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2002-05-20 CC MinutesCity of Farmers Branch City Council Regular Meeting Minutes City Hall Plaza Council Chambers 13000 William Dodson Parkway Farmers Branch, Texas Monday, May 20, 2002 7:30 p.m. The following members of the City Council were present: Mayor Mayor Pro Tem Deputy Mayor Pro Tem Councilmembers Bob Phelps Charlie Bird Paul Walden Bill Moses Jim Robbs Calla Davis The following members of the Administration were present: City Manager Assistant City Manager Assistant City Manager City Secretary Assistant to the City Manager Assistant to the City Manager Management Analyst City Attorney Director of Public Works Communications Director Director of Community Services Director of Parks and Recreation Assistant Library Director Director of Equipment Services Fire Chief Richard Escalante Linda Groomer John Burke Cindee Peters Margaret Somereve John Roach Traci Leach John Boyle Mark Pavageaux Tom Bryson Michael Spicer Jeff Fuller Kate Lyons Don Moore Kyle King Mayor Phelps called the City Council meeting of May 20, 2002 to order at 7:30 p.m. The meeting was televised. A.1 INVOCATION AND PLEDGE OF ALLEGIANCE. Reverend Joan LaBarr of Christ United Methodist Church gave the invocation and Deputy Mayor Pro Tem Walden led the pledge of allegiance. L Volume 88, page 101 A.2 PRESENTATION OF THE FARMERS BRANCH WOMAN OF THE YEAR. Mayor Phelps announced Dolly Graul as the 2002 Woman of the Year for the City of Farmers Branch. Mayor Phelps presented Ms. Graul with a bouquet of flowers and was congratulated by the City Council. A.3 CONSIDER ACCEPTING $1,000 DONATION FROM SAM'S CLUB IN ADDISON TO THE FARMERS BRANCH MANSKE LIBRARY AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. Sam's Club in Addison would like to donate $1,000 to the Farmers Branch Manske Library. The donation is part of the Sam's Club Foundation goal to promote literacy in the United States. Representatives from Sam's Club have agreed that the Manske Library staff may use these funds for its bi-weekly English as a Second Language class. The staff, volunteers and students in these classes appreciate this generous donation from Sam's Club. Mr. Randy Wright, the general manager at Sam's Club #6376 presented the check to Mayor Phelps. The Library Director recommends accepting the $1,000 donation from Sam's Club #6376 to be used for the Library's English as a Second Language classes. A motion by Mayor Pro Tem Bird, a second by Deputy Mayor Pro Tem Walden, all voting "aye", accepted the $1,000 donation from Sam's Club #6376. A.4 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. A.5 REPORT ON STUDY SESSION ITEMS. Councilmembers gave a brief summary of the items discussed in Study Session prior to the regular meeting. A.6 CITIZEN PARTICIPATION. John Wells, 13521 Heartside Place, expressed his congratulations to the City Council and City staff for looking after the City's finances. He also thanked the City for services such as the Green Grabber. Mr. Wells expressed his concerns again over the wash out areas in Rawhide Creek. Mr. Wells presented a sample of water from Rawhide Creek that he felt was a dangerous situation. I~- Volume 88, page 102 David Merritt, 2924 Amber, expressed his concern over a stop sign that was placed in front of his house. He explained that people are not obeying the stop sign and no citations have been issued to the offenders. Mayor Phelps stated staff would look at these issues. B.0 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. Mayor Phelps stated under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Mayor Pro Tem Bird, a second by Councilman Moses, all voting "aye", approved the Consent Agenda as submitted. B.I APPROVED MINUTES OF CITY COUNCIL MEETING OF MAY 7, 2002. B.2 ADOPTED THE FOLLOWING CAPTIONED ORDINANCE NO. 2666 AMENDING THE CITY OF FARMERS BRANCH CODE OF ORDINANCES, CHAPTER 82, TRAFFIC AND VEHICLES, ARTICLE II, DIVISION 5, SECTION 82-73, RELATIVE TO THE PLACEMENT OF STOP SIGNS AT THE EASTBOUND APPROACH OF LA KENTA CIRCLE AT SOUTHERN PINES DRIVE; AND THE EASTBOUND APPROACH OF PALMDALE CIRCLE AT SOUTHERN PINES DRIVE. