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HomeMy WebLinkAbout1996-09-09 CC Agenda CITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING AGENDA CITY HALL PLAZA COUNCIL CHAMBER 9/09/96 7:30 P.M. A.1 INVOCATION AND PLEDGE OF ALLEGIANCE. A.2 CONSIDER ACCEPTING A DONATION FOR THE PURCHASE OF A PIECE OF PLAYGROUND EQUIPMENT FOR MALLON PARK FROM MR. AND MRS. JEFF KUTAC AND TAKE APPROPRIATE ACTION. A.3 CONSIDER ACCEPTING A DONATION OF 16MM MOVIE FILM OF THE CITY OF FARMERS BRANCH BY MRS. OLIVIA LANGDON AND TAKE APPROPRIATE ACTION. A.4 PRESENTATION OF SERVICE AWARDS. a. EDGAR COVEY OF THE EQUIPMENT SERVICES DEPARTMENT - 10 YEAR AWARD. b. STEVE LAMAR OF THE FIRE DEPARTMENT - 10-YEAR AWARD C. JEFF BAIR OF THE EQUIPMENT SERVICES DEPARTMENT - 10 YEAR AWARD. d. EARL MARETT OF THE PARKS AND RECREATION DEPARTMENT - 10 YEAR AWARD. e. DALE GRAY OF THE FIRE DEPARTMENT - 15-YEAR AWARD A.5 PRESENTATION OF BOARD APPLICATIONS. A.6 REPORT ON STUDY SESSION ITEMS. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION B.1 - B.15. B.1 CONSIDER APPROVAL OF MINUTES OF CITY COUNCIL MEETING OF AUGUST 5,- 1996. B.2 CONSIDER APPROVAL OF MINUTES OF SPECIAL CITY COUNCIL MEETING OF AUGUST 15, 1996. B.3 CONSIDER APPROVAL OF MINUTES OF SPECIAL CITY COUNCIL MEETING OF AUGUST 19, 1996. B.4 CONSIDER APPROVAL OF MINUTES OF SPECIAL CITY COUNCIL MEETING OF AUGUST 20, 1996. B.5 CONSIDER ADOPTING ORDINANCE NO. 2282 AMENDING ORDINANCE NO. 1381 AND SPECIFYING THE PLACEMENT OF A STOP SIGN AT THE EASTBOUND APPROACH OF CHAPEL DRIVE AT WEBB CHAPEL ROAD AND PROVIDING A SEVERABILITY CLAUSE AND PROVIDING A PENALTY CLAUSE AND TAKE APPROPRIATE ACTION. B.6 CONSIDER ADOPTING RESOLUTION NO. 96-093 AWARDING THE BID FOR CONTAINER REPAIR AND TAKE APPROPRIATE ACTION. B.7 CONSIDER ADOPTING RESOLUTION NO. 96-118 DESIGNATING AN INDEPENDENT AUDITOR FOR THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A LETTER AGREEMENT FOR AUDIT SERVICES AND TAKE APPROPRIATE ACTION. B.8 CONSIDER ADOPTING RESOLUTION NO. 96-120 APPROVING THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION'S ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 AS SUBMITTED BY WEAVER AND TIDWELL AND TAKE APPROPRIATE ACTION. B.9 CONSIDER ADOPTING RESOLUTION NO. 96-119 APPROVING THE AMENDMENTS TO THE 1995-96 OPERATING AND CAPITAL PROJECT FUND BUDGETS OF THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION AND TAKE APPROPRIATE ACTION. B.10 CONSIDER ADOPTING RESOLUTION NO. 96-117 APPROVING THE 1996-97 OPERATING AND CAPITAL PROJECT FUND BUDGET OF THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION AND TAKE APPROPRIATE ACTION. B.11 CONSIDER ADOPTING RESOLUTION NO. 96-101 AWARDING THE BIDS FOR WATER METERS AND STRAINERS FOR THE PUBLIC WORKS UTILITY DIVISION AND TAKE APPROPRIATE ACTION. B.12 CONSIDER ADOPTING RESOLUTION NO. 96-106 APPROVING AN INCREASE IN THE ASPHALT BID AWARD AMOUNT TO MAROCK, INCORPORATED AND TAKE APPROPIATE ACTION. B.13 CONSIDER ADOPTING RESOLUTION NO. 96-124 APPOINTING JEFF BINFORD TO THE METROCREST HOSPITAL AUTHORITY BOARD OF DIRECTORS AND TAKE APPROPRIATE ACTION. B.14 CONSIDER ADOPTING RESOLUTION NO. 96-125 APPOINTING JIM ANDREWS TO THE CITY OF FARMERS BRANCH INDUSTRIAL DEVELOPMENT CORPORATION AND TAKE APPROPRIATE ACTION. B.15 CONSIDER ADOPTING RESOLUTION NO. 96-132 CONFIRMING THE PURCHASE OF CEMENT TREATED BASE MATERIAL FROM TEXAS INDUSTRIES, INC. AND AUTHORIZING AN ADDITIONAL PURCHASE OF THE MATERIAL FOR STREET REPAIR PROJECTS AND TAKE APPROPRIATE ACTION. C.1 CITY MANAGER REPORTS. C.2 PUBLIC HEARING: 1996-97 CAPITAL AND OPERATING BUDGET C.3 CONSIDER REQUEST FROM MR. RUSTY BARNETT OF NORTH TEXAS GREENHOUSE FOR RELIEF FROM ORDINANCE NO. 1248 TO ALLOW THE PLACEMENT OF A TEMPORARY BUILDING IN FRONT OF THE MAIN STRUCTURE AT 3404 BELTLINE ROAD IN CONJUNCTION WITH A SPECIAL PERMIT FOR THE DISPLAY AND SALE OF SEASONAL ITEMS AND TAKE APPROPRIATE ACTION. C.4 CONSIDER REQUEST OF MR. JOHN DODD TO REDUCE THE CURRENT TAX RATE IN FARMERS BRANCH AND TAKE APPROPRIATE ACTION. D.1 CONSIDER ADOPTING ORDINANCE NO. 2280 AMENDING THE CITY'S OPERATING BUDGET FOR THE 1995-96 FISCAL YEAR AND TAKE APPROPRIATE ACTION. D.2 CONSIDER ADOPTING ORDINANCE NO. 2276 APPROVING THE 1996 TAX ROLL CERTIFIED BY THE DALLAS CENTRAL APPRAISAL DISTRICT AND TAKE APPROPRIATE ACTION. D.3 CONSIDER ADOPTING ORDINANCE NO. 2281 TO LEVY THE TAX RATE FOR 1996 AND TAKE APPROPRIATE ACTION. D.4 CONSIDER ADOPTING ORDINANCE NO. 2277 APPROVING THE CAPITAL AND OPERATING BUDGET FOR THE 1996-97 FISCAL YEAR AND TAKE APPROPRIATE ACTION. D.5 CONSIDER ADOPTING THE SECOND READING OF ORDINANCE NO. 2148 GRANTING A FRANCHISE TO LONE STAR GAS COMPANY, A DIVISION OF ENSERCH CORPORATION, A CORPORATION, ITS SUCCESSORS AND ASSIGNS, TO FURNISH, TRANSPORT, AND SUPPLY GAS AND TAKE APPROPRIATE ACTION. D.6 CONSIDER ADOPTING ORDINANCE NO. 2278 ESTABLISHING WATER RATE CHARGES AND TAKE APPROPRIATE ACTION. D.7 CONSIDER ADOPTING ORDINANCE NO. 2279 ESTABLISHING SANITARY SEWER RATE CHARGES AND TAKE APPROPRIATE ACTION. D.8 CONSIDER ADOPTING RESOLUTION NO. 96-123 AMENDING THE CITY'S INVESTMENT POLICY AND TAKE APPROPRIATE ACTION D.9 CONSIDER ADOPTING RESOLUTION NO. 96-102 AWARDING THE BID FOR A SANITARY SEWER INSPECTION CAMERA SYSTEM FOR THE PUBLIC WORKS UTILITY DIVISION AND TAKE APPROPRIATE ACTION. D.10 CONSIDER ADOPTING RESOLUTION NO. 96-121 AWARDING THE BID FOR STREET MARKING INSTALLATION AT VARIOUS LOCATIONS TO A.S.G. PAVEMENT MARKINGS, INC. AND TAKE APPROPRIATE ACTION. D.11 CONSIDER ADOPTING RESOLUTION NO. 96-122 AUTHORIZING THE PURCHASE OF ONE REPLACEMENT MOTOR GRADER ON THE HOUSTON • GALVESTON AREA COUNCIL OF GOVERNMENTS CONTRACT AND APPROPRIATE ACTION. D.12 CONSIDER ADOPTING RESOLUTION NO. 96-126 AWARDING THE BID FOR REPLACEMENT OF THREE ROOF-TOP HEATING AND AIR CONDITIONING UNITS AT FARMERS BRANCH MANSKE LIBRARY TO BROTHERS AIR CONDITIONING AND TAKE APPROPRIATE ACTION. D.13 CONSIDER ADOPTING RESOLUTION NO. 96-128 AWARDING THE BID FOR THE PURCHASE OF ROLL OFF AND FRONT LOAD CONTAINERS AND TAKE APPROPRIATE ACTION. D.14 CONSIDER ADOPTING RESOLUTION 96-130 AWARDING THE BID FOR HOLIDAY LIGHTING INSTALLATION, MAINTENANCE, AND REMOVAL TO KEVIN SCHADED LIGHTING AND TAKE APPROPRIATE ACTION. D.15 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. D.16 CITIZEN PARTICIPATION. THE MAYOR ANNOUNCES THAT THE ITEMS ON THE AGENDA FOR THE GENERAL • SESSION HAVE BEEN CONCLUDED. AFTER A SHORT RECESS, THE MEETING WILL RECONVENE FOR ITEMS IN THE EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION TO CONSIDER ANY NECESSARY ACTION. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - TEXAS GOVERNMENT CODE SECTION 551.074 1. DISCUSS APPOINTMENT TO THE DALLAS/FORT WORTH FILM COMMISSION. 2. DISCUSS APPOINTMENT OF A DIRECTOR FOR THE FARMERS BRANCH NEIGHBORHOOD CRIME WATCH PROGRAM. 3. DISCUSS APPOINTMENT OF MUNICIPAL COURT JUDGES. 4. DISCUSS APPOINTMENT TO THE ZONING BOARD OF ADJUSTMENT AND BUILDING CODE BOARD OF APPEALS. b. DISCUSS LAND ACQUISITIONS - TEXAS GOVERNMENT CODE SECTION 551.072 1. DISCUSS LEASE OF CITY PROPERTY AT 12704 BEE STREET. 2. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT • 13109 BEE STREET. 3. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13105, 12911, 12725 AND 12929 BEE STREET. 4. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 12400 (12631), 12621 AND 12715 DENTON DRIVE. 5. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13101 AND 13115 DENTON DRIVE AND 2435 OAK STREET. 6. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13011, 13021, 13031 AND 13103 ROSSFORD STREET. 7. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 2435 VALLEY VIEW LANE. 8. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 14185 DALLAS PARKWAY. THE COUNCIL RECONVENES INTO GENERAL SESSION. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. E.3 CONSIDER NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE SESSION. F.1 ADJOURNMENT. CITY HALL IS WHEEL CHAIR ACCESSIBLE. A BARRIER FREE ENTRY IS • AVAILABLE AT THE MAIN ENTRANCE OF CITY HALL WITH SPECIALLY MARKED PARKING SPACES NEARBY. THE COUNCIL CHAMBER IS ACCESSIBLE ON THE MAIN FLOOR OF THE CITY HALL, TO THE LEFT SIDE. REQUESTS FOR SIGN LANGUAGE INTERPRETATION OR OTHER SPECIAL SERVICES SHOULD BE RECEIVED THREE (3) WORKING DAYS PRIOR TO THE MEETING. SUCH REQUESTS CAN BE MAKE TO MRS. CINDEE PETERS, CITY SECRETARY AT 919-2503. Certification I certify that the above notice of meetin was post n the bulletin board in City Hall on September 1996 atf4: 0 p.m. City Secretary MA~ ~ r~ COUNCIL MEMORANDUM FaRmeRS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.2 CONSIDER ACCEPTING A DONATION FOR THE PURCHASE OF A PIECE OF PLAYGROUND EQUIPMENT FOR MALLON PARK FROM MR. AND MRS. JEFF KUTAC AND TAKE APPROPRIATE ACTION. EXPLANATION: Jeff and Susan Kutac, 12219 Tree View Lane, Farmers Branch, would like to donate $4,500 for the purchase of a piece of playground equipment in memory of their daughter, Olivia Kutac, who recently passed away of Sudden Infant Death Syndrome. They have requested the playground equipment be placed in Mallon Park. Jeff has fond memories of playing in Mallon Park while growing up. Memorial funds were received at the time of Olivia's death, and Jeff and Susan would like to dedicate the playground equipment in her honor. Through this donation they hope to give back to the community that was so supportive in their time of loss. The playground equipment will provide children in the neighborhood and all park users a fun place to play. RECOMMENDATION: The Director of the Parks and Recreation Department recommends accepting a donation for the purchase of a piece of playground equipment at Mallon Park from Mr. and Mrs. Jeff Kutac. ACTION BY COUNCIL: The following options are available: 1. Motion to accept a donation for the purchase of a piece of playground equipment at Mallon Park from Mr. and Mrs. Jeff Kutac. 2. Any other action desired by Council. RLE/LT/JF/cc h' 09 r i ~E3i 81'~ \ L'yi • CL a, ow- 1 y.. ~ ~E '1111 t MIR 79 • 11` I_ t ~1 11 1 f 1 111. ' i 1 rig. ~ t~[ !11 "Nomm 1 T 1 r 1.~ AIM 41 t ear 1 e 4, 1 ~5 V f 1 ji1 lit -Pft P, ~M4YC.n: ~~a 1`Y f Y T ~ e~ ~ q»~ , gm d mzmmm V Y'_ Ti M 1 tl1' r'Ner.~4a•~•+NFG~+~`a'F"'~x+r~...~"?v , fL•:?,~ 7~ tK, r ~ ,~'/IB•L7~1V 1 C~ COUNCIL MEMORANDUM FaRmeRS BRanCH From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.3 CONSIDER ACCEPTING A DONATION OF 16MM MOVIE FILM OF THE CITY OF FARMERS BRANCH BY MRS. OLIVIA LANGDON AND TAKE APPROPRIATE ACTION. EXPLANATION: On August 28, 1996, Mrs. Olivia Langdon presented a 1600 foot roll of aerial film of Farmers Branch to City Manager Richard Escalante. Mrs. Langdon is the widow of former Mayor Robert H. Langdon. Mrs. Langdon stated her husband and the late Don Showman would periodically fly over Farmers Branch to shoot film as the City developed. Mrs. Langdon was invited to attend the Council meeting and indicated she would try to be here tonight. RECOMMENDATION: The City Council accept donation of the film. ACTION BY COUNCIL: 1. Motion to accept the film donated by Mrs. Olivia Langdon. RLE:cjp Attachment: 1. Thank you letter. The City of Farmers Branch Texas Bca ?secs Mavcr September 10, 1996 Mrs. Olivia Langdon 6416 Diamond Lock Drive North Richland Hills, Texas 76180 Dear Mrs. Langdon: Thank you for the donation of the 16mm film depicting the early years of Farmers Branch. The history in this film of early Farmers Branch will be a treasure that could not have been recreated. Farmers Branch has changed considerably since this film was shot and it will serve as a very important archive for the City. The citizens of Farmers Branch will greatly benefit from this piece of history that you have provided. Again, thank you. Sincerely, Bob Phelps Mayor C5 J®= COUNCIL MEMORANDUM FaRmeRS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.4a PRESENTATION OF SERVICE AWARDS. EDGAR COVEY OF THE EQUIPMENT SERVICES DEPARTMENT - 10 YEAR AWARD. EXPLANATION: Edgar Covey began his employment with the City as a Mechanic III on August 26, 1986. Edgar now holds the position of Automotive Technician at the Senlac Service Center, where he is responsible for the maintenance of the City's Police, Parks and Public Works vehicles. Edgar is a Master Automotive Technician and Master Truck Technician, having been certified in all areas of automotive and truck repair by Automotive Service Excellence (ASE), a nationally recognized agency providing mechanic certification to the automotive industry. Edgar has also been certified by both ASE and the State of Texas to install and maintain Compressed Natural Gas Systems. Edgar was recognized by the Equipment Maintenance Council, a national organization of fleet managers and technicians, as Mechanic of the Year in 1992. Edgar's desire to learn about new technology and repair techniques makes him an asset to the Equipment Services Department. Edgar's hobbies include two-way radios and building street rods. Edgar also enjoys spending time with his family. Edgar and his wife, Gloria, have four children, Kim age 20, Jamie age 17, Courtney and Jonathan, both age 12. Edgar and his family reside in Denton. c~ COUNCIL MEMORANDUM F7RmeRS FBRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.4b PRESENTATION OF SERVICE AWARDS. STEVE LAMAR OF THE FIRE DEPARTMENT - 10-YEAR AWARD EXPLANATION: Steve Lamar began employment with the Farmers Branch Fire Department on June 16, 1986. He received a Bachelor's Degree from Stephen F. Austin State University and he holds a Master Fire Fighter Certificate from the Texas Commission on Fire Protection. Steve has also served as a paramedic for six years. Steve is normally assigned to Ambulance 2 at Fire Station No. 2 and regularly administers advanced life support treatments to the patients he serves. The department has received many complimentary letters, as Steve always does his best to deliver conscientious patient care. He has also assisted the department by coordinating our Critical Incident Stress Debriefing program. This program provides special counseling for employees involved in difficult emergencies, such as Mass Casualty Incidents. Steve and his wife Kelly live in Canton, Texas, with their 20 month old son, Collin. He is very interested in physical fitness and he enjoys golf and fishing. RLE:KDK:jjh c~ COUNCIL MEMORANDUM FaRmeRS GRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.4c PRESENTATION OF SERVICE AWARDS. JEFF BAIR OF THE EQUIPMENT SERVICES DEPARTMENT - 10 YEAR AWARD. EXPLANATION: Jeff Bair •began his employment with the City as a Mechanic I on June 23, 1986. Jeff has since been promoted to Automotive Technician. Jeff is assigned to the Camelot Service Center where he performs all types of maintenance on the City's Sanitation and Landfill equipment. Jeff is certified in six areas of automotive repair and five areas of truck repair by Automotive Service Excellence, (ASE), a nationally recognized agency providing mechanic certification to the automotive industry. Jeff is also certified by the State of Texas to install and maintain Compressed Natural Gas Systems. • Jeff is a team player and an important member of the Equipment Services Staff. Jeff's hobbies include fishing and skiing. Jeff and his wife, Terri, have two children, Dwayne, age 13 and Michelle, age 9. Jeff and family reside in Carrollton, Texas. • c~ COUNCIL MEMORANDUM FaRmeRS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.4d PRESENTATION OF SERVICE AWARDS. EARL MARETT OF THE PARKS AND RECREATION DEPARTMENT - 10 YEAR AWARD. EXPLANATION: Earl Marett began his employment as a Service Mechanic in the Equipment Services Department. He was promoted to a Mechanic I and worked in that capacity until July of 1995 when he transferred into the Parks and Recreation Department as a Park Technician. As a Park Technician, Earl's duties include mowing, trimming, playground inspections and repairs, irrigation repairs, and landscape maintenance. Earl also works many special events, and has even been seen at Christmas time wearing a red suit. His dedication and friendly attitude make Earl a real asset and benefit to the City and the Parks and Recreation Department. Earl and his wife Pamela reside in Mesquite with their two children, Chad, age 10, and Jonathan, age 5. Earl is very dedicated to his family and is involved in recreational activities with his two children. He coaches Chad's baseball team, and is also heavily involved in PeeWee Football with Jonathan. c~ COUNCIL MEMORANDUM FaRmG- RS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.4e PRESENTATION OF SERVICE AWARDS. DALE GRAY OF THE FIRE DEPARTMENT - 15-YEAR AWARD EXPLANATION: Dale Gray began employment with the Farmers Branch Fire Department on May 18, 1981 after serving two years as a fire fighter with the Greenville Fire Department. Dale received his Associates Degree in Fire Science from Collin County Junior College and holds a Master Fire Fighter Certification from the Texas Commission on Fire Protection. He also served for eleven years as a paramedic. Dale was promoted to his present position as Fire Equipment Operator in 1991. He is responsible for driving fire personnel and equipment to emergency scenes as safely and quickly as possible. He is also responsible in supplying the proper amount of water through the fire hoses to extinguish • fires. Dale's personnel file contains several complimentary letters received, because of the caring service he gives to all citizens. Dale and his wife Tammy live in Gainesville, Texas with daughter Trena, Age 16 and their son Alan, Age 14. His hobbies include gardening and golf. RLE:KDK:jjh J M = COUNCIL MEMORANDUM FBRmeRS GRana-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.5 PRESENTATION OF BOARD APPLICATIONS. EXPLANATION: This item gives applicants an opportunity to present board applications to the City Council. RLE:cjp Attachment: 1. Board members and expiration dates. 2. List of applicants for boards. • • CITY OF FARMERS BRANCH CITY BOARDS AND EXPIRATION DATES LIBRARY BOARD: 1. Ed Pokorney 5/1/97 ALTERNATE MEMBERS: 2. Helen Bridgforth 5/1/97 3. Carol Frierott 5/1/98 1. Susan Saiter 5/1/98 4. Diane Graifemberg 5/1/98 2. Matt Wenthold 5/1/97 5. Gloria Aguilar 5/1/98 6. Clyde James 5/1/97 7. Olivia Nichols 5/1/98 PLANNING AND ZONING COMMISSION: 1. Roy Patton 5/1/99 ALTERNATE MEMBERS: 2. Tom Hill 5/1/99 3. David Merritt 5/1/97 1. Austin Pittman 5/1/98 4. Bill Boudreau 5/1/97 2. Joe Patterson 5/1/98 5. James Robbs 5/1/97 6. Mark Saiter 5/1/98 7. K. D. Connally 5/1/98 ZONING BOARD OF ADJUSTMENT AND BUILDING CODE BOARD OF APPEALS: 1. Bill Beattie 12/1/97 ALTERNATE MEMBERS: 2. Bill Morgan 12/1/96 3. Junie Smith 12/1/97 1. Victor Conrad 12/1/97 4 William Hinckley 12/1/97 2. Tim Ketchersid 12/1/96 5. David Stack 12/1/96 PARKS AND RECREATION BOARD: 1 Josephine Goodson 10/1/97 ALTERNATE MEMBERS: 2. Barney Wood 10/1/96 3. Roy Morales 10/1/97 1. Ken Rymer 10/1/97 4. Allan Moore 10/1/96 2. Jimmy Thompson 10/1/96 5 David Martinez 10/1/97 6. Margaret Young 10/1/96 • • HISTORICAL PRESERVATION AND RESTORATION BOARD: 1. Dean Nichols 1/1/97 ALTERNATE MEMBERS: 2. Laverne Gilbert 1/1/97 3. Glenna Grimmer 1/1/98 1. Frances Glancy 2/1/98 4. Ron Doerler 1/1/98 2. Alice Ellett 2/1/98 5. Jackie Deaton 1/1/98 6 Betty Thacker 1/1/98 7. Jerry Wilcox 1/1/97 ANIMAL SHELTER ADVISORY COMMITTEE: 1. Kim Hinckel 4/1/98 2. Gerald V. Pendery, DVM 3. Tom McDougald, Staff 4 Tom Scales, Staff MUNICIPAL COURT JUDGES: 1. Al Fenton 9/30/96 2. Terry Carnes (Alt) 9/30/96 3 George Soriano (Alt) 9/30/96 INDUSTRIAL DEVELOPMENT CORPORATION: 1. Mel Bailey 10/96 2. Jim Andrews 10/96 3 Bill Binford 10/96 4 Betty Thompson 10/96 5. Ken Quevreaux 10/96 FARMERS BRANCH HOUSING FINANCE CORPORATION: 1. Mel Bailey 4/19/99 2. Jim Andrews 4/19/99 3. Bill Binford 4/19/99 4. Betty Thompson 4/19/99 5 Ken Quevreaux 4/19/99 METROCREST HOSPITAL AUTHORITY: 2. Richard A. Calvert 12/97 3. Max Raulins 12/97 IS 7 Jeff Binford 12/96 9. Karen Hunt 12/97 • VALWOOD IMPROVEMENT AUTHORITY: 1. Randy Winski 12/31/96 3. Michael Fitzpatrick 12/31/97 5. Buddy Rees 12/31/97 Revised 8/6/96 ACC089 C 1 TY OF FARMERS BRANCH DATE 8/28/96 PAGE # 1 APPLICATION SUBMITTED FOR THE FOLLOWING ADVISORY BOARD APPLICATION ORDER OF DATE CHOICE Board #2: HOSPITIAL AUTHORY CARGILL CHARLES 3/01/95 1 ROGAN MICHAEL 6/10/96 1 ANDREWS JIM 6/13/96 1 BLAIR DAVID 6/14/96 1 BINFORD JEFF 6/18/96 1 Board #3: LIBRARY LOVSETH ROXANN 5/29/96 1 Board #4: PARK & RECREATION WAGNER AL 7/21/94 2 THOMPSON JIMMY 8/02/94 1 COLEMAN JOANNE 1/26/96 3 DALTON ROBERT J. 5/10/96 4 SIZER PHILLIP 5/15/96 3 BYNUM NYLES 5/30/96 2 ORR BOBBY 5/31/96 1 DENNIS HOWARD 6/19/96 2 ABBEY JOAN 7/11/96 1 ROGERS RON 7/19/96 1 Board #5: PLANNING & ZONING WAGNER AL 7/21/94 1 KOFF LAWRENCE 4/30/95 1 COLEMAN JOANNE 1/26/96 2 DALTON ROBERT J. 5/10/96 2 SIZER PHILLIP 5/15/96 2 BYNUM NYLES 5/30/96 1 Board #6: ZONING BOARD OF ADJUSTMENTS & BUILDING CODE OF APPEALS HARRIS JOHN 10/21/91 1 KOFF LAWRENCE 4/30/95 1 COLEMAN JOANNE 1/26/96 1 DALTON ROBERT J. 5/10/96 1 SIZER PHILLIP 5/15/96 1 BYNUM NYLES 5/30/96 3 KOCH DAVID 7/29/96 1 Board #7: F.B. INDUSTRIAL DEVELOPMENT CORP. KOFF LAWRENCE 4/30/95 2 DALTON ROBERT J. 5/10/96 3 Board 08: NISTORICAL PRESERVAT?ON & R4ESTMA?f0* CARGILL JUDY 2/14/96 1 9 0 9 ACC089 C I TY OF FARMERS BRANCH DATE 8/28/96 PAGE # 2 APPLICATION SUBMITTED FOR THE FOLLOWING ADVISORY BOARD APPLICATION ORDER OF DATE CHOICE DENNIS HOWARD 6/19/96 1 c~ COUNCIL MEMORANDUM FaRmeRS BRana-i From: The Office of the City Manager Date: 01-08-96 Subject: AGENDA ITEM NO. A.6 REPORT ON STUDY SESSION ITEMS. C~ COUNCIL MEMORANDUM !RS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION B.1 - B.15. EXPLANATION: Under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. • A ISM a r'= COUNCIL MEMORANDUM FaRmeRS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.1 CONSIDER APPROVAL OF MINUTES OF CITY COUNCIL MEETING OF AUGUST 5 1996. • CITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING AUGUST 5, 1996 COUNCIL CHAMBER CITY HALL 7:30 P.M. The following members of the City Council were present: Mayor Bob Phelps Mayor Pro Tern Bill Moses Councilmembers Calla Davis Ron Pyle Charlie Bird Berry Grubbs The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager Linda Tidwell-Groomer Assistant City Manager John Burke City Attorney John Boyle City Secretary Cindee Peters Communication Director Donna Huerta Economic Development Director Norma Nichols Director of Equipment Services Don Moore Director of Community Services Tom Scales Director of Planning Michael Spicer City Engineer Jerry Murawski Director of Finance Charles Cox Director of Parks & Recreation Jeff Fuller Library Director Mary Jane Stevenson Police Chief Jimmy Fawcett Fire Chief Kyle King Director of Public Works Mark Pavageaux City Management Assistant Margaret Somereve Traffic Engineer Dave Davis Recording Secretary Suzanne Reynolds Mayor Phelps called the City Council Meeting of August 5, 1996 to order at 7:30 P.M. The meeting was televised. Vol. 72, page 33 A.1 INVOCATION. Dr. Richard Selby gave the invocation and Councilwoman Davis led the pledge of allegiance to the flag. A.2 CONSIDER ACCEPTING THIRD QUARTER DONATIONS TO THE HISTORICAL PARK AND TAKE APPROPRIATE ACTION. Mayor Phelps gave the following information for consideration. The Historical Preservation and Restoration Board has approved several donations to be added to the inventory. Ms. Laverne Gilbert, Chairwoman of the Historical Preservation and Restoration Board, presented the following for Council approval: A turn-of-the-century "Tea Leaf" gravy boat and platter, and a serving bowl, from Ms. Shannon Pence, Carrollton. A turn-of-the-century saw, water dipper, and branding iron, from Mr. Tom Pouncy, Carrollton. A 1940's lace tablecloth, from Mrs. Mary Carole Stoltz, Carrollton. • A five hundred dollar cash donation, from Mr. & Mrs. George Grimmer, Farmers Branch. A five hundred dollar cash donation, from Mr. & Mrs. Dave Blair, Farmers Branch. A motion by Councilwoman Davis, a second by Councilman Bird, all voting "aye", accepted these donations to the Historical Park. A.3a PRESENTATION OF SERVICE AWARDS. Mayor Phelps presented a fifteen year employee service award to Jim Shires of the Fire Department. A.4 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. A.5 REPORT ON STUDY SESSION ITEMS. Mayor Phelps gave a brief summary of the items discussed in Study Session Vol. 72, page 34 held prior to the regular meeting. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION. Mayor Phelps stated that under the title of consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Mayor Pro Tem Moses, seconded by Councilman Pyle, all voting "aye", added items C.2, C.S, and D.2 to the Consent Agenda. A motion by Mayor Pro Tern Moses, seconded by Councilman Grubbs, all voting "aye", approved the following items on the Consent Agenda. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF JULY 15, 1996. B.2 ADOPTED RESOLUTION NO. 96-103 AWARDING THE BID FOR PURCHASE OF A WATER TANK FOR THE PUBLIC WORKS LANDFILL DIVISION. B.3 ADOPTED RESOLUTION NO. 96-1 14 AUTHORIZING THE CONTINUATION OF THE HEALTH SERVICES AGREEMENT BETWEEN DALLAS COUNTY AND THE CITY OF FARMERS BRANCH. B.4 ADOPTED RESOLUTION NO. 96-115 AMENDING RESOLUTION NO. 96-096 BY DELETING ANY REFERENCE TO AUTOMATIC RENEWAL OF THE AGREEMENT OF COOPERATION FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)/HOME PROGRAM. B.5 ADOPTED THE SITE PLAN APPROVAL OF REQUEST OF MAIN STREET CONCEPTS FOR A STORAGE BUILDING AT 3690 BELTLINE ROAD, THE SOUTHWEST CORNER OF MARSH LANE AND BELTLINE ROAD AND WITHIN THE PLANNED DEVELOPMENT NUMBER 23 (PD- 23) ZONING DISTRICT. C.2 ADOPTED THE SITE PLAN APPROVAL OF REQUEST OF THORNTON- N-ROSE, INC., FOR SITE PLAN APPROVAL OF A DAYCARE FACILITY LOCATED AT THE NORTHEAST CORNER OF VALWOOD PARKWAY AND MONETARY LANE AND WITHIN THE PLANNED DEVELOPMENT Vol. 72, page 35 NUMBER 22 (PD- 22) ZONING DISTRICT. C.5 ADOPTED RESOLUTION NO. 96-108 APPROVING THE FINAL PLAT FOR THE VILLAS AT PARKSIDE, PHASE ll. _ D.2 ADOPTED RESOLUTION NO. 96-109 APPROVING A DEVELOPER'S CONTRACT FOR THE VILLAS AT PARKSIDE, PHASE 11. C.1 CITY MANAGER REPORTS. City Manager Richard Escalante presented an informative report on the status and happenings on various projects in the City. C.2 CONSENT. C.3 PUBLIC HEARING: CONSIDER THE REQUEST OF SOUTHWESTERN BELL MOBILE SYSTEMS FOR A SPECIFIC USE PERMIT TO ALLOW THE ERECTION OF A CELLULAR COMMUNICATIONS ANTENNA TOWER, FIFTY (50) FEET IN HEIGHT, AND AN ASSOCIATED EQUIPMENT CABINET, AT 2430 VALLEY VIEW LANE AND WITHIN THE PLANNED DEVELOPMENT NUMBER 70 (PD-70) ZONING DISTRICT AND TAKE APPROPRIATE ACTION. • Mayor Phelps stated consideration of this request was continued from the City Council meeting of July 15, 1996. Southwestern Bell Mobile Systems is proposing the placement of a cellular communications antenna tower and equipment cabinet to the rear of the west side of the Bikers Dream building located at 2430 Valley View Lane. The antenna tower is comprised of a fifty (50) foot metal pole with a four (4) foot tall panel antenna attached to the top of the pole. The overall height of the pole with the antenna is fifty (50) feet. The associated metal equipment cabinet is approximately four (4) square feet in area and seven and a half (7 %2) feet tall. A cellular communications tower is permitted within PD-70 zoning district with a specific use permit. Mayor Phelps opened the public hearing. Mr. Dick Calvert, Calvert and Company Architects, 1301 Elm Street, Carrollton, representing Southwestern Bell Mobil Systems came forward and stated his client wishes to add additional equipment which would increase the capacity of service at the interchange of 1-35 (Stemmons Freeway) and I- Vol. 72, page 36 635 (LBJ Freeway). Mr. Calvert stated with congested traffic the old equipment has reached full capacity and additional calls cannot be handled. Mr. Calvert stated the antenna tower would be a 50 foot metal pole with a six foot tall panel, not a four foot tall panel, attached to the side of the pole itself. Mr. Calvert continued to explain the tower is a smaller scale than the existing one at Valwood Parkway and Josey Lane. Mr. Calvert also stated the equipment is housed in a metal cabinet about the size of a traffic signal control cabinet. Mr. Calvert stated the tower and cabinet will be located behind the Bikers Dream building, 100-125 feet from the western right-of-way of Stemmons Freeway. Mr. Calvert also stated the original request was presented to the Council in July and at the City's request, the applicant went back to the property owner and identified a new setback location further from Stemmons Freeway. Mr. Calvert stated he would be available to answer any questions. City Manager Richard Escalante stated the paper work presented to Council indicated the panel antenna would be four feet tall not six feet tall. Mr. Escalante also stated this issue needed to be resolved before Council takes action. • A motion by Councilman Pyle, a second by Mayor Pro Tern Moses, all voting "aye", closed the public hearing. Mr. Tom Scales, Director of Community Services stated he was not aware of a six foot antenna panel, that a four foot antenna panel was requested and shown on the site plan, however, the six foot panel would not create a problem. Mr. Calvert stated the height of the tower is 50' with a six foot panel mounted on the side of the tower. Mr. Calvert also stated the overall height of the antenna tower, including the panel, would still be 50 feet. Mayor Phelps asked the staff if they had a problem with a 6 foot tall antenna panel. Mr. Scales stated staff does not have a problem with a 6 foot tall panel. Mr. Escalante stated the site plan and other related documents needed to be legally changed to reflect a six foot tall panel instead of a four foot tall panel, with an overall height of the antenna tower at 50 feet. A motion by Councilman Grubbs, a second by Councilman Bird, all voting • Vol. 72, page 37 "aye", adopted the following captioned Ordinance No. 2275 with changes to the site plan and other related documents to reflect a six foot tall panel instead of the four foot tall panel, with an overall antenna tower height of 50 feet. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AS HERETOFORE AMENDED; SO AS TO GRANT A SPECIFIC USE PERMIT FOR A CELLULAR COMMUNICATIONS ANTENNA AND AN EQUIPMENT BUILDING WITHIN THE PLANNED DEVELOPMENT NUMBER 70 (PD-70) ZONING DISTRICT AT 2430 VALLEY VIEW LANE; PROVIDING FOR CONDITIONS OF OPERATION; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); PROVIDING FOR INJUNCTIVE RELIEF; AND PROVIDING AN EFFECTIVE DATE. C.4 PUBLIC HEARING: CONSIDER THE REQUEST OF ZONE SYSTEMS, ON BEHALF OF SOUTHWESTERN BELL MOBILE SYSTEMS, FOR A SPECIFIC USE PERMIT TO ALLOW A CELLULAR COMMUNICATIONS ANTENNA TO BE ATTACHED TO THE TOP OF THE EXISTING BUILDING LOCATED AT 4747 LBJ FREEWAY AND WITHIN THE PLANNED DEVELOPMENT NUMBER 39 (PD-39) ZONING DISTRICT AND TAKE APPROPRIATE ACTION. Mayor Phelps gave the following information for consideration. Southwestern Bell proposes a cellular communications antenna on the top of the W.O. Bankston building at 4747 LBJ Freeway. The antenna will be compatible in color with the building and will be placed on the roof at the southeast corner of the service area building. The total height of the antenna will not exceed five feet four inches (5'4") above the roof of the building. An associated equipment cabinet that houses electronic equipment will be placed on the north side of the existing shop and service area building. The cabinet will be screened by the existing building from public view. A cellular communications antenna is permitted within the PD-39 zoning district with a specific use permit. Mayor Phelps opened the public hearing. Mr. Dick Calvert, Calvert and Company Architects, 1301 Elm Street, Carrollton, representing Southwestern Bell Mobil System came forward and stated the antenna will increase Southwestern Bell's capacity along the 1-635 (LBJ Freeway) corridor. Mr. Calvert went on to explain the antenna would be mounted on the roof top of the existing repair shop and would be no Vol. 72, page 38 higher than five feet four inches and would be screened by the existing building from the LBJ Freeway frontage road. Mr. Calvert stated he would be available to answer any questions the Council may have. A motion by Mayor Pro Tern Moses, a second by Councilman Pyle, all voting "aye", closed the public hearing. A motion by Councilman Pyle, a second by Mayor Pro Tern Moses, all voting "aye', adopted the following captioned Ordinance No. 2274. