1 Consider necessary action on items discussed in the Executive Session. Mayor Phelps stated that Staff updated the City Council on the item in Executive Session and no action was necessary. F.2 Adjournment. A motion by Councilman Moses, a second by Councilman Robinson, all voting "aye", adjourned the Council meeting of November 17, 2003 at 9:08 p.m. Bob Phelps, Mayor Cindee Peters, City Secretary Volume 82, page 81