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS; AMENDING THE CITY OF FAMRERS BRANCH CODE OF ORDINANCES, CHAPTER 82, TRAFFIC AND VEHICLES, ARTICLE II, DIVISION 5, SECTION 82-73, SPECIFYING THE PLACEMENT OF STOP SIGNS AT THE EASTBOUND APPROACH OF LA KENTA CIRCLE AT SOUTHERN PINES DRIVE AND EASTBOUND APPROACH OF PALMDALE CIRCLE AT SOUTHERN PINES DRIVE; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING FOR A PENALTY CLAUSE AD PROVIDING FOR A SEVERABILITY CLAUSE. B.3 ADOPTED RESOLUTION NO. 2002-055 APPROVING AN AMENDMENT TO DEVELOPMENT AGREEMENT NO. I FOR THE CONSTRUCTION OF LAKEWAY BOULEVARD WITH AMERICAN Volume 88, page 103 REALTY TRUST, INC. AND INCOME OPPORTUNITY REALTY INVESTORS, INC. B.4 ADOPTED RESOLUTION NO. 2002-061 AUTHORIZING INTERVENTION IN GAS UTILITIES DOCKETS 9292 AND 9304 AT THE RAILROAD COMMISSION AND AUTHORIZING PARTICIPATION IN A STEERING COMMITTEE WITH OTHER TXU GAS CITIES. B.5 ADOPTED RESOLUTION NO. 2002-059 AWARDING THE BIDS FOR THE PURCHASE OF SMALL EQUIPMENT FOR THE PARKS AND RECREATION DEPARTMENT. B.6 ADOPTED RESOLUTION NO. 2002-058 REJECTING THE BID FOR CLEANING AND SEALING OF JOINTS AND CRACKS IN STREETS AT VARIOUS LOCATIONS AND AUTHORIZING RE- ADVERTISEMENT OF THE BID. B.7 ADOPTED RESOLUTION NO. 2002-062 REJECTING A BID FOR THE PURCHASE OF POLICE DEPARTMENT UNIFORMS. C.1 PUBLIC HEARING: CONSIDER THE REQUEST BY WMD DESIGN GROUP ON BEHALF OF MARX VENTURES LLC FOR A SPECIFIC USE PERMIT FOR OUTSIDE STORAGE ASSOCIATED WITH A PROPOSED 30,150 SQUARE FEET OFFICE/WAREHOUSE BUILDING FOR A TRUCK HAULING AND STORAGE COMPANY, INCLUDING VARIANCE REQUESTS TO DEVELOPMENT STANDARDS, LOCATED ON A 3.72- ACRE TRACT AT 2121 DIPLOMAT DRIVE WITHIN THE PLANNED DEVELOPMENT NO. 22 ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The applicant seeks to construct a new 30,150 square foot office/warehouse building for a truck hauling and storage business with outside storage. The truck hauling and storage company transports personal property - both household and business items - from one location to another and will store the items inside the proposed warehouse building, if necessary, between pick-up and delivery locations. In addition to the new office/warehouse building, an approximate 61,350 square foot paved area is proposed to accommodate the outside storage of a maximum of 20 tractor-trailers associated with the proposed business. A truck hauling and storage business is allowed as a permitted use within the PD- 22 zoning district. However, outside storage is not a permitted use and is subject to approval of a specific use permit in PD-22, thus the reason for this application. Volume 88, page 104 The proposed application also includes variances for: • Placement of outside storage; and • Outside storage screening requirements. Prior to the Planning and Zoning Commission's consideration of this application on April 22, 2002, two site plan options were developed during a design charrette with City staff and the applicant. Option One includes a truck scale and access drive in front of the screening wall along Diplomat Drive. Option Two locates the truck scale behind the screening wall and eliminates the access drive aisle along Diplomat Drive to provide a larger landscaped setback area between Diplomat Drive and the screening wall. A private scale is allowed as an accessory use to the primary use. It was staff's understanding that the scale would be a private scale. However, during the April 22, 2002 hearing, the applicant stated that the scale would have to be a public scale as required by state law. Staff then advised the Commission that PD-22 does not permit a public scale and recommended that consideration of the request be continued. The continuance was recommended for two reasons: 1) to afford staff an opportunity to confirm with the City Attorney that a zoning amendment would be necessary prior to the Commission's consideration of a public scale; and 2) allow the applicant time to file a zoning amendment to allow a public scale if determined to be necessary by the City Attorney. The applicant did not favor a continuance and indicated the scale was not essential to business operations. The expressed intent of a majority of the Commission was to allow