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AS HERETOFORE AMENDED; SO AS TO GRANT A SPECIFIC USE PERMIT FOR A CELLULAR COMMUNICATIONS ANTENNA AND AN EQUIPMENT BUILDING WITHIN THE PLANNED DEVELOPMENT NUMBER 39 (PD-39) ZONING DISTRICT AT 4747 LBJ FREEWAY; PROVIDING FOR CONDITIONS OF OPERATION; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); PROVIDING FOR INJUNCTIVE RELIEF; AND PROVIDING AN EFFECTIVE DATE. • C.5 CONSENT. C.6 CONSIDER MATTERS RELATED TO ACTIVITIES OF THE CITY OF FARMERS BRANCH AND CARROLLTON/FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT INCLUDING THE PROPOSED NATATORIUM AND SCHOOL BOUNDARIES. Mayor Phelps gave the following information for consideration. The City Council and the Carrollton/Farmers Branch Independent School District have discussed the concept of jointly constructing and operating a natatorium. The School Board would like to continue these discussions. Staff has been contacted about arranging a meeting between the City and school staff and representatives of the government bodies. City staff will update City Council on the proposed natatorium and request City Council action on the request to the school district. On previous occasions, the Mayor and City Council have expressed concerns by the City relative to proposed revisions to school boundary lines. The district has developed an alternative proposal to address some of the concerns raised by the Mayor, City Council, and others. This matter will be discussed at the School Board Meeting of Thursday, August 8, 1996. This Vol. 72, page 39 • item is placed on the agenda to permit the City Council to address these issues. Mayor Phelps stated City Manager Richard Escalante would give a brief presentation on the School Board issues. Mr. Escalante stated there are two items to be discussed, one being the natatorium. Mr. Escalante explained the School District has posted a special meeting on Thursday, August 8, 1996 at 11:30 a.m. and would be notifying Councilmembers and City staff to attend the meeting. Mr. Escalante stated it is the City's intention to propose a joint city/school natatorium constructed at the site of the old Valwood Bowling Alley and the School Board will also be receiving an alternate proposal from their staff to build a natatorium on the athletic complex located at the stadium. Mr. Escalante stated it will not be the same type of facility as proposed the Valwood site which would have a recreational and educational component, as well as a competitive 25 meter pool. Mr. Escalante stated what is being proposed for the stadium site is a proposal that would be for school functions rather than a joint city proposal. Mr. Escalante stated this is the two options which will be discussed at the Thursday meeting. Mayor Phelps asked if the notice had been posted. Mr. Escalante replied it is not a formal meeting and no formal action will be taken. Mr. Escalante stated the notice was posted. Mr. Escalante stated the City of Farmers Branch has a vested interest in the education of Farmers Branch students and the reputation of Farmers Branch schools is a vital part of the community. Mr. Escalante stated the City should be concerned that socio-economic, racial or ethnic imbalances adversely affect the City. Mr. Escalante stated the School District is undertaking a difficult realignment of school boundaries. Mr. Escalante went on to explain the City and School District have a long-standing, close, and successful relationship founded on the primary goal that our children should be our primary concern and by working together the students will be given the greatest opportunity to Vol. 72, page 40 • succeed. Mr. Escalante stated together the City and schools have used resources and expertise to offer programs that educate the students. Mr. Escalante went on to explain the School District is facing critical decisions which will impact the quality of education for many years. Mr. Escalante explained with student population and construction of a third and later a fourth high school, the School District has had to reconsider the school boundaries. Mr. Escalante stated the boundaries for R. L. Turner High School and Newman Smith High School will be affected. Mr. Escalante explained if the school boundary or attendance zone is examined there must be a number of factors to consider. Mr. Escalante went on to explain the school administration is redesigning attendance zones based on four principles, (1) location of school, (2) desired capacity of schools, (3) location of students, and (4) room for growth factored in some sections of the District. Mr. Escalante stated City staff and the City Council have expressed concern regarding the boundary configuration, and the concern that has been expressed is related to the quality of educational opportunities R. L. Turner • High School will be able to provide students in the next few years. Mr. Escalante continued to state boundary changes will significantly change the makeup of the student body. Mr. Escalante explained with construction of a third and fourth school will create three very different schools. Mr. Steve Sims, Planning Analyst gave a presentation on the demographic comparison and the socio-economic distribution comparison on R. L. Turner High School, Newman Smith High School, and the proposed North and West High Schools. Mr. Escalante stated the calculations and demographics the city staff has developed are close to the demographics that the School District has developed and there is no dispute relative to the figures that were used. Mr. Escalante stated as the alternatives for the district were reviewed, two things were clear (1) the makeup of our schools will significantly change; and (2) each of the three schools will be very different. Mr. Escalante asked what does this mean for the quality of education for our students and should these factors be of concern. Mr. Escalante stated the City compared TAAS test results with the socio- Vol. 72, page 41 economic factors, the city specifically looked at R. L. Turner High School 1994 TAAS test and found that 56.8% of all students passed all portions of the test, and only 38.5% of the economically disadvantaged students passed all portions of the TAAS test. Mr. Escalante stated from an indicator of financial economics test results are different. Mr. Escalante stated there are differences in other criteria as well, comparing SAT, ACT, and drop out rates. Mr. Escalante also stated this will affect R. L. Turner High School and the School District. Mr. Escalante asked if the number of economically disadvantaged students increased significantly, and everything else held constant, what will be the passing rate for the school as a whole. Mr. Escalante explained a significant increase in the number of economically disadvantaged students will result in a reduced number of college bound students and lower SAT and ACT criterion scores. Mr. Escalante asked can R. L. Turner continue to offer students the same advanced courses as they currently provide with this declining percentages. Mr. Escalante stated Newman Smith and the new high schools will have significantly different socio-economic factors which will result in a high • demand for college preparatory classes, advanced placement classes, and other enrichment programs. Mr. Escalante stated these same programs may not be offered at R. L. Turner High School because the number of students will be smaller. Mr. Escalante stated education is much more than the classes offered, programs such as music, art, and parental involvement in PTA are very important to the educational success of students. Mr. Escalante stated as demographics begin to change in Farmers Branch at the elementary and junior high level, involvement in programs such as orchestra and band are less. Mr. Escalante stated the City put a program in place to help supplement the purchase of band instruments. Mr. Escalante stated the City tried to develop recommendations by considering a number of options to present to the City Council. Mr. Escalante explained the City Council should ask the School District to delay the boundary adjustments and delayed until factors used to determine new proposed attendance zones be revised to add academic achievement and equal access to educational opportunities and the boundary adjustment be comprehensively studied to determine the impact and the boundary Vol. 72, page 42 • changes will have on equal access to the full range of educational opportunities, and academic achievement and any inequities be addressed by development of a plan to remedy the inequities. Mr. Escalante suggested a plan and a funding plan be adopted by the School Board before attendance zones are modified. Mayor Phelps stated the City will voice their concerns at the meeting on Thursday. Mayor Phelps called upon Mr. Mike Morgan, a Carrollton/Farmers Branch Independent School Board Member. Mayor Phelps stated the City will draft a letter to the School Board showing their concern. Mayor Phelps encouraged residents who have concerns to attend the School Board Meeting on Thursday at 7 p.m. Mayor Phelps asked if anyone in the audience would like to speak on this issue. Mr. James Goode, stated the comparison of racial composition is not an issue, but the most important issue is economic composition. Mayor Phelps stated this is not intended to be a racial issue but rather a socio-economic issue. Mr. Goode stated he does not want the public to think this is a racial issue. Mr. Michael Morgan, 3308 Gatwick Place, a member of the School Board explained the School District has been working on these issues for several months and expressed a desire that the School Board work with the City Council. Mr. Frank Shor, 2517 Danny Lane, asked if there are any time constraints the school district is under in terms of getting the redistricting accomplished. Mr. Shor asked if there is an alternative proposal the City Council would support, and can academic excellence be measured and corrected. Mr. Escalante responded that moving County Place Elementary School students to R. L. Turner is a step in the right direction but the problem is more comprehensive. Mr. Escalante stated it does not address the inequities the demographics indicate may appear if more comprehensive steps are not taken. Mr. Escalante stated it is appropriate to ask for a study because the City will hold educators responsible for delivering excellence in the academic areas. Mr. Escalante stated the City staff will ask the School District to authorize Vol. 72, page 43 • staff and any other resources needed to develop this plan and study the inequities. Mr. Escalante stated the City does not have all the solutions and would like to assist in any way in the development of those solutions. Mr. Escalante explained it requires more study than just looking at lines on a map and moving one elementary school district from one high school to another high school. Mr. Escalante stated the City does not want to have to address these problems in three years. Mr. Chris Chorley, 3511 Brookline, asked if the City has asked the School Board to postpone the school boundaries and do more studies. Mr. Escalante replied the City has asked for a postponement. Mr. Chorley asked if the School Board had the ability to postpone or what is it going to do. Mr. Chorley asked if there is information for citizens to look at on the proposed boundary changes. Mayor Phelps asked Mr. Morgan if he could answer the question by Mr. • Chorley. Mr. Morgan stated the School District has a number of maps available with the proposed boundary lines delineated very carefully. Mr. Morgan also stated the maps will be available at the August 6th meeting. Mr. Chorley asked if there would be a vote following the meeting on Thursday. Mr. Morgan stated the Administration would probably make their final recommendation on boundary changes at the Board Meeting. Mr. Morgan stated the proposals will be distributed throughout the schools. Mr. Chorley, asked if the population would be able to give more input. Mr. Morgan stated residents could give their input. Mr. Morgan stated the School District had a series of public hearings to present the boundary changes and receive additional input from the community. Mr. Chorley asked if Farmers Branch had an equal voice for voting on the Vol. 72, page 44 School Board. Mr. Morgan responded members are elected by the entire school district population and there are no single-member districts. Mr. Morgan also stated there are presently two members that are residents of Farmers Branch. Mr. Escalante commented the City has boundary maps that would be available after the meeting. Mr. Chorley stated property values will go down if people cannot be in a good school district. Mayor Phelps stated this is a major concern and also the education of our students is very important to the City. Mayor Phelps stated Turner is an excellent school and the City wants to keep it that way. Mayor Phelps stated the Council is encouraging people to be at the meeting on Thursday night. Mr. Chorley stated we need to get more people at the meeting. Mr. Jim Barrett, 3411 Gatwick, stated he has several children in the School • District and one of the nice things about the community is the educational system. Mr. Barrett stated he has been a volunteer counselor for at risk students at R. L. Turner for the last three years. Mr. Barrett stated the boundaries have changed several times in the paper and the information has not been disseminated and actually viewed. Mr. Barrett stated two weeks is a little to quick to view these boundaries and get back to the School Board. Mr. Barrett hopes the School Board will postpone their decision until residents have had time to study the recommendations. Mr. Barrett stated also the boundaries of several schools have changed since the initial plan was presented. Mr. Barrett stated residents are not opposed to diversity in the school district and no one would oppose diversity in all areas, whether its economic or racial, but the plan suggested does not allow for this and he believes it is important the School District know there must be alternatives to be fair. Mayor Phelps stated it is the consensus of the City Council to support the City Manager's recommendations and support drafting a letter to the School Vol. 72, page 45 • Board. Mayor Phelps stated Councilmembers will be calling PTAs and organizations involved with children to get them lined up for the School Board Meeting. Mr. Escalante stated the staff will draft a letter to the School District and distribute to the City Council for signatures. Councilman Pyle asked Mayor Phelps if he was making the presentation at the School Board meeting on Thursday night or was Mr. Escalante. Mayor Phelps stated he would like to see as many Councilmembers present at the School Board meeting and he would be making the initial presentation, then staff would present facts and figures. Councilman Pyle reiterated the School District has a varied constituent and it is important for the City Council attend the School Board meeting. Councilman Pyle also stated the Council needs to take deliberate action, get in touch with PTAs and schools in the district, and see if the City can make Farmers Branch's position as well known and heard as other parts of the District. • Councilman Grubbs stated there is a possibility he will be out of town on Thursday, but will try to get back in time for Meeting. Councilman Grubbs voiced his support of the position that the City has taken. Councilman Grubbs also stated the educational activities are important to our community, R. L. Turner is a great school, and the City just wants to keep it that way. Councilwoman Davis asked Mayor Phelps to please state the time, date, and place of Thursday's School District meeting so viewers watching at home will know where to go. Mayor Phelps stated the time would be 7 p.m. on Thursday at 1445 N. Perry in Carrollton at the School Administration Building. Mayor Phelps again encouraged as many citizens to attend the meeting as possible. D.1 CONSIDER ADOPTING RESOLUTION NO. 96-094 AWARDING THE BID FOR THE REHABILITATION OF GABION STRUCTURES ALONG RAWHIDE CREEK BETWEEN JOSEY LANE TO LONGMEADE DRIVE TO LARRY H. JACKSON 0 Vol. 72, page 46 . CONSTRUCTION, INC. AND TAKE APPROPRIATE ACTION. Mayor Phelps gave the following information for consideration. The existing gabion structures along the south side of Rawhide Creek are experiencing undermining and overturning in two locations between Josey Lane and Longmeade Drive. The rehabilitation of gabion structures at these two locations is included in the 1995-96 Non Bond Capital Improvement budget in the amount of $84,710. Three contractors submitted bids. All bids met specifications. Larry H. Jackson Construction Company submitted the lowest bid of $37,650 with a contract time of 45 calendar days. A protest has been raised by another bidder to the award of this bid to the lowest bidder. The City Council has been provided with the correspondence concerning this protest. The City Engineer recommends the adoption of Resolution No. 96-064 awarding the bid for the rehabilitation of the gabion structures along Rawhide Creek between Josey Lane and Longmeade Drive to Larry H. Jackson Construction, Inc. in the amount of $37,650 and waiving all formalities to the extent that any need to be waived. • Councilman Grubbs stated most of the gabion work that has been done in the City and surrounding cities has been done by a firm that has protested this bid on several issues. Councilman Grubbs also asked if the staff had done an extensive investigation on the qualifications and credibility of the low bidder. Mr. Jerry Murawski, City Engineer stated the low bidder has good qualifications. Mr. Murawski also stated staff does recommend awarding the bid to Larry H. Jackson Construction Company. Councilman Grubbs asked if this is his first project. Mr. Murawski stated the contractor has a track record with four other governmental entities. Mr. Murawski also explained other governmental entities stated the work was satisfactory and was done within the amount and time allowed, and staff was satisfied with the work. Mr. Murawski stated the project would be the smallest of projects that Jackson Construction Company has performed. Councilman Grubbs asked if the contractor was bonded for this amount. Vol. 72, page 47 Mr. Murawski replied this was correct. Councilman Bird asked how long the present gabions have been in the City. Mr. Murawski replied they have been in place for approximately ten years. Councilman Bird asked how long the new gabions would last. Mr. Murawski stated they should last longer than the original ones. Mr. Murawski stated turbulence in some areas undermined the gabions in some areas. Mr. Murawski stated repair includes placement of a gabion blanket in front of the gabions. Mr. Murawski stated six years ago the City completed repairs down stream by installing a blanket gabion one foot thick and six feet into the creek bottom. Mr. Murawski stated this is about the closest to a permanent solution the City is going to have. Councilman Bird asked will the gabions be in place for a long time. Mr. Murawski replied the gabions would easily be in place for 20-25 years. Mayor Phelps stated in the information sheet the gabions were constructed in November of 1984. Mayor Phelps stated a protest was raised over the failures of the low bidder to submit a completed contractor information sheet with the bid. Mr. Murawski replied the completed contractor information sheet was submitted the next day. Mayor Phelps also asked if the detailed information sheet was reviewed by the City Attorney. Mr. John Boyle, City Attorney stated he is satisfied the low bidder did submit a responsive bid and the City has the ability to award the contract if it is the City's desire. Mr. Murawski added the contractor information sheet is a separate document in the City's specifications. Mr. Murawski stated sometimes contractors do not submit the contractor information sheet with the bid proposal. Mr. Murawski stated immediately after staff has identified the low bidder, staff asks for the contract Vol. 72, page 48 information sheet; staff evaluates the contractors information sheet; it is always reviewed by staff before staff makes recommendation to City Council for any project. Mayor Phelps stated paperwork submitted to Council with grand total amount and the statement all above items must be filled in by contractor, failure to provide all requested information would disqualify the bidder. Mayor Phelps stated this statement was confusing. Mr. Murawski stated the project manual is composed of 150 pages and contains information regarding notice to bidders, specifications, bid proposals, contractor information, and special conditions. Mr. Murawski added there are only four pages of the bid proposals that need to be completely filled out. Mr. Murawski also stated this was the first time that a protest had been submitted on this issue. A motion by Councilwoman Davis, a second by Mayor Pro Tern Moses, all voting "aye", adopted Resolution No. 96-094 awarding the bid for the rehabilitation of the gabion structures along Rawhide Creek between Josey Lane and Longmeade Drive to Larry H. Jackson Construction, Inc. in the amount of $37,650 and waiving all formalities to the extent that any need to be waived. D.2 CONSENT. D.3 CONSIDER ADOPTING ORDINANCE NO. 2148 GRANTING A FRANCHISE TO LONE STAR GAS COMPANY, A DIVISION OF ENSERCH CORPORATION, A CORPORATION, ITS SUCCESSORS AND ASSIGNS, TO FURNISH, TRANSPORT, AND SUPPLY GAS AND TAKE APPROPRIATE ACTION Mayor Phelps gave the following information for consideration. Ordinance No. 4, approved by the City of Farmers Branch City Council on May 28, 1946, granted a fifty year franchise for gas service to the Lone Star Gas Company. This ordinance was temporarily extended on May 20, 1996, by Ordinance No. 2260 to allow additional negotiations on a longer term franchise agreement. Ordinance No. 2148 provides for a new twenty year franchise. The original franchise provided that a 2% fee be paid on the gross receipts received by Lone Star Gas for service provided to Farmers Branch customers. This fee represents $120,000 in revenues this year. Ordinance No. 2148 will increase the revenues by increasing the franchise fee to 4%. Lone Star Gas customer rates, which include City franchise fees, are set by regional distribution system. All customers on a particular distribution Vol. 72, page 49 • system are charged the same rate. Farmers Branch, Carrollton, and Addison share the same distribution system. Addison has a 4% gas franchise fee and Carrollton is currently in negotiations to renew their franchise fee at 4%. Farmers Branch would effectively be subsidizing customers of Addison if the City adopted a rate less than 4%. An increase in franchise fees may temporarily increase Farmers Branch customer gas bills until Lone Star Gas receives a regional rate increase. Franchise fees are passed through to the gas customer in the "Base Cost of Gas Service" line item on the customer's bill. At the time of a regional rate increase, the Farmers Branch franchise fee increase will be spread among all regional distribution customers and the subsidization of Addison will end. Mayor Phelps stated the Franchise Agreement would require a second reading and be advertised in the newspaper. Mayor Phelps asked if the Franchise Agreement had been published in the newspaper. Mr. Charles Cox, Finance Director, stated the City Charter provides the Ordinance will be published for four consecutive weeks in the newspaper after the second reading of the Ordinance, which is scheduled for September 9, 1996. Councilwoman Davis asked in the event another City gets a rate increase, will Farmers Branch be able to change the rate. Mr. Cox stated that the Ordinance does not include a favored nations clause which would allow an increase in the city's rate if another city approved an ordinance with a higher rate than Farmers Branch. Mr. Cox explained the Ordinance allows for renegotiation of the Franchise Agreement for any reason at anytime. Mr. Escalante stated the legislature will be taking up the issue of electric wheeling in the future. Mr. Escalante also stated there is a possibility it will impact this gas franchise. Mr. Escalante also stated the Franchise Agreement could change with state law relative to the regulation on how it will impact municipal franchises and this is not known at this time. Ms. Jeanne Hooker, Lone Star Gas, hoped the City would renew the Franchise Agreement with Lone Star Gas. Vol. 72, page 50 A motion by Councilman Pyle, a second Councilman Grubbs, all voting "aye", adopted the first reading of the following captioned Ordinance No. 2148 providing for a 20 year gas franchise agreement. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, GRANTING TO LONE STAR GAS COMPANY, A DIVISION OF ENSERCH CORPORATION, A CORPORATION, ITS SUCCESSORS AND ASSIGNS, A FRANCHISE TO FURNISH, TRANSPORT, AND SUPPLY GAS AND TAKE APPROPRIATE ACTION. D.4 CONSIDER ADOPTING RESOLUTION NO. 96-111 AWARDING THE BID FOR DEMOLITION OF THE PRESENT BATHHOUSE, CONSTRUCTION OF A NEW BATHHOUSE AT DON SHOWMAN PARK AND CONSTRUCTION OF A RESTROOM/CONCESSION STAND AT W. L. COX PARK TO ROME CONSTRUCTION, INC. AND TAKE APPROPRIATE ACTION. Mayor Phelps gave the following information for consideration. The bathhouse at Don Showman Park was constructed over 30 years ago, and the building is outdated. The restroom at W. L. Cox Park is a portable facility mounted on a trailer and is too small to handle large numbers of park users, and requires frequent maintenance and major repairs. The bathhouse was previously bid in October 1995, but the bids were rejected as they were well above the budget. In an attempt to attract more bidders, the bathhouse project was combined with construction of a restroom and concession stand in W. L. Cox Park. The 1995-96 Non-Bond CIP budget for these projects is $475,000. Six bids were submitted. The lowest bidder is Rome Construction, Inc. with a base bid of $363,000. Three add alternates totaling $17,000 are recommended for a total project cost of $380,000. The Parks and Recreation Department Director recommends adopting Resolution No. 96-111 awarding the bid for demolition of the present bathhouse, construction of a new bathhouse at Don Showman Park, and construction of a restroom/concession stand in W. L. Cox Park to Rome Construction, Inc. in the amount of $380,000. Councilman Grubbs stated this item was discussed in the afternoon Study Session and there was indication by staff member that there were two systems considered for the foundation system on this structure. Councilman Grubbs stated it was the consensus of the City Council that staff get additional information on the foundation system. Vol. 72, page 51 S A motion by Councilman Grubbs, a second by Councilman Bird, all voting "aye", tabled this item until the August 19, 1996 Budget Workshop meeting. Mayor Pro Tem Moses asked if this delay would have any effect on the bid process. Mr. Murawski, City Engineer stated if the review shows no change in foundation and revised design, there should not be an impact on the contract. Mr. Murawski explained if there is an impact based on the review of the two proposals, staff will get back with the Council at a later date. Councilman Grubbs asked how long the contractor's bid would be valid. Mr. Murawski stated the bid is valid for 60 days and the project would need to be completed before the summer of 1997 and should not be a problem. Mr. Jeff Fuller, Director of Parks and Recreation stated construction time for this project is 180 days and does not see any problems unless the foundation has to be redesigned. A motion by Councilman Grubbs, a second by Councilman Bird, all voting "aye", tabled this item until the August 19, 1996 Budget Workshop meeting. D.5 CONSIDER ADOPTING RESOLUTION NO. 96-116 AWARDING THE BID FOR ONE TRUCK WITH A MOUNTED SEWER CLEANING MACHINE TO UNDERGROUND, INC. AND TAKE APPROPRIATE ACTION. Mayor Phelps gave the following information for consideration. The 1995- 96 Public Works Department budget includes $60,000 for the purchase of a replacement truck with a mounted sewer cleaning machine for the Utilities Division. The lowest bid, meeting specifications, was submitted by Underground, Inc. in the amount of $52,999.00. Staff recommends adopting Resolution No. 96-1 16 awarding the bid for the purchase of one truck with a mounted sewer cleaning machine to Underground, Inc. the low bidder meeting specifications, in the amount of $52,999.00. A motion by Mayor Pro Tern Moses, a second by Councilwoman Davis, all voting "aye", adopted Resolution No. 96-1 16 awarding the bid for the purchase of one truck with a mounted sewer cleaning machine to Underground, Inc. the low bidder meeting specifications, in the amount of $52,999.00. Vol. 72, page 52 D.6 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. Mayor Phelps stated he attended the Association of Mayors, Councilmembers and Commissioners Leadership Institute in Odessa on July 25-27. Mayor Phelps stated he was impressed with one session titled "Attraction or Distraction of your Local School District." Mayor Phelps stated the session dealt with enhancing relationships with the local school district. Mayor Phelps also stated after listening to other Mayors and Councilmembers throughout the State of Texas, Farmers Branch is fortunate to have excellent management and excellent staff which makes the Council's job a lot easier. Councilman Grubbs stated he also attend this conference in Odessa. Councilman Grubbs stated he was impressed by a session on the Pros and Cons of Privatization of Landfill Operations, and Operations Water Treatment Plant. Councilman Grubbs stated of equal importance was the opportunity to visit with elected officials from other cities and discuss their city's operations. Councilman Bird stated he was also fortunate to attend the Conference in Odessa and was in agreement with Mayor Phelps on the session titled "Attraction or Distraction of Your Local School District." Councilman Bird stated this session was very beneficial and will be useful in dealing with the School Board. Councilman Bird stated he attended six additional seminars in addition to the regular sessions and was impressed with the Attorney General update. Councilman Bird stated he learned about new laws that would affect the Council's decision making. Councilman Bird stated another seminar he attended was Legal Questions and Answers for Home Rule Cities. Councilman Bird stated the City of Farmers Branch will not spend money unnecessarily. Councilwoman Davis stated she attended the Odessa meeting and it was an opportunity for the Council to work as a group. Councilwoman Davis reiterated it was an excellent conference and was sorry that Councilman Pyle and Mayor Pro Tern Moses were not able to attend. Mr. Escalante explained he attended the TML session with the Council and added there was no wasted time and after the sessions Councilman Grubbs Vol. 72, page 53 . and Bird asked to go over the budget. Councilwoman Davis stated she received an invitation to attend a session on a Small City Problem Solving Clinic from TML and asks that staff look into it. D.7 CITIZEN PARTICIPATION. Mrs. Mildred Rogers, 14400 Shoredale, stated she is still concerned with City Council travel. MAYOR PHELPS ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE 4:30 P.M. STUDY SESSION. THE DISCUSSION BEGAN AT 6:50 P.M. AND CONCLUDED AT 7:20 P.M.. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 a DISCUSS PERSONNEL MATTERS -TEXAS GOVERNMENT CODE SECTION 551.074 1. DISCUSS APPOINTMENT TO THE DALLAS COUNTY HEALTH ADVISORY COMMITTEE. . 2. DISCUSS APPOINTMENT OF A DIRECTOR FOR THE FARMERS BRANCH NEIGHBORHOOD CRIME WATCH PROGRAM. 3. DISCUSS APPOINTMENTS TO THE PARKS AND RECREATION BOARD. 4. DISCUSS APPOINTMENT OF MUNICIPAL COURT JUDGES. 5. DISCUSS APPOINTMENT TO THE FARMERS BRANCH INDUSTRIAL DEVELOPMENT CORPORATION. 6. DISCUSS APPOINTMENT TO THE FARMERS BRANCH HOUSING FINANCE CORPORATION. 7. DISCUSS APPOINTMENT TO THE METROCREST HOSPITAL AUTHORITY. Mayor Phelps and members of the City Council discussed appointments to the various boards indicated above. E.1 b DISCUSS LAND ACQUISITIONS - TEXAS GOVERNMENT CODE SECTION 551.072 1. DISCUSS LAND ACQUISITION IN OLD FARMERS BRANCH. 2. DISCUSS LAND ACQUISITION AT 13327 MIDWAY ROAD ASSOCIATED WITH MIDWAY ROAD WIDENING PROJECT. Assistant City Manager John Burke gave a report on possible land acquisition Vol. 72, page 54 at several sites. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. Mayor Phelps called for necessary action on personnel matters discussed in the Executive Session. A motion by Councilman Pyle, a second by Mayor Pro Tern Moses, all voting "aye", appointed Tom McDougald on City staff to the Dallas County Health Advisory Committee. Mayor Phelps stated no decision has been made to appoint a Crime Watch Director at this time and postponed this item until the next regularly scheduled City Council meeting. No action was necessary. A motion by Mayor Pro Tern Moses, a second by Councilman Bird, all voting "aye", moved David Martinez from Alternate Place 2 to Place 5 and appointed Jimmy Thompson as Alternate Place 2 on the Parks and Recreation Board. Mayor Phelps reported the appointment of Municipal Court Judges will be postponed until the regularly scheduled City Council meeting on September 9, 1996. No action was necessary. A motion by Councilman Grubbs, a second by Mayor Pro Tem Moses, all voting "aye", appointed Jim Andrews to serve on the Farmers Branch Industrial Development Board and the Farmers Branch Housing Finance Corporation. A motion by Councilman Pyle, a second by Councilman Grubbs, all voting "aye", appointed Jeff Binford to the Metrocrest Hospital Authority. E.3 CONSIDER NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE SESSION. Mayor Phelps reported that Assistant City Manager John Burke gave an update on land acquisition in the Old Farmers Branch area. No action was necessary. Mayor Phelps reported that City Council authorized City staff to continue negotiations with the property owner at 13327 Midway Road. No action was necessary. 