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2001-04-02 CC Minutes~u City of Farmers Branch City Council Regular Meeting Agenda City Hall Plaza 13000 William Dodson Parkway Farmers Branch, Texas Monday, April 2, 2001 7:30 p.m. The following members of the City Council were present: Mayor Bob Phelps Waymon Antoi Preston Mayor Pro Tem Bill Moses Diana Hernandez Councilmembers Jim Robbs Stefani Dunn Charlie BirdAngelica Jones Paul Walden Dennis Bowsher and LaToya Savage 1 The following members of the City Council were absent: Councilmember Calla Davis The following members of the City Administration and counterparts were present: City Manager Assistant City Manager Assistant City Manager Assistant to City Manager Assistant to City Manager City Attorney City Secretary Communications Director Director of Economic Development Human Resources Director Director of Community Services City Engineer Director of Parks & Recreation Director of Equipment Services Library Director Police Captain Director of Finance Fire Chief Director of Public Works Recording Secretary Richard L. Escalante Morgan McBee Linda Groomer Julia Garcia John Burke Patricia Solorzano John Roach Margaret Somereve John Boyle Aimee Hirsh Cindee Peters Victoria Sanchez Tom Bryson Stacy Hooper Norma Nichols Cindy Martinez Janet Goad Allison Plaisted Michael Spicer Cindy Tapia Jerry Murawski Maxwell Branham Jeff Fuller Tim Simmons Don Moore Reginald Hollins Mary Jane Stevenson Megan Jackson Scott Roder Omar Khan Charles Cox Ashley Shafer Kyle King Nathan Davison Mark Pavageaux Bobby Holaday Suzanne Reynolds Volume 86, page 1 Student Mayor Preston called the City Council meeting of April 2, 2001 to order at 7:34 P.M. The meeting was televised. A.1 INVOCATION AND PLEDGE OF ALLEGIANCE. Student Director of Equipment Services Hollins gave the invocation and Student Councilwoman Dunn led the pledge of allegiance to the flag. A.2 INTRODUCE STUDENT GOVERNMENT DAY PARTICIPANTS AND PROCLAIM APRIL 2, 2001 AS W. T. WHITE STUDENT GOVERNMENT DAY IN FARMERS BRANCH. Mayor Phelps presented the following information. Monday, April 2, 2001 is W. T. White High School Student Government Day at the City of Farmers Branch. Students from the high school are serving as counterparts to the Mayor, City Council, City Manager, City Secretary, Assistant City Managers, City Attorney and Department Heads. These students will actually "run" the City for a day. Mayor Phelps introduced Ms. Lotty Repp, sponsor of the W. T. White High School Student Government Day participants, and presented her and with a proclamation. Mayor Phelps, the City Council, and the City staff introduced their counterparts and presented the students with a certificate and a gift bag. Mayor Phelps introduced Andrew Stephen Hamner with Boy Scout Troop Number 714 from Carrollton who is working on his Citizenship in the Community badge. A.3 PRESENTATION OF SERVICE AWARD. Mayor Phelps presented a 30-year employee service award to Buck Criner of the Fire Department. A.4 REPORT ON STUDENT GOVERNMENT DAY ACTIVITIES AND E- GOVERNMENT. Student Finance Director Shafer stated there was a session held with the City Council, department heads and their counterparts to discuss e-government and specifically Farmers Branch on the Internet. She stated Charles Cox, Finance Director, asked what the teenage population expected to see with e-government. She stated Mr. Cox presented an overview of what is already offered on the City's web site and then the students made a list of what they hoped to see in the future. She stated some key points were to have the Website in Spanish as well as English and have job applications to fill out and send online. A.5 REPORT ON STUDY SESSION ITEMS. Volume 86, page 2 Student Mayor Preston and student City Councilmembers gave a brief summary of the items discussed in Study Session prior to the regular meeting. A.6 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. B.0 CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION: B.1 - B.2. A motion by Student Mayor Pro Tem Hernandez, seconded by Student Councilwoman Jones, all voting "aye," approved the Consent Agenda. A motion by Mayor Pro Tem Moses, seconded by Councilman Bird, all voting "aye," approved the Consent Agenda. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF MARCH 19, 2001. B.2 ADOPTED RESOLUTION NO. 2001-030 AWARDING A BID FOR A NEW FILTRATION SYSTEM FOR DON SHOWMAN POOL TO D.C.C., INC. C.I. PUBLIC HEARING: CONSIDER THE REQUEST FROM WILLIAM S. DAHLSTROM ON BEHALF OF CARLYLE HERITAGE, L.P. AND MONUMENT HOLDING, INC. TO REZONE AN APPROXIMATELY 19.6- ACRE IRREGULAR SHAPED TRACT LOCATED GENERALLY AT THE NORTHWEST CORNER OF L.B.J. FREEWAY AND INWOOD ROAD/DALLAS NORTH TOLLWAY, FROM PLANNED DEVELOPMENT NO. 39 ZONING DISTRICT TO A DIFFERENT PLANNED DEVELOPMENT ZONING DISTRICT, INCLUDING ESTABLISHING PERMITTED USES, DEVELOPMENT STANDARDS, AND CONCEPT PLAN AND SITE PLAN APPROVAL REQUIREMENTS AND TAKE APPROPRIATE ACTION. Mayor Phelps opened the public hearing. A motion by Student Councilwoman Dunn, seconded by Councilwoman Savage, all voting "aye," continued items C.1, C.2, C.3 to the April 16, 2001, City Council meeting. A motion by Councilman Robbs, seconded by Councilman Walden, all voting "aye," continued items C.1, C.2, C.3 to the April 16, 2001, City Council meeting. C.2. CONSIDER THE REQUEST OF CARLYLE HERITAGE, L.P. FOR FINAL PLAT APPROVAL OF HERITAGE SQUARE ADDITION BEING A REPLAT OF A PORTION OF FARMERS BRANCH OFFICE PARK ADDITION AND TAKE APPROPRIATE ACTION. Volume 86, page 3 Continued until the April 16, 2001, City Council meeting. C.3 CONSIDER ADOPTING RESOLUTION NO. 2001-031 APPROVING AN AMENDED AND RESTATED DEVELOPER'S CONTRACT WITH MONUMENT HOLDINGS, INC. AND CARLYLE HERITAGE, L.P. RELATIVE TO DEVELOPMENT OF LOTS 4A AND 4B, FARMERS BRANCH OFFICE PARK ADDITION AND TAKE APPROPRIATE ACTION. Continued until the April 16, 2001, City Council meeting. D.1 CONSIDER ESTABLISHING A COMMUNITY WATCH COMMITTEE, MAKE APPOINTMENTS INCLUDING A CHAIRPERSON AND VICE CHAIR, ESTABLISH STAGGERED TERMS, AND TAKE APPROPRIATE ACTION. Student Mayor Preston presented the following information. On April 17, 2000, the City Council passed Resolution No. 2000-068 to reactivate Neighborhood Crime Watch and authorizing the creation of a focus group that would make recommendations for the reorganization of the program. At the February 19, 2001 study session, staff presented a report to the City Council on the work accomplished by the focus group. The group reestablished and organized seven areas for the new "Community Watch" program. The focus group suggested that a more structured committee might need to be formed as more neighborhoods organize into Community Watch Groups. Since the group is being asked to do far more than originally intended, it is time to take Community Watch to a new level. In the February 19th study session meeting, the City Council commended the work of the focus group and directed staff to bring back to the next Council meeting an item establishing a new Community Watch Committee comprised of residents serving staggered terms of office. Under the proposal, the Community Watch Committee would assist in organizing new areas, planning activities, and reporting matters of interest to the City Council. Appointments made to the new committee would be for 1- and 2-year terms in order to establish staggered terms. It is proposed that the Council appoint a Chairperson, Vice Chair and committee members. A motion by Student Councilwoman Jones, seconded by Student Councilwoman, all voting "aye," established a Community Watch Committee, appointing members serving staggered terms; a chairperson Ruth Lee for a two-year term; a Vice Chair