the scale and not unnecessarily continue consideration of the request. The following two scenarios were formulated: 1. If the City Attorney determined that the public scale were allowed and would not require the filing of a separate zoning amendment request, the scale shall be permitted in front of the screening wall and the site be developed according to the Option One site plan presented, with the addition of a second gate; or 2. If the City Attorney determined that the public scale would require the filing of a separate zoning amendment request, then no scale would be provided and the site shall be otherwise developed in accordance with the Option Two site plan. Following the hearing, the City Attorney issued an opinion concurring with staff that a public scale was not a permitted use in PD-22; therefore, the applicant would have to file a zoning amendment request if the public scale were to remain. After receiving a copy of the City Attorney's opinion, the applicant submitted a letter to City staff stating that further research on their part revealed the scale did not, after all, have to be a public scale but could in fact be a private scale. The City Attorney subsequently confirmed that the scale could be installed, strictly for private use, without filing an additional zoning request. Volume 88, page 105 The applicant has informed staff they intend to use the scale for private use and submitted a new site plan that includes the scale located in front of the screening wall and a second gate providing truck access through the screening wall, consistent with Scenario One described above. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission, with a vote of 6-1, recommends approval of the proposed specific use permit, including requested variances, with the following conditions: 1. The site shall be developed according to Option One, with the addition of a second gate as indicated in Option Two. 2. The property shall be replatted including establishing setbacks in accordance with setbacks as prescribed by the PD-22 zoning ordinance. 3. Outside storage shall be limited to vehicles and shall be restricted to those areas noted on the site plan as "Designated truck parking" and no other equipment, supplies, and commodities shall be stored outside of the building. 4. There shall be no staging, queuing or parking of vehicles of any type on public streets. 5. A 9-inch curb shall be provided along the entire eastern edge of the pavement area within the screened enclosed area to prevent vehicles from driving onto the unpaved area, prior to issuance of an occupancy permit for the building. The unpaved area within the screened enclosed area shall be maintained with ground cover in a living state until such time when the area is paved. 6. If PD-22 does not allow for a public scale, then the site shall be developed in accordance with Option Two with the second gate but without any scale. Condition No. 1 is no longer applicable if PD-22 does not allow for a public scale. Since the applicant is now proposing a private scale instead of a public scale, and a private scale is allowed within PD-22, Condition 6 does not apply. Staff Recommendation: Staff continues to recommend denial of the proposed application, including the requested variances, due to the extent, location and scale of the outside storage proposed. Furthermore, the potential for trucks queuing on Diplomat while awaiting access to the scale creates a zoning enforcement challenge and raises concerns relative to traffic congestion and safety. Volume 88, page 106 If it is the City Council's desire to approve the request, staff suggests the site plan be designed in accordance with Option Two, which locates the requested private scale behind the 8-foot screening wall and eliminates the access drive, creating a landscaped area between Diplomat Drive and the 8-foot screening wall. The area should be landscaped in a manner consistent with other landscaping proposed on the site and throughout the Valwood Industrial Park, subject to approval by staff. Option Two is preferred because it provides for on-site vehicle circulation, includes more landscaping and locates all outdoor