0 Vol. 72, page 55 • F.1 ADJOURNMENT. A motion by Mayor Pro Tern Moses, a second by Councilman Pyle, all voting "aye", adjourned the City Council meeting of August 5, 1996, at 9:30 P.M. Mayor City Secretary Vol. 72, page 56 C~ r~ COUNCIL MEMORANDUM FaRmeRS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.2 CONSIDER APPROVAL OF MINUTES OF SPECIAL CITY COUNCIL MEETING OF AUGUST 15, 1996. • CITY OF FARMERS BRANCH CITY COUNCIL SPECIAL MEETING AUGUST 15, 1996 CITY HALL COUNCIL CONFERENCE ROOM 13000 WILLIAM DODSON PARKWAY 5:00 P.M. The following members of the City Council were present: Mayor Bob Phelps Mayor Pro Tem Bill Moses Councilmembers Ron Pyle Calla Davis • Berry Grubbs The following member of the City Council was absent: Councilmember Charlie Bird The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager John Burke Assistant City Manager Linda Tidwell City Secretary Cindee Peters Communications Director Donna Huerta Director of Parks and Recreation Jeff Fuller Chief of Police Jimmy Fawcett City Engineer Jerry Murawski Director of Community Services Tom Scales Planning Director Michael Spicer Planning Analyst Steve Sims Planning Associate Jim Sellards Vol. 72, Page 57 • Mayor Phelps called the special City Council Meeting of August 15, 1996 to order at 5:05 p.m.. CONSIDER CARROLLTON-FARMERS BRANCH I S D PROPOSED SCHOOL BOUNDARY CHANGES AND TAKE APPROPRIATE ACTION. Mayor Phelps asked City Manager Richard Escalante to begin the presentation. City Manager Richard Escalante stated City Council and City staff attended a School Board meeting on August 8, 1996. Mr. Escalante stated the City made a presentation regarding the impact of the proposed school boundary changes. Mr. Escalante explained the School staff has recommended that the original proposal be adopted. Mr. Escalante stated there were two questions raised by School Board Member Mr. Stover. Mr. Escalante stated the first question was if there had been an outside review of the racial and ethic concentrations and if there were any enforcement requirements to consider. Mr. Escalante stated the response was that the School staff was aware of a 15 % rule where you take the district ethnic and racial distribution and no school should be plus or minus 15 % of that. Mr. Escalante explained the reply from the School staff was the only alternative would be to bus students to other parts of the district. • Mr. Escalante stated the City has some revised information on the distribution of students within the high schools. Mr. Escalante stated if the proposed changes are put in place, the north school would be out of compliance with that 15 % guideline. Mr. Escalante stated the 15 % rule is not a law and is only an internal guideline the Justice Department uses when investigating complaints. Mr. Escalante stated if the City is to proceed further, staff would have to contact the Justice Department which may trigger an investigation. Mr. Escalante stated staff does not know what this means in terms of federal regulations if an investigation revealed the School District was not in compliance. Mr. Escalante stated City staff wanted to look at other feasible alternatives than busing. Mr. Escalante showed several charts at this time of the demographic makeup of high school students. Mr. Escalante stated staff prepared these figures just to see: could the School Board in fact keep feeder schools together, and set a realignment that would change those demographic figures especially as it relates to R. L. Turner. Mr. Escalante explained it did reduce the figures slightly. Mr. Escalante stated the City's recommendation to the School Board was twofold; that the realignment be reviewed again and that a fifth factor looking at academic achievement and equal access to educational opportunities be included as one of the factors, and secondly that the School Board look at any new alignment that would offset any loss of educational opportunities. Mr. Escalante explained the City also looked at what other schools districts have done in similar situations. Mr. Escalante stated on of those programs that Vol. 72, Page 58 • has gotten a lot of attention is the magnet school concept. Mr. Escalante stated in come cases it can mean doing it within a building that is already a high school or another facility. Mr. Escalante explained it takes students that are interested in a specific educational pursuant and tailoring educational classes for the student. Mr. Escalante stated one of the most effective programs to offset the inequities is to place a magnet school within a school. Mr. Escalante stated you can bring to a school campus a math and science magnet school for the gifted and talented. Mr. Escalante stated this brings a variety of excellent courses in math and science. Mr. Escalante stated then you open the enrollment so anyone in the school district can enroll in these programs. Mr. Escalante stated this is an alternative to busing and gives people a sound reason to want to change schools. At this time Mr. Escalante showed several charts which included ethnicity with the new boundary changes. Mr. Escalante stated the School District could look at a magnet school concept, and offer open enrollment so any student could attend that school. Mr. Escalante stated the downside to this would be questions why other schools in the district could not have these programs. Mr. Escalante stated another alternative would be a charter school. Mr. Escalante stated this is new under the legislature. Mr. Escalante stated a charter school will open in Irving and a student within another district could make application to attend that charter school. Councilwoman Davis asked why Farmers Branch students were not as good as other student in other districts. Mr. Escalante stated the literature shows with an increased distribution of economically disadvantaged students, as well as the non-economically disadvantaged students, they do not do well in school. Mr. Escalante explained City staff is asking for guidance. Mayor Phelps stated the purpose for this meeting is what does the City Council want staff to do with this information. Councilwoman Davis explained she would like the City Council to meet once more with the School Board and attempt to show them the problem. Councilwoman Davis stated if this does not work then City staff should contact the Justice Department and possibly work with the City Council in Carrollton also. Mayor Phelps stated he has spoken with Mayor Gravely and he indicated he would support the City of Farmers Branch on this issue. Mayor Phelps stated the newsletter from the School District listed the schools who had received the award "Schools of Excellence" and R. L. Turner was not listed this year. Councilman Davis stated the Metrocrest newspaper ran a list of schools that were superior and none of the Farmers Branch schools were listed. Vol. 72, Page 59 Councilman Grubbs asked why the City Council is just now expressing concern over this issue. Councilman Grubbs stated he would like a history of this issue. Councilwoman Davis stated the City staff and City Council attended all the public meetings the School Board held on the proposed boundary changes. Mr. Brian Harding stated he would like the City to hire an independent consultant to make a study of the City's findings. Mr. Escalante gave a brief history of the school boundary changes and stated the former Mayor spoke with the Superintendent on these issues. Mr. Escalante stated staff and the City Council also had discussions with the School Board relative to the new high school and the impact it would have on R. L. Turner. Mr. Escalante stated on April 26, 1996 he sent a memorandum to the City Council that contained economic projections. Councilman Grubbs stated he agreed with the request to hire a consultant. Mayor Phelps stated the School Board may not postpone the decision on the boundaries to allow the City to hire a consultant. Councilman Grubbs stated the City should then seek an injunction on the decision. Councilman Pyle asked if there were consultants locally that could be hired immediately. Councilman Pyle also stated he would like the City to continue protesting the proposed boundary changes. Mr. Jim Barrett stated he attended the first public meeting held by the School Board and residents did come forward and voice their opposition to this plan. Mr. Barrett stated the School Board members only released information on each school population and not the percentages of disadvantaged students that would be attending each school. Mr. Chris Chorley, 3511 Brookline, stated he would like the City to pursue a separate school district, possibly take legal action, or offer open enrollment. Mr. Tarlie stated another alternative would be to put this third high school to the west so some high school students from R. L. Turner could attend the new school. Councilman Grubbs stated he would like to have this item placed on the August 19, 1996 City Council meeting,.set up a meeting with the School Board, include proposals from independent consultants, and to hear options of legal remedies to stay a decision by the School Board. i Vol. 72, Page 60 • Councilwoman Davis stated she would first like to see if a meeting could be arranged with the School Board. Mayor Phelps stated he would call the president of the School Board and see if a meeting could be arranged for sometime on Tuesday. Mr. Escalante stated in order for a meeting to take place between the City Council and School Board would require that a notice be posted at least 72 hours before the meeting. Mr. Escalante explained there was a comment made tonight that the School Board and the City agree to abide by what the consultant's findings are. Mr. Escalante explained it is the responsibility of the School Board to draw the boundary lines. Mr. Escalante stated the School Board could not delegate its legislative authority to that consultant. A motion by Councilman Grubbs, a second by Mayor Pro Tem Moses, all voting "aye", directed a meeting with the School Board be arranged if possible for Tuesday, staff present to City Council on the August 19, 1996 meeting a list of possible consultants, and options be presented for legal remedies if the School Board decides to make their decision on Thursday. ADJOURNMENT. • A motion by Councilman Pyle, a second by Councilwoman Davis, all voting "aye", adjourned the meeting at 6:15 p.m. Mayor City Secretary Vol. 72, Page 61 C~ COUNCIL MEMORANDUM FaRmeRS BRana-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.3 CONSIDER APPROVAL OF MINUTES OF SPECIAL CITY COUNCIL MEETING OF AUGUST 19, 1996. • CITY OF FARMERS BRANCH CITY COUNCIL SPECIAL MEETING AUGUST 19, 1996 CITY HALL COUNCIL CONFERENCE ROOM 13000 WILLIAM DODSON PARKWAY 4:00 P.M. The following members of the City Council were present: Mayor Bob Phelps Mayor Pro Tem Bill Moses Councilmembers Ron Pyle Calla Davis • Berry Grubbs Charlie Bird The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager John Burke Assistant City Manager Linda Tidwell City Secretary Cindee Peters Communications Director Donna Huerta Director of Parks and Recreation Jeff Fuller Chief of Police Jimmy Fawcett City Engineer Jerry Murawski Director of Community Services Tom Scales Planning Director Michael Spicer Planning Analyst Steve Sims Planning Associate Jim Sellards Equipment Services Director Don Moore Public Works Director Mark Pavageaux Library Director Mary Jane Stevenson Director of Personnel Janet Goad Fire Chief Kyle King Vol. 72, Page 62 • Mayor Phelps called the special City Council Meeting of August 19, 1996 to order at 4:04 p.m.. CONSIDER ADOPTING RESOLUTION NO 96-111 AWARDING THE BID FOR DEMOLITION OF THE PRESENT BATHHOUSE, CONSTRUCTION OF A NEW BATHHOUSE AT DON SHOWMAN PARK AND CONSTRUCTION OF A RESTROOM/CONCESSION STAND AT W L COX PARK TO ROME CONSTRUCTION, INC AND TAKE APPROPRIATE ACTION Mayor Phelps gave the following information for consideration. The bathhouse at Don Showman was constructed over 30 years ago, and the building is outdated. The restroom at W. L. Cox Park is a portable facility mounted on a trailer, is too small to handle large numbers of park users, and requires frequent maintenance and major repairs. The bathhouse was previously bid in October 1995, but the bids were rejected as they were well above the budget. In an attempt to attract more bidders, the bathhouse project was combined with construction of a restroom and concession stand in W. L. Cox Park. • At the August 5, 1996, City Council meeting, Staff was directed to further review the design of the bathhouse foundation. As a result of that study, the City Engineer recommends that the slab be placed on four feet of selected fill to reduce potential soil movement. The 1995-96 Non-Bond CIP budget for these projects is $475,000. Six bids were submitted. The low bidder is Rome Construction, Inc. With a base bid of $363,000. Three add alternates totaling $17,000 are recommended for a total project cost of $380,000. Councilman Grubbs explained Staff had adequately addressed his questions concerning the foundation of the new bathhouse. A motion by Councilman Grubbs, a second by Mayor Pro Tem Moses, all voting "aye", adopted Resolution No. 96-111 awarding the bid for demolition of the present bathhouse, construction of a new bathhouse at Don Showman Park, construction of a restroom/concession stand in W. L. Cox Park to Rome Construction, Inc., in the amount of $380,000, including add alternate Numbers 2, 3, and 4; and further recommends that a change order including the City Engineer's recommendation for the addition of four feet of select fill to the bathhouse foundation be executed by the City Manager. Vol. 72, Page 63 • CONSIDER CARROLLTON-FARMERS BRANCH I S D PROPOSED SCHOOL BOUNDARY CHANGES INCLUDING CONSIDERATION OF CONSULTING SERVICES AND LEGAL OPTIONS AND TAKE ANY NECESSARY AND APPROPRIATE ACTION. Mayor Phelps asked City Manager Richard Escalante to begin the presentation. City Manager Richard Escalante stated City staff has a list of possible educational consultants and are in the process of calling these consultants. Mr. Escalante asked City Attorney John Boyle to make his presentation on the legal alternatives. City Attorney John Boyle stated there is not a lot of law or background in this area. Mr. Boyle stated the City of Dallas was found to have a dual system and is still under a court order. Mr. Boyle stated the Carrollton-Farmers Branch school district in 1963 had a law suit filed on the same basis of a dual system. Mr. Boyle stated an agreement was reached and a court order was entered. Mr. Boyle stated he has a copy of the court order, however it did not have attached the agreement or plan. Mr. Boyle stated he is also seeking copies of the procedures and policies of the School Board. Mr. Boyle explained it was his view that the information compiled is relevant information • and should be included in any decision making process. Mr. Boyle stated the important point to bring to the School Board is equal educational opportunities which is a constitutional issue. Mr. Boyle felt the best approach is to have some help as quickly as you can get it and second is to look for people here in the City that fall into certain categories and see if they would be interested in going forward. Mr. Boyle stated a taxpayer or a minority parent of a student have additional matters that are more relevant. Mr. Boyle stated his recommendation to the City Council is to take this information to the School Board and make a formal request to call a public hearing where the Council would have the opportunity to present actual evidence and build a record. Mr. Boyle stated if the School Board refuses to call a public hearing you can take the matter under the Texas Education Code directly into district court and request an injunction. Mr. Boyle stated if the School Board allows a public hearing and a decision is made to proceed with the School staff recommendation the City would have two choices. Mr. Boyle stated the City Council could consider an appeal to the Texas Board of Education or go directly into district court. Councilwoman Davis asked if the first thing to do is ask for a public hearing. Mr. Boyle stated this was correct. Vol. 72, Page 64 • Mayor Phelps asked if the City Council could ask for this public hearing at the meeting with the School Board tomorrow. Mr. Boyle stated the request for a public hearing should be made on a formal basis at the School Board meeting and have the basic factual presumption the City believes they can prove. Mayor Phelps stated he had talked with Don Sheffield this afternoon who was the School Board president for many years. Mayor Phelps stated Mr. Sheffield remembered the 1962 case involving the Carrollton-Farmers Branch school district. Mayor Phelps stated in 1965 the agreement was reached and the school district would enter into a stair step plan to bring the schools into constitutional limits. Mayor Phelps explained Mr. Sheffield stated in the early 1970's there was a petition filed by Dallas to include all Dallas County schools in the desegregation. Mayor Phelps stated Mr. Sheffield stated at one time Farmers Branch tried to pull out of the district. Mayor Phelps also stated Mr. Sheffield had stated the legislature had changed this and a city could not pull out of a school district. Mr. Boyle explained that election was on the law that allowed for the creation of a municipal school district. Mr. Boyle stated that has been repealed. Mr. Boyle explained the law allows for taxpayers within a school district to create a new school. Mr. Escalante stated that a memo from Mr. Boyle concerning this issue was not put in the City Council packet. Mr. Escalante stated there is a two criteria issue besides having an election; there must be nine square miles and a city must have at least an 8,000 average daily attendance of students. Mr. Escalante stated the City of Farmers Branch meets the nine square mile criteria but does not meet the 8,000 average daily attendance criteria. Mr. Escalante stated if this is something the City Council would like to pursue, the City Council might seek legislative amendments to change the minimum number of average daily attendance criteria. Mr. Escalante stated there was a situation with Las Colinas and Coppell residents. Mr. Escalante stated that was a different statute that relates to how you transfer from one district into another. Mr. Escalante explained this could be done in two phases. Mr. Escalante stated the district is created and then once created, attempt to see whether the rest of Farmers Branch students could be incorporated into this new district. Mayor Pro Tem Moses asked what the City Council hoped to accomplish at the joint meeting with the School Board other than a postponement. Mayor Pro Tem Moses asked if there was a postponement would that give the City time to hire a consultant. Vol. 72, Page 65 • Councilwoman Davis stated the City Council should inform the School Board of how concerned we are and ask them not to vote on the boundary changes so the City can acquire information from the consultant. Mayor Phelps stated if the School Board does chose to vote on the boundary changes it will be extremely difficult to change back. Mr. Escalante stated City staff's position has not changed; there are other alternatives such as programs and academic alternatives. Mr. Escalante stated the City Council will have to decide what they want to communicate. Councilman Grubbs asked if calling a public hearing would prohibit the decision of the School Board. Mr. Boyle stated this would not prohibit the decision and the City would have, for the record, a denial from the School Board to call a public hearing. Councilman Pyle asked if the City Council had the necessary data to request that public hearing. Mayor Phelps asked if the School Board votes to approve the boundary changes can the • City get an injunction. Mr. Boyle stated that would be one alternative to go into district court. Mr. Boyle stated if the School Board turns down the request for a public hearing the City would have two alternatives; seek an injunction or go to the State Commissioner on Education. Mayor Phelps asked if the boundary change would affect this school year. Mr. Escalante stated it would not affect this school year but the next school year. Mr. Escalante stated the School Board took input at the public meetings and would look at the information presented. Councilwoman Davis stated the School Board did accept the input but did not change the boundaries due to the input they received. Councilman Pyle suggested the City Council ask the School Board for a public hearing and if the City is turned down then inform the School Board of the City's legal options. Councilwoman Davis asked if the School Board did work with the City and asked how much time the City needed to get a consultant hired what would be the time frame. Vol. 72, Page 66 • Mr. Escalante stated to get a report from a consultant, the City would need a minimum of 90 days. Mayor Phelps asked if the City Council should request 120 days. Mr. Escalante stated 120 days would be better. Mr. John Boyle stated the City Council should not be to quick on the selection process. Councilwoman Davis stated she spoke with Mayor Gravely of Carrollton and he would fully support the City and felt this was both a Farmers Branch and Carrollton problem. Mr. Boyle stated it would be very helpful if he would come forward at the School Board meeting. Mr. Escalante stated it was important to relay to the School Board all that the City Council had discussed at this meeting. Mr. Boyle suggested the City Council be considering individuals who could attend the School Board meeting and voice their opposition to the boundary changes. • PRESENTATION AND REVIEW OF PROPOSED 1996-97 BUDGET. The City staff presented an overview of the 1996-97 proposed budget. ADJOURNMENT. A motion by Mayor Pro Tem Moses, a second by Councilman Grubbs, all voting "aye", adjourned the meeting at 9:15 p.m. Mayor City Secretary Vol. 72, Page 67 C~ rM~ COUNCIL MEMORANDUM FaRmeRS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.4 CONSIDER APPROVAL OF MINUTES OF SPECIAL CITY COUNCIL MEETING OF AUGUST 20, 1996. • s CITY OF FARMERS BRANCH CITY COUNCIL SPECIAL MEETING AUGUST 20, 1996 CITY HALL COUNCIL CONFERENCE ROOM 13000 WILLIAM DODSON PARKWAY 7:30 P.M. The following members of the City Council were present: Mayor Bob Phelps Mayor Pro Tem Bill Moses Councilmembers Ron Pyle Calla Davis • Berry Grubbs Charlie Bird The following members of the School Board were present: President Linda Taylor Vice President John Tepper Secretary John Stover Assistant Secretary Michael Morgan Duane Baccus Nancy Strickland Doug Hellman The following members of the City Staff were present: City Manager Richard L. Escalante Assistant City Manager John Burke Assistant City Manager Linda Tidwell City Secretary Cindee Peters Communications Director Donna Huerta Director of Parks and Recreation Jeff Fuller Chief of Police Jimmy Fawcett • Vol. 72, Page 68 • Director of Community Services Tom Scales Planning Director Michael Spicer Planning Analyst Steve Sims Planning Associate Jim Sellards Mayor Phelps called the special City Council Meeting of August 19, 1996 to order at 7:34 p.m.. DISCUSS PROPOSED SCHOOL BOUNDARIES WITH THE CARROLLTON- FARMERS BRANCH I.S.D. BOARD OF TRUSTEES. Mayor Phelps explained the City Council requested this meeting with the School Board to express their concerns, not necessarily about the boundaries, but about the inequities the City Council sees in educational opportunities for students in Farmers Branch. Mayor Phelps stated he understood the School Board is unanimous about approving the proposed boundaries. Mayor Phelps stated the City Council assumes this is strictly on a numbers basis and does not take into consideration the impact this could have on Farmers Branch students or on property values in Farmers Branch. Mayor Phelps stated the district's own figures on TAAS scores and the gifted and talented programs show that the schools in Farmers Branch are well below the schools • in Carrollton. Mayor Phelps stated this leads the City Council to believe that the higher the percentage of economically disadvantaged students, the more these programs decrease. Mayor Phelps stated the City Council asked City staff to prepare a list of educational consultants to do an analysis and review of the effectiveness in providing equal educational opportunities throughout the school district. Mayor Phelps explained the City Council also asked the City Attorney what the City's options are if the School Board does not delay their vote. Mayor Phelps explained the City Council is asking the School Board to postpone their decision for 120 days to conduct this study and then would request a public hearing before the School Board to discuss the findings. Mayor Phelps related there are other alternatives and this study should identify what those alternatives are. Mayor Phelps stated the City Attorney will request a formal public hearing at the School Board meeting on Thursday. Mayor Phelps stated the City Council does not want to be adversarial on any matter. Mayor Phelps explained the City Attorney has advised the City that our options are to appeal to the State Commissioner on Education or go to district court if the School Board approves the proposed boundary changes. Mayor Phelps stated the City Council Vol. 72, Page 69 does not want to do this, however are obligated to listen to the citizens and take whatever action is necessary. Mayor Phelps stated the City Council is asking the School Board to delay their vote to give the City time to hire an educational consultant look at the entire situation. Ms. Linda Taylor stated in the beginning it has been the School Board's goal to provide neighborhood schools. Ms. Taylor stated they provide the best education to the best of their ability. Ms. Taylor felt there was an extreme lack of trust between the School Board and the City of Farmers Branch. Ms. Taylor stated in the past the City and the School District had a good working relationship. Ms. Taylor stated however the School staff worked with the City over a year on the funding for the PPYD program. Ms. Taylor stated the School Board will fund the entire PPYD program in their budget because it will be much easier than working with the City. Mayor Phelps stated Ms. Taylor was right, the City and the School District have had a good working relationship and the City would like to keep it that way. Mayor Phelps stated the gifted and talented programs in Farmers Branch are well below those in Carrollton. Mayor Phelps stated the City has received letters and telephone calls from people who are moving out of the City because of the School District. • Councilwoman Davis stated no one has a problem with the neighborhood concept for the elementary schools. Councilwoman Davis stated she does not see it as busing when high schools students drive to R. L. Turner or Newman Smith. Councilman Davis stated there is only a two mile distance between these high schools. Councilman Davis stated there are six to eight bus loads of children from Addison that are bused to Janie Stark Elementary when they could be taken to Country Place Elementary. Councilwoman Davis stated because of the majority of economically disadvantaged students going to R. L. Turner and if R. L. Turner starts having problems, this will affect the entire school district. Mr. Michael Morgan stated the City felt the School Board was unanimous about wanting to approve the proposed school boundaries on Thursday. Mr. Morgan stated a vote has not been taken and he does not get that feeling. Mr. Morgan stated two years ago he had a child that attended R. L. Turner. Mr. Morgan felt R. L. Turner was educationally on top of other schools. Mr. Morgan stated the School District's rankings on State level in regards to TAAS and other tests are ranked according to factors the School Board has no control over, such as drop out rates which the district is working real hard on. Mr. Morgan stated after citizens voiced their concerns at the last School Board meeting, the School Board should look at a course of action to study this more carefully. Vol. 72, Page 70 Councilman Pyle stated the schools in Farmers Branch continue to be a source of pride for the City of Farmers Branch. Councilman Pyle stated he does not sense a lack of trust between the City Council and the School Board. Councilman Pyle explained he does sense a lack of trust from some of the citizens. Councilman Pyle stated he was concerned about the perception of the quality of education the students in Farmers Branch receive. Councilman Pyle stated everything he has seen from the School District is numbers based and the City would like some time to look at other alternatives. Councilman Pyle stated City staff has already listed several consultants and prepared a scope of work. Ms. Taylor stated the best consultants are employees of the School District. Ms. Taylor stated she did not understand how the City could bring in an outside consultant to study something as diverse and vast as education in twenty-six schools when the school district has the consultants right here. Councilman Grubbs stated if you look at projections, the data suggests what will happen with a school that is predominately made up of disadvantaged students. Councilman Grubbs stated the percentage in R. L. Turner would run about 29 % of where it is now, and eventually 58 % when both the north and west high schools are opened. Councilman Grubbs stated this percentage may even exceed the 15 % guidelines used by the Department of Justice in terms of minority student populations • relative to the school district's average. Councilman Grubbs stated research shows scores, participation, and extra curricular activities go down. Councilman Grubbs stated there has to be a plan to assure that our students receive the opportunity for equal education. Mayor Phelps stated it was his understanding that the school boundary changes would not go into effect until the 1997-98 school year. Ms. Taylor stated most of the boundary changes will be two years away. Ms. Strickland stated people who have never entered R. L. Turner and pay no attention to what is going on there are the ones that listen to gossip. Ms. Strickland stated the School Board had heard about gangs for seven or eight years now and there has been no problems with gangs. Ms. Strickland explained R. L. Turner now offers AP classes, calculus and other important classes and it is the responsibility of the School Board to make sure those classes remain. Ms. Strickland stated that may need to be in a plan that the School District guarantees these classes be available for the students. Ms. Strickland stated the School District is looking at students the City of Farmers Branch is bringing to our school district even though they may be low socioeconomic students. Ms. Strickland explained we are going to teach them and do the very best job possible. Ms. Strickland stated we are going to offer them opportunities to better Vol. 72, Page 71 • themselves. Ms. Strickland felt the School Board should recommend to the Superintendent there be some investigation on the courses being taught from the first to fifth grade, and the sixth to the eighth grade. Ms. Strickland stated not all children are designed to go to college. Ms. Strickland stated the City of Farmers Branch should also look at offering families a place to live in an area with higher socioeconomic. Ms. Strickland stated there are three new residential areas in Farmers Branch not included in these figures. Ms. Strickland explained she read an article about a pilot school which teaches low socioeconomic children and would like to have the School Board look at programs such as this. Mayor Pro Tem Moses stated there was no question as to what R. L. Turner is doing now. Mayor Pro Tem Moses stated it does concern him when the School Board questions the lack of trust because the City Council would not be here tonight. Mayor Pro Tem Moses explained when citizens inform the City Council of their concerns the City Council will listen. Mayor Pro Tem Moses stated this is why the City Council is asking for a delay in the decision to change the boundaries. Councilman Bird stated he does trust the School Board members. Councilman Bird hoped the City Council and the School Board might both learn something from the consultant's study. Councilman Bird stated when he moved to Farmers Branch fifteen years ago, the first question was how are the schools. Councilman Bird complimented • the School Board on the wonderful schools, but does not want to see it change. Councilman Bird asked if the boundary changes do not go into effect for two years, why the School Board could not delay their decision for 120 days. Mr. Doug Hellman stated he was concerned about this situation because it could develop into a problem. Mr. Hellman stated he has a vested interest in Farmers Branch because he has a business here. Mr. Hellman stated he has seen the demographics change in Farmers Branch. Mr. Hellman stated he did not want to see the School District used because of an evitable problem. Mr. Hellman stated he would hate to see middle class Anglo students moved down to solve a demographic problem. Mr. Hellman stated Dr. Shriver had presented figures that showed by the year 2003 this would be a minority school district. Mr. Hellman stated he was open to delaying this for 120 days and see what the study provides. Mayor Phelps stated this is what the City Council would like to see the School Board do on Thursday night. Mr. Duane Baccus stated he was very angered tonight. Mr. Baccus felt like Mayor Phelps insulted the board, talked about unequal education, and legal action if what the City proposed was not done. Mr. Baccus stated in the same sentence the Mayor talked about not wanting an adversarial relationship with the school district. Mr. Baccus stated he has seen numerous school board members stand up for schools that lie in the Vol. 72, Page 72 Farmers Branch area for equal education. Mr. Baccus felt the City should not use the School District to solve the problems of Farmers Branch. Mr. Baccus asked the City Council how they would feel if the School Board asked for an outside consultant to come in and study how the City Council is running the City of Farmers Branch. Mr. Baccus stated he was tired of hearing from all the hot spots in the district. Mr. Baccus felt this was just another hot spot. Mr. Baccus explained he would not be in favor of postponing the vote. Councilwoman Davis stated the School Board keeps stating this is a Farmers Branch problem. Councilwoman Davis stated there are 6500 socioeconomically disadvantaged students in Carrollton and only 2400 socioeconomically disadvantaged students in Farmers Branch. Councilwoman Davis stated she understands that Carrollton has a larger population but this is not just a Farmers Branch problem. Councilwoman Davis was curious how the school staff would handle the problems they are building into R. L. Turner. Dr. Shriver stated this is not an easy problem to deal with. Dr. Shriver explained the complexion of the district is changing. Dr. Shriver stated the issue is to solve it through boundary decisions or solve it through educational decisions. Dr. Shriver stated if we solve it through boundary decisions, this means busing of students. Dr. Shriver stated staff is in the process of evaluating equal educational opportunities to see • if this is taking place. Dr. Shriver stated he has heard the terms socioeconomic and minority and asked which one applies. Dr. Shriver explained he had a concern with trying to solve the problem of opportunity by looking at results. Dr. Shriver stated the results are a reflection of socioeconomic status which is not the School District's purview to control. Mayor Phelps explained it was not his intent to upset Mr. Baccus or the School Board but to show the School Board our concerns. Mayor Phelps stated the City of Farmers Branch uses consultants because the City is not an expert in certain fields such as engineering. Mayor Phelps stated the City Attorney gave the City Council their options and he did not mention this to be adversarial. Mayor Pro Tem Moses stated the meeting held last night was an open meeting. Mayor Pro Tem Moses explained the City Council informed the School Board about the legal options because a newspaper reporter attended the meeting. Mayor Pro Tem. Moses explained the City Council did not want the School Board members to read in the paper that the City Council had discussed legal options. Mr. John Tepper stated the School Board has tried very diligently to provide equal education opportunity in Farmers Branch. Mr. Tepper stated Farmers Branch is an older community and no new schools are being built in that area. Mr. Tepper stated the concern is over high schools, but Carrollton Elementary and Montgomery Vol. 72, Page 73 Elementary were both "schools of excellence". Mr. Tepper stated that elementary school students which are adequately