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2002-04-01 CC MinutesCity of Farmers Branch City Council Regular Meeting Agenda City Hall Plaza 13000 William Dodson Parkway Farmers Branch, Texas Monday, April 1, 2002 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tem Deputy Mayor Pro Tem Councilmembers Bob Phelps Calla Davis Charlie Bird Bill Moses Jim Robbs Paul Walden The following members of the Administration were present: City Manager Assistant City Manager Assistant City Manager City Secretary Assistant to the City Manager Assistant to the City Manager City Attorney Director of Economic Development Director of Public Works Communications Director Director of Community Services Director of Parks & Recreation Library Director Director of Equipment Services Police Chief Fire Chief Recording Secretary Richard Escalante Linda Groomer John Burke Cindee Peters Margaret Somereve John Roach John Boyle Norma Nichols Mark Pavageaux Tom Bryson Michael Spicer Jeff Fuller Mary Jane Stevenson Don Moore Jim Fawcett Kyle King Suzanne Reynolds Mayor Phelps called the City Council meeting of April 1, 2002 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION AND PLEDGE OF ALLEGIANCE. Mayor Phelps gave the invocation and led the pledge of allegiance to the flag. Mayor Phelps stated the City received a thank you note from the Friends Fund Inc. thanking the Council for their donation of $500. He stated it enabled them to Volume 88, page 72 raise $70,000 to purchase a wheel chair accessible van for Jim Shires, an ex-fire fighter who was left paralyzed after a skiing accident. A.2 RECOGNIZE STUDENTS FROM OUR SISTER CITY OF GARBSEN, GERMANY ON THEIR BIENNIAL VISIT TO FARMERS BRANCH. Mayor Phelps presented the following information. The City would like to recognize the students visiting from Sister City, Garbsen, Germany and welcome them to Farmers Branch. Mayor Phelps introduced Janie Scarbrough, Chairperson for the Sister City Program. Ms. Scarbrough gave an overview of the program and thanked the City, the staff and host guests for all their support and hard work. Mayor Phelps presented a proclamation to the two German teachers Rainer Dohmeier and Anneleise Weineck. The Mayor, City Council, and the City Manager presented honorary citizenship certificates and gift bags to all the participants in the program. Mayor Phelps called a 10-minute recess. A.3 CONSIDER ACCEPTING HISTORICAL PARK DONATIONS FOR THE SECOND QUARTER OF 2001/2002 AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The Historical Preservation and Restoration Board have approved several donations to be added to the inventory. Ron Doerler, Chairman of the Historical Preservation and Restoration Board, presented the following items for Council approval. An oil-kerosene pump from Mr. Robert Reagan of Farmers Branch. A circular Marathon Gasoline sign and a truck tire rim circa 1936 from Mr. Sam McIntyre of Farmers Branch. A $500.00 cash donation for the Queen Anne Victorian Cottage donation account in memory of Jack and Laverne Gilbert from Ms. Jackie Gilbert of Houston. Tea Leaf dishes in memory of George W. Rasberry from Ms.Carolyn Rasberry Emrick of Garland. Original Gilbert document, bond on land between E. Fyke and Dr. Gilbert filed April 24, 1857 from Mary Ann Allen of Dallas. Original report card and photograph (frame) of the Farmers Branch School from Mr. Paul D. Williams of Ft. Worth. Volume 88, page 73 A $500.00 donation for the Historical Park donation account from Pickups-N-Panels of North Texas. A motion by Councilman Moses, seconded by Mayor Pro Tem Davis, all voting "aye," accepted second quarter donations to the Historical Park with appropriate letter. A.4 REPORT ON STUDY SESSION ITEMS. Mayor Phelps and Councilmembers gave a brief summary of the items discussed in Study Session prior to the regular meeting. A.5 PRESENTATION OF BOARD APPLICATIONS. Ian Coughenour, 13406 Challaburton, stated in the past he has requested to be placed on the Planning and Zoning Commission. He read a list of his credentials he believed would be beneficial to this board. Mayor Phelps stated in regards to the board appointees, the City Council likes to honor the requests of those that have already been on a board should they desire to move to another board or seek reappointment after he visits with the chairman. 1 Councilman Walden stated Mr. Coughenour should consider another commission or board such as the School-Community Relations Committee even though he lives in the Dallas School district. A.6 CITIZEN PARTICIPATION. Kathleen Matsumura, 3938 Clubway, read of list of questions and concerns that were discussed at the Community Meetings on March 19 and 21, 2002. Nick Korba, 13210 Shahan, stated he and a friend were driving down Farmers Branch Lane and did not see the small print on the street sign stating "No Turning Between the Hours of 7:00 a.m. to 9:00 a.m.". He stated his friend was ticketed and feels it was unjust. Linda Quina, 2634 Farmers Branch Lane, stated she sent the City Engineer an email about the Farmers Branch Creek erosion problem and read the email she sent to the Council. She also asked if somebody could contact her in regards to Mr. Murawski's credentials and any continuing education he may have received in regards to storm water. B.0 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. Volume 88, page 74 Mayor Phelps stated under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Mayor Pro Tem Davis, seconded by Councilman Robbs, all voting "aye," accepted the agenda as submitted. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF MARCH 18, 2002 AND TAKE APPROPRIATE ACTION. B.2 APPROVED THE REQUEST BY ALLIANCE ARCHITECTS ON BEHALF OF V H PRINTING, L.P. FOR SITE PLAN OF A 45,000 SQUARE FOOT OFFICE/WAREHOUSE FACILITY ON A 3.89-ACRE TRACT LOCATED AT 13206 SENLAC DRIVE, INCLUDING VARIANCE REQUESTS TO BUILDING SETBACKS AND PARKING REQUIREMENTS, WITHIN PLANNED DEVELOPMENT NO. 77. B.3 ADOPTED RESOLUTION NO. 2002-040 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SOURCE, INC. TO PROVIDE A PRIVATE SWITCH FOR BUSINESS EMERGENCY 911 SERVICES. B.4 ADOPTED RESOLUTION NO. 2002-042 AUTHORIZING THE ACCEPTANCE OF INCREASED TELEPHONE ACCESS LINE CHARGES BY THE PUBLIC UTILITY COMMISSION BY 1.15%. B.5 ADOPTED ORDINANCE NO. 2660 PROHIBITING PARKING ON BOTH SIDES OF INTERNATIONAL PARKWAY AT ALL TIMES BETWEEN INWOOD ROAD AND DALLAS PARKWAY. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, PROHIBITING PARKING AT ALL TIMES ON BOTH SIDES OF INTERNATIONAL PARKWAY BETWEEN INWOOD ROAD AND THE DALLAS NORTH TOLLWAY ACCESS ROAD; PROVIDING A PENALTY; AND PROVIDING A SEVERABILITY CLAUSE. B.6 ADOPTED RESOLUTION NO. 2002-035 AUTHORIZING THE APPROVAL OF AN AGREEMENT WITH PBS&J FOR ENGINEERING SERVICES RELATIVE TO SANITARY SEWER AND WATERLINE IMPROVEMENTS. Volume 88, page 75 B.7 ADOPTED RESOLUTION NO. 2002-038 AWARDING THE BID FOR THE RECONSTRUCTION OF A SECTION OF RETAINING WALL ALONG COOKS CREEK TO JIM BOWMAN CONSTRUCTION COMPANY. B.8 ADOPTED RESOLUTION NO. 2002-034 AWARDING THE BID FOR THE WATERLINE REPLACEMENT EAST OF JOSEY LANE AND SOUTH OF FYKE ROAD TO HALL-ALBERT CONSTRUCTION COMPANY. D.I CONSIDER ORDINANCE NO. 2662 DECLARING UNOPPOSED CANDIDATES IN THE MAY 4, 2002, GENERAL ELECTION ELECTED TO OFFICE AND CANCELING THE ELECTION AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. A general election is scheduled for May 4, 2002 to elect the positions of Mayor and City Council, Place 2. Under Subchapter C, Chapter 2 of the Texas Election Code cities may cancel an election if all candidates are unopposed. The deadline to file for a place on the ballot was March 20, 2002 by 5:00 p.m. The deadline for a write-in candidate was March 25, 2002 by 5:00 p.m. The incumbents were unopposed for a place on the ballot, therefore the general election can be canceled should the City Council desire. Mayor Phelps stated canceling the election would save the taxpayers approximately $4,000. There being no further discussion, a motion by Mayor Pro Tem Davis, seconded by Councilman Moses, all voting "aye," adopted the following captioned Ordinance No. 2662 canceling the election and declaring unopposed candidates elected to office. AN ORDINANCE DECLARING UNOPPOSED CANDIDATES IN THE MAY 4, 2002, GENERAL ELECTION ELECTED TO OFFICE AND CANCELING THE ELECTION. D.2 CONSIDER APPOINTMENTS TO THE LIBRARY BOARD, PLANNING AND ZONING COMMISSION, HISTORICAL PRESERVATION AND RESTORATION BOARD, COMMUNITY WATCH COMMITTEE, AND THE SCHOOL-COMMUNITY RELATIONS COMMITTEE AND TAKE APPROPRIATE ACTION. Mayor Phelps stated he has not contacted the chairpersons of the Library Board, Planning and Zoning Commission or the School-Community Relations Volume 88, page 76 Committee to see if their members would like to be reappointed. He stated he would like staff to place this item on the April 15, 2002 agenda. A motion by Councilman Walden, seconded by Councilman Robbs, all voting "aye," moved John Herndon to Place 7 on the Planning and Zoning Commission, moved Ben Robinson to Alternate Place 1 and Tim O'Hare from Zoning Board of Adjustment to Alternate Place 2 on the Planning and Zoning Commission. D.3 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE APPROPRIATE ACTION. There were no travel reports or requests. DA PRESENTATION OF COUNCIL COMMITTEE AND ORGANIZATION REPORTS. Mayor Phelps thanked all the citizens for their input and discussions at the Community Meetings that were held the prior week. Mayor Phelps stated he, Deputy Mayor Pro Tem Bird, Councilman Robbs, and Finance Director Charles Cox, interviewed auditing firms for the City. He stated it was narrowed down to two different companies and staff would bring it back to Council at a later date. MAYOR PHELPS ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE 5:00 P.M. WORK SESSION. MAYOR PHELPS EXPLAINED THE CITY COUNCIL CONVENED INTO EXECUTIVE SESSION AT 5:51 P.M. AND THEN CONCLUDED AT 6:01 P.M. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 DISCUSS LAND ACQUISITIONS - TEXAS GOVERNMENT CODE SECTION 551.072. Discuss sale or trade or leases of City owned property or acquisition of property located in the area known as Old Farmers Branch and property at 2425 Valley View Lane and take appropriate action. Mayor Phelps stated staff was present to discuss this item with the City Council. F.1 CONSIDER NECESSARY ACTION ON ITEMS DISCUSSED IN THE EXECUTIVE SESSION. Volume 88, page 77 Mayor Phelps stated the City Council was updated on land acquisitions and no action was necessary. F.2 ADJOURNMENT. A motion by Deputy Mayor Pro Tern Bird, a second by Councilman Robbs, all voting "aye", adjourned the April 1, 2002 City Council meeting at 8:38 p.m. n Mayor City Secretary I Volume 88, page 78