activities behind the screening wall. Language reflecting these suggested site plan changes is not included in Ordinance 2667 as presented with this agenda item. Therefore, should the City Council choose to approve the request and incorporate staff's suggested changes, Council's motion must include specific language to that effect. Mayor Phelps opened the public hearing. John Walker stated he is with WMD Design Group who is the designer and handling the permit issues. Mr. Walker stated since this started some nine months ago, there have been some significant changes to the site. Mr. Walker stated a secondary item was the location of the scale. Mr. Walker stated outside storage would be just trucks. Mr. Walker then showed some drawings and photographs of the layout and the trucks. Mr. Walker stated their use is not inconsistent with some of the other businesses in the area. Mr. Walker explained if the scale is located behind the wall, the trucks could not make the turn. Mr. Walker discussed the concerns of traffic issues such as trucks backing up on Diplomat Drive and putting in a second gate for other trucks waiting to use the scale. Mr. Walker stated only about twenty minutes total during the day would the trucks be on the scale. Mr. Edward Marx, Jr., New World Van Lines, gave an overview of his company. Mr. Marx stated they have ten locations around the country. Mr. Marx explained they are not a typical moving company and only service corporate relocations. Mr. Marx stated some of their customers include Exxon-Mobile Corporation, Johnson & Johnson, and Abbott Laboratories. Mr. Marx explained they run a clean operation. Mr. Marx stated all people involved are employees and they use no contractors. Mr. Marx stated the hours of operation are 7 a.m. to 7 p.m. and if drivers come in after those hours, they can open the combination lock so no trucks are on the street. Mr. Marx stated the scale is not visible from the street and is flush with the concrete drive. A motion by Deputy Mayor Pro Tem Walden, a second by Councilman Moses, all voting "aye", closed the public hearing. Ms. Tina Pflughoeft, Senior Planner, gave a brief history of the zoning in the Planned Development No. 22 zoning district and outside storage. Ms. Pflughoeft Volume 88, page 107 stated in 1998 an amendment was approved making outside storage allowed only by a specific use permit. Ms Pflughoeft stated the site plan does take into consideration recommendations from the Planning and Zoning Commission to provide for a second gate. Ms. Pflughoeft reviewed the Planning and Zoning Commission discussions about the scale as to whether it was a private or public scale. Ms. Pflughoeft stated that although the Planning and Zoning Commission recommended approval, staff continues to recommend denial for the following reasons: outside storage at the proposed site is not in keeping with other existing developments; the truck scale in front of the proposed wall; a specific use permit runs with the land and another business could operate under this specific use permit; traffic circulation concerns; and the proposal does not meet the minimum standards that are in the present ordinance concerning outside storage. However, if City Council desires to approve this request, staff recommends Option Two. An alternate ordinance distributed earlier this evening includes the previously identified condition number one which has been modified. Mayor Phelps asked how wide the street is at the curve on Diplomat, and can a 63-foot trailer make that turn. Mr. Jerry Murawski stated the street is approximately 30 feet wide. Mr. Walker indicated the outside turning radius was 56 feet. There followed a short discussion on the turning radius of fire trucks and tractor/trailer trucks. Councilman Moses had questions concerning parking on the street which is occurring already, are they currently using the property, is there one gate or two gates, and how well the storage area is screened. Ms. Pflughoeft stated the property is a vacant tract of land, which is undeveloped, and not being used. Mr. Jim Olk, Building Official, explained as businesses in the area expand, employees are parking on the