prepared through elementary school, are going to have the best chance to be successful. Mr. Tepper stated he does disagree with Mr. Baccus and agrees this is a district problem. Mr. Tepper stated many neighborhoods in Carrollton are changing rapidly in terms of socioeconomic status. Mr. Tepper stated he was very sensitive to the concerns Farmers Branch has on educational quality in Farmers Branch and in R. L. Turner. Mr. Tepper felt the solution would be in maintaining the quality of education in the elementary schools and middle schools. Mr. Tepper stated he was unsure whether to postpone adopting the boundaries. Councilman Pyle stated the issue does not have to be constrained by geographic boundaries. Councilman Pyle stated he hoped what would come out of the study is other alternatives that will be discussed with the School Board. Councilman Pyle stated he did not know what those alternatives were but has heard about such programs as magnet schools, open districts, and stronger programs in some schools. Councilman Pyle stated the mention of legal options were not meant as a threat but may be a reality. Councilman Pyle stated the City does a good job of addressing problems and the City provides excellent services. Ms. Strickland asked if maybe it would not have to be an outside consultant but the principals and teachers. Ms. Strickland stated these people are sent to excellent • training programs on modern techniques in teaching. Ms. Strickland stated these principals and teachers may be aware of what might work that the School Board does not know. Ms. Strickland stated a hold up on the vote would not solve this issue. Councilman Moses asked if these teachers would speak freely concerning these issues. Councilman Moses stated he had talked with several teachers before and they would not voice their opinions. Ms. Strickland stated she was not implying the teachers talk with the City Council but with the School Board. Councilwoman Davis stated she did not have a problem with forming a task force to look at this issue. Mr. Baccus explained he thought it was a bad idea to put off the vote because there are four to six hot spots in the district. Mr. Baccus stated no matter what the School District does concerning the boundaries, there will be people who do not like any decision. Mr. Baccus stated it would not be fair to other parts of the district if the vote was postponed because the City of Farmers Branch wants the decision postponed. Vol. 72, Page 74 Councilman Grubbs felt the need to respond to the issue of hot spots. Councilman Grubbs stated we are not talking about some group but the entire City of Farmers Branch. Councilman Grubbs stated 26% of the School Board's budget is funded by City taxes. Councilman Grubbs stated we are not talking about a small little pocket. Councilman Grubbs hoped whatever plan the School Board has developed, reflects the input of your teachers. Councilman Grubbs explained he was in favor of getting input from a consultant that would meet with your teachers and the City Council. Councilwoman Davis asked how the School Board can justify spending more money on programs at one school and less on another. Ms. Strickland stated because it is needed. Ms. Strickland stated the school district already does this. Councilwoman Davis asked why then is Janie Stark and some of the other schools so much lower academically. Ms. Strickland stated this has not been brought to the School Board specifically. Mr. Morgan stated there are programs in place that work with students on language skills. Mr. Morgan stated this program is targeted to students who have limited • English skills. Mr. Morgan stated the School Board is implementing a program to identify gifted areas. Mr. Morgan explained a student from Cambodia or a child that has spent their entire life in a Spanish speaking home will be at a disadvantage. Mr. Morgan stated this board is taking steps to address these type problems. Mr. Hellman felt it should not be the teachers who serve as the consultant. Mayor Phelps stated if the City brought in an independent consultant to hear the concerns of the School Board and the City, the consultant would take both sides into consideration when looking for alternatives. Mr. Baccus stated he is open to more study, but still feels this is a Farmers Branch problem. Mr. Baccus felt the issue is people do not want to live in Farmers Branch anymore and that is an economic problem for Farmers Branch. Councilman Pyle asked Mr. Baccus if the Carrollton City Council would not say they also had a problem. i Mr. Baccus felt Carrollton would not have a problem with the school district. Councilwoman Davis stated she spoke with Mayor Gravley and he feels this is a district problem. Vol. 72, Page 75 • Mr. Morgan stated the School Board has a vested interest in Farmers Branch because of the tax base it provides. Ms. Taylor felt the meeting tonight was to address possible solutions. Ms. Taylor felt the opening remarks about legal options was not in the spirit of getting things done. Ms. Taylor explained getting students educated, no matter where they live, is our problem. Ms. Taylor felt the City was trying to take the responsibility out of the School Board's hand. Ms. Taylor stated the solution will be in programmatic issues and not the boundaries. Councilwoman Davis stated if the consultant found the boundaries should be changed for whatever reason, it would be extremely difficult to change these boundaries back if the School Board has already approved them. Mayor Phelps asked if anyone in the audience would like to make a short statement. Mr. Mike McClung, a Farmers Branch resident, stated Farmers Branch is land locked but Carrollton is still growing. Mr. McClung stated years before Farmers Branch was the dominant city and let Carrollton into the school district. Mr. McClung stated he would like to see Farmers Branch create their own district. • Mr. Jim Barrett, a resident of Farmers Branch, stated he felt the School Board has made this a Farmers Branch issue. Mr. Barrett explained the School Board stated their goal is to provide equal educational opportunities. Mr. Barrett stated as new school board members are elected, we need to assure this goal is carried through. Mayor Phelps thanked everyone for attending this meeting. Dr. Shriver stated growth is not a problem for the school district, which is up 955 kids today versus the same day a year ago. Dr. Shriver stated it is unfortunate this got to the level where the solution was "your problem" versus "our problem". Dr. Shriver felt the real issue the Board needs to deal with is the policy issue on whether the solution is boundary or educational opportunities and educational programs. Dr. Shriver explained it is a policy issue and to ensure it has longevity it needs to be in a policy statement. Dr. Shriver explained is it solved through a policy issue or boundaries by moving kids or solving it through a policy issue on educational equity and opportunity. Vol. 72, Page 76 i ADJOURNMENT. A motion by Councilwoman Davis, a second by Councilman Bird, all voting "aye", adjourned the meeting at 9:10 p.m. Mayor City Secretary • Vol. 72, Page 77 OUNCIL MEMORANDUM C A!=3 aRmeFR5 BRana-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.5 CONSIDER ADOPTING ORDINANCE NO. 2282 AMENDING ORDINANCE NO. 1381 AND SPECIFYING THE PLACEMENT OF A STOP SIGN AT THE EASTBOUND APPROACH OF CHAPEL DRIVE AT WEBB CHAPEL ROAD AND PROVIDING A SEVERABILITY CLAUSE AND PROVIDING A PENALTY CLAUSE AND TAKE APPROPRIATE ACTION. EXPLANATION: The eastbound approach of Chapel Drive at Webb Chapel Road is currently controlled by a stop sign which was installed on August 8, 1996, due to a hazardous condition at the intersection. In order to make the stop sign enforceable, an ordinance specifying its placement must be passed within 45 days of installation. RECOMMENDATION: The Traffic Engineer and the City Engineer recommend adoption of Ordinance No. 2282 amending Ordinance No. 1381 and • specifying the placement of a stop sign at the eastbound approach of Chapel Drive at Webb Chapel Road. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Ordinance No. 2282. 2. Any other action desired by the City Council. Attachments: 1. Location Map 2. Ordinance No. 2282 o DAMASCUS WAY a O J w a Q V WESTMINSTER DR. m m cc w 0 3 3 w 5: u z • CHAPEL DRIVE MYRA LANE O O ABBEY LANE STOP SIGN LOCATION NORTH SCALE: 1"= 100' LOCATION MAP 0 • ORDINANCE NO. 2282 AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING ORDINANCE NO. 1381; SPECIFYING THE PLACEMENT OF A STOP SIGN AT THE EASTBOUND APPROACH OF CHAPEL DRIVE TO WEBB CHAPEL ROAD; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING FOR A PENALTY OR FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING A SEVERABILITY CLAUSE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS: SECTION 1. Ordinance No. 1381, Section 2, is hereby amended to identify an additional "Stop Intersection" by adding: The eastbound approach to the intersection of Chapel Drive and Webb Chapel Road. SECTION 2. That Ordinance No. 1381 shall remain in full force and effect. SECTION 3. All Ordinances or parts thereof expressly in conflict with this Ordinance are hereby repealed. SECTION 4. Any person, firm, corporation or any agent or employee thereof who violates any of the provisions of this Ordinance shall be guilty of a misdemeanor and upon conviction shall be fined in an amount not to exceed the sum of two hundred dollars ($200.00) for each offense. SECTION 5. If any section, paragraph, subdivision, clause, phrase or provision of this Ordinance shall be judged invalid or unconstitutional by a court of competent jurisdiction, the same shall not affect the validity of this Ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. SECTION 6. This Ordinance shall take effect immediately from and after its passage and the publication of the caption of said Ordinance as the law and the City Charter in such cases provides. • ORDINANCE NO. 2282 Page 2 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September, 1996. ATTEST: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: City Attorney c~ r'= COUNCIL MEMORANDUM FaRmeRS BRcand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.6 CONSIDER ADOPTING RESOLUTION NO. 96-093 AWARDING THE BID FOR CONTAINER REPAIR AND TAKE APPROPRIATE ACTION. EXPLANATION: The 1995-1996 budget includes funds in the amount of $30,000.00 for material and labor for repair of front load and roll-off containers. Bids for labor only were mailed to five vendors and one vendor picked up a bid packet at City Hall. Three vendors submitted a bid each meeting specifications, the lowest bid was from DFW Container Services, Plano, Texas. RECOMMENDATION: Staff recommends adopting Resolution No. 96-093 awarding the lowest bid meeting specifications for labor to repair containers to DFW Container Services, Plano, Texas in the amount not to exceed $21,000.00. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-093 awarding the bid for container repair to DFW Containers Services. 2. Any other action deemed appropriate by the City Council. (RLE:JB:MP:JW:le) Attachments: 1. Resolution No. 96-093 2. Information Memorandum 3. Bid Tabulation • RESOLUTION NO. 96-093 AWARDING BID TO DFW CONTAINER SERVICE • FOR REPAIR OF FRONT LOAD AND ROLL-OFF CONTAINERS OF VARIOUS SIZES WHEREAS, the 1995-1996 budget includes funds for the material and labor to repair front load and roll-off containers in the amount of $30,000; and, WHEREAS, the material cost is an estimated $9,000.00; and, WHEREAS, bid requests for labor only container repair were sent to five vendors, one bid packet was picked up at City Hall; and WHEREAS, three bids were received all meeting specifications and the lowest bid was submitted by DFW Container Service not to exceed $21,000.00; and WHEREAS, the Director of Public Works recommends the bid for container repair be awarded to DFW Container Service in the amount not to exceed $21,000.00. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Farmers Branch, Texas, that: Section 1. The City Council does hereby approved awarding the bid to DFW Container Service in the amount not to exceed $21,000.00. Section 2. The City Manger is hereby authorized to execute a contract in accordance with the bid hereby approved. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 99h day of Se tember, 1996. ATTEST: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: City Attorney i TO: Office of the City Manager FROM: Mark Pavageaux, P.E. Director of Public Works DATE: September 8, 1996 SUBJECT: AWARD BID FOR REPAIR OF FRONT LOAD AND ROLL-OFF COMMERCIAL CONTAINERS Bid request for labor to repair front load and roll-off containers were sent to five vendors on June 20, 1996. One bid packet was picked up from City Hall. Three vendors, DFW Container Service, K.L. Gibson and Scott Renshaw Co. submitted bids each meeting specifications. The three other vendors were contacted as to why they did not bid. Kee Services, Duncanville, Texas has a 30 day back log of work. C.B. Five Welding & Machine, Dallas, Texas said their schedule did not allow time to prepare a bid and C.R. Welding, Desoto, Texas did not return telephone calls. • The 1995-1996 budget includes $30,000.00 for materials and container repair. The materials which will be provided by the City are estimated to cost $9,000.00. The materials include container lids or covers, sleeves, sheet metal to replace torn metal, decals and paint. Labor cost of the repairs under this contract will not exceed $21,000.00. The description of repairs are included in the bid tabulation. The bid submitted by DFW Container Service for the average per hour labor rate of $14.63 indicates an increase of approximately 7% over the average per hour labor rate of $13.63 bid in 1994-1995. All containers will not need the same repairs. Roll-off containers will require more labor and materials than front load containers. It is estimated 100 front load containers and 20 roll-off containers will be repaired for the $21,000.00. Staff recommends awarding the bid for container repair to DFW Container Service, Plano, Texas in the amount not to exceed $21,000.00. CITY OF FARSRS BRANCH • PROJECT: CONTAINER REPAIR BID DATE: July 8, 1996 BID NO.: 9643 Bidders DFW Container K.L. Gibson Co. Scott Renshaw Co. Service Description of Repair Cost of Repair Cost of Repair Cost of Repair Repair or replace box covers $20.00 per hour $30.00 per hour $30.00 per hour Repair or replace cover hinges and pins $12 00 per hour $30.00 per hour $30.00 per hour Repair or replace lift sleeves $15.00 per hour $30.00 per hour $30.00 per hour Repair or replace container bumper $10.00 per hour $30.00 per hour $30.00 per hour Make minor repair to the body of the container. Minor repairs $15.00 per hour $30.00 per hour $30.00 per hour to include all bent of tom metal All welded seams shall be chipped and/or brushed clean of N/C $30.00 per hour $30.00 per hour slag before painting Repair bottoms $15.00 per hour $30.00 per hour $30.00 per hour The repaired container shall be primed with red lead primer N/C $30.00 per hour $30.00 per hour (rust preventative) and painted with fast drying paint in a green color on the outside surface only. Primer and paint supplied by the City. The repaired container shall be brushed or sanded with high $25.00 per hour $30.00 per hour $30.00 per hour speed wire brush or sanding disk, as may be required for a smooth finish on the outside surface. When container is finished and dry, the original number will $5.00 per hour $30.00 per hour $30.00 per hour be painted a specific color in the area on the container as designated by the City. The specific number to be furnished by the City. Placement of decals and stickers provided by the City. 0003=, COUNCIL MEMORANDUM FaRmeRS GRanCH From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.7 CONSIDER ADOPTING RESOLUTION NO. 96-118 DESIGNATING AN INDEPENDENT AUDITOR FOR THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A LETTER AGREEMENT FOR AUDIT SERVICES AND TAKE APPROPRIATE ACTION. EXPLANATION: The by-laws of the North Dallas County Water Supply Corporation require that the Corporation's finances be audited annually by an independent auditing and accounting firm selected by the Corporation and approved by the City of Farmers Branch and Town of Addison. The firm of Weaver and Tidwell has submitted a proposal and cost estimate to audit the Corporation's finances ending September 30, 1996. The estimated cost to perform the annual • audit is $3,350. Weaver and Tidwell successfully completed the Corporation's audit last fiscal year in the amount of $3,200. On August 6, 1996, the Corporation selected Weaver and Tidwell for the September 30, 1996 audit. RECOMMENDATION: Staff recommends the adoption of Resolution No. 96-118 designating Weaver and Tidwell as independent auditor for the North Dallas County Water Supply Corporation. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-118. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Resolution No. 96-118 2. Letter Agreement from Weaver and Tidwell • • RESOLUTION NO. 96-118 RESOLUTION DESIGNATING WEAVER - AND TIDWELL AS INDEPENDENT FaRmeRS AUDITOR FOR THE NORTH DALLAS ING SEPTEMBER 30, 1996 CORPORATION BRanci-i AUDIT DWATER SUPPLY WHEREAS, the by-laws of the North Dallas County Water Supply Corporation require that the Corporation's finances be audited annually by an independent auditing firm selected by the Corporation and approved by the City of Farmers Branch and Town of Addison; and, WHEREAS, the firm of Weaver and Tidwell has submitted a proposal and cost estimate to audit the Corporation's finances; and, WHEREAS, the estimated cost to perform the annual audit is $3,350; and, WHEREAS, on August 6, 1996, the Corporation selected Weaver and Tidwell to serve as independent auditor for the September 30, 1996 audit. NOW, THEREFORE, BE IT RESOLVED by the City of Farmers Branch, Texas that: Section 1. The City Council hereby designates Weaver and Tidwell as independent auditor for the North Dallas County Water Supply Corporation audit ending September 30, 1996. Section 2. The City Council does hereby authorize the City Manager to accept and sign the engagement letter as submitted by Weaver and Tidwell. PASSED AND APPROVED by the City Council of the City of Farmers Branch, Texas, on this 9th day of September 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney City of Farmers Branch P0. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany O Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. WEAVER AND TIDWELL AFFILIATIONS CERTIFIED PUBLIC ACCOUNTANTS FORT WORTH OFFICE SUMMIT INTERNATIONAL A REGISTERED LIMITED LIABILITY PARTNERSHIP 1500 COMMERCE BUILDING 0 ASSOCIATES, INC THREE FOREST PLAZA 307 WEST SEVENTH STREET ASSOCIATED REGIONAL 12221 MERIT DRIvE, SUITE 1700 FORT WORTH, TEXAS 76102 ACCOUNTING FIRMS DALLAS, TExAs 75251-2216 (817) 332-7905 (214) 490-1970 FACSrnaH.E (214) 702-8321 July 30, 1996 Board of Directors North Dallas County Water Supply Corporation P. 0 Box 819010 City Hall Plaza. Farmers Branch, Texas 75381 Ladies and Gentlemen. This letter is to explain our understanding of the arrangements for the services we are to perform . for the North Dallas County Water Supply Corporation for the year ended September 30, 1996. We ask that you either confirm or amend that understanding. We will audit the corporation's general purpose financial statements for the year then ended, for the purpose of expressing an opinion on them. The financial statements are the responsibility of the Corporation's management. Our responsibility is to express on opinion on the financial statements based on our audit. y~ We will conduct our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit will provide a reasonable basis for our opinion. Our audit will be designed to provide reasonable assurance of detecting errors or irregularities that are material to the financial statements. Because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, our audit is subject to the inherent risk that material errors, irregularities or illegal acts, if they exist, will not be detected. However, we will inform you of any such matters that come to our attention. • a~ WEAVER AND TIDWELL CERTIFIED PUBLIC ACCOUNTANTS A REGISTERED LIMITED LIABILITY PARTNERSHIP • Board of Directors North Dallas County Water Supply Corporation July 30, 1996 Page Two Our fees are based on the time required by the individuals assigned to the engagement, plus direct expenses. Individual hourly rates vary according to the degree of responsibility involved and skill required. We anticipate that our fee for this engagement will be $3,350 Interim billings will be submitted as work progresses and as expenses are incurred. Payments are due upon receipt of our statement. If you intend to publish or otherwise reproduce the financial statements and make reference to our firm name, you agree to provide us with printer's proofs or masters for our review and approval • before printing. You also agree to provide us with a copy of the final reproduced material for our approval before distribution. If this letter defines the arrangements as you understand them, please sign and date the enclosed copy and return it to us. If not, please let us know what changes are needed. Sincerely, r~ WEAVER AND TIDWELL, L.L.P de7L. Gaither Partner JLG:kdc Enclosure(s) Confirmed Charles S. Cox, Treasurer August 7 1996 J c~ COUNCIL MEMORANDUM FaRmL" RS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.8 CONSIDER ADOPTING RESOLUTION NO. 96-120 APPROVING THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION'S ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 AS SUBMITTED BY WEAVER AND TIDWELL AND TAKE APPROPRIATE ACTION. EXPLANATION: The by-laws of the North Dallas County Water Supply Corporation require that the Corporation's finances be audited annually by an independent auditing and accounting firm selected by the Corporation and approved by the City of Farmers Branch and Town of Addison. The audit for the year ended September 30, 1995 has been completed, given a clean (unqualified) opinion, and the Annual Financial Report has been submitted to City Council. The Corporation's Board of Directors received and approved this report at the • Corporation's August 6, 1996 meeting. RECOMMENDATION: Staff recommends the adoption of Resolution No. 96-120 to accept the North Dallas County Water Supply Corporation's Annual Financial Report for the year ended September 30, 1995. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-120. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Resolution No. 96-120 2. Annual Financial Report RESOLUTION NO. 96-120 i A RESOLUTION ADOPTING THE NORTH FF!= DALLAS CO WATER SUPPLY FaRmeRS CCORPORAT ONNT ND WSC) ANNUAL BRanci-i FINANCIAL REPORT FOR THE YEAR ENDED SEPTEMBER 30, 1995 WHEREAS, the NDCWSC bylaws require an annual audit of the books, records, accounts, and financial statements by an outside, independent auditing and accounting firm selected by the Corporation and approved by the City of Farmers Branch and the Town of Addison; and, WHEREAS, Weaver & Tidwell has completed the independent audit and has submitted the Annual Financial Report for the year ended September 30, 1995. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS: Section 1. The City Council does hereby adopt the NDCWSC Annual Financial Report for the year ended September 30, 1995, as submitted by Weaver and Tidwell. PASSED AND APPROVED by the City Council of the City of Farmers Branch, Texas, on this 9th day of September 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney City of Farmers Branch P0. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany a Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. i NORTH DALLAS COUNTY WATER SUPPLY CORPORATION ANNUAL FINANCIAL REPORT YEAR ENDED SEPTEMBER 30,1995 i I • / - - a.~ • NORTH DALLAS COUNTY WATER SUPPLY CORPORATION ANNUAL FINANCIAL REPORT YEAR ENDED SEPTEMBER 30, 1995 b NORTH DALLAS COUNTY WATER SUPPLY CORPORATION i ANNUAL FINANCIAL REPORT YEAR ENDED SEPTEMBER 30, 1995 CONTENTS Page INDEPENDENT AUDITOR'S REPORT 1 FINANCIAL STATEMENTS Balance Sheet - All Fund Types and Account Groups 2 Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types 3 Statement of Revenues, Expenditures and Changes in Fund Balances - Budget (GAAP Basis) and Actual - All Governmental Fund Types 4 Notes to Financial Statements 5 F 3 } i I f WEAVER AND TmwELL } AFFILIATIONS CERTIFIED PUBLIC ACCOUNTANTS FORT WORTH OFFICE 10MMIT INTERNATIONAL A REGISTERED LIMITED LIABILITY PARTNERSHIP 1500 COMMERCE BUILDING ASSOCIATES, INC. THREE FOREST PLAZA 307 WEST SEVENTH STREET ASSOCIATED REGIONAL FORT WORTH, TEXAS 7!102 i 12221 MERIT DRIVE, SUITE 1700 ACCOUNTING FIRMS (817) 332-7805 DALLAS. TExwS 75251-2216 (214) 490-1970 FAcsimn E (214) 702-8321 1 Board of Directors i North Dallas County Water Supply Corporation Farmers Branch, Texas INDEPENDENT AUDITOR'S REPORT We have audited the accompanying financial statements of the North Dallas County Water Supply Corporation, as of and for the year ended September 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Corporation's managemef Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those • standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit Includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, j as well as evaluating the overall financial statement presentation. We believe that our audit provides 4 a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the North Dallas County Water Supply Corporation at September 30,1995, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. I WEAVER AND TIDWELL, LLP. Dallas, Texas December 2T, 1995 486 ~d 0 NORTH DALLAS COUNTY WATER SUPPLY CORPORATION BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1995 Account Governmental Fund Types Group Totals General Memorandum Only Capital Fixed General Projects Assets 1995 1994 ASSETS Cash $ 8,816 $ 117,155 $ $ 125,971 $ 39,135 Accounts receivable: Town of Addison 552 636,027 636,579 426,976 City of Farmers Branch 452 484,161 484,613 305,545 Construction in progress 12,624,059 12,624,059 5,216,361 Total Assets $ 9,820 $ 1,237,343 $ 12,624,059 $ 13,871,222 $ 5,988,017 *ABILITIES Accounts payable $ 1,758 $ 651,128 $ $ 652,886 $ 593,432 Retainage payable 521,002 521,002 178,224 Total liabilities 1,758 1,172,130 1,173,888 771,656 EQUITY AND OTHER CREDITS Investment in general fixed assets 12,624,059 12,624,059 5,216,361 Fund balances 8,062 65,213 73,275 Total equity and other credits 8,062 65,213 12,624,059 12,697,334 5,216,361 Total Liabilities, Equity and Other Credits $ 9,820 $ 1,237,343 $ 12,624,059 $ 13,871,222 $ 5,988,017 The Notes to Financial Statements are an integral part of this statement. 2 NORTH DALLAS COUNTY WATER SUPPLY CORPORATION STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND TYPES YEAR ENDED SEPTEMBER 30, 1995 Totals Governmental Fund Types Memorandum Only Capital General Projects 1995 1994 Revenues: Charges to participant cities: Town of Addison $ 20,969 $ 4,225,132 $ 4,246,101 $ 2,354,068 City of Farmers Branch 18,891 3,233,825 3,252,716 1,829,390 Interest Income and other 13,954 13,954 4,700 Total revenues 39,860 7,472,911 7,512,771 4,188,158 Expenditures: Current: Project administration 2,353 2,353 3,491 Supplies 245 OP surance 212 Legal fees 25,610 25,610 11,554 Miscellaneous 3,835 3,835 3,000 ` Capital outlay 7,407,698 7,407,698 4,169,656 Total expenditures 31,798 7,407,698 7,439,496 4,188,158 Excess (deficiency) of revenues over expenditures 8,062 65,213 73,275 Fund balances, beginning of year Fund balances, end of year $ 8,062 $ 65,213 $ 73,275 $ The Notes to Financial Statements are an integral part of this statement. 3 d.~ NORTH DALLAS COUNTY WATER SUPPLY CORPORATION • STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - BUDGET (GAAP BASIS) AND ACTUAL ALL GOVERNMENTAL FUND TYPES YEAR ENDED SEPTEMBER 30,1993 General Fund Capital Projects Fund Variance Variance- favorable favorable Budget Actual (unfavorable) Budget Actual (unfavorable) Revenues: Charges to participant cities: Town of Addison = 19AW = 20,969 S 1,169 S 49201,162 $ 4,225,132 S 23,970 City of Farmers Branch 16,200 18,891 2,691 3,195,336 3,233,825 38,487 Interest and miscellaneous 134500 13,954 454 Total revenues 36,000 39,660 3,860 7,410,000 7,472,911 62,911 Expenditures: Current: Project administration 2,500 2,353 147 Insurance 1,000 1,000 Legal fees 28,300 25,610 2,690 0Iscalianecus 4,200 3,835 365 Capital outlay 7,410,000 7,407,698 2,302 Total expenditures 36,000 31,798 4,202 7,410,000 7,407,698 2,302 Excess (deficiency) of revenues over expenditures 8,062 8,062 65,213 65,213 Fund balances, beginning of year Fund balances, end of year S = 8,062 S 8,062 S S 65,213 t 65,213 The Notes to Financial Statements are an Integral part of this statement. 4 NORTH DALLAS COUNTY WATER SUPPLY CORPORATION • NOTES TO FINANCIAL STATEMENTS 1 Note 1. Summary of Significant Accounting Policies The financial statements of the North Dallas County Water Supply Corporation are presented in accordance with generally accepted accounting principles applicable to state and local governmental units as set forth by the Governmental Accounting Standards Board. The following is a summary of the more significant accounting and reporting policies and practices. Organization and Reporting Entity The North Dallas County Water Supply Corporation ('Corporation') was incorporated on April 29, 1991 as a public instrumentality and non-profit water supply corporation under Article 1434a, Texas Revised Civil Statutes Annotated, as amended. The Corporation was formed with the approval of the Town Council of the Town of Addison, Texas ('Town'), and the City Council of the City of Farmers Branch, Texas eChr), to provide sanitary sewer interceptor services to the Town and City on a joint basis. The affairs of the Corporation are managed by a six person board of directors that is appointed by the governing bodies of the Town and the City. The Corporation's financial statements include the accounts of all Corporate activities. Operations The Corporation was formed to design, finance, construct, operate and maintain a joint sanitary sewer interceptor. Costs of development, financing, overhead, operations and maintenance are allocated to the Town and City in accordance with an interlocai sanitary sewer Interceptor agreement. Basis of Presentation The accounts of the Corporation are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise Its assets, liabilities, fund equity, revenues, and expenditures, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements In this report, into the fund types and account groups listed below: Governmental Funds General fund - is the general operating fund of the Corporation. It is used to account for all financial resources except those required to be accounted for in another fund. Capital protects fund - is used to account for financial resources to be used for the construction of the joint sanitary sewer interceptor project. Account Group General fixed assets account group - is utilized to account for fixed assets utilized In governmental fund type operations. 5 NORTH DALLAS COUNTY WATER SUPPLY CORPORATION • NOTES TO FINANCIAL STATEMENTS Note 1. Summary of Significant Accounting Policies - continued Measurement Focus Measurement focus is the accounting convention which determines which assets and liabilities are Included on the balance sheet of a fund type and whether a fund type's operating statement presents 'financial flow' or capital maintenance information. All governmental fund types are accounted for on a spending or *financial flow measurement focus. This means that only current assets and current liabilities are generally Included on their balance sheets. Their reported fund balance is considered a measure of 'available spendable resources'. Governmental fund operating statements present Increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of 'available spendable resources' during a period. Fixed assets used in governmental fund type operations are accounted are for In the General Fixed Assets account group, which is not a `fund'. It is concerned only with the measurement of financial position. It is not involved with the measurement of results of operations. Basis of Accounting • Basis of accounting refers to when revenues and expenditures or expenses are recognized In accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. All governmental fund types are accounted for using the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when they become measurable and available as net current assets. Primary revenues of the governmental fund types which have been accrued are charges to participant cities for liabilities of the Corporation which were incurred but not reimbursed by participant cities prior to year end. This amount is considered available due to the close relationship between the Corporation and participant cities. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. Budget At least sixty days prior to the commencement of each fiscal year, the Board of Directors of the Corporation adopts a proposed budget of expected revenues and proposed expenditures for the next ensuing fiscal year. The budget is not effective until approved by the Town and City. General Fixed Assets General fixed assets have been acquired or constructed for general governmental purposes from governmental fund types. Assets purchased or constructed in these funds are recorded as expenditures and capitalized at cost In the general fixed asset account group. No depreciation is provided on general fixed assets. 