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2004-01-19 CC MinutesCity of Farmers Branch City Council Regular Meeting Agenda City Hall Plaza 13000 William Dodson Parkway Farmers Branch, Texas Monday, January 19, 2004 7:30 P.M. The following members of the City Council were present: Mayor Bob Phelps Mayor Pro Tern Paul Walden Deputy Mayor Pro Tern Bill Moses Councilmembers Charlie Bird Junie Smith The following member of the City Council was absent: Councilmember Ben Robinson The following members of Administration were present: City Manager Assistant City Manager Assistant City Manager City Secretary Assistant to the City Manager Assistant to the City Manager Director of Economic Development City Attorney Fire Chief Police Chief Acting Library Director Engineering Director Director of Communications Director of Public Works Director of Community Services Director of Equipment Services Director of Parks and Recreation Recording Secretary Linda Groomer Mary Jane Stevenson Greg Vick Cindee Peters Margaret Somereve John Roach Norma Nichols John Boyle Kyle King Jimmy Fawcett Kate Lyon Jerry Murawski Tom Bryson Mark Pavageaux Michael Spicer Don Moore Jeff Fuller Suzanne Reynolds Mayor Phelps called the City Council meeting of January 19, 2004 to order at 7:35 p.m. The meeting was televised. A.1 INVOCATION AND PLEDGE OF ALLEGIANCE. Volume 82, page 122 Deputy Mayor Pro Tern Moses gave the invocation and led the pledge of allegiance. Mayor Phelps asked that the record show that Councilman Robinson was not in attendance. A.2 CONSIDER ACCEPTING HISTORICAL PARK DONATIONS FOR THE FOURTH QUARTER 2003 AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The Historical Preservation and Restoration Board has approved several donations to be added to the collections. Dean Nichols presented the following recommendations for Council approval. A $500.00 donation to the Historical Park from Pickups-N-Panels of North Texas, Mr. Glen Woods, Carrollton, Texas. Underwood typewriter from Ron and Donna Doerler of Farmers Branch, Texas. • From Carolyn S. Owen of Dallas, on behalf of the Mrs. George F. Owen estate, numerous turn-of-the-20a'-century items, including: books; rolled posters; a doll dating from 1900 -1915; a Pack of Flash Cards; toy tops; 19th century stapler, patented 1880 in original box with original staples; small early 20th century light bulbs; late 19th century sunglasses; a bottle of Pivet's Perfect Perfume from the early 20th century; a political button from 1896 with Alton B. Parker for President; several books from 1902-1907. A motion by Mayor Pro Tem Walden, seconded by Councilman Bird, all voting "aye," accepted the fourth quarter donations to the Historical Park, with appropriate thank you letter. A.3 PRESENTATION OF AN AWARD FROM THE INTELLIGENT TRANSPORTATION SOCIETY OF TEXAS TO THE CITY OF FARMERS BRANCH RECOGNIZING THE CITY'S EFFORTS IN PLANNING AND IMPLEMENTATION OF INTELLIGENT TRANSPORTATION SYSTEMS. Mayor Phelps presented the following information. The Intelligent Transportation Society of Texas is a professional organization created to increase the safety and efficiency of surface transportation through the application of advanced technologies. During their annual conference in November 2003, the society presented an award to Farmers Branch Traffic Engineer Dave Davis for individual excellence in the planning and deployment of intelligent transportation systems. Volume 82, page 123 Mr. Davis has served on the committee that developed the Dallas ITS plan and is currently serving on the committee responsible for developing and implementing the Regional ITS plan. Mr. Davis has been published in various ITS publications and has long been an advocate of implementing intelligent solutions for transportation problems. The award recognizes pioneering efforts in Farmers Branch to manage traffic using a variety of technologies. Throughout the 1990's Farmers Branch developed innovative traffic engineering approaches to solve traffic problems. The approaches include the use of automatic vehicle identification systems to monitor travel time on Valley View Lane and the use of dynamic message signs to inform motorists on Marsh Lane about current traffic conditions on LBJ Freeway. Farmers Branch was among the first cities to use machine vision technology for freeway traffic monitoring and to complete the conversion of traffic signals from incandescent to energy-saving LED technology. Farmers Branch was the first city in Texas to deploy and evaluate a solar/wind-powered streetlight and to test energy conserving LED street lights. Farmers Branch continues to be a leader in the use of advanced technologies to make traffic safer and more convenient. Much of the funding for the planning and installation of innovative traffic management systems in Farmers Branch has been secured from Federal, State and County government sources and from DART. Mayor Phelps presented a trophy from the Intelligent Transportation Society of Texas Board of Directors Membership to