street. Mr. Olk stated most of those cars along Diplomat belong to employees of Service Electronics with sometimes 100 vehicles parked in street. Mr. Olk stated they are currently under notice not to park on the street. Mr. Richard Escalante, City Manager, stated the Chamber of Commerce and the planning staff is working with the call centers, which have a number of people parking on the street. Mr. Escalante explained some businesses have enough parking and they still park on the street. Mr. Escalante stated there is a committee Volume 88, page 108 from the Chamber of Commerce and staff meeting with these businesses trying to address this problem. Ms. Pflughoeft stated the proposed entryways into the site on Option One has two entryways and are both accessed from Diplomat Drive. Ms. Pflughoeft stated the storage areas would be for the trucks themselves and would be the large parking spaces along the north property line and spaces immediately adjacent to the east of the building. Deputy Mayor Pro Tem Walden stated the direction of the Council in 1998 was in the best interest of the development in the area at that time. He stated he did not see a compelling reason to override that direction. Deputy Mayor Pro Tem Walden stated staff makes a good point just by the nature of the development and surrounding cities that have warehouse space, that it is turning into a higher and better use than what has traditionally utilized that area. He felt the covenants continue to serve that area well. A motion was made by Deputy Mayor Pro Tem Walden, seconded by Councilman Moses to deny the request for specific use permit. Mr. Marx expressed his concerns about not approving this request. Mr. Marx stated that the zoning provided a long list of outside storage items that were not allowed but never a listing for trucks as outside storage. Mr. Marx felt he has been deceived either by his real estate agent, the city or Valwood Park. He stated he is being taxed on a worthless piece of property if he is not allowed to develop this site. Mr. Marx explained that the City Service Center is ten times the eyesore than his proposed operation. Mr. Marx stated this would bring on a lawsuit because he was not going to lose $500,000 and asked that Council approve his request. Mr. Escalante stated deed restrictions and the land covenants are a separate issue from zoning issues. Mr. Escalante stated the City does not enforce land covenants. Deputy Mayor Pro Tem Walden asked if this ordinance has been in effect since 1998. Ms. Pflughoeft stated that was correct. Ms. Pflughoeft explained the ordinance allows the Building Official to decide what constitutes outside storage. City Attorney John Boyle stated that he agreed with the interruption Mayor Phelps called for a vote and the motion to deny the request for a specific use permit prevailed unanimously. Volume 88, page 109 C.2 PUBLIC HEARING: CONSIDER FUNDING PROPOSALS UNDER THE DALLAS COUNTY DEVELOPMENT BLOCK GRANT PROGRAM AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The City of Farmers Branch is eligible to receive $101,978 in Community Development Block Grant funds from Dallas County for the fiscal year beginning October 1, 2002. Projects that are eligible for community development block grants are those projects that promote low-income home ownership, improve or maintain existing low-to- moderate income neighborhoods or eliminate community-threatening conditions. In the past, the City of Farmers Branch has used a significant portion of its grants to fund the HOME program. The HOME program gives qualified low-to- moderate residents a forgivable loan up to $25,000 for home repairs. Since 1994 the City has received $426,082 through this program, which was used to repair of over twenty homes. However, due to the Housing and Urban Development Department new regulations on lead-based paint, the County has discontinued the HOME program A public hearing conducted by participating entities is required by Dallas County before the governing body can submit a proposal for the Community Development Block Grant. The purpose of the public hearing is to allow residents input on how the money should be spent. Funding proposals