2013-01-22 CC MinutesCity of Farmers Branch
City Council Meeting Minutes
City Hall Plaza
13000 William Dodson Parkway
Farmers Branch, Texas
Tuesday, January 22, 2013
Study Session 4:00 P.M. Study Session Room
Regular Meeting 6:00 P.M. City Council Chambers
Study Session was called to order by Mayor Glancy at 4:01 p.m. with the following members of
the City Council present:
Mayor
Mayor Pro Tern
Deputy Mayor Pro Tern
Councilmembers
The following members of Administration were present:
City Manager
City Attorney
City Secretary
Assistant to the City Manager
Finance Director
Chief Accountant
Fire Chief
Police Chief
Communications Director
Director of Economic Development &
Business Development Specialist
Parks & Recreation Director
Director of Planning & Zoning
Community Services Director
Director of Information Services
Director of Equipment Services
Public Works Director
Senior Planner
Special Projects Manager
William P. Glancy
David Koch
Tim Scott
Ben Robinson
Harold Froehlich
Jeff Fuller
Gary D. Greer
Kevin Laughlin
Angela Kelly
Rachael Johnson
Charles Cox
Mayve Strong
Steve Parker
Sid Fuller
Tom Bryson
Tourism John Land
Allison Cook
Jeff Harting
Andy Gillies
Jim Olk
Mark Samuels
Kevin Muenchow
Randy Walhood
Alexis Jackson
Meredith Dowdy
And with a quorum present, the following items were addressed:
STUDY SESSION
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A.1 Discuss regular city council meeting agenda items.
E.2 — Deputy Mayor Pro Tern Scott asked what City events were being proposed to allow
gourmet food trucks. Meredith Dowdy, Special Projects Manger stated they may be used
for Bloomin' Bluegrass, Independence Day Celebration, Christmas event(s), and possibly
Liberty Fest. Deputy Mayor Pro Tern Scott requested the trucks be used in other events
throughout the City during April and May, such as during Little League games.
E.3 — Mayor Pro Tern Koch asked for an overview on the Comprehensive Annual
Financial Report. Charles Cox, Finance Director reported the audit went well and that
the fund balance established by the City Council was on target. Mr. Cox also reported
the audit concluded there were no weaknesses or deficiencies identified. Councilmember
Fuller commended staff on a good job.
A.2 Discuss Fire Station No. 2 Location Study.
Fire Chief Steve Parker presented highlights and results of the location study for Fire
Station No. 2, which included the following:
• History
• Call Volume and Response Times
• Potential Fire Station No. 2 Locations — 4100 block of Sigma Road, 13700 block
of Midway Road, 4101 Sigma Road, Alpha/Alpha Road Link right -of -way,
Midway /Alpha Road Area (various sites), 3940 Spring Valley
• Recommendation — The Farmers Branch Fire Department recommends the vacant
property located at the Alpha/Alpha Road Link as the best location to build new
Fire Station No. 2
Councilmember Fuller stated he thought there were deed restrictions regarding the use of
the location. City Administration will investigate this further. Mayor Pro Tern Koch
asked for a time frame when a new fire station would be constructed. Chief Parker stated
construction would not take place for 3 -5 years.
A.3 Receive a presentation on system testing and foundation certification requirements
for single family rental property.
Jim Olk, Community Services Director presented background information concerning
housing stock and potential modifications to the inspection program for single family
rental homes. He reported:
• 80% of the housing in Farmers Branch is more than 40 years old
• 60% is more than 50 years old
O Life Expectancy of Building Materials
• Plumbing Under Foundations
• Foundations
• Plumbing
• Suggested Changes to Inspection Program and Costs
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After discussion by the City Council, Staff Administration was directed to research
foundation inspections, requirements, and permitting done by other cities and to present a
proposed ordinance.
A.4 Discussion of items to be placed on a future city council meeting agenda (discussion
is limited to determination of whether to place an item on a future city council
meeting agenda).
The following items were discussed:
• Retention of the Wal -Mart store located on Midway
• Maybrook Drive repairs — Randy Walhood, Public Works Director will check on
this
• Presentation regarding the LBJ project
• Criteria for placing items on curbside when an eviction occurs — Jim Olk
explained the process and when the City becomes involved
The Study Session Meeting concluded at 5:18 p.m.
REGULAR MEETING
The Regular Meeting was called to order by Mayor Glancy at 6:00 p.m.
BA Invocation and Pledge of Allegiance.
Deputy Mayor Pro Tern Scott gave the Invocation and Councilmember Fuller led the
Pledge of Allegiance.
B.2 Consider Board and Commission appointments and take appropriate action.
Motion by Councilmember Robinson appointing Randy Walhood to the North Dallas
Water Supply Corporation; motion seconded by Councilmember Froehlich. Motion
passed unanimously.
Motion by Councilmember Robinson appointing R. L. Lemke to the Valwood Improvement
Authority; motion seconded by Councilmember Froehlich. Motion passes unanimously.
B.3 Report on Study Session items.
Deputy Pro Tern Koch stated they had received a report on the Fire Station No. 2
Location Study. The property located at the Alpha/Alpha Road Link is the recommended
site.
Deputy Pro Tern Koch stated because half of the residential homes in Farmers Branch are
over fifty years old there is a need for a rental home inspections program. He reported
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staff has been asked to continue to study this issue and come back before Council with a
proposal.