Dave Davis for individual excellence in the planning and deployment of intelligent transportation systems. A.4 PRESENTATION BY THE JAMES A. SMITH LODGE TO RUTH ANN PARISH FOR THE COMMUNITY BUILDERS AWARD. Former Carrollton Mayor Milburn Gravely and Worshipful Master Ron McVay, Jr. of the James A. Smith Lodge Number 395 presented the Community Builders Award to Ruth Ann Parish for all her services to the City of Farmers Branch. Mayor Phelps called for a five-minute recess. A.5 PRESENTATION OF SERVICE AWARD. Mayor Phelps presented a 5-year employee service award to Tom Bryson of the Communications Department. A.6 PRESENTATION OF SERVICE AWARD. Mayor Phelps presented a 10-year employee service award to Robert Carrera of the Parks and Recreation Department. Volume 82, page 124 r~ A.7 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. A.8 REPORT OF STUDY SESSION ITEMS. Mayor Phelps and the City Council gave a brief summary of the items discussed in Study Session prior to the regular meeting. B.0 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. Mayor Phelps stated consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Mayor Pro Tern Walden, seconded by Deputy Mayor Pro Tem Moses, all voting "aye," removed Consent Agenda Item B.6 to be heard before the City Council. 1 A motion by Mayor Pro Tem. Walden, seconded by Councilwoman Smith, all voting "aye," adopted the Consent Agenda as amended. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF JANUARY 5, 2004. B.2 APPROVED THE REQUEST FROM JEFFREY CARROLL FOR SITE PLAN OF A 10,500 SQUARE FOOT BUILDING ON A PORTION OF A 2.49-ACRE TRACT LOCATED AT 2763 VALWOOD PARKWAY WITHIN PLANNED DEVELOPMENT NUMBER 51 ZONING DISTRICT, CONSIDER RESOLUTION 2004-018. B.3 APPROVED REQUEST BY PACE ZIEGLER PROPERTIES, L.L.P. AND TEMPLO CRISTO REY, INC. FOR THE FINAL PLAT OF VALWOOD BUSINESS PARK ADDITION. B.4 ADOPTED ORDINANCE NO. 2756 APPROVING A LICENSE AGREEMENT WITH DART FOR THE CONSTRUCTION OF A WATERLINE UNDER THE RAILROAD TRACKS TO SERVE PUMP STATION NO. 3 AT WICKER AVENUE. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, APPROVING A LICENSE AGREEMENT WITH Volume 82, page 125 DART FOR THE CONSTRUCTION OF A WATERLINE UNDER THE RAILROAD TRACKS TO SERVE PUMP STATION NO. 3 AT WICKER AVENUE. B.5 ADOPTED RESOLUTION NO. 2004-016 AUTHORIZING THE CITY MANAGER TO RENEW AN AGREEMENT WITH CAROLYN C. CHANEY & ASSOCIATES, INC. TO PROVIDE FEDERAL LOBBYING AND INFORMATION SERVICES. B.6 THIS ITEM WAS HEARD AFTER CITIZEN PARTICIPATION. C.1 CITIZEN PARTICIPATION. John Oechsner, 3509 Brookline Lane, stated he has concerns that DART will not make their commitment to bring light rail to Farmers Branch. John Wells, 1352 Heartside Place, welcomed the new city management to Farmers Branch, which includes City Manager Linda Groomer and Assistant City Managers Mary Jane Stevenson and Greg Vick. B.6 CONSIDER ADOPTING RESOLUTION NO. 2004-002 APPROVING THE PURCHASE OF VIDEO TRAFFIC MONITORING CAMERA EQUIPMENT AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The Incident Detection and Response Phase 2 project is included in the 2003-04 Capital Improvement Program, DART Local Assistance Fund budget, in the amount of $550,000. The purchase of traffic monitoring camera equipment is one component of that project. Project funds in the amount of $100,000 were allocated for the purchase of video equipment. The use of video cameras to monitor traffic enables City staff to minimize traffic congestion and motorist delay by controlling traffic in a manner that responds to unusual traffic conditions. These cameras are not used for traffic enforcement. Under the provisions of the high technology procurement provision of Texas law, proposals were requested from thirteen vendors for video camera equipment to replace existing cameras at six locations and to add cameras at an additional seven locations. Proposals were received from four vendors. City staff evaluated the proposals and selected two vendors, Johnson Controls, Inc. and Cohu, Inc., to provide equipment for preliminary performance testing. These two vendors proposed equipment at a lower price than the other vendors that submitted proposals. Based on the results of the equipment tests and discussions with the vendors, City staff recommends purchasing the traffic monitoring camera equipment from Cohu, Inc at a cost of $66,749. The equipment proposed by Cohu, Inc. offers features and Volume 82, page 126 capabilities that are useful to the City and that are not provided by the equipment offered by the other vendors. Mayor Pro Tem Walden asked Traffic Engineer Dave Davis to give residents a brief presentation of the Incident Detection and Response Phase 2. Mr. Davis reviewed Incident Detection and Response Phase 1, which was completed in 1997. After reviewing Phase 1, he continued with Phase 2 and stated that the deployment of equipment and the benefits of this project would be more widespread throughout Farmers Branch. He stated the City is requesting to purchase video cameras for use in monitoring