must be submitted to Dallas County by June 7th. A resolution will be prepared for Council approval at the June 3rd meeting. Staff recommends that a public hearing be held for public input on the use of Community Development Block Grants. A motion by Councilman Moses, a second by Mayor Pro Tem Bird, all voting "aye", closed the public hearing. D.1 CONSIDER ADOPTING RESOLUTION NO. 2002-056 AWARDING THE BID FOR THE REPLACEMENT OF A WATER LINE AND FOUR SANITARY SEWERS TO CULLUM PIPE SYSTEMS, INC. AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The 2001-2002 Capital Improvement Program Budget Non-Bond Utility Fund provides funding for the rehabilitation of water lines and sanitary sewers. On April 30, 2002, seven bids were received and opened for the replacement of one water line and four sanitary sewers. The water line and the sanitary sewers are 40 to 50 years old and in poor condition. The water line within the easement Between Marietta Drive and Mount View Drive from Tom Field Road to Epps Field Road will be replaced by the traditional Volume 88, page 110 "cut and cover" method. The pipe bursting method will replace sanitary sewers within four easements. Pipe bursting consists of pulling a device through the existing sanitary sewer that in one operation breaks the existing pipe, pushes the broken pipe fragments into the soil, and pulls in a new replacement plastic pipe. The only digging required is to connect the existing services to the new pipe. The four sanitary sewers to be replaced are located within the following easements. Between Wasina Drive and Hearthstone Drive west of Josey Lane; Between Wicker Avenue and Greenhurst Drive from Bee Street to Dennis Lane; Between Emeline Drive and Winterhaven Drive from Webb Chapel Road to Longmeade Drive; and Between Marietta Drive and Mount View Drive from Tom Field Road to Epps Field Road. There is $1,181,570 available for the water line and sanitary sewer replacement. The low bid was received from Cullum Pipe Systems, Inc. in the amount of $492,271.40. Cullum Pipe Systems, Inc. has met all specifications and has provided adequate references. The contract time is 180 calendar days. The City Engineer recommends adopting Resolution No. 2002-056 awarding the bid for the replacement of a water line and four sanitary sewers to Cullum Pipe Systems, Inc. in the amount of $492,271.40. A motion by Councilman Robbs, a second by Councilwoman Davis, all voting "aye", approved Resolution No. 2002-056. D.2 CONSIDER ADOPTING RESOLUTION NO. 2002-057 APPROVING STREETS FOR INCLUSION IN THE STREET RESURFACING PROGRAM AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. An important element of the City's commitment to maintain its streets is the Street Resurfacing Program. The following streets have been recommended for asphalt resurfacing this year. STREETS: Ablemarle Drive Bee Street Branchview Lane Brockway Drive Gillis Road LIMITS: Valwood Parkway to Spring Valley Lane Valwood Parkway to Havenhurst Street Valley View Lane to I-35E Shahan Drive to Crestmoor Drive Railroad Crossing north of Langland Road to Beltwood Parkway South Goodwater Street Richland Avenue to 200' north. Havenhurst Street I-35E to Dennis Lane Volume 88, page 111 Havenhurst Street Branchview Lane to I-35E Jett Street I-35E to Denton Drive Meadow Green Drive Josey Ln. to Veronica Road Millwood Drive Farmers Branch Lane to Josey Lane Millwood Circle Millwood Drive to Cul-De-Sac Pebble Beach Drive Southern Pines Drive to Dorado Beach Drive Richland Avenue Dennis Lane to Pyramid Drive Veronica Road Valley View Lane to Meadow Green Drive Veronica Road Farmers Branch Creek to Webb Chapel Road Veronica Circle Veronica Road to Cul-De-Sac ALTERNATE STREETS: Ford Road I-635 to Farmers Branch Lane Proton Road Midway Road to Spring Valley Road Tanglewood Circle Tanglewood Drive to Cul-De-Sac Tanglewood Court Tanglewood Drive to Cul-De-Sac Tanglewood Place Tanglewood Drive to Cul-De-Sac If approved by Council, notices will be sent to property owners abutting the streets to be resurfaced, including the alternate streets, and a public notice will be prepared for publication in local newspapers. The notification will inform