Angie Mayo for a one-year term, and the following committee members, Charles Montemayor for a one-year term, David Strickland for a two- year term, Rena Herod for one-year term, Denise Rhoads for a two-year term, Judy Byrd for a one-year term, Ashley Hunter for a two-year term, and Dawn Poindexter for a one-year term. Volume 86, page 4 A motion by Councilman Bird, seconded by Councilman Robbs all voting "aye," established a Community Watch Committee, appointing members serving staggered terms; a chairperson Ruth Lee for a two-year term, a Vice Chair Angie Mayo for a one-year term, and the following committee members, Charles Montemayor for a one-year term, David Strickland for a two-year term, Rena Herod for one-year term, Denise Rhoads for a two-year term, Judy Byrd for a one-year term, Ashley Hunter for a two-year term, and Dawn Poindexter for a one-year term. D.2 CONSIDER APPOINTMENTS TO THE LIBRARY BOARD, PLANNING AND ZONING COMMISSION, TAX INCREMENT FINANCING REINVESTMENT ZONE NO. ONE BOARD, AND THE SCHOOL- COMMUNITY RELATIONS COMMITTEE AND TAKE APPROPRIATE ACTION. Mayor Phelps stated the Library Board, Planning and Zoning Commission, and the School-Community Relations Committee would be brought back to the April 16, 2001 City Council meeting. A motion by Student Councilwoman Savage, seconded by Student Councilwoman Dunn, all voting "aye," reappointed Richard Escalante, John Burke, Linda Groomer, Margaret Somereve, Jerry Murawski, Jeff Fuller, and Mary Jane Stevenson to the Tax Increment Financing Reinvestment Zone No. 1. A motion by Mayor Pro Tem Moses, seconded by Councilman Walden, all voting "aye," reappointed Richard Escalante, John Burke, Linda Groomer, Margaret Somereve, Jerry Murawski, Jeff Fuller, and Mary Jane Stevenson to the Tax Increment Financing Reinvestment Zone No. 1. D.3 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE APPROPRIATE ACTION. There were no travel reports or requests. DA PRESENTATION OF COUNCIL COMMITTEE AND ORGANIZATION REPORTS. There were no Council committee or organization reports. D.5 CITIZEN PARTICIPATION. Nick Korba, 13210 Shahan, stated he had three items to present to Council. (1) He received a letter from the City dated March 6th about a meeting that was to be held on March 5th and he received it on March 7th. Mr. Escalante stated he would speak with Mr. Korba to find out more details about the letter. Volume 86, page 5 (2) Mr. Korba asked why Farmers Branch was not listed in the flyer that was inserted in the "Texas Travel Industry Association" Special section of the Dallas Morning News on Sunday, April 1, 2001. (3) He wanted to let the residents know that there would be a creek meeting on Thursday, April 5, 2001 at 7 p.m. in City Hall. MAYOR PHELPS ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE 4:30 P.M. WORK SESSION. MAYOR PHELPS EXPLAINED THE CITY COUNCIL CONVENED INTO EXECUTIVE SESSION AT 6:57 P.M. AND CONCLUDED AT 7:18 P.M. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 Discuss Economic Development - Texas Government Code Section 551.086. The City Council and City Administration shall go into Executive Session to discuss and deliberate commercial and financial information received from a business prospect the City seeks to have locate and expand in the City with which business the City is conducting economic development negotiations and take appropriate action. Mayor Phelps explained Staff was present to discuss this item with the City Council. F.1 Consider necessary action on items discussed in the Executive Session. Mayor Phelps stated City Council was updated on items in Executive Session and no action was necessary. F.2 Adjournment. A motion by Councilman Bird, a second by Mayor Pro Tem Moses, all voting "aye", adjourned the City Council meeting of April 2, 2001 at 8:25 p.m. /,-,101 Mayor r L"t&Al City Secretary Volume 86, page 6