traffic; the total funding will be $555,000, with no City funds being used. Deputy Mayor Pro Tem Moses asked if the intersections would be identified on the television screen. Mr. Davis replied if Council approves the purchase of cameras, the cameras will provide a caption for each intersection and show which direction the camera is pointing. There being no further discussion, a motion Mayor Pro Tem Walden, seconded by Councilwoman Smith, all voting "aye," adopted Resolution No. 2004-002 approving the purchase of video traffic monitoring camera equipment from Cohu, Inc. C.2 PUBLIC HEARING: CONSIDER REQUEST BY MARX VENTURES L.L.C. FOR APPROVAL OF MARX VENTURES ADDITION BEING A REPLAT OF VALWOOD PARK FARMERS BRANCH-PHASE II, LOT 313-R, BLOCK 6, FOR A NEW WORLD VAN LINES FACILITY AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The Marx Ventures Addition is an undeveloped lot located at the northeast corner of Senlac Drive and Diplomat Drive. The proposed plat consists of one lot totaling 3.72 acres and is zoned PD-22. The property is being prepared for a new 29,950 square foot office/warehouse building for New World Van Lines, a business to transport and store personal property. The property is being platted to dedicate fire lane and mutual access, and utility easements. Texas Local Government Code requires that a public hearing be conducted for all replats that do not vacate a preceding plat of a subdivision or portion of a subdivision. The public hearing provision provides interested parties and citizens an opportunity to be heard but does not require written notification. Volume 82, page 127 Marx Ventures Addition is consistent with the specific use permit approved by City Council on September 22, 2003, the Texas Local Government Code, and with City requirements for a replat. The Planning and Zoning Commission recommends approval of Marx Ventures Addition, a replat of Valwood Park Farmers Branch-Phase II, Lot 313-R, Block 6. Mayor Phelps opened the public hearing. A motion by Deputy Mayor Pro Tem Moses, seconded by Mayor Pro Tem Walden, all voting "aye," closed the public hearing. There being no discussion, a motion by Councilwoman Smith, seconded by Mayor Pro Tem Walden, all voting "aye," approved the Marx Ventures Addition. C.3 PUBLIC HEARING: CONSIDER REQUEST BY PRESCOTT INTERESTS, LTD FOR THE APPROVAL OF GREENBRIAR MIDWAY ADDITION BEING A REPLAT OF VINCENT'S SEAFOOD RESTAURANT ADDITION FOR A LA Z BOY FURNITURE GALLERIES STORE AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The Greenbriar Midway Addition is a developed parcel located at 13327 Midway Road, and the previous location of Vincent's Seafood Restaurant. The proposed plat consists of a 0.78 acre lot and is zoned PD-68. The facility, which previously housed the restaurant, will be demolished and a new facility will be built for a La Z Boy Furniture Galleries retail store. The property is being platted to dedicate a fire lane and a water easement. Texas Local Government Code requires that a public hearing be conducted for all replats that do not vacate a preceding plat of a subdivision or portion of a subdivision. The public hearing provision provides interested parties and citizens an opportunity to be heard but does not require written notification. Greenbriar Midway Addition is consistent with the site plan approved by City Council on November 17, 2003, the Texas Local Government Code, and with City requirements for a replat. The Planning and Zoning Commission recommends approval of the Greenbriar Midway Addition. Mayor Phelps opened the public hearing. A motion by Councilman Bird, seconded by Deputy Mayor Pro Tem Moses, all voting "aye," closed the public hearing. Volume 82, page 128 There being no discussion, a motion by Councilman Bird, seconded by Deputy Mayor Pro Tern Moses, all voting "aye," approved the Greenbriar Midway Addition. D. I CONSIDER RESOLUTION NO. 2004-015 ADOPTING THE COMPREHENSIVE ANNUAL FINANCIAL REPORT AND REPORT TO MANAGEMENT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2003 AS SUBMITTED BY DELOITTE AND TOUCHE, LLP, AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The City Charter requires an annual audit by an independent Certified Public Accountant. The audit for the year ended September 30, 2003 has been completed and the Comprehensive Annual Financial Report and Report to Management have been submitted to City Council. Copies of the report are available to the public at the Farmers Branch Manske Library. Charles Cox, Director of Finance, introduced Terry Kile, an auditor for Deloitte and Touche, LLP, to respond to questions of the Council. Mr. Kile presented a brief presentation to Mayor and City Council regarding the City's Comprehensive Annual Financial Report and Report to Management for the fiscal year ended September 30, 2003 and noted that Deloitte and Touche, LLP has given an unqualified "clean" opinion of the comprehensive Annual Financial Report. There being no further discussion, a motion by Mayor Pro Tern Walden, seconded