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2012-10-16 CC MinutesCity of Farmers Branch City Council Meeting Minutes City Hall Plaza 13000 William Dodson Parkway Farmers Branch, Texas Tuesday, October 16, 2012 Study Session 4:00 P.M. Study Session Room Regular Meeting 6:00 P.M. City Council Chambers Study Session was called to order by Mayor Glancy at 4:00 p.m. with the following members of the City Council present: Mayor William P. Glancy Mayor Pro Tem David Koch Deputy Mayor Pro Tern Tim Scott Councilmembers Ben Robinson Fire Chief Harold Froehlich Police Chief Jeff Fuller The following members of the Administration were present: City Manager Gary D. Greer Assistant City Manager Shanna Sims - Bradish City Attorney Pete Smith City Secretary Angela Kelly Fire Chief Steve Parker Police Chief Sid Fuller Communications Director Tom Bryson Director of Parks and Recreation Jeff Harting Director of Economic Development & Tourism John Land Business Development Specialist Allison Cook Director of Planning & Zoning Andy Gillies Director of Information Services Mark Samuels Finance Director Charles Cox Director of Equipment Services Kevin Muenchow Assistant to the City Manager Rachael Johnson Interim Public Works Director Randy Walhood Historical Park Superintendent Derrick Birdsall Historical Park Curator Jaime Rigsby Library Director Belinda Jacks Environmental Health Director Stacy Wright Building Official Jim Olk City Council Meeting Minutes for October 16, 2012 Page 1 of 7 And with a quorum present, the following items were addressed: STUDY SESSION A.1 Discuss regular city council meeting agenda items. C.3 — Councilmember Froehlich asked for clarification on this item. John Roach, Special Projects Manager, reported this is the last section of a larger trail system with Addison's Vitruvian development. D. l — Mayor Pro Tem Koch asked if there were any significant changes since the previous presentation. Andy Gillies, Planning and Zoning Director stated the width of the trail along the western edge of the property has been expanded. Mayor Pro Tem asked if any trees were to be removed for the project. Mr. Gillies reported only underbrush would be removed. A.2 Receive presentation from Dallas Area Rapid Transit (DART). DART Board of Director Representative Faye Moses Wilkins gave a presentation that included current & future services for Farmers Branch, a DART Rail System map, fare changes, and regional challenges. Councilmember Fuller inquired about the decrease of a car that was removed on one of the morning routes. Ms. Wilkins said she would research and report back to staff on the change. Gary Greer, City Manager, voiced concern regarding adequate parking for riders once the new homes near the station area are completed and asked Ms. Wilkins to champion for additional parking. A.3 Receive an update on the Historical Park General Store. Jaime Rigsby, Historical Park Curator provided an update on the Historical Park General Store, which included the work that has been completed to -date, pictures of general stores from the 1920s, and items proposed for the store inventory. A.4 Receive an update on Vitruvian Park and Farmers Branch Creek. Stacy Wright, Environmental Health Director provided a background on the creek before and after construction of Vitruvian Park, including the water flow in Farmers Branch Creek. Gary Greer, City Manager stated because the City does not own any rights -of- way or easements in that area it is difficult to fix potential problems if they arise. He has spoken with Addison City Manager on the situation and they are willing to work with the City to ensure water levels in Farmers Branch remain the same as they were. Resident Vernan Smith requested residents who reside along the creek be notified in writing if anything is done to the creek in the future. Staff will request a well yield test. A.5 Receive an update on problem code compliance properties. City Council Meeting Minutes for October 16, 2012 Page 2 of 7 Jim Olk, Building Official provided an update on Villa Creek and London Villa Apartments. He also reviewed several single family dwellings that have been regularly problematic. A.6 Receive an economic development update. John Land, Economic Development & Tourism Director reported on activities for August, September and October. A.7 Discussion of items to be placed on a future city council meeting agenda (discussion is limited to determination of whether to place an item on a future city council meeting agenda). No items were discussed. REGULAR MEETING B.1 Invocation and Pledge of Allegiance. Deputy Mayor Pro Tem Scott gave the Invocation and Councilmember Froehlich led the Pledge of Allegiance. B.2 Present donation to Texas First Responders from the Stars and Spokes bicycle race. Mayor Glancy presented a donation check in the amount of $5,050 to the Texas Association of First Responders. Former Councilmember Michelle Holmes was present and thanked the volunteers. B.3 Recognition of 11 50 Books for 50 Years" Program Recipients in Celebration of the Farmers Branch Manske Library's 50th Anniversary. Belinda Jacks, Library Director, and members of the Library Board were present to recognize members of the community that completed the program. B.4 Proclaim November as Pulmonary Hypertension Awareness Month in Farmers Branch. Mayor Glancy presented a proclamation to Ms. Marcia Beverly. B.5 Consider Board and Commission appointments and take appropriate action. No action was taken on this item. B.6 Report on items of Community Interest. Pursuant to Section 551.0415 of the Texas Government Code the City Council may report on the following items: 1.) expression of thanks, congratulations or condolences, 2.) information about holiday City Council Meeting Minutes for October 16, 2012 Page 3 of 7 schedules, 3.) recognition of individuals, 4.) reminders about upcoming city events, 5.) information about community events and 6.) announcements involving an imminent threat to public health and safety. Deputy Mayor Pro Tem Scott reminded everyone about the following events: • Bloomin' Bluegrass Festival & Chili Cookoff on October 19 -20 at the Historical Park • The Firehouse Theatre will perform Bats in the Belfry at the Manske Library amphitheater on October 25 -28; tickets are $12 for adults and $10 for children & seniors Mayor Pro Tem Koch reported there would only be one city council meeting during November. He also reminded everyone about the Veterans Day celebration at the Senior Adult Activity Center on Friday, November 9. Mr. Greer gave the City Manager's report. B.7 Report on Study Session items. Mayor Pro Tem Koch reported on the following items: • A DART presentation was made that included current & future services for Farmers Branch, the local DART Rail System map, fare changes, and regional challenges • An update on the Historical Park General Store, which included the work that has been completed to -date, pictures of general stores from the 1920s, and items proposed for the store inventory • An update on Vitruvian Park and the water flow in Farmers Branch Creek, which will be monitored by staff • A report on code compliance properties that are repeated problem areas • An update on economic development projects, which included Elliott Electrical, K Hovanian Homes, and Panda Express. He also reported the City has a Business Retention Specialist that works to retain existing Farmers Branch companies and assists if those companies wish to expand. CONSENT AGENDA C.1 Consider approval of minutes of City Council meeting of October 2, 2012 and take appropriate action. C.2 Consider excusing the absence of Deputy Mayor Pro Tem Tim Scott at the October 2, 2012 City Council Meeting and take appropriate action. C.3 Consider adopting Resolution No. 2012 -064 approving a Project Specific Agreement with Dallas County relating to the construction of a multimodal pathway across the Brookhaven College campus and authorizing acceptance of a related easement and take appropriate action. City Council Meeting Minutes for October 16, 2012 Page 4 of 7 CA Consider adopting Resolution No. 2012 -065 establishing Energy Conservation Goals as required by Texas Health and Safety Code and take appropriate action. C.5 Consider adopting Resolution No. 2012 -069 establishing the Farmers Branch Manske Library Public Computer and Internet Use Policy and take appropriate action. C.6 Consider adopting Resolution No. 2012 -074 authorizing the City Manager to negotiate and execute a contract with a Talent Booking Representative for the City's special events, primarily Liberty Fest, and take appropriate action. C.7 Consider adopting Resolution No. 2012 -073 awarding the bid for painting the elevated water storage tank located at 14337 Gillis Road to A & M Construction Group in the amount of $237,700 and take appropriate action. C.8 Consider adopting Resolution No. 2012 -076 supporting the application of Park Forest SWC, LTD to the Texas Commission on Environmental Quality for a Municipal Settings Designation related to groundwater for property located near the intersection of Marsh Lane and Forest Lane in Dallas and take appropriate action. C.9 Consider adopting Resolution No. 2012 -077 authorizing the purchase /remount of a 2013 ambulance based on the Houston - Galveston Area Council of Governments contract in the amount of $125,900 and take appropriate action. Motion by Mayor Pro Tem Koch to approve Consent Agenda Items C.1 through C.9; motion seconded by Councilmember Robinson. Motion passed with all ayes. PUBLIC SESSION DA Public Hearing: Consider adopting Resolution No. 2012 -072 approving a Site Plan for 29 patio homes on a 3.6 acre site located between Bill Moses Parkway and Charlie Bird Parkway, east of the DART rail line and within Planned Development No. 86 (PD -86), and take appropriate action. Acceptance of this Site Plan requires the approval of several Special Exceptions to the Building Envelope Standards (Chapter 3), Streetscape Standards (Chapter 4), and Architectural Standards (Chapter 5) and take appropriate action. Mayor Glancy opened the public hearing. Andy Gillies, Planning & Zoning Director provided an overview of the project. The applicant was present to answer any questions. The homes range in price from approximately $250,000 to $300,000. No one wished to speak; Mayor Glancy closed the public hearing. Motion by Mayor Pro Tem Koch to adopt Resolution No. 2012 -072; motion seconded by Councilmember Fuller. Motion passed with all ayes. City Council Meeting Minutes for October 16, 2012 Page 5 of 7 D.2 Public Hearing: Consider adopting Ordinance No. 3206 amending Article VIII "Use Regulation Districts" of the Comprehensive Zoning Ordinance regarding vehicle related activities and take appropriate action. Mr. Gillies reported zoning options for used car sales was discussed at a study session meeting held in the summer, and City Council recommended an amendment limiting indoor used car sales in the Light Industrial (L 1) zoning districts. Current companies located in the area would be grandfathered. Mayor Glancy opened the public hearing. Mr. Jordan requested the item be tabled for further review. He represents a vehicle car sales company in the area and stated more time was needed for him to review the proposed change. Mayor Glancy closed the public hearing. Motion by Mayor Pro Tem Koch to adopt Ordinance No. 3206; motion seconded by Deputy Mayor Pro Tem Scott. Motion passed with the following vote: Ayes — Scott, Froehlich, Koch, Robinson Nos - Fuller REGULAR AGENDA ITEMS E.1 Discuss reinstatement of Yard of the Month program and take appropriate action. Rachael Johnson, Assistant to the City Manager stated the program was initially established in August 2007 and was retired in 2010 due to lack of interest in the community, and due to limited staff time and resources. She reported Ms. Jamie Reed has voiced an interest in reinstating the program. After some discussion, Councilmembers directed staff to work with Ms. Reed to simplify the proposed program and to bring the item for discussion at a future study session meeting. EXECUTIVE SESSION No items. THE COUNCIL RECONVENES INTO OPEN SESSION. G.1 Adjournment. Motion by Deputy Mayor Pro Tem Scott to adjourn; motion seconded by Councilmember Froehlich. Motion passed with all ayes. The meeting adjourned at 7:37 p.m. City Council Meeting Minutes for October 16, 2012 Page 6 of 7 William P. Glancy, Mayor ATTEST: f Angela K y, City Secretary City Council Meeting Minutes for October 16, 2012 Page 7 of 7