B.4 Report on items of Community Interest. Pursuant to Section 551.0415 of the Texas
Government Code the City Council may report on the following items: 1.)
expression of thanks, congratulations or condolences, 2.) information about holiday
schedules, 3.) recognition of individuals, 4.) reminders about upcoming city events,
5.) information about community events and 6.) announcements involving an
imminent threat to public health and safety.
Gary Greer, City Manger gave the following report to the community:
Walk Like an Egyptian Exhibit at the Manske Library will continue through February 5
Landscaping with Roses Class will continue weekly through February 16
Daddy Daughter Dance will be held on Saturday, February 2
Congratulations to Staff:
• Randy Walhood was promoted to Director of Public Works
• Welcome to our new K9 officer, Bullet, who will be working with Officer
Stephen Grigg
• Kudos to Jim Olk for his role in "writing the book" on code enforcement practices
for the international manual
• Fire Station No. 1 received honors with a design award from the Fire Industry
Equipment Research Organization
• Deputy Fire Chief Ronnie Inman retired after nearly 32 years of service
CONSENT AGENDA
Agenda Item C.2 was moved from the Consent Agenda to the Regular Agenda Items by Mayor
Pro Tern Koch.
C.1 Consider approval of the City Council meeting minutes of January 8, 2013 and take
appropriate action.
C.3 Consider adopting Resolution No. 2013 -003 authorizing the City Manager to
execute a Master Interlocal Agreement with Dallas County for reimbursement of
road maintenance funds on certain qualifying "Type B" roadways and take
appropriate action.
CA Consider adopting Resolution No. 2013 -004 authorizing the City Manager to
execute a Project Specific Interlocal Agreement with Dallas County for roadway
maintenance along Josey Lane from Valley View Lane to Valwood Parkway and
take appropriate action.
C.5 Consider adopting Resolution No. 2013 -006 appointing Harris Miers and George
Moninger to the Metrocrest Hospital Authority Board of Directors and take
appropriate action.
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C.6 Consider adopting Resolution No. 2013 -007 authorizing the City Manager to
approve the purchase of one (1) replacement sewer jet -vac truck for the Public
Works Utilities Division in the total amount of $246,765 from MHC Kenworth
through the Buy Board Purchasing Cooperative, providing an effective date, and
take appropriate action.
Motion by Mayor Pro Tem Koch to approve Consent Agenda Item C.1 and C.2 through
C.6, including the following amendment to the minutes of January 8, 2013:
Correction to Item B.3 to state... "Motion by Councilmember Robinson appointing
Brenda Brodrick to the Family Advisory Board... "
Motion was seconded by Councilmember Froehlich. Motion passed unanimously.
No items.
PUBLIC SESSION
REGULAR AGENDA ITEMS
Agenda Item C.2 was moved from the Consent Agenda to the Regular Agenda Items by Mayor
Pro Tem Koch.
C.2 Consider adopting Resolution No. 2013 -001 awarding bids for chemicals and
fertilizers for the Parks and Recreation Department in an amount not to exceed
$95,000 and take appropriate action.
Mayor Pro Tem Koch asked about the use of organic fertilizers. Jeff Harting, Parks &
Recreation Director stated staff tries to use the least amount of chemicals while still
achieving the desired results.
Motion by Mayor Pro Tem Koch adopting Resolution No. 2013 -001; motion seconded by
Councilmember Robinson. Motion passed unanimously.
EA Receive Economic Development year end review presentation.
John Land, Director of Economic Development & Tourism provided a Year in Review
presentation which highlighted development and tourism activities from the previous
year.
E.2 Consider adopting Ordinance No. 3214 regarding the use of food trucks at City
sponsored events and take appropriate action.
Alexis Jackson, Senior Planner and Meredith Dowdy, Special Projects Manager gave a
presentation regarding food trucks at City events. The current ordinance regarding food
trucks is very restrictive and does not allow the new style food trucks to operate within
the City. Per Alexis, if this ordinance is approved the first food trucks will appear at the
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Date Night event and possibly Liberty Fest, the 4t" of July and the Bloomin' Bluegrass
Festival.
Motion by Deputy Mayor Pro Tem Scott adopting Ordinance No. 3214; motion seconded
by Mayor Pro Tem Koch. Motion passed unanimously.
E.3 Consider adopting Resolution No. 2013 -005 adopting the Comprehensive Annual
Financial Report for the fiscal year ending September 30, 2012 as submitted by
Grant Thornton, LLP, and take appropriate action.
Ben Kohnle and Natalie Wood from Grant Thornton presented the Comprehensive
Annual Financial Report. There were no material weaknesses or significant deficiencies
that were indentified in the audit.
Motion by Councilmember Robinson adopting Resolution No. 2013 -005; motion
seconded by Councilmember Fuller. Motion passed unanimously.
No items.
EXECUTIVE SESSION
THE COUNCIL RECONVENES INTO OPEN SESSION.
G.1 Adjournment.
Motion by Deputy Mayor Pro Tem Scott to adjourn; motion seconded by Mayor Pro Tem
Koch. Motion passed unanimously. The meeting adjourned at 6:59 p.m.
William P. Glancy,
ATTEST:
p P
Angela Kelly, City Secretary
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