residents of the petition process required to request a public hearing to discuss the procedures to be followed to have their street reconstructed with reinforced concrete in lieu of asphalt resurfacing. If a street is removed from the list due to the residents' request that their street not be resurfaced, a street from the alternate list will be selected to replace the deleted street. The estimated total cost for the resurfacing, including roto-milling, panel replacement, curb and gutter repair, and construction of barrier-free ramps is $1,000,000. The Non-Bond Capital Improvement Program has $1,100,000 available in the Resurfacing Program. The City Engineer recommends adopting Resolution No. 2002-057 approving the list of streets for resurfacing and initiating the notification of property owners. A motion by Mayor Pro Tem Bird, a second by Deputy Mayor Pro Tern Walden, all voting "aye", approved Resolution No. 2002-057. D.3 CONSIDER APPOINTMENTS TO THE HISTORICAL PRESERVATION AND RESTORATION BOARD, COMMUNITY WATCH COMMITTEE, AND THE SCHOOL-COMMUNITY RELATIONS COMMITTEE AND TAKE APPROPRIATE ACTION. Mayor Phelps stated there is a vacancy on the Historical Preservation and Restoration Board, a vacancy on the Community Watch Committee, the School- Community Relations Committee has four vacancies. Volume 88, page 112 A motion by Mayor Pro Tem Bird, a second by Deputy Mayor Pro Tem Walden, all voting "aye", moved Angie Mayo from Alternate Place 1 to Place 7, moved Denise Rhoads from Alternate Place 2 to Alternate Place 1, and appointed Helen Bridgforth to Alternate Place 2. A motion by Councilman Moses, a second by Councilman Robbs, all voting "aye", appointed Wanda Barker to the Community Watch Committee. DA PRESENTATION OF COUNCIL COMMITTEE AND ORGANIZATION REPORTS. Mayor Pro Tem Bird announced there would be a Community Watch event on June 22°d at 10 a.m. on Cherry Hills. Mayor Phelps stated he attended the Metroplex Mayors Association meeting on May 14th and at noon attended the Senior Volunteer Recognition luncheon. He also attended the Police Department awards luncheon on May 16th and the Fish' N Fun on May 18th D.5 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE APPROPRIATE ACTION. Councilwoman Davis reported she attended a TML Legislative Committee meeting on transportation. She stated she has been appointed to a sub-committee that will meet in August. Councilwoman Davis explained the Transportation Committee will meet again on September 20th and would like to request approval to travel to Austin in August and September. A motion by Deputy Mayor Pro Tem Walden, a second by Councilman Robbs, all voting "aye", approved travel to Austin in August and September for Councilwoman Davis. City Manager Richard Escalante stated he also serves on a TML Legislative Committee on Regulation of Development that met in Austin on May 10th. The discussion was concerning manufactured and modular homes. He explained he has also been appointed to a sub-committee. MAYOR PHELPS ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE 4:00 P.M. WORK SESSION. MAYOR PHELPS EXPLAINED THE CITY COUNCIL CONVENED INTO EXECUTIVE SESSION AT 4:02 P.M. AND THEN CONCLUDED AT 4:33 P.M.. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. Volume 88, page 113 EA DISCUSS LAND ACQUISITIONS - TEXAS GOVERNMENT CODE SECTION 551.072. Discuss sale or trade or leases of City owned property or acquisition of property located in the area known as Old Farmers Branch and property at 2425 Valley View Lane and take appropriate action. Discuss sale or trade or lease of City owned property at 500 Huffines Blvd., Lewisville, Texas and take appropriate action. Mayor Phelps stated staff was present to discuss this item with the City Council. F.1 CONSIDER NECESSARY ACTION ON ITEMS DISCUSSED IN THE EXECUTIVE SESSION. Mayor Phelps stated the City Council was updated on land acquisition and no action was necessary. Councilman Moses expressed his sympathy to the family of Ivy Tomlin on his passing. F.2 ADJOURNMENT. A motion by Mayor Pro Tern Bird, a second by Councilman Robbs, all voting "aye", our the meeting of May 20, 20 at 9:30 p.m Mayor City Secretary Volume 88, page 114