6 a; NORTH DALLAS COUNTY WATER SUPPLY CORPORATION • NOTES TO FINANCIAL STATEMENTS Note 1. Summary of Significant Accounting Policies - continued Memorandum Only - Total Columns The total columns presented in the financial statements are captioned 'Memorandum Only' to indicate that they are presented only to facilitate financial analysis. Data In these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made In the aggregation of these data. Note 2. Cash and Investments Deposits At September 30, 1995, the carrying amount and the bank balance of the Corporation's cash deposits held at the Corporation's depository bank was $125,971. In addition to the $100,000 of federal deposit Insurance, the Corporation's depository bank had pledged in the Corporation's name $1,049,016 in additional collateral held by the Corporation's agent In the Corporation's name. Cash deposits held at financial institutions can be categorized according to three levels of risk. These three levels of risk are: Category 1 Deposits which are insured or collateralized with securities held by the entity or by its agent in the entity's name. Category 2 Deposits which are coilaterialized with securities held by the pledging financial institution's trust department or agent in the entity's name. Category 3 Deposits which are not collateralized. Based on these three levels of risk, the Corporation's cash deposits at September 30, 1995 are classified as Category 1. Investments The Investment policy approved by the Board of Directors of the Corporation authorizes the Investment of the Corporation's funds in obligations of the United States or Its agencies and instrumentalities, fully collateralized direct repurchase agreements with a defined termination date secured by obligations of the United States or its agencies and Instrumentalities, or joint pools of political subdivisions in the State of Texas which invest In instruments allowed by current law. The Corporation had no Investments at September 30, 1995. • 7 aJ NORTH DALLAS COUNTY WATER SUPPLY CORPORATION NOTES TO FINANCIAL STATEMENTS Note 3. General Fixed Assets A summary of changes In general fixed assets follows. . Balance at Balance at beginning end of year Additions of year Construction in progress $5,216,361 $7,407,698 $12,624,059 Note 4. Commitments At September 30, 1995, the Corporation Is committed under the following outstanding construction contracts in the Capital Projects Fund. Phase I construction $ 453,071 Phase it construction 2,666,659 i • 8 J r= COUNCIL MEMORANDUM FaRmeRS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.9 CONSIDER ADOPTING RESOLUTION NO. 96-119 APPROVING THE AMENDMENTS TO THE 1995-96 OPERATING AND CAPITAL PROJECT FUND BUDGETS OF THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION AND TAKE APPROPRIATE ACTION. EXPLANATION: The North Dallas County Water Supply Corporation was created through an interlocal agreement with the Town of Addison for the purpose of financing and constructing the Eastside Sanitary Sewer Interceptor System. The Corporate by-laws require that the Corporation's Board of Directors adopt an annual budget and that the City Councils of Farmers Branch and Addison approve the adopted budget. The City of Farmers Branch approved Resolution No. 95-104 on September 25, 1995 approving the Corporation's 1995-96 • budget. During a meeting held August 6, 1996, the Corporation's Board of Directors adopted a resolution to amend the 1995-96 Operating and Capital Project Fund Budget of the North Dallas County Water Supply Corporation. Resolution No. 96-119 approves the amendments to the 1995-96 Operating and Capital Project Fund Budget of the North Dallas County Water Supply Corporation to reflect mid-year changes. RECOMMENDATION: Staff recommends the adoption of Resolution No. 96-119 approving amendments to the 1995-96 Operating and Capital Project Fund Budget of the North Dallas County Water Supply Corporation. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-119. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) • Attachments: 1. Information Memorandum 2. Resolution No. 96-119. 3. Exhibit A & B 3 MEMORANDUM AV ~ RimeRs 8RcEWICH TO: Mayor Bob Phelps & the City Council THRU: Richard L. Escalante City Manager FROM: Charles S. Cox Director of Finance DATE: September 3, 1996 SUBJECT: Amendments to the 1995-96 North Dallas County Water Supply Corporation Budget For administrative purposes, the North Dallas County Water Supply Corporation budget • contains two funds: Operating and Capital Project. The budget for the corporation is attached as Exhibit A for the Operating Fund and Exhibit B for the Capital Project Fund. The funds and changes from previously adopted and amended budgets are summarized below. The Operating Fund Budget for the 1995-96 fiscal year contains historical budget data for comparison purposes. Actual expenditures are presented for fiscal year 1995-96 thru June 30, 1996. Estimated expenditures are presented for the fiscal year ending September 30, 1996. Charges to participant cities reflect budgeted expenditures allocated to the Town of Addison and City of Farmers Branch by their pro-rata share. The audit fee and bank account service fees have been added as individual line items due to the fact that they represent approximately 40% of anticipated operating fund expenditures. Project administration was increased due to increased staff hours and additional staff time required. The Capital Project Fund Budget for the 1996-97 fiscal year contains estimated revenues and expenditures through the 1996-97 fiscal year. The estimated completion date of the project is September of 1996. The Capital Project Budget was originally adopted in the 1992-93 fiscal year. Adoption of a Capital Project Budget is necessary due to the multi-year nature of this project. The Capital Project Fund Budget is based on the best available cost estimates at the time of budget preparation and is refined throughout the design process. Presently, the actual project costs are less than originally determined. Therefore, the project budget is being amended to reflect lower anticipated construction costs and engineering, design and inspection costs. Charges to participant cities reflect budgeted expenditures allocated to the town of Addison and City of Farmers branch by their pro-rata share. is • Project life-to-date revenues and expenditures are presented for comparison purposes. Engineering, design and inspection budgeted costs are increased due to acceleration of payment of vendor invoices. However, these expenditures over the life of the project are under budget. The increase to Land/ROW is due to payments to Southern Pacific Transportation Co for right of way. CSC/sp i RESOLUTION NO. 96-119 M RESOLUTION APPROVING THE AMENDMENTS TO THE 1995-96 OPERATING AND CAPITAL FaRmeRS PROJECT FUND BUDGET OF THE NORTH ALL F3Rc'7nCI"i DO pOA~s~OCOUNTY WATER SUPPLY WHEREAS, by Resolution No. 95-104, the City of Farmers Branch and the Town of Addison lawfully approved and adopted a budget for the NDCWSC for the fiscal year beginning October 1, 1995 and ending September 30, 1996; and, WHEREAS, such budget appropriated funds for the purpose of financing and constructing the Eastisde Sanitary Sewer Interceptor System; and, WHEREAS, during a public meeting held August 6, 1996„ the Corporation's Board of Directors adopted a resolution to amend the 1995-96 Operating and Capital Project Fund Budget; and, WHEREAS, the by-laws of the Corporation state that the budget is not effective until the same has been approved by the Cities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF . FARMERS BRANCH, TEXAS: Section 1. That the Operating Budget for the North Dallas County Water Supply Corporation for the year beginning October 1, 1995 and ending September 30, 1996, amended by the Corporation's Board of Directors and attached hereto as Exhibit A is hereby approved. Section 2. That the Capital Project Fund Budget for the North Dallas County Water Supply Corporation for the year beginning October 1, 1995 and ending September 30, 1996, amended by the Corporation's Board of Directors and attached hereto as Exhibit B is hereby approved. PASSED AND APPROVED by the City Council of the City of Farmers Branch, Texas, on this 9th day of September 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany O Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. aR NORTH DALLAS COUNTY TER SUPPLY CORPORATION • OPEG FUND • 1996-97 EXHIBIT A YEAR PROPOSED ADOPTED AMENDED ADOPTED TO DATE AMENDED PROPOSED BUDGET BUDGET BUDGET ACTUAL BUDGET BUDGET 1994-95 1994-95 1995-96 AT 6/30/96 1995-96 1996-97 BEGINNING FUND BALANCE $0 $0 $0 $0 $0 $0 REVENUES: Charges to participant cities Addison 9,350 $19,800 $4,400 $5,740 $9,075 $6,050 Farmers Branch 7,650 16,200 3,600 4,696 7,425 4,950 Interest and miscellaneous 0 0 0 0 0 0 TOTAL REVENUES $17,000 $36,000 $8,000 $10,436 $16,500 $11,000 TOTAL AVAILABLE RESOURCES $17,000 $36,000 $8,000 $10,436 $16,500 $11,000 EXPENDITURES: General Overhead Project Administration $5,000 $2,500 $3,000 $3,149 $4,700 $1,600 Supplies 1,000 0 0 0 0 0 Legal Fees 3,000 28,300 3,000 1,696 3,000 3,000 Insurance 1,000 1,000 1,000 0 1,000 1,000 Audit Fees 0 0 0 3,200 3,200 3,500 Bank Fees 0 0 0 3,121 4,000 1,200 Miscellaneous 7,000 4,200 1,000 25 600 700 Total Overhead $17,000 $36,000 $8,000 $11,191 $16,500 $11,000 Transfer to Capital Projects Fund 0 0 0 0 0 0 TOTAL EXPENDITURES $17,000 $36,000 $8,000 $11,191 $16,500 $11,000 ENDING FUND BALANCE $0 $0 $0 ($755) $0 $0 97BUD.WK1 NORTH DALLAS COUNTY TER SUPPLY CORPORATION CAPITALOJECT FUND 1996-97 BUDGET EXHIBIT B PROPOSED PROPOSED ORIGINAL AMENDED LIFE TO DATE AMENDED ADOPTED AMENDED PROPOSED PROJECT PROJECT ACTUAL BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET AT 6/30/96 1994-95 1995-96 1995-96 1996-97 BEGINNING FUND BALANCE $0 $0 $0 $0 $0 $0 $0 REVENUES: Charges to participant cities Addison $8,914,797 $7,80000 $7,215,354 $4,201,162 $2,069,250 $2,288,000 $14,300 Farmers Branch 8,181,498 6;924,100 6,298,314 3,195,338 1,692,250 2,029,000 12,700 Interest and miscellaneous 7,000 28;195 24,669 13,500 8,500 8,000 3,000 Transfer from operating fund 1,046,705 1,046,705 1,046,705 0 0 0 0 TOTAL REVENUES $18,150,000.. $15;807,000 $14,585,042 $7,410,000 $3,770,000 $4,325,000 $30,000 EXPENDITURES: Developmental costs: Engineering, design & inspection 2,5.00,000 2,300,000 1,964,510 620,000 $230,000 568,000 $25,000 Construction 15;579;700 13;400,000 12,298,604 6,756,000 3,500,000 3,712,800 0 Land/R.O.W. acquisition 32,000 32,000 30,604 12,000 0 3,700 0 Contract Administration * 58,300 75,000 56,603 22,000 40,000 40,500 5,000 TOTAL EXPENDITURES $18;150,000 $15,807,000 $14,350,321 $7,410,000 $3,770,000 $4,325,000 $30,000 ENDING FUND BALANCE $0 $0 $234,721 $0 $0 $0 $0 * Includes use of Farmers Branch personnel to inspect construction of conventional lines. 97BUD.WK1 C~ COUNCIL MEMORANDUM Fca. RmeRs eR 7nck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.10 CONSIDER ADOPTING RESOLUTION NO. 96-117 APPROVING THE 1996-97 OPERATING AND CAPITAL PROJECT FUND BUDGET OF THE NORTH DALLAS COUNTY WATER SUPPLY CORPORATION AND TAKE APPROPRIATE ACTION. EXPLANATION: The North Dallas County Water Supply Corporation was created through an interlocal agreement with the Town of Addison for the purpose of financing and constructing the Eastside Sanitary Sewer Interceptor System. The Corporate by-laws require that the Corporation's Board of Directors adopt an annual budget and that the City Councils of Farmers Branch and Addison approve the adopted budget. The Board, which consists of three staff members from the City of Farmers Branch and three staff members from the Town of Addison, adopted the budget on August 6, 1996. • Resolution No. 96-117 approves the 1996-97 Operating and Capital Project Fund Budget. RECOMMENDATION: Staff recommends adopting Resolution No. 96-117 approving the 1996-97 Operating and Capital Project Fund Budget of the North Dallas County Water Supply Corporation. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-117. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Information Memorandum 2. Resolution No. 96-117 3. Exhibit A & B DUM A!=3-0PS MEMORAN Rm 13Rc7r1CH TO: Mayor Bob Phelps & the City Council THRU: Richard 1.. Escalante City Manager FROM: Charles S. Cox Director of Finance DATE: August 29, 1996 SUBJECT: 1996-97 North Dallas County Water Supply Corporation Budget For administrative purposes, the North Dallas County Water Supply Corporation budget contains two funds: Operating and Capital Project. The budget for the corporation is attached as Exhibit A for the Operating Fund and Exhibit B for the Capital Project Fund. The funds and changes from previously adopted and amended budgets are summarized below. The Operating Fund Budget for the 1996-97 fiscal year contains historical budget data for comparison purposes. Actual expenditures are presented for fiscal year 1995-96 thru June 30, 1996. Estimated actual expenditures are presented for the fiscal year ending September 30, 1996. Charges to participant cities reflect budgeted expenditures allocated to the Town of Addison and City of Farmers Branch by their pro-rata share. Project administration expenditures will decline in 1996-97 as construction is completed. The Capital Project Fund Budget for the 1996-97 fiscal year contains estimated revenues and expenditures through the 1996-97 fiscal year. The estimated completion date of the project is September of 1996. The Capital Project Budget was originally adopted in the 1992-93 fiscal year. Adoption of a Capital Project Budget is necessary due to the multi-year nature of this project. The Capital Project Fund Budget is based on the best available cost estimates at the time of budget preparation and is refined throughout the design process. Presently, the actual project costs are less than originally determined. Therefore, the project budget is being amended to reflect lower anticipated construction costs and engineering, design and inspection costs. Charges to participant cities reflect budgeted expenditures allocated to the town of Addison and City of Farmers branch by their pro-rata share. Project life-to-date revenues and expenditures are presented for comparison purposes. Construction expenditures will decline in 1996-97 as construction is completed. • CSC:sp RESOLUTION NO. 96-117 F!3 APPROVING THE 1996-97 OPERATING AND CAPITAL PROJECT FUND BUDGET OF THE RBRmeRS NORTH DALLAS COUNTY WATER SUPPLY BRanc'-i CORPORATION ("CORPORATION"). WHEREAS, the North Dallas County Water Supply Corporation was created by the City of Farmers Branch and the Town of Addison (collectively, the "Cities") for the purpose of joint construction, financing and administration of certain sewer system improvements; and, WHEREAS, the by-laws of the Corporation require the Board of Directors to adopt a budget of expected revenues and proposed expenditures for the ensuing fiscal year; and, WHEREAS, the Board of Directors unanimously adopted a budget for the fiscal year beginning October 1, 1996 and ending September 30, 1997, attached as Exhibits A and B to this resolution, on August 6, 1996; and, WHEREAS, the by-laws of the Corporation state that the budget is not effective until the same has been approved by the Cities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS: • Section 1. That the Operating Fund Budget for the North Dallas County Water Supply Corporation for the year beginning October 1, 1996 and ending September 30, 1997, adopted by the Corporation's Board of Directors and attached hereto as Exhibit A, is hereby approved. Section 2. That the Capital Project Fund Budget for the North Dallas County Water Supply Corporation for the year beginning October 1, 1996 and ending September 30, 1997, adopted by the Corporation's Board of Directors and attached hereto as Exhibit B under "Adopted Budget 1996-97", is hereby approved. PASSED AND APPROVED by the City Council of the City of Farmers Branch, Texas, on this 9th day of September 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany ZA Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. i NORTH DALLAS COUNT&ATER SUPPLY CORPORATION • OPERATING FUND 1996-97 EXHIBIT A YEAR PROPOSED ADOPTED AMENDED ADOPTED TO DATE AMENDED PROPOSED BUDGET BUDGET BUDGET ACTUAL BUDGET BUDGET 1994-95 1994-95 1995-96 AT 6/30/96 1995-96 1996-97 BEGINNING FUND BALANCE $0 $0 $0 $0 $0 $0 REVENUES: Charges to participant cities Addison 9,350 $19,800 $4,400 $5,740 $9,075 $6,050 Farmers Branch 7,650 16,200 3,600 4,696 7,425 4,950 Interest and miscellaneous 0 0 0 0 0 0 TOTAL REVENUES $17,000 $36,000 $8,000 $10,436 $16,500 $11,000 TOTAL AVAILABLE RESOURCES $17,000 $36,000 $8,000 $10,436 $16,500 $11,000 EXPENDITURES: General Overhead Project Administration $5,000 $2,500 $3,000 $3,149 $4,700 $1,600 Supplies 1,000 0 0 0 0 0 Legal Fees 3,000 28,300 3,000 1,696 3,000 3,000 Insurance 1,000 1,000 1,000 0 1,000 1,000 Audit Fees 0 0 0 3,200 3,200 3,500 Bank Fees 0 0 0 3,121 4,000 1,200 Miscellaneous 7,000 4,200 1,000 25 600 700 Total Overhead $17,000 $36,000 $8,000 $11,191 $16,500 $11,000 Transfer to Capital Projects Fund 0 0 0 0 0 0 TOTAL EXPENDITURES $17,000 $36,000 $8,000 $11,191 $16,500 $11,000 ENDING FUND BALANCE $0 $0 $0 ($755) $0 $0 97BUD.WK1 O NORTH DALLAS COUNTOATER SUPPLY CORPORATION • CAPITAL PROJECT FUND 1996-97 BUDGET EXHIBIT B PROPOSED ~ PROPOSED ORIGINAL AMENDED LIFE TO DATE AMENDED ADOPTED AMENDED PROPOSED PROJECT PROJECT ACTUAL BUDGET BUDGET BUDGET BUDGET .BUDGET BUDGET AT 6/30/96 1994-95 1995-96 1995-96 1996-97 BEGINNING FUND BALANCE $0 $0 $0 $0 $0 $0 $0 REVENUES.- Charges to participant cities Addison $8,914;797 $7,808,000 $7,215,354 $4,201,162 $2,069,250 $2,288,000 $14,300 Farmers Branch 8;1 #31,498 6,924;100 6,298,314 3,195,338 1,692,250 2,029,000 12,700 Interest and miscellaneous 7,000 28;195 24,669 13,500 8,500 8,000 3,000 Transfer from operating fund 1,046,705 ,1,046;705 1,046,705 0 0 0 0 TOTAL REVENUES $18;150,000 $15,807;000 $14,585,042 $7,410,000 $3,770,000 $4,325,000 $30,000 FVPENDIT URES. Developmental costs: Engineering, design & inspection 2,500,00() 21100,00 1,964,510 620,000 $230,000 568,000 $25,000 Construction 15,79,700 1,3,400,000 12,298,604 6,756,000 3,500,000 3,712,800 0 Land/R.O.W. acquisition 32,000 32,000 30,604 12,000 0 3,700 0 Contract Administration * 38,300 7,5,000 56,603 22,000 40,000 40,500 5,000 TOTAL EXPENDITURES $18,150,000 $15,$07,006 $14,350,321 $7,410,000 $3,770,000 $4,325,000 $30,000 ENDING FUND BALANCE $0 : $0 $234,721 $0 $0 $0 $0 * Includes use of Farmers Branch personnel to inspect construction of conventional lines. 97BUD.WKI C~ M= COUNCIL MEMORANDUM FaRmeRS GR 7nCH From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.11 CONSIDER ADOPTING RESOLUTION NO. 96-101 AWARDING THE BIDS FOR WATER METERS AND STRAINERS FOR THE PUBLIC WORKS UTILITY DIVISION AND TAKE APPROPRIATE ACTION. EXPLANATION: Bid requests for the purchase of water system meters and strainers were sent to seven vendors and three bids were received all meeting specifications. Meters are purchased as needed and the City is not obligated to purchase any specific size or quantity of meters. Funds in the amount of $20,000.00 are available. RECOMMENDATION: The Director of Public Works recommends adopting Resolution No. 96-101 awarding bids to: Mueller Co., Industrial International Inc. and Badger Meter Inc. for a total amount not to exceed $20,000.00. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-101 awarding the bids for meters and strainers. 2. Any other action desired by City Council. (RLE:JB:MP:RS:MV:ckh) Attachments: 1. Back up Memorandum 2. Resolution No. 96-101 3. Attachment "A" - Bid Tabulation PUBLIC WORKS DEPARTMENT TO Office of the City Manager FROM Mark Pavageaux, P.E. Director of Public Works DATE September 9, 1996 SUBJECT Purchase of Water Meters and Strainers Bid requests for the purchase of water meters and strainers were sent to seven vendors. Five vendors submitted bids for opening on July 16, 1996. Three vendors met specifications, two vendors submitted a no bid. Of the two vendors that did not bid, one lost the bid package and the second vendor was not yet franchised for this area. Funds in the amount of $20,000.00 are available in the 1995/1996 budget for the purchase of water meters and strainers. These meters will be installed throughout the City to service domestic and irrigations systems and to replace defective meters. The Public Works Department replaces small non-working meters as they are identified thru meter reading activities and field testing. • Each year the City replaces three to four hundred water meters. The City will purchase various sizes and types of meters as needed and will not be committed to purchase a specific quantity of meters nor to purchase all sizes and types of meters estimated in this bid. This year the City received bids on meters with and without remote read devices. The City does not intend to replace existing water meters with remote read meters at this time. There are approximately 100 remote reading water meters installed at homes as part of a testing program. These remote reading meters were included in this bid package in order to replace any failed remote meters currently in place. Staff is evaluating and researching current remote meter reading technology. However, staff feels that the current technology has not developed enough to warrant conversion of the City's water meters at this time. The City will purchase various sizes and types of water meters as needed and total purchases during this contract will not exceed $20,000.00. MP:RS:MV:ckh 0 11 I 1 l4l. . . .W.....#.. i RESOLUTION NO. %-101 RESOLUTION AWARDING BIDS FOR WATER METERS AND STRAINERS FOR THE PUBLIC WORKS UTILITY DIVISION WHEREAS, the City of Farmers Branch received bids from five vendors on July 16, 1996, all meeting specifications on items being awarded; and, WHEREAS, funds are available within the Utility Division budget account for the purchase of water meters and strainers in the amount of $20,000.00; and, WHEREAS, the Director of Public Works recommends adopting Resolution No. 96-101 awarding a bid for the purchase of water meters and strainers to the low vendors meeting specifications as identified in Attachment "A' in the amount not to exceed $20,000.00 on an as needed basis; and, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Farmers Branch, Texas, that: Section 1. The City Council does hereby approve awarding the low bids as identified in Attachment "A" in the amount of $20,000.00. Section 2. The City Manager is hereby authorized to make these purchases in accordance with the bid hereby approved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September, 1996. ATTEST: ACCEPTED: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: City Attorney 0 • 0 ATTACHMENT "A" City of Farmers Branch Bid Tabulation Item: 1996 Water Meters and Strainers Bid Opening Date: July 16, 1996 Bid#: 96-45 BIDDERS MUELLER CO. BADGER METER INDUSTRIAL MASTER SENSUS INTERNATIONAL, METER INC. ITEM DESCRIPTION BID PRICE BID PRICE BID PRICE BID PRICE BID PRICE with without with without with without remote remote remote remote remote remote 1 5/8" x 3/4" cold water meters $71.00xZ $88.54 $25 4110' $23.65 NO BID NO BID i(klt1: 59t€° NO BID NO BID 2 1" cold water meters $12500 $70.00 $147.15 $66.76 '1 3 1 1/2" cold water meters $29500 $255.00 $331.28 $181.14 2t1 (t: 894s NO BID NO BID 4 2" cold water meters $365.00 $32000 $442.56 $Q> 343 $332.70 NO BID NO BID 5 2" cold water meters, turbine type 3 t)0: '.$3: 5.00: $614.76 $329.14 $371.50 $318.50 NO BID NO BID 6 2" water meter strainers NO BID NO BID NO BID .1.1 ltl NO BID NO BID NO BID NO BID 'SHADING INDICATES IOW BID RECEIVED MEETING SPECIFICATIONS AABIDTAB96.101 c~ r~ COUNCIL MEMORANDUM Fc71~meRS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.12 CONSIDER ADOPTING RESOLUTION NO. 96-106 APPROVING AN INCREASE IN THE ASPHALT BID AWARD AMOUNT TO MAROCK INCORPORATED AND TAKE APPROPIATE ACTION. EXPLANATION: On July 10, 1995, City Council approved Resolution No. 95-079 authorizing the annual purchase of asphalt material at $18.90 per ton from Marock, Inc., for a total not to exceed $50,000.00. Addition of the Brookhaven Club Drive overlay project in the mid-year budget adjustment and the expanded Marsh Lane project, including a left turn lane at southbound Wooded Creek and additional subgrade repairs necessitate an additional asphalt purchase in the estimated amount of $40,000.00. • Funds are available in the 1995-1996 Public Works operating budget for purchase of the additional asphalt material from Marock, Incorporated, for a total not to exceed $90,000.00. RECOMMENDATION: The Director of Public Works recommends adopting Resolution No. 96-106 authorizing the expenditure of funds from the 1995-1996 Public Works operating budget for asphalt purchases to Marock, Incorporated in an additional amount of $40,000.00 for a total not to exceed $90,000.00. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-106 authorizing the expenditure of funds from the 1995-1996 Public Works budget for asphalt purchases to Marock, Incorporated in an additional amount of $40,000.00 for a total not to exceed $90,000.00. 2. Any other action desired by City council. (RE/JB/MP/SC/rc) Attachments: 1. Information Memo • 2. Resolution No. 96-106 • PUBLIC WORKS DEPARTMENT TO: Office of the City Manager FROM: Mark Pavageaux Director of Public Works DATE: September 9, 1996 SUBJECT: Increase in the Asphalt Bid Award Amount On July 10, 1995, City Council approved Resolution No. 95-079 authorizing the annual purchase of asphalt material from Marock, Inc. The contract with Marock, Inc., for this purchase was at the cost of $18.90 per ton and a total not to exceed $50,000.00. This contract expired July 10, 1996. Staff contacted Mr. Stuart Spradley, Vice President of the Asphalt Division of Marock, Inc. and received approval to extend the $18.90 per ton price through October 31, 1996. During mid-year budget discussions asphalt repairs on Brookhaven Club Drive were added to the Street Maintenance Division's work schedule. Recently, the Marsh Lane project was expanded to include additional asphalt subgrade repairs and construction of a new left turn lane at Wooded Creek on southbound Marsh Lane. An additional purchase of asphalt will be needed to complete repairs on Brookhaven Club Drive and Marsh Lane. The additional purchase would be in an estimated amount of $40,000.00. Funds are available in the 1995-1996 Public Works operating budget for purchase of additional asphalt material from Marock, Incorporated, for a total not to exceed $90,000.00 Attachments: 1. Letter from Marock, Inc. 2. Approved Resolution No. 95-079 MP/cjj A VOUNCIL\1995-96AM96106AES • 1A MAIL . P.O. BOX 29672 CHICO PLANT DALLAS, TEXAS 75229 METRO 430-3241 (214) 869-9759 (817) 644-2633 • ' MAROCK FAX (214) 869-4354 DALLAS ASPHALT PLANT INC. (214) 247-9682 June 5, 1996 City of Farmers Branch PO Box 819010 Farmers Branch, TX 75381 ATTN: Purchasing Department RE: Annual Contract / PO 952673 Dear Sirs, • Please let this serve as our desire to extend your annual contract, per PO stated above, for $18.90 per ton through Oct. 31, 1996. If you have any further questions, please do not hesitate to call me. Sincerely, Stuart Spradley Vice President Asphalt Division SS/plg :enclosures *A DEPENDABLE MINORITY OWNED BUSINESS * RESOLUTION NO. 95-079 RESOLUTION AWARDING A BID FOR THE PURCHASE OF A SUPPLY OF HOT MIX FaRmeRS ASPHALTIC CONCRETE BRana-i WHEREAS, the City of Farmers Branch sought and received bids for a supply of hot mix asphaltic concrete; and, WHEREAS, two bids were received and opened on June 23, 1995, and both met specifications; and, WHEREAS, the lowest unit price bid meeting specifications was submitted by Marock, Inc. for a unit price of $19.85 per ton; and, WHEREAS, funds are available in the 1994-1995 Public Works budget for this purchase with the total purchase not to exceed $50,000.00; and, WHEREAS, the Director of Public Works recommends adopting Resolution No. 95-079 awarding a bid for the purchase of a supply of hot mix asphaltic concrete to Marock, Inc. for a unit price of $19.85 per ton, with the total purchase not to exceed $50,000.00. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Farmers Branch, Texas, that: Section 1. A bid for the purchase of the annual supply of hot mix asphaltic concrete be awarded to Marock, Inc. for a unit price of $19.85 per ton, with the total purchase in 1994-1995 not to exceed $50,000.00. Section 2. The City Manager is hereby authorized to make this purchase in accordance with the bid hereby approved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 10th day of July, 1995. ATTEST: - Llj~l Ruth Ann Parish, City Secretary David D. Blair, Mayor APPROVED AS T RM City Attorney City of Farmers Branch P.D. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. • RESOLUTION NO. 96-106 RESOLUTION APPROVING AN INCREASE IN THE 1995-1996 ASPHALT BID AWARD AMOUNT WHEREAS, the bid for the annual supply of asphalt material was awarded to Marock, Inc. at $18.90 per ton, for a total not to exceed $50,000.00; and, WHEREAS, the contract to purchase this asphalt expired July 10, 1996; and, WHEREAS, staff contacted and received approval from Marock, Inc. to extend the annual contract price of $18.90 per ton through October 31, 1996; and WHEREAS, asphalt repairs on Brookhaven Club Drive and expansion of the Marsh Lane project to include a new left turn lane makes it necessary to purchase additional asphalt; and, WHEREAS, funds in the amount of $40,000.00 are available in the 1995-1996 Public Works operating budget for the purchase of additional asphalt material; and, • WHEREAS, the Director of Public Works recommends adopting Resolution No. 96-106 authorizing the expenditure of funds from the 1995-1996 Public Works operating budget for additional asphalt purchases from Marock, Inc. for a total not to exceed $90,0000. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Farmers Branch, Texas, that Section 1. The City Council does hereby approve purchase of additional asphalt from Marock, Inc. in the amount of $40,000.00, for a total not to exceed $90,000.00. Section 2. The City Manager is hereby authorized to make this additional purchase. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September 9. 1996 ATTEST: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: City Attorney c~ COUNCIL MEMORANDUM r~meRS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.13 CONSIDER ADOPTING RESOLUTION NO. 96-124 APPOINTING JEFF BINFORD TO THE METROCREST HOSPITAL AUTHORITY BOARD OF DIRECTORS AND TAKE APPROPRIATE ACTION. EXPLANATION: At the August 5, 1996 City Council meeting, the City Council appointed Jeff Binford to serve on this Board. A resolution is required for this appointment. RECOMMENDATION: The City Council adopt Resolution No. 96-124 appointing Jeff Binford to the Metrocrest Hospital Authority. ACTION BY COUNCIL: Several options are available. 1. Motion to adopt Resolution No. 96-124 appointing Jeff • Binford to the Metrocrest Hospital Authority Board of Directors. 2. Any other action desired by the City Council. RLE:cjp Attachments: 1. Resolution No. 96-124. i FaRmeRS BRa RESOLUTION NO. 96-124 RESOLUTION APPOINTING JEFF BINFORD TO SERVE ON THE BOARD OF DIRECTORS OF THE METROCREST HOSPITAL AUTHORITY. BE, IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS: SECTION 1. That the City Council of Farmers Branch does hereby appoint Jeff Binford to serve on the Metrocrest Hospital Authority Board of Directors, Place 7 effective immediately, and whose term shall expire on December 1, 1996. • SECTION 2. That this resolution shall take effect immediately from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this 9th day of September, 1996. ACCEPTED: ATTEST: Mayor City Secretary APPROVED AS TO FORM: City Attorney City of Farmers Branch RO Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. M~ r~ COUNCIL MEMORANDUM F7RmeRs eRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.14 CONSIDER ADOPTING RESOLUTION NO. 96-125 APPOINTING JIM ANDREWS TO THE CITY OF FARMERS BRANCH INDUSTRIAL DEVELOPMENT CORPORATION AND TAKE APPROPRIATE ACTION. EXPLANATION: At the August 5, 1996 City Council meeting, the City Council appointed Jim Andrews to serve on this Board. A resolution is required for this appointment. RECOMMENDATION: The City Council adopt Resolution No. 96-125 appointing Jim Andrews to the City of Farmers Branch Industrial Development Corporation. ACTION BY COUNCIL: Several options are available: 1. Motion to adopt Resolution No. 96-125 appointing Jim Andrews to the City of Farmers Branch Industrial Development Corporation. 2. Any other action desired by the City Council. RLE:cjp Attachments: 1. Resolution No. 96-125. FaRmeRS BRana-i RESOLUTION NO. 96-125 RESOLUTION APPOINTING A REPRESENTATIVE TO THE CITY OF FARMERS BRANCH INDUSTRIAL DEVELOPMENT CORPORATION BOARD OF DIRECTORS. WHEREAS, pursuant to Article VII of the Articles of Incorporation of the City of Farmers Branch Industrial Development Corporation, the City of Farmers Branch (the "City") has appointed an individual to represent the City of Farmers Branch, as a member of the City of Farmers Branch Industrial Development Corporation Board of Directors; and Is WHEREAS, the Articles of Incorporation provides that the governing body of the City shall confirm its board appointment of a term expiring October, 1996; and WHEREAS, the City Council deems it to be in the best interest of the City to designate the following person to serve on the Board of Directors of the City of Farmers Branch Industrial Development Corporation to represent the City of Farmers Branch. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, THAT: Section 1. The following individual is hereby designated as a member of the Board of Directors of the City of Farmers Branch Industrial Development Corporation effective September 9, 1996. JIM ANDREWS PASSED AND APPROVED THIS THE 9TH DAY OF SEPTEMBER, 1996. ATTEST: City Secretary Mayor City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75361-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. APPROVED AS TO FORM: C City Attorney COUNCIL MEMORANDUM ,From FBRmeRS GRanak From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.15 CONSIDER ADOPTING RESOLUTION NO. 96-132 CONFIRMING THE PURCHASE OF CEMENT TREATED BASE MATERIAL FROM TEXAS INDUSTRIES INC. AND AUTHORIZING AN ADDITIONAL PURCHASE OF THE MATERIAL FOR STREET REPAIR PROJECTS AND TAKE APPROPRIATE ACTION. EXPLANATION: In July of 1996, Public Works Staff requested sealed price quotes for Cement Treated Base Material to be used for asphalt subgrade repairs on Brookhaven Club Drive. Cement Treated Base Material is available from only one source. Texas Industries, Inc. manufactures the material and returned the only quote in the amount of $17.50 per ton. A purchase order was issued in the amount of $14,000.00 for the purchase of this material. Since then, the Marsh Lane project was expanded by including the construction of a new left turn lane at Wooded Creek on southbound Marsh Lane. Asphalt subgrade repairs are also needed on Marsh Lane prior to the overlay process. Staff will use the Cement Treated Base Material, which was orginally purchased for Brookhaven Club Drive on Marsh Lane. Additional material will be needed for completion of asphalt subgrade repairs on Brookhaven Club Drive, making the total cost of the material $28,000.00. Funds are available in the 1995-1996 Public Works budget for purchase of Cement Treated Base Material and will cover the additional purchase. RECOMMENDATION: The Director of Public Works recommends adopting Resolution No. 96-132 confirming the purchase of Cement Treated Base Material and authorizing an additional purchase in the amount of $14,000.00 for a total of $28,000.00. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-132 confirming the purchase of Cement treated Base Material and authorizing an additional purchase of the material for a total of $28,000.00 2. Any other action deemed appropriate by the City Council. TO: Office of the City Manager FROM: Mark Pavageaux Director of Public Works DATE: September 9, 1996 SUBJECT: Additional Purchase of Cement Treated Base Material in July 1996, Public Works Staff requested Sealed Price Quotes for Cement Treated Base Material (CTB) to be used for subgrade repairs on Brookhaven Club Drive. Texas Industries, Inc. manufactures the material and returned a quote of $17.50 per ton. In August, a Purchase Order was issued in the amount of $14,000.00 for purchase of this material for Brookhaven Club Drive. Recently, the Marsh Lane project was expanded to include additional asphalt subgrade repairs and construction of a new left turn lane at Wooded Creek on southbound Marsh Lane. Due to the time frame, Public Works Staff will use the CTB which was purchased for Brookhaven Club Drive on Marsh Lane to insure these improvements will be completed in a timely manner prior to the scheduled overlay. An additional purchase for CTB would then be needed to complete asphalt subgrade repairs on Brookhaven Club Drive. The additional purchase would be in the amount of $14,000.00 for a total amount of $28,000.00 for CTB. Funds in the amount of $14,000.00 are available in the 1995-1996 Public Works budget for the additional purchase. MP/SC/cjj ,►:we~o~couxcu.~t~s-~.~~,~ RESOLUTION NO. 96-132 RESOLUTION CONFIRMING THE PURCHASE OF CEMENT TREATED BASE AND AUTHORIZING AN ADDITIONAL PURCHASE OF THE MATERIAL. WHEREAS, Cement Treated Base Material is necessary to perform certain street repairs; li and, WHEREAS, the material is available from only one source; and, WHEREAS, a purchase of the material has been made from Texas Industries, Inc. in the amount of $14,000.00 for Brookhaven Club Drive; and, WHEREAS, expanding the marsh Lane Project to include a new left turn lane makes it necessary to purchase additional Cement Treated Base; and, WHEREAS, funds in the amount of $14,000.00 are available in the 1995-1996 Public Works operating budget for the additional purchase for a total of $28,000.00; and, WHEREAS, the Director of Public Works recommends adopting Resolution No. 96-132 confirming the purchase of cement treated base and authorizing an additional purchase of material in the amount of $14,000.00 for a total of $28,000.00. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Farmers Branch, Texas, that Section 1. The City Council does hereby approve an additional purchase of Cement Treated Base from Texas Industries in the amount of $14,000.00 for a total purchase of $28,000.00. Section 2. The City Manager is hereby authorized to make this additional purchase. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September 9. 1996 ATTEST: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: City Attorney C~ COUNCIL MEMORANDUM • FaRmeRS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. C.1 CITY MANAGER REPORTS. i CITY MANAGER'S REPORT SEPTEMBER 9, 1996 PARKS AND RECREATION The last day of Summer Funshine Program was August 9, with the first day of After School Program beginning August 12. All five elementary school sites are at full capacity. Seventy-nine senior citizens attended a Health Fair at the Senior Adult Activity Center on August 16th. The Health Fair offered a number of free health screening for the seniors. Participating in the Health Fair as sponsors were NYLCare and Heritage Southwest Medical Group. On Saturday, September 14th, the Farmers Branch Senior Adult Activity Center will host the 1996 Farmers Branch Senior Citizen's Craft Fair. The Farm and Ranch Fest was held at the Historical Park on Saturday, September 7th. There were arts and crafts, activities for the visitors of all ages, plenty to eat, and country and western entertainment by Asleep at the Wheel. An estimated 1500 participants enjoyed their day at the Historical Park. • COMMUNICATIONS The second group of personalized bricks were placed in front of City Hall on Friday. Residents or businesses who wish to purchase a personalized brick may do so by calling 919- 2511. The bricks are part of the 50th anniversary celebration and cost $20 each. Again, contact the Communications Division at 919-2511. These make great birthday, anniversary and Christmas gifts. Other 50th items continue to be on sale also. These include T-shirts, sweatshirts, commemorative coins, coffee mugs and water bottles. Designer throws and pictorial history books are also on sale. i C~ COUNCIL MEMORANDUM FaRmeRS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. C.2 PUBLIC HEARING: 1996-97 CAPITAL AND OPERATING BUDGET EXPLANATION: A public hearing is being held to consider the 1996-97 capital and operating budget. The proposed budget was filed with the City Secretary on July 14, 1996 and copies of the proposed budget were made available for public inspection at the Farmers Branch Manske Library. An open work session of the City Council was held on August 19, 1996 to discuss the budget. The following procedure is recommended: 1. Mayor will open hearing. 2. Comments will be heard from citizens. 3. Hearing will be closed. 4. City council discussion. (RLF:CSC:sp) From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. C.3 CONSIDER REQUEST FROM MR. RUSTY BARNETT OF NORTH TEXAS GREENHOUSE FOR RELIEF FROM ORDINANCE NO. 1248 TO ALLOW THE PLACEMENT OF A TEMPORARY BUILDING IN FRONT OF THE MAIN STRUCTURE AT 3404 BELTLINE ROAD IN CONJUNCTION WITH A SPECIAL PERMIT FOR THE DISPLAY AND SALE OF SEASONAL ITEMS AND TAKE APPROPRIATE ACTION. EXPLANATION: Mr. Barnett applied for a permit to display and sell seasonal items (bedding and landscaping plants) on an unpaved surface at 3404 Beltline Road. In conjunction with the seasonal display permit, Mr. Barnett requested permission to erect a small portable building. Mr. Barnett stated that the building would be used to house his cash register and other items needed to conduct the business. Ordinance Number 1248 permits the display of sale of seasonal items outside of a building, but does not address the use of any accessory buildings in conjunction with the display permit. Staff did not approve the application because information adequate to determine compliance with Ordinance 1248 was not submitted. Furthermore, Section 1601 of the Building Code requires that each exterior wall of all buildings be constructed of at least 7501 masonry materials. Mr. Barnett's portable building does not comply with the masonry requirement. Staff is not authorized to waive the masonry requirement. RECOMMENDATION: Staff is not opposed to seasonal sales being conducted at 3404 Beltline Rd., provided full compliance with Ordinance 1248 is maintained. However, Staff recommends the request to allow use of a portable building be denied. ACTION BY COUNCIL: 1. Motion to uphold the determination of the Building Official denying the request relative to the placement of a temporary building at 3404 Beltline Road and direct Mr. Barnett to file a complete application as so provided by Ordinance No. 1248 should he desire to conduct seasonal sales at 3404 Beltline Road without the portable building. 2. Motion to allow seasonal sales and the placement of a temporary building at 3404 Beltline Road with the conditions that the application fee be paid, a complete application be submitted to Staff, use of the temporary building be limited to 90 days, all materials be removed within 72 hours after expiration of the permit, and no more than one such permit be issued during a twelve month period on the subject property. 3. Motion to allow seasonal sales and the placement of a temporary building at 3404 Beltline Road in accordance with the operational parameters established by the City Council (Council should specify conditions). 4. Any other action desired by the City Council. Attachments: 1. Planning Report 2. Letter of appeal to the City Council. 3. Site plan. 4. Ordinance Number 1248. PLANNING REPORT Request: Appeal the decision of City Staff to deny the request for a seasonal sales permit at 3404 Beltline Road. Applicant: Rufus E. Parker, 3404 Beltline Road, Farmers Branch, Texas 75234 Background: On August 6, 1996, Mr. Rusty Barnett of North Texas Greenhouse applied for a permit to display and sell seasonal items (i.e.,bedding and landscape plants) at 3404 Beltline Road. This property is the site of the Antique Mall and a restaurant, both of which are housed within a building 94,766 square feet in area (formerly Captain's Cargo). The property is zoned Light Industrial (LI). It is bounded by Beltline Road and the City of Carrollton to the north, commercial and retail uses to the east and west, and a vacant tract of land to the south. The area has been developed in accordance with LI zoning standards. Mr. Barnett planned to display seasonal merchandise on an unpaved surface area along Beltline Road in front of the Antique Mall. In conjunction with the seasonal sales permit, Mr. Barnett also requested permission to place a portable building on the site to house a cash register and other items needed to conduct the business. Mr. Barnett did not specify the size of the building nor did he provide a plan illustrating the location of the building or merchandise display area. Pertinent Regulations: Ordinance 1248 establishes certain requirements for outside seasonal sales and authorizes City Staff to issue a permit for such use provided the applicant complies with the requirements of the ordinance. Ordinance 1248 requires that the applicant pay a filing fee of fifty (50) dollars; submit a site plan depicting the sales area, sales office, zoning and land use of all properties within two hundred (200) feet of the subject property; and provide a general description of the business including length of time at the location, hours of operation and previous permit history. The Ordinance also allows Staff to request any additional information deemed relevant to ensure proper operation of the business. Additionally, the City's Building Code requires that at least 75 percent of the exterior walls of all buildings, including accessory buildings, be comprised masonry materials. The Code exempts only construction and sales offices in Planned Development zoning districts and for large construction sites. t Staff did not approve Mr. Barnett's request for several reasons: the Building Code does not permit use of a portable building in the LI zoning district; he did not submit a site plan as required by Ordinance 1248; and he did not pay the $50 application fee. Upon being informed that the portable building would not be allowed, Mr. Barnett left City Hall and took with him whatever information he had in his possession concerning the proposed seasonal sales use. Staff is not opposed to Mr. Burnett's seasonal sales request. Staff has not been furnished adequate information to determine compliance with Ordinance 1248. Neither is Staff authorized to waive the Building Code's exterior wall masonry requirement. Ordinance 1248 allows that any party aggrieved by a decision of the City Manger or his Designee, relative to this ordinance, may appeal the decision to the City Council by filing a written appeal with the City Manager within five (5) days of the decision. The decision of the City Council is final and not subject to further review. Mr. Barnett has appealed Staff's decision to deny the seasonal sales permit. Mr. Barnett informed Staff that he intends to sell seasonal merchandise in Farmers Branch regardless of whether the portable building is allowed. However, Mr. Barnett did not wish to submit an application and the associated information for a seasonal sales permit that did not include a portable building. Comprehensive Plan: The Comprehensive Plan identifies "Community Mixed Use/Residential" as the appropriate long term use of the property in this area. This land use category emphasizes office space as the predominant use complemented by a variety of consumer and service oriented commercial uses. The Comprehensive Plan does not specifically address temporary uses of the type requested. Considerations: According to City Staff involved in the preparation of Ordinance 1248 at the time of its adoption in 1979, the original intent was to allow existing businesses to conduct sales of goods as a supplement to their existing operations, not to allow transient vendors to conduct business out of temporary or portable structures. The area along Beltline Road in the general vicinity of the subject property, in Farmers Branch, Carrollton, and Addison, has been long established as an office, showroom, retail, services and warehouse area. Virtually all buildings and structures in the area are permanent buildings having masonry exteriors, the only exceptions being a metal fueling canopy located on the Ryder truck rental site at 3504 Beltline Rd and two fabric canopies on the Ultra Car Wash facility at 3336 Beltline Rd. The fueling canopy does not front Beltline Rd and is only partially visible. The fabric canopies are located in front of the car wash along Beltline Rd. None of these structures has walls. Although the seasonal sales permit request is a temporary use, subsequent applications could be made every 90 days and, if approved, the use could be established in a continuous, on-going manner. Such an on-going use, with outside sales and a portable building, would not be compatible with existing development in Farmers Branch or neighboring communities. In September, 1995 City Council granted a Specific Use Permit to allow a landscape nursery at 3360 Beltline Rd. This business was to be operated from a permanent masonry building and one of the conditions of the approval prohibited outdoor display of landscaping materials. This use has not opened for business because no Certificate of Occupancy has been requested. The latest development along Beltline Road in Farmers Branch along is the Main Street Food Court located near Marsh Lane. Recently an accessory building was approved for the Main Street Food Court to be used for storage and to house a freezer. The accessory building is 162 square feet in area. The exterior walls of that structure were required to be stucco to match the main buildings. The accessory building will be located at the rear of the property. Beltline Road is a primary entrance to Farmers Branch from the north as well as a primary entrance to Carrollton and Addison. Land uses and structures along Beltline Road greatly affect the appearance and image of those cities. The use of portable buildings for business purposes would likely detract from the appearance of the area. As of September 6, 1996, Staff has not received any additional information from Mr Barnett concerning his request. It is not known how long a lease Mr. Barnett has with the property owner, no details of the portable building have been provided, and no site plan or associated information has been submitted. Ordinance 1218 and Ordinance 1219 allow for temporary sales related to Christmas trees and fire wood, respectively. Both of these ordinances include provisions comparable to the requirements of the Seasonal Sales Ordinance (No. 1248). Issuance or denial of seasonal sales permits does not affect or preclude issuance of temporary sales permits for these other types of merchandise. Recommendation: Staff is not opposed to Mr. Burnett's seasonal sales request. Staff has not been furnished adequate information to determine compliance with Ordinance 1248. Neither is Staff authorized to waive the Building Code's exterior wall masonry requirement. However, Staff is not in favor of allowing a temporary building to be placed in front of the main structure at 3404 Beltline Road because characteristics of the building such as its size, materials, appearance, location, etc. are presently unknown and also for the following reasons: 1) Ordinance Number 1248 allows a ninety (90) day permit to be issued for the display and sale of seasonal items. The Ordinance does not limit the number of ninety day permits that may be issued during a calendar year, nor does it state how much time must elapse between permits being issued on the same site. Issuance of multiple permits for this use with a portable building could effectively constitute establishment of a permanent use (i.e.,a landscape nursery) not allowed by right in the LI zoning district. Due to the potential adverse effects on surrounding properties, retail nurseries and greenhouses require a Specific Use Permit before they can operate anywhere in the City. 2) The original intent of the Seasonal Sale Ordinance was to allow existing businesses to conduct sales of goods as a supplement to their existing operations, not to allow transient vendors to conduct business out of temporary or portable structures. 3) Section 1601 of the Building Code requires that buildings in non-residential zoning districts have exteriors of a minimum of 75 percent masonry. Approval of such a structure by variance might serve to encourage establishment of a more permanent use of property which would not be consistent with zoning and incompatible with the surrounding area. 4) The visual effect of a "shed" in the front yard is not conducive to other quality development in the area. All new development along Beltline Road is required to meet development standards that control the appearance and placement of structures. Allowing a "shed" in the front yard erodes the intent and integrity of the development standards. 5) A precedent would be set for similar requests in other areas and along other major thoroughfares of the City. Should Council agree with Staff's position, i.e., not opposed to seasonal sales but denying use of a portable building, the following motion should be made: Motion to uphold the determination of the Building Official denying the request relative to the placement of a temporary building at 3404 Beltline Rd. and direct Mr. Barnett to file a complete application as so provided by Ordinance No. 1248 should he desire to conduct seasonal sales at 3404 Beltline Rd. without the temporary building. Alternate Recommendation #1: Should the Council decide to approve Mr. Barnett's request including placement of the portable building on-site, Staff recommends the approval be subject to the following conditions: 1. That the $50.00permit fee, completed application and all associated information as required under Ordinance No. 1248 be furnished to the Building Official for review and approval prior to issuance of a permit; and 2. That compliance with all provisions of Ordinance No. 1248 relative to the placement of structures and merchandise on the property be maintained; and 1 3. That duration of the outdoor sale of seasonal merchandise and use of the portable building shall not exceed a total of ninety (90) days from the date the Building Official issues the permit. 4. That all merchandise, materials and structures be removed from the site within seventy-two (72) hours of the expiration of the permit. 5. That no more than one such permit be issued during a twelve month period on the subject property. Not having been furnished adequate information to assure compliance with Ordinance No. 1248, the above conditions are necessary to achieve that end. Should Council elect this option the following motion should be made: Motion to allow seasonal sales and the placement of a temporary building at 3404 Beltline Rd. with the conditions that the application fee be paid, a complete application be submitted to Staff, use of the temporary building be limited to 90 days, all materials be removed within 72 hours after expiration of the permit, and no more than one such permit be issued during a twelve month period on the subject property. Alternate Recommendation #2: Should the Council decide to approve Mr. Barnett's request without the benefit of a completed application (essentially what Mr. Barnett's appeal is asking), Staff recommends that Council conduct an thorough investigation of the applicant to the extent that compliance with all provisions of Ordinance 1248 can be assured. Council is advised to refer to Section 1, Section 3 and Section 4 of attached Ordinance 1248 in conducting its inquiry of the applicant. Council's inquiry and Mr. Barnett's responses would thereby establish the operational parameters of the proposed seasonal sales. Otherwise no restrictions are in place to regulate Mr. Barnett's proposed business. Should Council elect this option, following Council's inquiry of the applicant, the following motion should be made: Motion to allow seasonal sales and the placement of a temporary building at 3404 Beltline Rd. in accordance with the operational parameters established by City Council as follows (Council would then list the specific parameters that had been decided upon as a result of its inquiry of the applicant). 4~ AUG 1 5 -cc. Box 866 1--" GrMiA G Alien, Texas 75002 ~ C{TY ~ 9NAGEB (214) 390-7304 (214) 390-1333 FAX , August 13, 1996 Cindee Peters City of Farmers Branch 13000 William Dotson Farmers Bracich, TX 75234 I am requesting to appear before City Council on September 9 to receive permission to install a temporary building as per the appeal process of Ordinance #1248. Sincerely, Rusty Barnett •2 !r•o7•w r&WMaa m "fill t cnc! rw•a<7~7' iwE --_.aaa sf►~ !p r•►t/ is.s I I t Z F 7 r--T I I I I T I Hl 11 11 U i i - I Ir w.r.~ I: Ad 00 V C=j ET 7Z- • i 770V V*IAW %kO VIV ' vu v !l3E1~/N1.~15~~N~br► I * • • -.T~e spy "Up I i • _r ~:.....~..i.~ r- i.ti~ 1~• • • • • L............ -47 J FORMeRS ORDINANCE NO. 1248 AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, PROVIDING FOR ISSUANCE OF SPECIAL LIMYTED-TIME PERMITS FOR THE OUTDOOR SALE OF SEASONAL ITEMS; PROVIDING FOR AN APPLICATIOD PROVI- DING-A FEE; PROVIDING CERTAIN SPECIFIED MINIMAL REQUIREMENTS;.' PROVIDING FOR THE CITY MANAGER OR HIS DESIGNATEE TO IMPOSE - ADDITIONAL REQUIREMENTS;'PROVIDING FOR DENIAL OF APPLICATI.ONS; PROVIDING'FOR APPEAL TO THE CITY COUNCIL; PROVIDING A SEVERA= BILITY CLAUSE; PROVIDING A PENALTY AND DECLARING AN EMERGENCY. WHEREAS, the City Council has determined that the outdoor sale of Seasonal Items on property that is not zoned on a permanent basis to. permit or allow outdoor sales could be considered on a temporary limit- ed time permit basis due to the seasonal nature of the use; and ` WHEREAS, the City Council, by passage of this Ordinance does not create a property right in anyone to conduct outdoor sales of Seasonal- Items; and WHEREAS, parties filing application pursuant to this Ordinance for permits shall acknowledge on the face of the application that any property owner has a right to request a permanent rezoning of his prop- erty under the proper zoning catagory that permits and allows outdoor' sales and that no vested property rights are available under this Ordi- nance, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH ; TEXAS::-... SECTION 1. Any person, firm, corporation or other entity desiring to.conduct the outdoor sale of Seasonal Items shall file an application for same containing the following information: 1.. . I Cr" Oi f=aRmens open, t: 19000 WfTL OOOSOn PMWV. RaATQ"r ~ -anCK-r6x&S 7 R94 214' ak (a) Legal name and address of applicant. (b) Legal description of lot, tract or parcel of land and the address of same of the proposed outdoor sales location. (c) Legal name and address of owner of property. (d) Existing zoning on subject tract. . (e) General,- description' of the nature of the business and- length -of time at that location. _ (f) Plot plan showing location of sales area on subject property- and sales office, zoning and land use of all property within 200 feet of subject property. • (g) Proposed hours of operation. (h) History of permits issued in past. , (i) Any additional information that the city manager of his de- signated representative deems relevant. _ SECTION 2. Upon the filing of the application, the applicant,. shall pay the sum of $50.00 to the City as a fee to defray the cost of investigating and evaluating the application; provided however, bona fide charitable organizations, including but not limited to Boy Scouts, Girl Scouts, Cub Scouts, Brownies, Camp Fire Girls, Associated Sports, Demolays, Little League, Farmers Branch Youth Football, civic groups,. church groups and other recognized non profit-type organizations sell- ing items for benefit of their groups, as a fund raising project, shall not be required to pay said fee. SECTION 3._- Minimal requirement for all parties receiving a•_permit. (a) Outside sales of seasonal items shall not be permitted on or • within the required front yard, driveways, street right-of- ways, easements, required parking areas, or fire-lanes. (b) Seasonal sales permits may be issued for a ninety (90) da" period only. (c) Seasonal Sales Items may not be placed so as to obstruct exits or exit ways. (d) The permit shall be clearly displayed within the:sales loca-- - tion At-all times. (e) No limited time permit shall be issued except.for-property permanently zoned for one- of •the following catagor'ies: LR-1, C, LI, HI, and Planned Development Districts.allowing. LR-2, LR-1, C, LI, and HI uses. SECTION 4: Seasonal Sales Items shall include such items as vege--- ,tables, fruits, plants, and flowers, and other-similar perishable items but not include such items,as furniture;..clothes; recreation vehicles; farm, garden or yard equipment or tools;- locks; pots; statues;•fencing or decorator items. ' SECTION S. Adoption of this ordinance does not repeal ordinance numbers 1218 and 1219 relative to outside sales of firewood and Christ- mas trees. SECTION 6. The City Manager or his designated representative, shall evaluate each application and based on-the existing zoning, ex- isting use, surrounding zoning and surrounding use and past history of applicant in relation to being a permittee under this Ordinance and either approve or deny the application. The City Manager or his desig7 nated representative, may impose additional restrictions or requirement! on-.each.permittee if in his judgment the.protection of the health,: safety,'morals and general welfare requires additional restrictions and requirements. SECT . ION 7. Any permit issued hereunder i.s'not transferrable or assignable and is deemed ipso facto, cancelled and revoked upon change in. ownership.:: _ SECTION 8. The permit is subject to being cancelled in the event any of its conditions are violated or in the-event any other City Ordi- nance or State Law relating to health, safety, morals or general wel-- fare is violated; ' SECTION 9. Any party.agrieved by any decision of -the City Manager or his designee under this ordinance-.may appeal the decision_.to the City Council by filing a written appeal with-the Cit_y_Manager within five (5) days of the decision. The decision of.the City Council shall** • be final -and- -.not . subject of further review.;. SECTION 10. Severability Clause - if any section, article,•para- graph, sentence, clause, phrase or word in this ordinance, or applica- tion thereto to any person or circumstances is held invalid or uncon- stitutional by a Court of competant jurisdiction such holding shall not affect the validity of the remaining portions of the ordinance; and the City Council hereby declares it would have passed such remaining por- tions of the ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION lll.•- Penalty -.any person violating any of the provisions of this ordinance -shall. be deemed-guilty of a misdemeanor and .upon con- viction thereof shall be fined in a sum not to exceed two hundred dol- lars ($200.00) and•a separate offense shall be deemed committed upon each day during-or on which a violation :occurs.-or_continues: after. the notice period provided herein has expired. The Court shall order re- moval and abatement of the nuisance. SECTION 12. Emergency -'the fact that no present ordinance of the. City.of Farmers Branch regulating the issuance of special limited time permits for the outdoor sale of Seasonal Items exist, creates an urgency and an emergency in the preservation of the public health, safety and welfare requires that this ordinance shall take effect immediately from..` and after its passage and the publication of the caption as the law.and- the charter in such cases Provides. DULY PASSED by the City Council of the City of Farmers Branch, - Texas on this' the .21s•t day of May , 1979. ' APPROVED: Mayor APPROVED AS TO FORM: ATTEST: City Attorney City Secretary, Acting C~ COUNCIL MEMORANDUM Fc7RmeRS BRana-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. C.4 CONSIDER REQUEST OF MR. JOHN DODD TO REDUCE THE CURRENT TAX RATE IN FARMERS BRANCH AND TAKE APPROPRIATE ACTION. EXPLANATION: This item has been placed on the City Council agenda at the request of Mr. John Dodd. RLE:cjp Attachments: 1. Letter to appear before the City Council. 4a 1a~36 /"IG n~ ~cJ fRM3 C OUNCIL MEMORANDUM RMeRS BRano-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.1 CONSIDER ADOPTING ORDINANCE NO. 2280 AMENDING THE CITY'S OPERATING BUDGET FOR THE 1995-96 FISCAL YEAR AND TAKE APPROPRIATE ACTION EXPLANATION: Ordinance No. 2280 amends the 1995-96 fiscal year operating budget to a level that is consistent with the City's most current estimate of revenues and expenditures. RECOMMENDATION: Staff recommends the adoption of Ordinance No. 2280 amending the 1995-96 fiscal year operating budget. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Ordinance No. 2280. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Information Memorandum 2. Ordinance No. 2280 3. Revised 1995-96 Budget Pages 10 63 MEMORANDUM FERmGRs BRZOnCH i TO: Mayor Bob Phelps & City Council THRU: Richard L. Escalante City Manager ROM: Charles S. Cox Director of Finance DATE: September 6, 1996 SUBJECT: 1995-96 Year-End Amended Budget • In preparing the 1995-96 Adopted Budget and the 1995-96 Mid-Year Budget, great efforts were made to accurately project revenues and expenditures. The budget contains contingency reserves to fund unforseen situations that require higher than expected spending. The mid-year review was presented April 8th. Since then certain revenue and expenditure projections have changed. The 1996-97 proposed budget from both a planning and fund balance position has already accounted for the revenue projection changes. These changes were incorporated in the summarized appendices. The 1995-96 Year-End Amended Budget contains adjustments to reflect current estimated revenue and expendiure levels. The budget pages showing these adjustments have been marked with an and the budget page containing this adjustment has been attached to this memorandum. Following is an outline of changes contained in the Year-End Amended Budget: REVENUES General Fund The following revenue additions were expected and included in 1995-96 summarized revenue estimates and fund balances shown in the 1996-97 proposed budget (Appendix Exhibits 1 & 2 - "walk-forwards"). Following are the detailed revenue line items. These figures do not represent new dollars. The totals have already been included in the proposed budget. Landfill Increased by $1,300,000 due to higher than anticipated volumes. This increase is partially offset by $750,000 in increased expendi- tures. i a, • Interest Increased by $331,000 due to maturing investments which have been reinvested at higher rates. Court Increased by $265,000 due to greater than anticipated court receipts. Ambulance Increased by $24,000 due to greater than planned ambulance runs. Utility Fund $300,000 of the following revenue additions were expected and included in 1995-96 summarized revenue estimates and fund balances shown in the 1996-97 proposed budget (Appendix Exhibits 1 & 2 - "walk-forwards"). Following are the detailed revenue line items, a portion of which were summarized in the 1996-97 proposed budget submitted to Council in July. Water Sales Increased by $440,000 due to higher than anticipated water consumption. Sewer Service Increased by $440,000 primarily due to a delay in Addison moving to direct metering and billing by the Trinity River Authority (TRA). The City bills Addison the TRA rate plus 20%. These revenues are partially offset by the $320,000 in TRA cost increases. . Addition to Utility Fund Revenues = $880,000 less $320,000 in offset from TRA equals $560,000 EXPENDITURES General Fund Council Elections increased by $4,200 due to a run-off election. Insurance decreased by $5,000 due to lower than anticipated premiums. Non-Departmental Insurance Reserve increased by $27,000 due primarily to higher than anticipated property and unemployment insurance claims. 