by Councilwoman Smith all voting "aye," adopted Resolution No. 2004-015 adopting the Comprehensive Annual Financial Report and Report to Management for the fiscal year ended September 30, 2003. D.2 CONSIDER ADOPTING RESOLUTION NO. 2004-010 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF CARROLLTON FOR THE USE OF ATHLETIC FACILITIES AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. For many years the cities of Farmers Branch and Carrollton have provided facilities for athletic organizations that were established to serve residents of both cities. These organizations include the Carrollton Farmers Branch Soccer Association, the Carrollton Farmers Branch Girls Softball League, and the Carrollton Farmers Branch Youth Basketball Association. The Carrollton Farmers Branch Youth Basketball Association is now the Carrollton Youth Basketball and is run by the City of Carrollton with participating youth from Farmers Branch. All these organizations successfully serve the residents of both cities. Volume 82, page 129 As both cities work directly with each organization, there has previously been no agreement between the cities relative to the operation of youth sports associations. Carrollton staff recently approached Farmers Branch desiring to formalize an agreement. Farmers Branch staff is receptive to the idea, provided the agreement maintains the current status and covers only those organizations as outlined herein. If a new athletic league or organization should be formed or become available to Farmers Branch residents in the future, staff may recommend providing existing facility space for the expanded opportunities of Farmers Branch residents. Examples may include volleyball and/or basketball leagues at the new Recreation Center. Currently the City works with other leagues that provide adult softball, church softball, little league baseball, and youth football; staff does not recommend opening Farmers Branch facilities to similar Carrollton leagues or organizations at this time. The proposed agreement specifies that both cities must approve any facilities used jointly under this agreement in writing. There being no discussion, a motion by Councilwoman Smith, seconded by Deputy Mayor Pro Tern Moses, all voting "aye," adopted Resolution No. 2004- 010 authorizing the City Manager to enter into an interlocal agreement with the City of Carrollton for the use of athletic facilities. D.3 CONSIDER ADOPTING RESOLUTION NO. 2004-013 AUTHORIZING THE PURCHASE OF A REPLACEMENT FIRE ENGINE ON THE HOUSTON- GALVESTON AREA COUNCIL OF GOVERNMENTS CONTRACT AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. In August 2003, the City's 1995 fire engine came in contact with high voltage transmission lines. An assessment of potential damages revealed extensive damage was sustained to the electrical and mechanical systems of the vehicle. The Fire Chief recommends replacing the fire engine due to extensive electrical and mechanical damage, and further recommends the purchase of a replacement fire engine utilizing the Houston-Galveston Area Council of Governments contract. The Houston-Galveston Area Council of Governments Purchasing Cooperative received bids for a fire engine manufactured by the Pierce Manufacturing Company that satisfies the specifications of the Farmers Branch Fire Department. The Houston-Galveston Area Council of Governments purchasing program complies with State purchasing laws, and the City has an Interlocal Agreement with Houston-Galveston Area Council of Governments through which to purchase the fire engine. The total purchase price to be paid to Houston- Galveston Area Council of Governments for the fire engine is $382,658. Volume 82, page 130 There being no discussion, a motion by Councilman Bird, seconded by Deputy Mayor Pro Tern Moses, all voting "aye," adopted Resolution No. 2004-013 authorizing the purchase of a 2004 replacement fire engine on the Houston- Galveston Area Council of Governments Contract in the amount of $382,658. DA CONSIDER APPOINTMENTS TO THE HISTORICAL PRESERVATION AND RESTORATION BOARD AND APPOINTMENT OF CHAIRPERSON FOR THE SCHOOL-COMMUNITY RELATIONS COMMITTEE AND TAKE APPROPRIATE ACTION. Mayor Phelps stated this item would be brought back at the February 2, 2004 City Council meeting. D.5 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE APPROPRIATE ACTION. There were no travel reports or requests. D.6 PRESENTATION OF COUNCIL COMMITTEE AND ORGANIZATION REPORTS. There were no Council committee or organization reports. 1 E.1 CONSIDER NECESSARY ACTION ON ITEMS DISCUSSED IN THE EXECUTIVE SESSION. There were no items on executive session. City Manager Linda Groomer stated the broadcast of tonight's City Council meeting is having technical difficulties and the problem is with Comcast. E.2 ADJOURNMENT. A motion by Mayor Pro Tem Walden, seconded by Councilwoman Smith, all voting "aye," adjournment the City Council meeting of January 19, 2004 at 8:45 p.m. Bob Phelps, Mayor t Cindee Peters, City Secretary Volume 82, page 131