50th Anniversary increased by $15,000 due primarily to inventory items (shirts, hats, etc.) purchased this year which are planned for sale in 1996-97. The contingency account decreased by $80,000 and personnel reserve decreased by $52,000 due to unexpected expendi- tures. The contingency account is used for unexpected expenditures during the year. During the budget amendment process, this account is reduced to offset increases which appear in the line accounts of operating departments.The personnel reserve account is used to offset merit increases which occur during the year. During the budget amendment process, this account is reduced to offset merit increases which appear in the full-time and part-time line items in operating departments. Finance Admin. Postage increased by $1,500 due to greater than planned mailings. Ib • Information Services Full-time increased by $62,000 to fund payouts of vacation and sick leave due to employees who have left the City and to provide for a temporary employee to assist during a permanent employee's extended maternity absence. TMRS increased by $8,000 for the same reasons noted above. Special Services increased by $2,000 for additional software training needs. Building Inspection Special Services increased by $4,000 due to demolition fees for substandard structures. A lien will be filed against the property to recover these costs. Fire Operations Overtime increased by $24,900 due several extended illnesses, military reserve duty, and a retirement in the division. Fire Prevention Full-time salaries increased by $4,400 due to salary increases in the division. Police Admin. Full-time salaries increased by $5,400 due to a retirement and merit increases in the division. Insurance increased by $4,700 due to unanticipated insurance premium increases. Electricity decreased by . $5,000 due to less than planned consumption. Police Patrol Vehicle maintenance increased by $21,900 due to higher than planned vehicle accidents and repairs. This increase was offset by a decrease of $28,000 in full-time personnel due to vacancies. Police Investigation Full-time personnel decreased by $50,000 due to vacancies. Personnel Advertising increased by $1,500 and postage increased by $1,000 due to unanticipated advertising and mailing for police recruitment. Park Maintenance Water purchases increased by $25,000 due to water leaks in the Valwood Improvement District, and an unusually dry spring/summer, and unusually heavy watering of Marsh Lane. This increase is offset by a reduction in part-time personnel of $30,000 due to vacancies. Communications Postage increased by $5,000 due to mailings of citizen newsletters. This issue was previously discussed with City Council. Residential San. Overtime increased by $11,000 due to storm damage cleanup. G Commercial San. Overtime increased by $14,700 due to storm damage cleanup.Vehicle maintenance increased by $12,300 due to greater than planned repairs. Landfill Overtime increased by $8,600 due to increased landfill volumes. Street Maintenance Overtime increased by $3,000 due to storm damage cleanup. Net Addition to General Fund Expenditures = $17,100 Special Expenditures for a landfill liner were increased by $750,000 due to higher than planned landfill volumes. Landfill revenue increases offset this cost increase. This change was expected and included in 1995-96 summarized revenue estimates and fund balances shown in the 1996-97 proposed budget (Appendix Exhibits 1 & 2 - "walk-forwards"). Utility Fund Utility Operations Water mains increased by $6,500 due to unplanned repairs. Sewer charges increased by $320,000 primarily due to a delay in Addison moving to direct metering and billing by the Trinity River Authority (TRA). The City will be repaid by Addison for these expenses plus 20%. The contingency account decreased by $10,000 due to lower . than anticipated expenditures. The contingency account is used for unexpected expenditures during the year, many of which are moved to operating departments during the budget amendment process Net Addition to Utility Fund Expenditures = $316,500 Fixed Asset Fund Library HVAC planned expenditures increased by $48,000 for HVAC replacement to expedite installation to avoid potential unsatisfactory temperatures in the Library. The Fixed Asset Fund will be reim- bursed through departmental transfers in future years. Equipment Services Alternative Fuels planned expenditures increased to $53,800 as approved by Council on July 15th. CIP Funds Non-Bond Landfill liner costs increased by $750,000 to $950,000 due to higher than anticipated landfill volumes. These costs were offset by increased landfill revenues. • The overall level of revenues and expenditures proposed in the Year-End Amended Budget is illustrated on the attached summaries. 11 Exhibit! • 0 ALL FUNDS COMBINED SUMMARY OF ESTIMATED REVENUES EXPENDITURES AND FUND BALANCES - OPERATING FUNDS 1995-96 AMENDED BUDGET HQTEL/ GENERAL FIXED ASSET U.TII TILITY MOTEL FUND.. FUND FUND FUND. UNALLOCATED RESERVE 9/30/95 $8,936,979 $2,205,933 $3,186,238 $1,306,632 1995-96 ESTIMATED REVENUES 29,299,700 2,207,650 10,872,000 1,879,000 1995-96 ESTIMATED EXPENDITURES 28,409,950 2,029,200 10,396,800 1,999,400 ADDITION TO (USE OF) FUND BALANCE SUB-TOTAL $889,750 $178,450 $475,200 ($120,400) SPECIAL EXPENDITURES POLICE STATION (1) $2,000,000 NATATORIUM/OTHER (2) $600,000 FUTURE PURCHASES (3) 975,000 ADDITION TO (USE OF) FUND BALANCE ($1,110,250) ($1,396,550) $475,200 ($120,400) ESTIMATED UNALLOCATED RESERVE 9/30/96 $7,826,729 $809,383 $301,438 $1,186,232 (1) Planned use of fund balance for one-time expenditures. (2) Fixed Asset fund transfer to CIP would be supplemented by a $400,000 transfer from the Worker's Compensation Fund. (3) Designated for future purchases. MID -YEAR APPROVED Exhibio • ALL FUNDS MOST REALISTIC COMBINED SUMMARY OF ESTIMATED REVENUES EXPENDITURES AND FUND BALANCES - OPERATING FUNDS 1995-96 AMENDED BUDGET .HOTEL/ GENERAL FIXED.ASSET* UTILITY MOTEL FUND:... FUND FUND:.:.:.. FUND UNALLOCATED RESERVE 9/30/95 $8,936,979 $2,205,933 $3,186,238 $1,306,632 1995-96 ESTIMATED REVENUES 29,299,700 2,207,650 10,872,000 1,879,000 1995-% ESTIMATED EXPENDITURES 28,259,950 2,029,200 10,346,800 1,999,400 ADDITION TO (USE OF) FUND BALANCE SUB-TOTAL $1,039,750 $178,450 $525200 ($120,4001 SPECIAL EXPENDITURES POLICE STATION (1) $2,000,000 NATATORIUM/OTHER (2) $600,000 FUTURE PURCHASES (3) 975,000 ADDITION TO (USE OF) FUND BALANCE ($960,250) ($1,396,5501 $525,200 4$120,4001 ESTIMATED UNALLOCATED RESERVE 9/30/96 $7,976,729 $809383 $3,711,438 $1,186232 (1) Planned use of fund balance for one-time expenditures. (2) Fixed Asset fund transfer to CIP would be supplemented by a $400,000 transfer from the Worker's Compensation Fund. These transfers are consistent with the City's policy of reducing fund balances to targeted levels and with the 5 year CIP cash funding plan. (3) Designated for future fixed asset purchases (reference page 8-1). MID -YEAR MOST REALISTIC IV Exhibit! • • ALL FUNDS COMBINED SUMMARY OF ESTIMATED REVENUES EXPENDITURES AND FUND BALANCES - OPERATING FUNDS 1995-96 YEAR END AMENDED BUDGET HOTELI :GHNE tAL; FIXED ASSET UTILITY MOTET: FUND.'....... FUND FUND . I~tTI1iD UNALLOCATED RESERVE 9/30/95 $8,936,979 $2,205,933 $3,186,238 $1,306,632 1995-96 ESTIMATED REVENUES 31,219,700 2,207,650 11,752,000 1,879,000 1995-96 ESTIMATED EXPENDITURES 28,382,050 2,043,000 10,713,300 1,999,400 ADDITION TO (USE OF) FUND BALANCE SUB-TOTAL $2,837,650 $164,650 $1,038,700 ($120,4002 SPECIAL EXPENDITURES POLICE STATION (1) $2,000,000 NATATORIUM/OTHER (2) $600,000 FUTURE PURCHASES (3) 975,000 LANDFILL LINER (4) 750,000 ADDITION TO (USE OF) FUND BALANCE $87,650 ($1,410,350) $1,038,700 ($120,400) ESTIMATED UNALLOCATED RESERVE 9/30/96 $9,024,629 $795,583 $4,224,938 $1,186,232 (1) Planned use of fund balance for one-time expenditures. (2) Fixed Asset fund transfer to CIP would be supplemented by a $400,000 transfer from the Worker's Compensation Fund. (3) Designated for future purchases. (4) Proposed for 1995-96 Year End Amended Budget. YEAR END AMENDED PROPOSED Exhibit • 0 ALL FUNDS MOST REALISTIC COMBINED SUMMARY OF ESTIMATED REVENUES EXPENDITURES AND FUND BALANCES - OPERATING FUNDS 1995-96 YEAR END AMENDED BUDGET HOTELI GENERAL FIXED ASSET UTILITY. MOI. FUND FUND:.... FUND: FUNI}...:..:::.. UNALLOCATED RESERVE 9/30/95 $8,936,979 $2,205,933 $3,186,238 $1,306,632 1995-96 ESTIMATED REVENUES 31,219,700 2,207,650 11,752,000 1,879,000 1995-96 ESTIMATED EXPENDITURES 28,232,050 2,043,000 10,713,300 1,999,400 ADDITION TO (USE OF) FUND BALANCE SUB-TOTAL $2.987.650 $164,650 $1,038.700 ($120,4001 SPECIAL EXPENDITURES POLICE STATION (1) $2,000,000 NATATORIUM/OTHER (2) $600,000 FUTURE PURCHASES (3) 975,000 LANDFILL LINER (4) 750,000 ADDITION TO (USE OF) FUND BALANCE $237,650 ($1,410,350) $1,038,700 ($120,4001 ESTIMATED UNALLOCATED RESERVE 9/30/96 $9,174,629 $795,583 $4,224,938 $1,186,232 (1) Planned use of fund balance for one-time expenditures. (2) Fixed Asset fund transfer to CIP would be supplemented by a $400,000 transfer from the Worker's Compensation Fund. (3) Designated for future purchases. (4) Proposed for 1995-96 Year End Amended Budget. YEAR END AMENDED MOST REALISTIC i~ ORDINANCE NO. 2280 AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE CITY'S 1995-96 FISCAL YEAR OPERATING BUDGET AND DIRECTING THAT CITY EXPENDITURES BE MADE IN ACCORDANCE WITH THE BUDGET AS AMENDED. FaRmeRS BRana-i WHEREAS, by Ordinance No. 2204 the City lawfully approved and adopted a budget for the City for the fiscal year beginning October 1, 1994 and ending September 30, 1995 (the "Budget"); and, WHEREAS, such budget was lawfully amended by Ordinance No. 2258; and, WHEREAS, such budget appropriated and set aside resources and revenues for the maintenance and operation of the various departments of the government of the City; and, WHEREAS, it has been determined that it is in the best interest of the City to make certain modifications to the budget with respect to its allotment of resources and revenues within the City departments; and, WHEREAS, such modifications to the budget will not affect the tax rate to be assessed upon property within the City. NOW, THEREFORE, BE IT RESOLVED by the City of Farmers Branch, Dallas County, Texas that: Section 1. The above and foregoing preamble is incorporated into the body of this Ordinance as if copied herein in its entirety. Section 2. The budget of the City of Farmers Branch, Texas, for the fiscal year beginning October 1, 1995 and ending on September 30, 1996, as approved by Ordinance No. 2204 and amended by Ordinance No. 2258, is hereby amended to conform with the year end amended 1995-96 budget as outlined in the attached information memorandum, and that all other provisions of the budget not affected by the changes set forth in the information memorandum shall remain in full force and effect until September 30, 1996. Section 3. Expenditures made by the City during the fiscal year ending September 30, 1996, shall be made in accordance with the budget as hereby amended. Section 4. That this Ordinance shall take effect immediately from and after its passage, as the law provides. PASSED AND APPROVED by the City Council of the City of Farmers Branch, Texas, on this 9th day of September 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 2141247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. aN • GENERAL FUND REVENUE PROJECTIONS YEAR END YEAR END AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL BUDGET Y~T_-D Y -T-D BUDGET .1.9..94-95., . 199495 1995-% 02)29/96 96 1995..-96 TAXES PROPERTY - CURRENT $7,085,000 $7,035,637 $7,660,000 $7,194,248 93.92% $7,660,000 PROPERTY - PRIOR YEAR 50,000 33,708 60,000 28,444 47.41% 60,000 SALES & USE TAXES 9,850,000 9,747,480 10,500,000 4,458,429 42.46% 10,500,000 MIXED BEVERAGE 58,000 57,944 58,000 27,380 47.21% 58,000 BINGO 3,000 4,489 4,000 2,486 62.16% 4,000 FRANCHISE FEES 3,498,150 3,518,183 3,563,000 655,686 18.40% 3,573,000 PENALTIES & INTEREST 55,000 74,658 55,000 29,402 53.46% 55,000 SUB-TOTAL $20,599,150 $20,472,099 $21,900,000 $12,396,076 56.60% $21,910,000 LICENSES & PERMITS HEALTH $23,000 $25,123 $22,500 $8,004 35.58% $23,000 BUILDING 267,500 290,721 292,200 86,851 29.72% 292,200 PLUMBING 19,000 28,597 21,000 10,056 47.89% 21,000 LECTRICAL 40,900 53,468 42,000 26,726 63.63% 42,000 --VAC 19,000 19,552 19,000 8,532 44.91% 19,000 MULTI-FAMILY INSPECTION 5,000 5,384 6,000 6,695 111.58% 6,200 SUB-TOTAL $374,400 $422,845 $402,700 $146,865 36.47% $403,400 CHARGES FOR SERVICES ZONING $16,700 $27,819 $17,700 $6,237 35.24% $17,700 PRINTING & DUPLICATING 5,850 4,734 5,550 1,080 19.45% 5,550 POLICE SERVICES 64,000 73,563 66,000 16,686 25.28% 66,000 AMBULANCE & 911 SERVICES 420,000 457,129 420,000 173,466 41.30% 444,000 * COMMERCIAL SANITATION 715,000 704,078 715,000 296,221 41.43% 715,000 LANDFILL (EXCL. SURCHARGE) 2,271,000 2,236,718 3,221,000 1,787,270 55.49% 4,806,000 * HEALTH & INSPECTION FEE 10,000 5,112 10,000 (159) -1.59% 10,000 ANIMAL CONTROL & SHELTER 5,000 3,300 5,000 1,390 27.81% 3,500 SWIMMING POOL FEES 25,000 25,006 25,000 0 0.00% 25,000 PARKS & REC CONCESSIONS 37,000 41,467 37,000 7,242 19.57% 37,000 BUILDING USE FEES 113,000 127,569 120,000 39,847 33.21% 120,000 SUB-TOTAL $3,682,550 $3,706,495 $4,642,250 $2,329,280 50.18% $6,249,750 FINES. FORFEITS & ASSESSMENTS COURT $1,034,000 $1,098,109 $1,027,000 $543,384 52.91% $1,292,000 LIBRARY 40,000 34,189 40,000 15,622 39.05% 40,000 SUB-TOTAL $1,074,000 $1,132,298 $1,067,000 $559,006 52.39% $1,332,000 2-1 3C, • GENERAL FUND REVENUE PROJECTIONS YEAR END YEAR END AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL BUDGET Y--T-D Y--T-D BUDGET 1994=-95: 1994:x-.9..5 1995-96. 02/29/96. 9Fi 1995=96 INTEREST/RENTS/CONTRIBUTIONS INTEREST $870,000 $894,889 $700,000 $419,020 59.86% $1,131,000 ' RENTS 47,750 44,408 48,750 19,949 40.92% 48,750 SUB-TOTAL $917,750 $939,297 $748,750 $438,969 58.63% $1,179,750 MISCELLANEOUS MISCELLANEOUS $110,400 $77,135 $110,500 27,045 24.48% $109,800 RECYCLING 35,000 49,690 35,000 22,752 65.00% 35,000 SUB-TOTAL $145,400 $126,825 $145,500 $49,797 34.22% $144,800 GRAND TOTAL $26,793,250 $26,799,859 $28,906,200 $15,919,992 55.07% S3L219, 000 ' 2-2 • PUBLIC UTILITY FUND REVENUE PROJECTIONS YEAR..END YEAR END AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL BUDGET' Y=T'- D Y--T-D BUDGET 1994--.95 1994-95 1995-96 .02/29/96. % 1995-+96 . INTEREST INTEREST $340,000 $290,809 $340,000 $135,255 39.78% $340,000 SUB-TOTAL $340,000 $290,809 $340,000 $135,255 39.78% $340,000 MISCELLANEOUS RECONNECTS/SERVICE CHARGE $25,000 $24,720 $25,000 $7,580 30.32% $25,000 LATE FEES 60,000 59,177 60,000 29,815 49.69% 60,000 MISCELLANEOUS 2,000 1,296 2,000 730 36.50% 1,900 SUB-TOTAL $87,000 $85,193 $87,000 $38,125 43.82% $86,900 WATER/SEWER SALES WATER SALES $6,530,000 $6,357,958 $6,791,200 $2,951,960 43.47% $7,922,200 * SEWER SERVICE 2,520,000 2,503,415 2,620,900 1,151,770 43.95% 2,726,900 * 0 ADDISON SEWER 725,000 746,128 125,000 235,643 188.51% 660,000 * TAPPING FEES 16,000 18,943 16,000 550 3.44% 16,000 SUB-TOTAL $9,791,000 $9,626,444 $9,553,100 $4,339,923 45.43% $11,325,100 GRAND TOTAL $10,218,000 $10,002,446 $9,980,100 $4,513,303 45.22% $11;752,000 2-3 3,- GENERAL FUND STATEMENT OF EXPENDITURES ~CEAIt END. YEATt ENA AME7NDED: ADOPTED ACTUAL AMENDED :ACTUAL. BUDGET Y--T-D Y-T=D BUDGET BUDGET R6. 199596. .:199495 1994 ~45 1"5-96- 02/29/%,. GENERAL GOVERNMENT $119,000 $101,422 $125,800 $36,328 28.88% $125,000 * GENERAL CONTRACTS 217,200 204,012 217,200 70,185 32.31% 192,200 ADMINISTRATION 600,200 590,980 636,600 316,681 49.75% 676,400 LEGAL 210,000 223,342 210,000 90,185 42.95% 210,000 NON-DEPARTMENTAL (1) 265,600 339,827 730,500 135,653 18.57% 615,500 * COMMUNICATIONS 297,000 293,742 313,300 147,608 47.11% 333,100 * ECONOMIC DEVELOPMENT 228,400 209,112 238,250 68,380 28.70% 240,650 PERSONNEL 338,450 340,379 386,000 156,712 40.60% 394,800 * PURCHASING 73,900 72,884 77,700 30,802 39.64% 79,200 FINANCE ADMINISTRATION 346,000 344,077 344,200 146,514 42.57% 352,500 * INFORMATION SERVICES 494,400 493,346 542,900 298,609 55.00% 613,700 * ACCOUNTING 269,600 267,830 276,700 108,114 39.07% 283,300 COMMUNITY SERVICES ADMIN. 395,200 358,926 502,100 179,344 35.72% 505,200 BUILDING INSPECTION 409,300 384,287 433,100 166,117 38.36% 416,900 * ENVIRONMENTAL HEALTH 473,800 447,019 503,100 200,245 39.80% 506,800 ENGINEERING 797,200 767,360 816,900 327,745 40.12% 822,400 TRAFFIC ENGINEERING 783,500 743,919 874,500 331,524 37.91% 871,500 PUBLIC WORKS ADMIN. 193,200 191,851 199,300 79,274 39.78% 198,800 RESIDENTIAL SANITATION 1,183,500 1,221,944 1,153,800 619,319 53.68% 1,158,300 * COMMERCIAL SANITATION 535,500 545,374 464,200 172,806 37.23% 468,900 * LANDFILL (EXCL. SURCHARGE) 1,265,300 1,084,222 1,217,300 356,657 29.30% 1,164,100 * REET MAINTENANCE 1,914,000 1,738,008 1,974,400 759,600 38.47% 2,004,400 * LICE ADMINISTRATION 491,200 482,818 500,500 205,541 41.07% 513,300 * POLICE INVESTIGATIONS 734,600 752,150 766,700 284,272 37.08% 700,300 * POLICE PATROL 3,050,300 3,033,261 3,255,500 1,335,136 41.01% 3,262,200 * POLICE COMMUNICATIONS 619,050 614,384 626,200 224,770 35.89% 628,500 MUNICIPAL COURT 199,150 196,222 213,900 79,882 37.35% 212,400 FIRE ADMINISTRATION 874,600 863,562 579,300 252,554 43.60% 595,800 FIRE PREVENTION 241,900 238,486 272,000 93,729 34.46% 234,300 • FIRE OPERATIONS 3,559,300 3,519,236 3,919,700 1,654,702 42.22% 3,960,300 ' PARKS & RECREATION ADMIN. 309,200 309,532 355,950 149,969 42.13% 363,950 BUILDING MAINTENANCE 593,100 532,267 619,200 318,778 51.48% 620,900 PARK MAINTENANCE 2,539,000 2,473,314 2,678,500 1,013,155 37.83% 2,697,800 • RECREATION 746,100 730,990 761,200 292,168 38.38% 766,200 SWIMMING POOL 142,450 131,983 139,600 30,032 21.51% 142,800 SENIOR CENTER 213,500 200,778 210,800 80,878 38.37% 212,800 PARK BOARD 8,500 5,656 8,500 1,281 15.07% 8,500 LIBRARY 1,067,050 1,046,569 1,185,650 454,098 38.30% 1,228,350 SUB-TOTAL $26,799,250 $26,095,071 $28,331,050 $11,269,346 39.78% $28,382,050 DESIGNATION FOR LAS CAMPANAS AND POLICE STATION $3,405,000 $0 $0 $0 0.00% $0 DESIGNATION FOR POLICE STATION 0 0 2,000,000 2,000,000 100.00% 2,000,000 SUB-TOTAL $3,405,000 $0 $2,000,000 $2,000,000 100.00% $2,000,000 GRAND TOTAL $30,204,250 $26,095,071 530,331,050 513,269,346 43.75% S30,382, 550 or Records Management and Copier Replacement costs transferred to Fixed Asset Fund. 3-1 3d PUBLIC UTILITY FUND STATEMENT OF EXPENDITURES YEAR END YEAR END AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL OUDGET Y-T-D Y-T-.p IJWET 1994=95: 1994: 1.995:....7% 02/29/96, % 19957-% UTILITIES ADMINISTRATION $1,819,500 $1,802,007 $1,864,400 $775,722 41.61% $1,865,300 UTILITIES OPERATIONS 9,058,900 8,672,174 8,439,700 2,957,315 35.04% 8,848,000 GRAND TOTAL $10,878,400 $10.474.181 $10.304,100 $3.733.037 76.65% 510,713.300 3-2 3c GENERAL YEAREND YEAR END GOVERNMENT AMENDED ADOPTIP- AC'T'UAL AMENDED BUDGET ACTUAL BUDGET Y--T---D Y-T~D BUDGET 1994=95 1994=95 1995-96 02/29196.. 1995-96 Supplies Books, Maps, Periodicals $600 $133 $600 $0 0.00% $600 Office 12,000 10,479 12,000 4,416 36.80% 12,000 Postage 6,000 4,566 6,000 242 4.03% 6,000 Programs, Events, Ceremony 4,000 2,418 4,000 273 6.83% 4,000 Total Supplies $22,600 $17,596 $22,600 $4,932 21.82% $22,600 Services Ceremonial $5,000 $4,034 $5,000 $1,273 25.46% $5,000 Dues 14,000 13,240 14,000 5,790 41.36% 14,000 Elections 3,000 1,621 3,000 0 0.00% 7,200 Insurance 34,400 34,924 41,200 17,164 41.66% 36,200 Special 20,000 17,405 20,000 5,830 29.15% 20,000 Travel 20,000 12,602 20,000 1,339 6.70% 20,000 Total Services $96,400 $83,826 $103,200 $31,396 30.42% $102,400 Grand Total $119,000 $101,422 $125,800 $36,328 28.88% $125,000 4-1 3F NON-DEPARTMENTAL YEAR END YEAREND AMENDED ADOPTED ACTUAL AMENDED 0 BUDGET ACTUAL. BUDGET YET-D: Y-T-D BUDGET 1994-95 1994-95 1995..=96_ 02/29196 % 1995-96. Other Objects Contingency (1) $136,800 $204,173 $150,000 $8,760 5.84% $70,000 Insurance Reserve 60,000 109,472 60,000 25,810 43.02% 87,000 Insurance/Retiree Reserve 45,000 40,114 45,000 0 0.00% 45,000 Personnel Reserve 31,800 5,968 100,000 (1,170) 1.17% 23,000- 50th Anniversary Commemoration 0 0 50,000 39,901 79.80% 65,000 Records Management 15,000 2,500 15,000 0 0.00% 15,000 Site Preparation 0 0 150,000 5,708 3.81% 150,000 Reimbursements (1,320,000) (1,320,000) (1,345,000) (560,417) 41.67% (1,345,000) Special Projects 0 0 50,500 1,200 2.38% 50,500 Training Reserve 30,000 30,600 30,000 7,130 23.77% 30,000 Total Other Objects ($1,001,400) ($927,173) _($694,500) ($473,078) 68.12% ($809,500) Total Operating ($1.001;400) ($927,173) ($694,500) ($473.078) 68.12% ($809,500) Transfers CIP $1,380,000 $1,380,000 $1,540,000 $641,667 41.67% $1,540,000 Fixed Assets (2) 87,000 87,000 87,000 36,250 41.67% 87,000 Hotel/Motel (200,000) (200,000) (202,000) (69,186) 34.25% (202,000) Total Transfers $1,267,000 $1,267,000 $1,425,000 $608,731 42.72% $1,425,000 0 Grand Total $265,600 $339,827 $730,500 $135,653 18.57% $615,500 (1) Includes bad debt expense. (2) Records Management ($30,000) and Copier Replacement ($50,000) costs transferred to Fixed Asset Fund. Also includes $7,000 for radio and communication equipment. 0 4-5 31 COMMUNICATIONS YEAR.END YEAR END AMENDED ADOPTED ACTUAL. AMENDED BUDGET ACTUAL BUDGET: Y-T--D Y:- T.--D BUDGET .1994-105. 1994=.95 1995-96 02/29196 V e. .1995-96.. Persona/ Services/Benefrts Full-Time $181,100 $181,384 $189,500 $79,192 41.79% $190,500 Part-Time 0 0 0 0 0.00% 0 Over-Time 1,100 929 1,200 0 0.01% 1,200 Life & Health 16,800 16,735 16,200 7,222 44.58% 16,200 TMRS 21,300 21,973 23,700 10,135 42.76% 23,700 Medicare 0 0 0 0 0.00% 0 Workers' Comp. 1,200 1,200 1,200 500 41.67% 1,200 Car Allowance 8,400 8,400 8,400 3,500 41.67% 8,400 Total Personal Services/Benefits $229,900 $230,621 $240,200 $100,549 41.86% $241,200 Supplies Books, Maps, Periodicals $500 $129 $400 $0 0.00% $400 Citizen News 3,000 2,259 3,000 1,177 39.24% 3,000 Gas, Oil, Diesel 300 235 500 123 24.63% 500 Office 13,600 12,069 14,300 6,864 48.00% 18,500 Paper 1,000 0 1,000 0 0.00% 1,000 Postage 3,500 3,050 2,000 5,221 261.03% 15,200 Total Supplies $21,900 $17,742 $21,200 $13,385 63.14% $38,600 Repairs & Maintenance Equipment - Office $1,000 $1,947 $3,900 $200 5.13% $3,900 Vehicle 3,000 2,908 2,000 227 11.33% 2,000 Total Repairs & Maintenance $4,000 $4,855 $5,900 $427 7.23% $5,900 Wervices alendar $12,300 $12,282 $15,000 $16,419 109.46% $16,400 Citizen News 3,000 3,026 3,000 2,090 69.67% 3,000 Film 0 0 0 0 0.00% 0 Insurance 900 929 1,200 615 51.27% 1,200 Print, Copy, Reproduction 4,000 3,606 5,000 919 18.39% 5,000 Rental - Other 0 0 0 0 0.00% 0 Special 6,800 7,031 7,000 3,440 49.14% 7,000 Telephone 2,400 2,164 3,400 862 25.34% 3,400 Travel 7,000 6,849 7,000 (52) 0.75% 7,000 Miscellaneous 1,300 1,434 1,400 1,402 100.12% 1,400 Total Services $37,700 $37,321 $43,000 $25,694 59.75% $44,400 Inventory Usage Printshop $0 _($297) $0 $6,303 0.00% $0 Total Inventory Usage $0 ($297) $0$6,303 0.00% $0 Total Operating $293,500 $290.242 $310,300 $146,358 47.17% $330,100 Transfers Fixed Assets $3,500 $3,500 $3,000 $1,250 41.67% $3,000 Total Transfers $3,500 $3,500 $3,000 $1,250 41.67% $3,000 Grand Total $297,000 $293,742 $311,300: $147,608 47.11% $333,100* 4-6 3h PERSONNEL YEAKEND YEAREND AMENDED: ADOPTED ACTUAL AMENDED BUIDCsET. ACTUAL BUDGET Y'»-T=.D Y`."T -D UDGET % 1995-96 1Q~a:.=9s 1994:..-95.. 1995-96 0129/46 Personal Services Benefits Full-Time $235,900 $236,215 $246,900 $104,614 42.37% $248,000 Part-Time 0 0 8,000 1,214 15.17% 6,200 Over-Time 200 31 300 0 0.00% 300 Life & Health 15,550 16,425 17,200 7,041 40.93% 17,200 TMRS 25,900 28,390 31,900 13,312 41.73% 31,700 Medicare 1,700 1,669 1,700 770 45.30% 1,700 Workers' Comp. 500 500 500 208 41.67% 500 Car Allowance 9,600 9,611 9,600 4,000 41.67% 9,600 Total Personal Services/Benefits $289,350 $292,841 $316,100 $131,159 41.49% $315,200 Supplies Books, Maps, Periodicals $1,300 $1,300 $1,600 $1,474 92.13% $2,000 Office 6,000 6,284 6,000 2,984 49.74% 6,500 Postage 2,000 1,640 2,000 925 46.23% 3,000 Total Supplies $9,300 $9,224 $9,600 $5,383 56.07% $11,500 Repairs & Maintenance Miscellaneous $300 $69 $1,200 $1,205 100.39% $1,200 Total Repairs & Maintenance $300 $69 $-I 200 $1,205 100.39% $1,200 Services Advertising $4,000 $5,233 $6,000 $5,332 88.86% $10,500 Dues 800 575 700 225 32.14% 700 surance 2,500 2,509 2,500 2,509 100.36% 2,500 Wedical/Physicals 8,500 10,958 8,500 1,465 17.24% 8,500 Rental 200 42 8,900 0 0.00% 12,000 Special 7,600 2,509 22,400 4,960 22.14% 22,400 Telephone 2,100 2,474 2,800 1,254 44.78% 2,800 Travel 5,500 5,645 5,500 2,471 44.93% 5,700 Total Services $31,200 $29,945 $57,300 $18,216 31.79% $65,100 Total Operating $330,150 $332,079 $384,200 $155,962 40.59% $393,000 Transfers Fixed Assets $8,300 $8,300 $1,800 $750 41.67% $1,800 Total Transfers $8,300 $8,300 $1,800 $750 41.67% $1800 Grand Total $338,450 $340,379 $386,000 $156,712 40.60% $394,800* • 4-8 INFORMATION SERVICES YEAREND YEAR END AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL BUDGET Y_T_D Y--T-»D BUDGET W. 1995=96 -_02/29/96 1944-95 4994=95; 1995 96 Personal Services/Benefits Full-Time $249,800 $251,492 $262,600 $151,214 57.58% $319,200 Part-Time 0 0 0 0 0.00% 8,200 Over-Time 300 0 300 256 85.37% 300 Life & Health 16,300 15,535 16,300 6,660 40.86% 16,300 TMRS 29,500 29,835 32,900 18,080 54.95% 40,900 Medicare 1,200 1,098 1,200 522 43.53% 1,200 Workers' Comp. 500 500 500 208 41.67% 500 Car Allowance 7,200 7,200 7,200 1,800 25.00% 3,200 Total Personal Services/Benefits $304,800 $305,660 $321,000 $178740 55.68% $389,800 Supplies Office $9,200 $8,531 $8,000 $3,425 42.82% $8,000 Miscellaneous 1,100 1,100 1,100 116 10.52% 1,100 Total Supplies $10,300 $9,631 $9,100 $3,541 38.91% $9,100 Repairs & Maintenance Equipment - Office $83,000 $81,743 $96,700 $72,836 75.32% $96,700 Total Repairs & Maintenance $83,000 $81,743 $96,700 $72,836 75.32% $96,700 Services Special $0 $0 $5,000 $0 0.00% $7,000 Telephone 3,000 3,263 3,000 1,194 39.81% 3,000 Travel 8,200 7,949 11,200 1,922 17.16% 11,200 Total Services $11,200 $11.212 $19,200 $3,116 16.23% $21,200 Total Operating $409,300 $408,246 $446,000 $258,234 57.90% $516,800 Transfers Fixed Assets $85,100 $85,100 $96,900 $40,375 41.67% $96,900 Total Transfers $85,100 $85,100 $96,900 $40,375 41.67% $96,900 Grand Total $494,400 $493,346 $542,900 $298,609 55.00% $613,700 4-10 33 I FINANCE YEAREND YEAREND ADMINISTRATION AMENDED ADOPTED. ACTUAL AMENDED BUDGET ACTUAL BUDGET. Y-TD Y-T--D BUDGET 1994-95 1994.-95 1995-96 .02/29/96.: 1995-96 Personal Services/Benefits Full-Time $145,000 $137,183 $144,400 $60,274 41.74% $146,100 Over-Time 500 352 600 357 59.46% 600 Life & Health 6,300 6,094 8,600 2,667 31.02% 6,500 TMRS 16,400 16,429 18,100 7,666 42.35% 19,100 Medicare 2,100 2,046 2,100 907 43.17% 2,200 Workers' Comp. 300 300 300 125 41.67% 300 Car Allowance 4,800 4,800 4,800 2,000 41.67% 4,800 Total Personal Services/Benefits $175,400 $167,204 $178,900 $73,995 41.36% $179,600 Purchased Prof & Tech Services Appraisal District $65,000 $65,471 $68,300 $16,659 24.39% $68,300 Audit & Accounting 31,000 25,682 31,000 21,138 68.19% 31,000 County Collection 13,000 12,637 13,000 12,651 97.32% 13,000 Depository 30,000 37,732 25,000 9,555 38.22% 30,000 Total Prof & Tech Services $139,000 $141,522 $137,300 $60,004 43.70% $142,300 Supplies Books, Maps, Periodicals $1,000 $1,044 $1,000 $1,072 107.19% $1,100 Office 7,900 9,200 6,900 1,743 25.26% 6,900 Postage 4,000 4,577 4,200 2,400 57.13% 5,700 Total Supplies $12,900 $14,821 $12,100 $5,215 43.10% $13,700 Repairs & Maintenance ,quipment - Office $500 $164 $400 $0 0.00% $400 Total Repairs & Maintenance $500 $164 $400 $0 0.00% $400 Services Insurance $2,000 $1,947 $2,000 $1,619 80.96% $2,000 Telephone 3,500 4,188 4,000 1,847 46.17% 4,000 Travel 6,000 6,685 6,000 2,455 40.92% 7,000 Miscellaneous 6,700 7,546 3,500 1,380 39.43% 3,500 Total Services $18,200 $20,366 $15,500 $7,301 47.10% $16,500 Total Operating $346,000 $344,077 $344,200 $146,514 42.57% $352,500 Transfers Fixed Assets $0 $0 $0 $0 0.00% $0 Total Transfers $0 $0 $0 $0 0.00% $0 Grand Total $346,000 $344,077 $344,200 $146,514 42.57% $352,500* 4-11 3K BUILDING YEAREND YEAREND INSPECTION AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL BUDGET Y-T-D Y-T-D BUDGET 19+94=95.; 1994-95 1995-96: 02/29196 % 1995-96 Personal Services/Benefits Full-Time $300,500 $287,544 $302,000 $116,008 38.41% $280,400 Over-Time 3,900 3,882 4,100 999 24.36% 4,100 Life & Health 20,100 17,382 21,400 7,912 36.97% 19,800 TMRS 32,600 33,871 37,900 14,380 37.94% 36,200 Medicare 2,900 2,920 3,100 1,147 37.01% 2,800 Workers' Comp. 4,900 4,900 4,900 2,042 41.67% 4,900 Total Personal Services/Benefits $364,900 $350,499 $373,400 $142,487 38.16% $348,200 Supplies Books, Maps, Periodicals $2,300 $463 $2,300 $623 27.08% $2,300 Gas, Oil, Diesel 4,000 3,195 4,000 1,265 31.62% 4,000 Office 5,600 5,262 5,600 2,168 38.71% 5,600 Postage 6,600 6,487 6,600 3,519 53.31% 6,600 Tools & Equipment 400 87 400 0 0.00% 400 Total Supplies $18,900 $15,494 $18,900 $7,574 40.07% $18,900 Repairs & Maintenance Radio $800 $693 $1,500 $146 9.73% $1,500 Vehicle 7,000 3,590 7,000 2,419 34.55% 7,000 Total Repairs & Maintenance $7.800 $4,283 $8,500 $2,565 30.17% $8,500 Services Advertising $1,000 $508 $1,000 $157 15.68% $1,000 Dues 1,500 1,463 1,500 1,015 67.67% 1,500 surance 5,600 5,453 5,000 2,646 52.93% 5,000 Opecial 4,900 3,494 4,900 856 17.47% 8,900 Travel 4,700 3,093 4,700 2,484 52.86% 4,700 Total Services $17,700 $14,011 $17,100 $7,158 41.86% $21,100 Total Operating $409,300 $384,287 $417,900 $159,784 38.23% $396,700 Transfers Fixed Assets $0 $0 $15,200 $6,333 41.67% $20,200 Total Transfers $0 $0 $15,200 $6,333 41.67% $20,200 Grand Total $409,300 $384,.287 $433,100 $166,117 38.36% $416,900* 4-14 3L RESIDENTIAL `Y.EAkEND YEAREND • SANITATION AMENDED ADOPTED ACTUAL AMENDED COLLECTION BUDGET ACTUAL BUDGET Y=-Ty-D Y-wT-D BUDGET 02/29/96. °b 1995-96 .:1904-95 1994-95 1995- 96. Personal Services/Benefits Full-Time $340,000 $346,907 $394,900 $160,517 40.65% $388,500 Part-Time 7,200 0 7,600 0 0.00% 5,700 Over-Time 38,300 36,595 26,300 6,595 25.08% 35,100 Life & Health 48,100 43,840 52,200 19,848 38.02% 48,100 TMRS 40,000 44,666 50,400 20,555 40.78% 52,600 Medicare 3,300 3,173 3,500 1,452 41.47% 3,400 Workers' Comp. 17,900 17,900 17,900 7,458 41.67% 17,900 Total Personal Services/Benefits $494,800 $493,081 $552,800 $216,424 39.15% $551300 Purchased Prof& Tech Services Contract Labor $73,100 $76,149 $75,000 $25,304 33.74% $75,000 Total Prof & Tech Services $73,100 $76,149 $75,000 $25,304 33.74% $75,000 Supplies Consumables $1,500 $1,369 $1,500 $990 65.98% $1,500 Gas, Oil & Diesel 49,000 38,044 49,000 13,505 27.56% 49,000 Office 1,000 810 1,200 439 36.61% 1,200 Organic, Botanical, Compost 2,100 377 4,000 329 8.22% 4,000 Tools & Equipment 500 583 500 159 31.85% 500 Uniforms 3,800 3,710 3,600 1,054 29.27% 3,600 Total Supplies $57,900 $44,893 $59,800 $16,476 27.55% $59,800 Repairs & Maintenance Radio $3,100 $2,996 $3,100 $512 16.50% $3,100 ehicle 195,000 247,250 195,000 112,431 57.66% 195,000 Total Repairs & Maintenance $198,100 $250.246 $198,100 $112,942 57.01% $198,100 Services Dues $500 $251 $500 $356 71.20% $500 Insurance 33,200 31,665 31,000 16,435 53.02% 31,000 Rental - Equipment 400 239 400 200 49.88% 400 Telephone 900 992 600 223 37.17% 600 Travel 5,600 3,843 5,600 1,158 20.68% 5,600 Total Services $40,600 $36,990 $38,100 $184371 48.22% $38,100 Production & Disposal Garbage Sacks $215,000 $216,585 $230,000 $229,801 99.91% $236,000 Total Production & Disposal $215,000 $216,585 $230,000 $229,801 99.91% $236,000 Total Operating $1,079,500 $1,117,944 $1,153,800 $619,319 53.68% $1,158,300 Transfers Fixed Assets $104,000 $104,000 $0 $0 0.00% $0 Total Transfers $104,000 $104,000 $0 $0 0.00% $0 Grand Total $1,183,500 $1,221,944 $1,153,800 $619,319 53.68% $1,158,300'- 4- 19 3n, COMMERCIAL YEAREND YEAR END SANITATION AMENDED ADOPTED ACTUAL AMENDED COLLECTION BUDGET ACTUAL BUDGET Y--T-D Y-T.~»D BUDGET 1'994=:95...... 1994-95 .1995-96 02/29196_. 9~ 1995-96 . Personal Services/Benefi'ts Full-Time $146,500 $150,741 $178,500 $64,116 35.92% $155,300 Over-Time 19,600 19,235 16,800 7,887 46.94% 31,600- Life & Health 13,300 13,591 18,500 5,682 30.71% 13,800 TMRS 17,900 19,816 22,400 8,918 39.81% 22,200 Medicare 400 412 800 189 23.61% 400 Workers' Comp. 7,500 7,500 7,500 3,125 41.67% 7,500 Total Personal Services/Benefits $205,200 $211.295 $244.500 $89,916 36.78% $230,_800 Supplies Consumables $500 $494 $500 $339 67.83% $500 Gas, Oil, Diesel 37,900 24,053 37,900 6,967 18.38% 37,900 Office 2,700 2,559 3,000 1,000 33.35% 3,000 Tools & Equipment 700 577 700 51 7.28% 700 Uniforms 1,400 931 1,400 320 22.86% 1,400 Total Supplies $43.200 $28,614 $43,500 $8,678 19.95% $43.500 Repairs & Maintenance Container $30,000 $21,086 $30,000 $1,834 6.11% $30,000 Radio 1,200 682 1,200 0 0.00% 1,200 Vehicle 97,000 127,157 97,000 51,555 53.15% 109,300 Total Repairs & Maintenance $128,200 $148.925 $128,200 $53,389 41.65% $140,500 Services Dues $200 $178 $300 $178 59.33% $300 0 surance 16,100 15,296 14,900 7,872 52.83% 14,900 elephone 500 494 500 251 50.11% 500 Travel 2,100 572 2,300 22 0.97% 2,300 Total Services $18,900 $16,540 $18,000 $8,322 46.24% $18,000 Total Operating $395,500 $405,374 $434,200 $160,306 36.92% $432,800 Transfers Fixed Assets $140,000 $140,000 $30,000 $12,500 41.67% $36,100 Total Transfers $140.000 $140,000 $30,000 $12,500 41.67% $36,100 Grand Total $535,500 $545,374 $464,200 $172,806 37.23% $468,900 4-20 3n LANDFILL YEAR END YEAR END DISPOSAL AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL. BUDGET Y-T--D Y-»T-•-D BUDGET 10994-95 1994-95: 1995.7796 02/29196 % 1995-96 Personal Services/Benefits Full-Time $243,800 $251,496 $283,500 $96,737 34.12% $253,700 Part-Time 20,500 8,165 14,900 5,614 37.68% 14,400 Over-Time 32,000 31,607 36,600 18,931 51.72% 47,400 Life & Health 29,100 27,608 33,300 10,106 30.35% 28,100 TMRS 33,000 32,788 37,300 14,188 38.04% 38,300 Medicare 2,300 2,270 2,300 937 40.74% 2,100 Workers' Comp. 10,700 10,700 10,700 4,458 41.67% 10,700 Total Personal Services/Benefits $371,400 $364,634 $418.600 $150,972 36.07% $394,700 Purchased Prof & Tech Services Contract Labor $38,900 $38,878 $46,800 $11,669 24.93% $46,800 Total Prof & Tech Services $38,900 $38,878 $46,800 $11,669 24.93% $46,800 Supplies Consumables $2,400 $2,294 $2,400 $527 21.97% $2,400 Gas, Oil, Diesel 97,700 94,509 97,700 34,588 35.40% 97,700 Office 1,200 1,195 1,100 516 46.94% 1,100 Tools & Equipment 600 557 600 109 18.23% 600 Scraper Tires 0 0 0 0 0.00% 15,000 Uniforms 3,600 2,604 3,600 720 20.00% 3,600 Total Supplies $105,500 $101,159 $105,400 $36.461 34.59% $120,400 Repairs & Maintenance Building $1,000 $990 $1,000 $730 73.03% $1,700 rounds 3,600 2,616 18,900 838 4.43% 18,900 Qadio 1,300 976 1,300 79 6.05% 1,300 Vehicle 224,000 182,911 220,000 56,555 25.71% 220,000 Asphalt Street 10,000 5,103 10,000 1,389 13.89% 10,000 Total Repairs & Maintenance $239,900 $192,596 $251,200 $59,590 23.72% $251,900 Services Insurance $9,200 $9,045 $8,800 $4,495 51.07% $8,800 Landfill Closure Cost 135,000 135,000 135,000 56,250 41.67% 135,000 Rental - Equipment 8,000 1,802 8,100 4,572 56.44% 8,100 Special 221,000 106,706 171,000 2,847 1.66% 126,000 Telephone 1,100 1,210 2,000 596 29.78% 2,000 Travel 3,600 1,126 2,700 1,114 41.25% 2,700 Electricity 1,700 2,066 1,700 592 34.83% 1,700 Total Services $379,600 $256,955 $329,300 $70,465 21.40% $284,300 Total Operating $1,135,300 $954.222 $1,151,300 $329,157 28.59% $1,098,100 Transfers Fixed Assets $130,000 $130,000 $66,000 $27,500 41.67% $66,000 Total Transfers $130,000 $130,000 $66,000 $27,500 41.67% $66,000 Grand Total $1,265,300 $1,084,222 $1,217,300 $356,657 29.30% $1,164,100* 4-21 3n STREET YEAR. END YEAR. E14D MAINTENANCE ..AMENDED ADOPTED. ACTUAL AMENDED BUDGET ACTUAL. BUDGET Y-T-D Y~»Ta_D BUDGET 1994-95:: 1994-95 1995-96 .02/29/96 Personal Services/Benefits Full-Time $657,500 $662,166 $701,000 $293,998 41.94% $691,400 Part-Time 0 0 0 0 0.00% 0 Over-Time 38,900 38,074 39,000 17,921 45.95% 41,000 Life & Health 69,100 69,027 73,600 29,003 39.41% 72,500 TMRS 77,900 81,722 87,700 38,342 43.72% 92,600 Medicare 4,500 4,765 4,800 1,978 41.20% 4,700 Workers' Comp. 39,600 39,600 39,600 16,500 41.67% 39,600 Total Personal Services/Benefits $887,500 $895,354 $945,700 $397,742 42.06% $941,800 Supplies Consumables $18,800 $18,201 $18,800 $4,563 24.27% $18,800 Gas, Oil, Diesel 46,300 31,767 45,700 13,942 30.51% 45,700 Office 1,000 1,086 2,000 1,122 56.11% 2,000 Tools & Equipment 5,000 4,986 5,000 1,789 35.77% 5,000 Uniforms 5,700 4,864 6,100 1,861 30.51% 6,100 Total Supplies $76,800 $60.904 $77.600 $23,277 30.00% $77,600 Repairs & Maintenance Radio $2,200 $1,499 $2,200 $586 26.62% $2,200 Signs 40,700 39,636 40,700 4,371 10.74% 40,700 Vehicle 175,000 145,526 175,000 44,319 25.33% 175,000 Drainage 32,500 31,119 32,500 8,870 27.29% 32,500 Asphalt Street 74,400 54,059 74,400 470 0.63% 99,400 Concrete Street 111,300 54,831 116,300 22,041 18.95% 116,300 reet Repair 100,000 77,635 100,000 0 0.00% 100,000 'wErack Seal 87,600 87,596 100,000 100,000 100.00% 100,000 Sidewalk Repair 75,000 69,887 75,000 83,900 111.87% 83,900 City Parking 5,400 5,400 5,400 2,644 48.97% 5,400 Traffic Mark 50,000 22,348 50,000 (2,644) 5.29% 50,000 Total Repairs & Maintenance $754,100 $589,536 $771,500 $264,557 34.29% $805,400 Services Dues $300 $263 $300 $268 89.21% $300 Insurance 18,300 17,973 16,700 8,760 52.45% 16,700 Rental - Equipment 21,400 18,214 21,400 5,117 23.91% 21,400 Telephone 1,100 1,249 1,200 489 40.76% 1,200 Travel 4,500 4,465 4,500 2,933 65.18% 4,500 Total Services $45,600 $42,164 $44,100 $17,566 39.83% $44,100 Total Operating $1,764,000 $1,587,958 $1,838,900 $703,142 38.24% $1,868,900 Transfers Fixed Assets $150,000 $150,050 $135,500 $56,458 41.67% $135,500 Total Transfers $150,000 $150,050 $135,500 $56,458 41.67% $135,500 Grand Total $1,914000 $1,738,008 $1,974,400 $759,600 38.47% $2,004,400- 4 - 22 3F POLICE YEAR END YEAR END ADMINISTRATION AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL BUDGET Y-T-.D Y-T*_D BUDGET 1994-95. 1994-95 1995-96 02. 9.96: 1995-96 Personal Services/Benefits Full-Time $146,400 $146,713 $154,400 $64,124 41.53% $159,300 Over-Time 500 443 500 496 99.17% 600 Life & Health 9,400 9,412 9,900 4,056 40.97% 10,100 TMRS 17,100 17,546 19,400 8,166 42.09% 20,100 Medicare 400 356 400 155 38.83% 400 Workers' Comp. 2,000 2,000 2,000 833 41.67% 2,000 Car Allowance 4,800 4,800 4,800 2,000 41.67% 4,800 Total Personal Services/Benefits $180.600 $181270 $191,400 $79,830 41.71% $197,300 Supplies Office $13,000 $14,255 $13,600 $5,600 41.18% $13,600 Postage 8,000 8,764 9,000 3,811 42.35% 9,000 Miscellaneous 5,400 2,984 2,400 609 25.39% 3,400 Total Supplies $26,400 $26,003 $25,000 $10,021 40.09% $26,000 Repairs & Maintenance Building/Equipment $5,000 $4,906 $5,000 $1,218 24.36% $11,200 Equipment - Office 7,100 6,714 8,800 3,077 34.96% 8,800 Furniture/Fixtures 0 0 0 0 0.00% 0 Total Repairs & Maintenance $12,100 $11,620 $13,800 $4,294 31.12% $20,000 Services Crime Watch $3,200 $842 $3,200 $164 5.14% $3,200 Dues 400 310 400 115 28.75% 400 nsurance 38,900 40,709 36,600 20,568 56.20% 41,300 * wravel 3,900 3,214 4,200 354 8.42% 4,200 Electricity 32,900 27,570 32,900 11,041 33.56% 27,900 Miscellaneous 4,800 3,280 5,000 820 16.40% 5,000 Total Services $84,100 $75,925 $82,300 $33,062 40.17% $82.000 Total Operating $303200 $294,818 $312500 $127208 40.71% $325,300 Transfers CIP $88,000 $88,000 $88,000 $36,667 41.67% $88,000 Fixed Assets 100,000 100,000 100,000 41,667 41.67% 100,000 Total Transfers $18&000 $188,000 $188,000 $78,333 41.67% $188,000 Grand Total $491200 $482,818 $500500 $205,541 41.07% $513300 4-23 31 POLICE YEAR END. YEAREND INVESTIGATIONS AMENDED ADOPTED FACTUAL AMENDED BUDGET ACTUAL BUDGET Y-T-»D Y_T-D BUDGET h994- 95 1994=95 4995-96.. 02/29196.... 1995-9b. Personal Services/Benefits Full-Time $557,700 $574,133 $580,400 $218,163 37.59% $518,600 Over-Time 10,300 8,550 10,500 1,871 17.82% 10,500 Life & Health 41,300 39,733 42,400 14,428 34.03% 38,400 TMRS 65,800 68,194 72,800 26,952 37.02% 72,900 Medicare 2,800 2,855 3,100 910 29.36% 2,400 Workers' Comp. 13,900 13,900 13,900 5,792 41.67% 13,900 Total Personal Services/Benefits $691.800 $707,365 $723,100 $268,116 37.08% $656,700 Supplies Consumables $5,100 $5,047 $5,100 $1,570 30.78% $5,100 Gas & Oil 7,500 6,963 7,500 2,108 28.11% 7,500 Uniforms 4,500 4,250 4,900 3,830 78.16% 4,900 Miscellaneous 800 684 1,800 1,044 58.02% 1,800 Total Supplies $17,900 $16,944 $19,300 $8552 44.31% $19,300 Repairs & Maintenance Furniture/Fixtures $200 $198 $900 $654 72.62% $900 Vehicle 12,000 12,922 10,000 2,670, 26.70% 10,000 Total Repairs & Maintenance $12,200 $13,120 $10,900 $3,323 30.49% $10,900 Services Court Costs $600 $543 $600 $69 11.57% $600 Dues 200 190 200 70 35.00% 200 Insurance 5,500 5,367 6,100 3,216 52.72% 6,100 ecial 2,000 4,648 2,500 382 15.28% 2,500 Wavel 4,400 3,973 4,000 543 13.57% 4,000 Total Services $12,700 $14,721 $13,400 $4,280 31.94% $13,400 Total Operating $734,600 $752,150 $766,700 $284272 37.08% $700,300 Transfers Fixed Assets $0 $0 $0 $0 0.00% $0 Total Transfers $0 $0 $0 $0 0.00% $0 Grand Total $734,600 $752,150 $766,700 $284272 37.08% $700-300 4-24 31z. i POLICE YEAR END YEAR END PATROL AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL BUDGET Y-T-D Y-T-D BUDGET 1994.-95...... 1994-95 199596 Q2129/% . °~a.. 1995-96 Personal ServicWBenefits Full-Time $1,969,200 $1,952,284 $2,159,800 $885,861 41.02% $2,137,700 Part-Time 39,300 37,138 41,600 20,166 48.48% 41,800 Over-Time 141,300 131,047 122,300 43,912 35.91% 122,300 Life & Health 167,300 163,008 182,800 68,918 37.70% 178,100 TMRS 241,200 242,810 275,300 114,227 41.49% 285,400 Medicare 18,300 18,681 19,400 8,037 41.43% 19,300 Workers' Comp. 50,000 50,000 50,000 20,833 41.67% 50,000 Total Personal Services/Benefits $2,626,600 $2,594,968 $2,851,200 $1,161,954 40.75% $2,834,600 Supplies Ammunition $11,100 $5,395 $7,800 $157 2.02% $7,800 Consumables 7,500 6,792 10,500 4,249 40.47% 10,500 Gas, Oil & Diesel 60,800 63,719 61,400 24,129 39.30% 61,400 Prisoner Meals 6,500 6,849 6,600 4,400 66.67% 7,500 Uniforms 45,900 42,090 52,700 16,288 30.91% 52,700 Miscellaneous 3,700 2,888 1,700 875 51.47% 1,700 Total Supplies $135,500 $127,733 $140.700 $50,099 35.61% $141,600 Repairs & Maintenance Equipment - Office $5,000 $3,366 $5,400 $1,591 29.46% $5,400 Vehicle 100,000 125,225 100,000 53,331 53.33% 121,900 Total Repairs & Maintenance $105,000 $128,591 $105,400 $54,922 52.11% $127,300 Services ourt Costs $1,500 $1,898 $1,500 $855 56.98% $2,000 es 600 470 700 400 57.14% 700 nsurance 23,100 22,440 22,500 12,021 53.42% 22,_500 Travel 15,000 14,261 16,000 5,928 37.05% 16,000 Total Services $40,200 $39,069 $40,700 $19,203 47.18% $41,200 Total Operating $2.907,300 $2,890,361 $3,138.000 $1,286,178 40.99% $3144,700 Transfers Fixed Assets $143,000 $143,000 $117,500 $48,958 41.67% $117,500 Total Transfers $143,000 $143,000 $117,500 $48,958 41.67% $117,500 Grand Total $3,050,300 $3,033,361 $3,255,500 $1,335,136 41.01% $3,262,200 • 4-25 3s FIRE PREVENTION YEAR END YEAR E1+iD AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL BUDGET Y-T=D Y-T=D BUDGET _1954-95..- 1994-95.......1995-796 02 9/96. . . .._.1995=96 Personal Services/Benefits Full-Time $197,400 $193,130 $204,200 $68,811 33.70% $171,400 Part-Time 0 0 0 0 0.00% 0 Life & Health 11,400 9,683 11,200 4,232 37.78% 10,300 TMRS 19,900 22,569 25,300 8,443 33.37% 21,000 Medicare 2,500 2,800 3,100 998 32.18% 2,400 Workers' Comp. 2,800 2,800 2,800 1,167 41.67% 2,800 Total Personal Services/Benefits $234,000 $23_,982 $246,600 $83,649 33.92% $207.900 Supplies Books, Maps, Periodicals $2,000 $1,978 $3,800 $721 18.97% $4,800 Miscellaneous 3,200 3,273 2,400 543 22.64% 2,400 Total Supplies $5,200 $5,251 $6,200 $1,264 20.39% $7,200 Repairs & Maintenance Instrument $800 $427 $800 $148 18.49% $800 Total Repairs & Maintenance $800 $427 $800 $148 18.49% $800 Services Dues $200 $130 $200 $190 95.00% $200 Travel 1,700 1,696 4,200 2,644 62.95% 4,200 Total Services $1,900 $1,826 $4,400 $2,834 64.40% $4,400 Total Operating $241900 $238,486 $258,000 $87,895 34.07% $220.300 Transfers Fixed Assets $0 $0 $14,000 $5,833 41.67% $14,000 Total Transfers $0 $0 $14,000 $5,833 41.67% $14,000 Grand Total $241,900 $238,486 $272,000 $93,729 34.46% $234300 4-29 3k FIRE OPERATIONS YEAR END YEAR END AMENDE13 ADOPTED ACTUAL AMENDED BUDGET ACTUAL. BUDGES' Y--T-D Y- Tw-l) BUDGET 1934-95. 1994-~95 1995-w%_ ..02/29/96. % . 1995-96 . Personal Services/Benefits Full-Time $2,496,500 $2,460,443 $2,559,000 $1,070,117 41.82% $2,557,000 Over-Time 83,600 82,940 111,800 53,611 47.95% 140,000 Life & Health 199,500 194,406 205,700 86,400 42.00% 209,700 TMRS 298,200 296,490 329,900 137,961 41.82% 337,400 Medicare 13,500 12,008 13,100 5,571 42.53% 13,000 Workers' Comp. 41,500 41,500 41,500 17,292 41.67% 41,500 Car Allowance 0 0 0 0 0.00% 0 Total Personal Services/Benefits $3,132,800 $3,087,787 $3,261,000 $1,370,952 42.04% $3,298,600 Supplies Videos & Books $0 $0 $14,600 $10,831 74.18% $14,600 Gas, Oil, Diesel 10,400 11,640 10,400 5,405 51.97% 12,400 Janitorial 3,500 3,040 3,500 858 24.52% 3,500 Laundry 1,900 1,153 1,900 0 0.00% 1,400 Medical 21,100 21,042 22,800 12,668 55.56% 22,800 Office 3,700 3,688 3,600 1,387 38.54% 3,600 Tools & Equipment 900 894 900 591 65.61% 900 Miscellaneous 10,000 9,177 9,100 3,839 42.18% 9,100 Total Supplies $51,500 $50,634 $66,800 $35,579 53.26% $68,300 Repairs & Maintenance Building $8,800 $10,773 $13,000 $1,865 14.35% $13,000 Grounds 1,800 1,789 1,800 97 5.41% 1,800 Instrument 5,900 5,907 6,100 2,343 38.41% 6,100 ehicle 84,100 89,449 81,000 40,788 50.36% 85,000 Wiscellaneous 1,200 924 1,200 162 13.53% 1,200 Total Repairs & Maintenance $101.800 $108,842 $103,100 $45,256 43.90% $107,100 Services Laundry $700 $413 $700 $165 23.60% $700 Paramedic 0 15 24,900 12,585 50.54% 22,400 Travel 0 175 15,600 5,115 32.79% 15,600 Electricity 24,600 23,762 25,600 8,962 35.01% 25,600 Gas 4,500 3,993 4,700 2,061 43.86% 4,700 Water 2,900 3,115 3,200 1,485 46.42% 3,200 Total Services $32,700 $31,473 $74,700 $30,373 40.66% $72,200 Total Operating $3,318,800 $3,278,736 $3,505,.600 $1,482,160 42.28% $3546,200 Transfers Fixed Assets $240,500 $240,500 $414,100 $172,542 41.67% $414,100 Total Transfers $240500 $240,500 $414,100 $172,542 41.67% $414,100 Grand Total $3,559,300 $3,519,236 $3,919,700 $1,654,702 42.22% $3.960,300 4-30 3u. PARK MAINTENANCE YEAR 18NI YEAREND AMENDED ADOPTED ACTUAL AMENDED BUDGET ACTUAL BUDGET Y-T- D Y-T~--D BUDGET 95. 1995=96 t►2/29 '.'b 1995-96 Personal Services/Benefits Full-Time $865,800 $876,673 $926,600 $363,114 39.19% $910,400 Part-Time 79,200 56,011 96,800 5,158 5.33% 66,100 Over-Time 38,300 36,735 40,000 12,734 31.84% 40,000 Life & Health 100,600 99,649 110,200 43,978 39.91% 111,500 TMRS 103,600 109,097 112,500 46,170 41.04% 120,900 Medicare 11,800 12,093 12,800 4,564 35.66% 12,300 Workers' Comp. 16,100 16,100 16,100 6,708 41.67% 16,100 Total Personal Services/Benefits $1,215,400 $1,206,358 $1,315,000 $482,427 36.69% $1,277,300 Supplies Chemicals $91,000 $92,256 $91,000 $8,183 8.99% $91,000 Consumables 7,400 6,891 7,400 5,776 78.05% 7,400 Gas, Oil, Diesel 38,000 33,576 38,000 11,741 30.90% 38,000 Organic, Botanical, Compost 54,100 38,734 54,100 8,721 16.12% 54,100 Miscellaneous 21,900 21,758 22,900 10,039 43.84% 22,900 Total Supplies $212,400 $193215 $213,400 $44,460 20.83% $213,400 Repairs & Maintenance Building $14,500 $14,042 $15,000 $4,864 32.43% $15,000 Ground 190,900 168,798 193,300 108,709 56.24% 193,300 Sign 2,000 1,008 3,500 880 25.14% 3,500 Vehicle 180,000 191,502 180,000 37,968 21.09% 180,000 Miscellaneous 3,700 3,199 3,700 3,179 85.93% 3,700 Total Repairs & Maintenance $391,100 $378549 $395,500 $155,600 39.34% $395,500 ervices quipment $7,400 $4,550 $9,500 $4,653 48.98% $9,500 Insurance 21,000 21,140 16,900 8,983 53.15% 16,900 Special Services 0 0 0 0 0.00% 0 Electricity 69,100 47,666 69,100 23,096 33.42% 69,100 Water 176,000 174,950 183,000 95,706 52.30% 240,000 Miscellaneous 9,600 9,886 11,100 4,480 40.36% 11,100 Total Services $283,100 $258,192 $289,600 $136,918 47.28% $346,600 Total Operating $2,102,000 $2,036,314 $2,213.500 $819,405 37.02% $2.232,800 Transfers CIP $408,000 $408,000 $250,000 $104,167 41.67% $250,000 Fixed Assets 29,000 29,000 215,000 89,583 41.67% 215,000 Total Transfers $437,000 $437,000 $465000 $193,750 41.67% $465,000 Grand Total $2,539,000 $2.473,314 $2,678,500 $1,013,155 37.83% $2,697,800 4-33 3✓ LIBRARY YEAR: END: YEAR END AMENDED ADOPTED ACTUAL AMENDED. SiTllGBT' ACTUAL BUDGET Y- T=U Y'`:L? BUDGET ;1994:-95:. 1994:=95::..: 1995-96. (1 29 96 9b 1995:-9G Personal Services/Benefits Full-Time $560,000 $557,198 $585,200 $248226 42.42% $587,600 Part-Time 76,400 74,192 79,900 27,280 34.14% 79,900 Over-Time 200 0 200 0 0.00% 200 Life & Health 45,300 43,891 51,300 20,670 40.29% 52,000 TMRS 61,100 65,235 73,200 30,696 41.93% 74,400 Medicare 5,300 5,264 5,500 2,185 39.72% 5,900 Workers' Comp. 1,300 1,300 1,300 542 41.67% 1,300 Car Allowance 5,100 4,934 5,100 2,050 40.20% 5,100 Total Personal Services/Benefits $754,700 $752.014 $801,700 $331.647 41.37% $806,400 Supplies Books, Maps, Periodicals $32,200 $32,029 $37,100 $4,067 10.96% $37,100 Circulation 3,100 3,003 5,000 380 7.60% 5,000 Office 3,500 3,492 4,200 1,345 32.02% 4,200 Postage 5,100 3,396 6,800 1,366 20.09% 6,800 Miscellaneous 6,900 5,978 8,200 3,478 42.41% 9,000 Total Supplies $50.800 $47,898 $61,300 $10,636 17.35% $62,100 Repairs & Maintenance Building $7,800 $7,721 $28,400 $1,648 5.80% $28,400 Elevator 3,000 2,743 3,000 914 30.47% 4,000 Equipment - Other 700 530 700 0 0.00% 700 HVAC 3,000 1,740 6,000 0 0.00% 6,000 Books Rebound 400 188 400 0 0.00% 400 Miscellaneous 1,200 1,093 900 41 4.57% 900 Total Repairs & Maintenance $16,100 $14,015 $39,400 $2,603 6.61% $40,400 Services ards & Commissions $7,100 $4,854 $7,100 $1,820 25.63% $7,100 eference 3,700 2,133 4,000 894 22.36% 4,000 Rental - Equipment 700 604 9,600 3,781 39.38% 10,300 Special Programs 2,300 2,031 2,300 229 9.97% 2,300 Telephone 4,800 6,274 10,600 5,451 51.42% 11,100 Travel 0 0 5,000 1479.47 29.59% 5,000 Electricity 44,500 38,625 44,500 13,443 30.21% 44,500 Gas 3,100 1,942 3,100 1,351 43.58% 3,100 Water 3,000 2,889 3,100 (227) -7.33% 3,100 Miscellaneous 6,000 3,040 1,000 595 59.50% 1,000 Total Services $75,200 $62,392 $90300 $28,816 31.91% $91500 Total Operating $896,800 $876-319 $992,700 $373,702 37.65% $1,000.400 Transfers CIP $40,000 $40,000 $45,000 $18,750 41.67% $45,000 Fixed Assets 130,250 130,250 147,950 61,646 41.67% 182,950 Total Transfers $170250 $170250 $192950 $80,396 41.67% $227,950 Grand Total $1,067,050 $1,046,569 $1,185,650 $454,098 38.30% $1,228,350 FUND TOTAL $26.799.25U- $26.095.071 63- 11, 9. ~ S28.382.05* 4-38 3~ PUBLIC UTILITIES YEAR END YEAREND OPERATIONS AMI I NDED ADOPTED ACTUAL, AMENDED BUDGET ACTUAL BUDGET Y -T-.D Y-T-D `BOOQET .........1994-95 .1994»-.9 1995-X96:.... Q 29/96 ~Xo-... 09S~-96 Personal Services/Benefits Full-Time $755,200 $734,224 $812,800 $311,741 38.35% $771,100 Part-Time 0 0 0 0 0.00% 0 Over-Time 69,100 64,029 72,200 31,353 43.43% 72,500 Life & Health 84,300 81,497 89,400 33,661 37.65% 80,000 TMRS 91,000 92,947 100,500 42,195 41.99% 108,600 Medicare 4,200 4,236 4,900 1,963 40.05% 4,800 Workers' Comp. 42,900 42,900 42,900 17,875 41.67% 42,900 Reserve 20,000 0 20,000 0 0.00% 20,000 Total Personal Services/Benefits $1,066,700 $1,019,833 $1,142,700 $438,789 38.40% $1,099,900 Supplies Consumables $5,000 $5,674 $5,000 $2,170 43.40% $5,000 Gas, Oil, Diesel 35,000 28,954 35,500 13,794 38.86% 35,500 Office 500 375 600 96 16.04% 600 Tools & Equipment 2,800 2,869 2,800 2,628 93.85% 2,800 Total Supplies $43300 $37,872 $43,900 __11-8-0-9 42.57% $43,900 Repairs & Maintenance Radio $2,500 $2,482 $2,500 $0 0.00% $2,500 Vehicle 150,000 144,156 152,500 35,411 23.22% 152,500 Water Mains 120,000 81,715 120,000 6,340 5.28% 126,500 Water Plant 54,200 25,387 41,400 11,372 27.47% 41,400 Sewer Mains 18,000 12,731 18,000 9,251 51.40% 18,000 Sewer Plant 20,000 9,834 20,000 1,458 7.29% 20,000 Miscellaneous 500 540 500 157 31.41% 500 W otal Repairs & Maintenance $365200 $276,845 $354,900 $63,989 18.03% $361,400 Services Dues $700 $563 $700 $454 64.79% $700 Insurance 21,500 21,206 19,300 10,250 53.11% 19,300 Laundry 8,500 6,692 8,500 2,588 30.45% 8,500 Rental - Equipment 1,200 910 2,900 758 26.14% 2,900 Telephone 6,100 5,784 6,100 1,912 31.34% 6,100 Travel 4,200 2,599 4,200 1,431 34.06% 4,200 Electricity 276,600 243,073 276,600 104,234 37.68% 276,600 Total Services $318.800 $280827 $318300 $121,626 38.21% $318,300 Production & Disposal Meter Testing $45;000 $336 $39,000 $0 0.00% $39,000 Sewer Charges 2,750,000 2,425,236 2,312,000 1,040,190 44.99% 2,632,000 Water Purchased 3,315,000 3,471,855 3,450,400 1,130,259 32.76% 3,795,000 Total Production & Disposal $6,110,000 $5,897,427 $5,801,400 $2,170,449 37.41% $6,466,000 Other Objects Bad Debt Reserve $50,000 $33,441 $50,000 ($243) -0.49% $50,000 Contingency 90,000 19,011 90,000 0 0.00% 80,000 Sysco - Operating 10,000 13,154 30,000 0 0.00% 0 Sysco - Capital 90,000 193,584 270,000 2,975 1.10% 30,000 Total Other Objects $240,000 $259,190 $440,000 $2,732 0.62% $160,000 Total Operating $8.144,000 $7,771,994 $8.101,200 $2,816,273 34.76% $8,449.500 5-2 3x. Public Utilities Operations YEAR END YEAR END (continued) AMENDED ADOPTED ACTUAL AMENDED, BUDGET ACTUAL `BUDGET Y--wT~D Y-T-D BUDGET 1994..=95 1994-=95 1995-96 02/29/96.. 1995-96 Transfers CIP $600,000 $600,000 $0 $0 0.00% $0 Fixed Assets 314,900 300,180 338,500 141,042 41.67% 398,500 Total Transfers $914900 $900,180 $338,00 $141,042 41.67% $398500 Grand Total $9,058,900 $8,672,174 $8,439,700 32,957,315 35.04% $8848,000 FUND TOTAL $10,878,400 $10,474,181 $10,304,100 $3,733,037 36.23% 510,713,300 • • 5-3 3{ SUMMARY OF FIXED ASSET FUND i YEAR-END ADOPTED AMENDED BUDGET BUDGET 1995-96 1995-96 ESTIMATED FUND BALANCE 9130195 (1) $1,816,312 $2,205,933 1995-96 ESTIMATED TRANSFER FROM OPERATING FUNDS 1,997,550 2,107,650 1995-96 ESTIMATED FIXED ASSET PURCHASES (1,913,800) (2,043,000)- 1995-96 DESIGNATION FOR FUTURE PURCHASES (2) (975,000) (975,000) 1995-96 DESIGNATION FOR NATATORIUM/OTHER (600,000) (600,000) 1995-96 PROCEEDS FROM AUCTIONS 100,000 100,000 ESTIMATED UNALLOCATED FUND BALANCE 9130196 $425,062 $795,583 • (1) Actual per 9/30/95 Comprehensive Annual Financial Report. (2) Police Department computer $700,000, Records Management $110,000, AS/400 Upgrade $55,000, Telephone System Upgrade $60,000, and Copier Replacement $50,000. 8-1 3Z. FIXED ASSETS YEAR END' YEAR END AMENDED: AMENDED BUDGET ACTUAL BUDGET PLANNED TRANSFERS PURCHASES TRANSFERS :PURCHASES: DIVISION' 994931 1994_93 1993-96 1995-96 Senior Center PC/Printer/Software $2,500 $2,464 Stationary Bike & Treadmill 2,900 2,299 Ice Machine $2,000 $2,000 Carpet 8,000 8,000 Division Total $5.400 $4.763 $10.000 $10.000 Pool Aqua Vacuum System $6,750 $4,685 Division Total $6,750 $4.685 Historical Preservation Accessioning Program $4,000 HVAC System $3,000 $3,000 Copier 2,500 2,500 Division Total $4,000 $5.500 $5.500 Library Library Materials $93,500 $93,246 $102,850 $102,850 Library Computer System (16) 36,750 132,056 36,750 Film Projector 1,150 1,150 PC Equipment 6,150 6,150 Shelving 1,050 1,050 Elevator 35,000 35,000 HVAC 48,000 Division Total $130.250 $225.302 $182,950 $194.200 Non-Department Records Management (17) $30,000 $30,000 $20,000 Copier (18) 50,000 $24,455 50,000 • Radio & Communication Equip. 7,000 376 7,000 Office Automation (19) 50,000 Division Total $87,000 $24.831 $87,000 $70.000 Equipment Services Replacement Overhead Door $3,000 $2,460 $3,000 $2,500 Electric Vehicle 22,435 Replacement Downsize Pickup 14,500 12,688 Oil Filter Crusher 3,000 1,821 Floor 13,000 12,929 Tire Machine 2,500 1,995 Two-Way Radio 1,500 Alternative Fuels Funding (20) 30,000 53,800 Electronic Engine Control Scanners 4,500 4,500 PC 5,300 4,600 Work Station 12,000 12,000 Car Wash 5,000 5,200 Vehicle Air Jacks 3,000 3,000 Security Gates 11,000 11,000 Division Total $67,500$54,328 $43.800 $96.600 Warehouse Phase II Vapor Recovery System $18,000 Replacement Fuel Pump $4,500 $4,500 Division Total $18.000 $4.500 $4.500 8-5 3~ FIXED ASSETS YEAR END YEAR END AMENDED AMENDED BUDGET ACTUAL: BUDGET PLANNED TRANSFERS PURCHASES' TRANSFERS PURCHASES DIVISION DESCRIPTION... 1994-95 1994-95 .1995--% 1995=96 Utility Operations Meters $25,000 $22,705 $25,000 $25,000 Manholes 5,000 4,818 5,000 5,000 Fire Hydrants 5,000 4,011 5,000 5,000 Utility Mains 45,000 17,724 45,000 45,000 Sewer Rehab I/I 100,000 9,720 10-Yard Dump Truck 60,000 59,495 65,000 65,000 Backhoe w/Extend -A- Hoe 58,000 38,629 40,000 40,000 Downsize Pickup w/Tool Box & Em. Light 14,500 12,820 28,000 28,000 2 Gasoline Saws 2,400 1,927 Pavement Breaker 40,000 40,000 5-Yard Dump Truck 35,000 35,000 Air Compressor 12,000 12,000 TV Camera 35,000 35,000 Portable Gas Detection Unit 2,000 2,000 Mobile Radio 1,500 1,500 Sewer Cleaning Unit 60,000 60,000 Division Total $314,900 1171.849 $398,500 $398,500 Total $1.969,500 $2.054.528 $2.107.650 $2,043.000 Footnotes for Transfers and Purchases: (1) Planned purchase from Fixed Asset Fund Balance. (2) Character Generator Replacement ($25,000 from Fixed Asset Fund Balance in 1994-95). (3) On-going replacement funding ($35,000 from departmental transfers in 1994-95 and $20,000 from 1995-96 Fixed Asset Fund balance for a total of $55,000) system upgrade. (4) On-going replacement funding ($20,000 from departmental transfers in 1994-95 and $40,000 from Fixed Asset Fund Balance for a total of $60,000). • (5) Planned purchase from Fixed Asset Fund Balance. (6) Delayed purchase of 1993-94 trucks. (7) Delayed purchase of 1994-95 truck. (8) Projected purchases in 1995-96 were projected to be substantial. This transfer was made to smooth cash demands in future years. (9) Replacement funding for Police Department (plus $200,000 from 1993-94 and 1994-95 departmental transfers and $400,000 from 1995-96 Fixed Asset Fund Balance for a total of $700,000). (10) Annual replacement of police vehicles. Transfers cover purchases on a multi-year basis. (11) Video cameras (12) purchased in 1994-95 for $45,000 with transfers from G. F. operating budget in 1993-94 ($32,000) and 1994-95 ($14,000). (12) Fire engine planned for purchase in 1994-95 with departmental transfers of $200,000 in fiscal year 1994-95 and $250,000 in FY 1995-96. (13) One air chisel ($1,100 from Fixed Asset Fund Balance in 1994-95). (14) Field Conditioner ($8,000 from Fixed Asset Fund Balance in 1994-95). (15) Purchase planned in fiscal year 1996 with departmental transfers of $50,000 scheduled in fiscal year 1996 and 1997. (16) Purchase planned in fiscal year 1995 with transfers of $36,750 scheduled for fiscal year 1995, 1996, 1997, and 1998, supplemented by a $15,000 Friends of the Library donation and $4,000 from Fixed Asset Fund Balance. (17) On-going replacement funding (plus $80,000 from prior year departmental transfers for a total of $110,000). (18) On-going replacement funding ($50,000 from departmental transfers). (19) Planned purchase from Fixed Asset Fund Balance. (20) CNG conversion for vehicles. Planned purchase amount is net of grant receivable. 8-6 3bb CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM SUMMARY YEAR END AMENDED BUDGET 1995-96 PROJECT PRIOR BUDGET YEARS 1995/96 1996/97 1997/98 REVENUES Non Bond Projects $21,464,216 $5,730,573 $4,154,643 $8,899,000 $2,680,000 Dart Local Assistance Program 10,780,817 5,329,997 4,350,820 1,100,000 Historical Park 2,093,950 1,626,950 307,000 80,000 80,000 Park Bond 3,277,775 3,277,775 Street Bond 12,905,434 12,905,434 Drainage Bond 10,564,919 10,564,919 Water Bond 12,674,795 12,629,295 35,000 10,500 Sewer Interceptor 14,392,492 14,309,992 75,500 7,000 Utility Fund 600,000 400,000 200,000 TOTAL REVENUES $88,754,398,$66,374,935 $9,322,963 $10,296,500 $2,760,000 EXPENDITURES • Non Bond Projects $19,829,000 $3,640,978 $3,896,322 $6,292,700 $5,999,000 Dart Local Assistance Program 10,780,817 4,015,881 5,664,936 1,100,000 Historical Park 2,049,850 1,467,331 422,519 80,000 80,000 Park Bond 3,272,003 3,252,909 19,094 Street Bond 12,877,901 11,849,459 1,028,442 Drainage Bond 10,534,629 10,354,816 179,813 Water Bond 12,061,367 9,167,806 1,745,561 1,148,000 Sewer Interceptor 13,673,069 7,857,135 3,347,269 2,468,665 Utility Fund 600,000 400,000 200,000 TOTAL EXPENDITURES $85,678,636 $51,606,315 $16,703,956 $11,289,365 $6,079 000 9-5 3c.c CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM NON-BOND PROJECTS YEAR END AMENDED BUDGET 1995-96 PROJECT PRIOR BUDGET YEARS 1995196 1996/97 1997/9 REVENUE SOURCES: Appropriated Fund Balance Expended $390,241 $390,241 Fund Balance 10-1-95 2,089,595 2,089,595 Interest 346,480 146,480 50,000 100,000 50,000 Storage Tank Reimbursement 287,000 145,357 141,643 Sub-Total Revenues Excluding Transfers $3,113,316 $2,771,673 $191,643 $100,000 $50,000 Designated Use of General Fund Balance PD Design & Construction $5,000,000 $150,000 $4,850,000 Las Campanas Storm Sewer 280,000 280,000 Natatorium/Other 3,550,000 1,000,000 1,750,000 800,000 Sub-Total Designated Use of Fund Balance $8,830,000 $280,000 $1,150,000 $6,600,000 $800,000 General Fund Transfers [1] Street & Alley Program Transfer $5,208,000 $818,000 $1,340,000 $1,570,000 $1,480,000 Specified for Storage Tank 200,000 200,000 Sub-Total Non-Departmental $5,408,000 $1,018,000 $1,340,000 $1,570,000 $1,480,000 Departmental [2] Police Department (Remodel & Master Plan) $365,000 $217,000 $88,000 $60,000 Expansion Design 250,000 250,000 Equipment Services 150,000 25,000 75,000 50,000 Fire Department 418,500 334,500 40,000 44,000 Parks and Recreation Department Miscellaneous Projects 853,000 353,000 250,000 200,000 50,000 Mallon Dredging 50,000 50,000 Motorola Roof Replacement 74,000 74,000 Senior Center 208,000 173,000 35,000 Swimming Pool 209,400 169,400 40,000 • Library 85,000 40,000 45,000 Specified for Landfill Liner 1,450,000 950,000 250,000 250,000 ~c Sub-Total Departmental Transfers $4,112,900 $1,660,900 $1,473,000 $629,000 $350,000 TOTAL REVENUES: $21,464,216, $5,730,573 $4,154,643 $8,899,000 $2,680,000 BUDGETED PROJECTS: PROJECTED EXPENDITURES Police Department Remodel $325,000 $217,021 $107,979 Master Plan 31,243 31,243 PD Expansion (Design & Construction) 5,250,000 2,697 397,303 3,500,000 1,350,000 Fire Department Fire Station No. 1 Raise Roof 174,000 127,031 46,969 Fire Station No. 2 Roof 30,000 24,420 5,580 Restroom Remodel 8,000 7,760 240 Lobby Remodel 6,500 5,919 581 Emergency Warning System 200,000 243 199,757 Parks & Recreation Department Jaycee Park Lighting 65,654 65,654 Recreation Center Roof 43,084 43,084 Community Building/SAAC Expansion 197,166 197,166 Showman Pool Rehabilitation 206,422 206,422 Senior Center Programming & Motorola Building Asbestos Removal [3] 27,200 14,584 12,616 Motorola Roof Replacement 74,000 73,905 95 Bathhouse at Pool 325,000 1,376 323,624 Oran Good #2 25,000 25,000 Concession/Restroom at Cox Park 150,000 150,000 Concession/Restroom at Don Showman Park 135,000 135,000 Rawhide Park Walk Extension 200,000 54,914 45,086 50,000 50,000 Mallon Dredging [4] 42,100 42,005 95 Gabion Repair Rawhide Drive [5] 43,000 43,000 9-6 51cu CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM NON-BOND PROJECTS YEAR END AMENDED BUDGET 1995-96 PROJECT PRIOR BUDGET YEARS 1995/96 1996/97 1997/9 Miscellaneous Projects Library Roof $70,200 $70,116 $84 Service Center Yard Resurfacing 125,000 71,415 28,585 25,000 Las Campanas Storm Sewer 320,000 21,133 298,867 Underground Storage Upgrade 627,600 564,808 62,792 Extension of McEwen 50,000 2,296 47,704 Landfill Liner 700,000 700,000 Senlac Storage Buildings 125,000 25,000 50,000 50,000 Natatorium/Other [6] 3,050,000 100,000 850,000 2,100,000 Street Resurfacing Projects 1985/94 1,412,831 1,412,831 1994/95 275,669 261,975 13,694 1995/96 34,000 34,000 1996/97 643,000 643,000 1997/98 741,000 741,000 Street Reconstruction Projects 1994/95 (Ridgeoak) [7] 177,900 42,866 135,034 1995/96 [8] 989,731 989,731 1996/97 [9] 679,700 679,700 1997/98 [10] 648,000 648,000 Midway Widening (1635 to Spring Valley) [11 ] 445,000 445,000 Alley Paving Projects 1992/93 [I] 77,000 76,806 194 1994/95 [J] 59,000 1,288 57,712 1995/96 [K] & [L] 300,000 300,000 1996197 [M] & [N] 360,000 360,000 1997/98 [0] & [P] 360,000 360,000 TOTAL EXPENDITURES: $19,829,000 $3,640,978 $3,896,322 $6,292,700 $5,999,000 1 635 216 • CONTINGENCIES: $1,635.216$2.089,595 $2,347,916 $4,954,216 NOTES: [1] Transfers rolled into fund balances at year-end. Completed projects are not included in Prior Years column. [2] Transfer to be made from department's operating budget. [3] Additional funding in Park Bond Fund. [4] Supplemental funding in Street Bond Fund; Josey Lane Project. [5] Supplemental funding is provided in the Drainage Bond Fund. [6] Cash Funding Plan (Reference 5 Year Plan). [7] Supplemental funding for Ridgeoak in Street Bond Fund. [8] Harrisburg, Holbrook, Lineville, Mount View, Wilmington. Supplemental funding in Street Bond Fund, Water Bond Fund, and from earned interest on sanitary sewer bonds that were transferred to the Sewer Interceptor Fund. [9] Joanna, Shadyridge, Sunglow, Teekskill. Supplemental funding in the Water Bond Fund. [10] Dixiana, Marietta, Richland. [11] Supplemental funding in DART Local Assistance Program Fund. [I) Between Selma & Maydelle and between Josey & Veronica. [J] Between Lavita & Selma and between Josey & Veronica. [K] Between Eric & Randy Lane and between Josey & Veronica. [L] Between Lavita & Selma and between Veronica & Austell. [M] Between Eric & Randy and between Veronica & Austell. [N] Between Janwood & Charcoal and between Longmeade & Lillard. • [O] Between Phyllis & Eric and between Veronica & Austell. [P] Between Valley View & Primrose and between Austell & Webb Chapel. 9-7 See. C~ COUNCIL MEMORANDUM FaRmeRS From: The Office of the city manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.2 CONSIDER ADOPTING ORDINANCE NO. 2276 APPROVING THE 1996 TAX ROLL CERTIFIED BY THE DALLAS CENTRAL APPRAISAL DISTRICT AND TAKE APPROPRIATE ACTION. EXPLANATION: Ordinance No. 2276 approves the tax roll certified by the Dallas Central Appraisal District. The certified tax roll sets forth the taxable value, after qualified exemptions, for residential and commercial real property and business personal property in the City of Farmers Branch at $2,761,133,652 (two billion seven hundred sixty-one million one hundred thirty-three thousand six hundred fifty-two dollars). RECOMMENDATION: • Staff recommends the adoption of Ordinance No. 2276 approving the tax roll certified by the Dallas Central Appraisal District. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Ordinance No. 2276. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Information Memorandum 2. Ordinance No. 2276 3. Certified Tax Roll 10 63 MEMORANDUM F23RMe S BRanci-i TO: Mayor Bob Phelps & City Council THRU: Richard L. Escalante ~ROM: City Manager Charles S. Cox Director of Finance DATE: August 29, 1996 SUBJECT: 1996-97 Certified Tax Roll The Dallas Central Appraisal District has certified the 1996-97 tax roll. The certified roll indicates • a total taxable value of $2,761,133,652 (excluding values in dispute). The value increase is primarily in commercial and business personal property. A historical perspective of the City's total property (real and business personal) value from the 1988-89 high point is as follows: Fiscal Year Certified Total Value % Change from Prior excl. Protests Year 1988-89 2,916,600,356 1989-90 2,824,462,150 (3.2) % 1990-91 2,809,430,662 (0.5) % 1991-92 2,703,864,227 (3.8) % 1992-93 2,530,053,616 (6.4) % 1993-94 2,477,800,992 (2.1)% 1994-95 2,513,123,848 1.4% 1995-96 2,592,243,352 3.1% 1996-97 2,761,133,652 6.5% For the 1996-97 fiscal year, each one cent increase (or decrease) in the tax rate equates to • $277,000. iP Property values, including new construction, increased 6.5 Excluding new construction, residential property increased 1 commercial real property increased 10%, and business personal property increased by 3.5 % . I~ ORDINANCE NO. 2276 • =.A AN ORDINANCE TO APPROVE THE 1996 TAX ROLL r CERTIFIED BY THE DALLAS CENTRAL APPRAISAL DISTRICT FaRmeRS BRanci-i WHEREAS, assessments and renditions of all taxable property in the City of Farmers Branch have been made for the year 1996 by the Dallas Central Appraisal District. NOW, THEREFORE, BE IT ORDAINED by the City of Farmers Branch, Dallas County, Texas that: Section 1. That assessments and renditions for the year 1996 on all taxable property and the Tax Roll certified by the Dallas Central Appraisal District are hereby approved. Section 2. That this ordinance shall take effect from and after its passage as is provided • in the City Charter. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September, 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. CERTIFICATION OF APPRAISAL ROLL - YEAR 1996 JURISDICTION: CITY OF FARMERS BRANCH In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01, paragraphs (A) and (B), the following values are hereby certified: Market Value of all Real & Bus Pers Prop Before Qualified Exemptions $3,139,928,440 Taxable Value of all Real & Bus Pers, Prop After Qualified Exemptions $2,761,133,652 In accordance with the requirements of the Texas Property Tax Code, Chapter 26, Section 26.01, paragraph (C), the following values are hereby certified`as disputed values and are not included in the above totals: MARKET VALUE TAXABLE VALUE Values under protest as determined by the Appraisal District $11, 401,860 $11,401,860 MARKET VALUE TAXABLE VALUE Values under protest as claimed by property owner $11,259,570 _ $11,259,570 or estimated by Apprai-al District in event properry owner's claim is upheld 1, Foy Mitchell, Jr., Director/Chief Appraiser of the Dallas Central Appraisal District, do hereby certify the aforementioned values and totals to the taxing jurisdiction indicated above, in accordance with the requirements of the laws of the State of Texas. . DALLAS CENTRAL APPRAISAL DISTRICT FOY MI HE , DIREC OR" EF PPRAISER WITNESSED THIS 25TH DAY OF JULY, 1996 NOTARY PUBLIC, DALLAS COUNTY, TEXAS Total Value of New Construction $17,832,540 (Included in Certified Market Value above) PME3= COUNCIL MEMORANDUM GRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.3 CONSIDER ADOPTING ORDINANCE NO. 2281 TO LEVY THE TAX RATE FOR 1996 AND TAKE APPROPRIATE ACTION. EXPLANATION: Ordinance No. 2281 sets the tax rate for the 1996 tax year at $.44 per $100 of assessed value on residential and commercial real property and business personal property within the City. This represents the same tax rate in place during 1995. Other than Highland Park, the City of Farmers Branch has the lowest tax rate in Dallas County. RECOMMENDATION: Staff recommends the adoption of Ordinance No. 2281 to levy the tax rate for the 1996 fiscal year at $.44 per $100 of assessed value. • ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Ordinance No. 2281. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Ordinance No. 2281 • ORDINANCE NO. 2281 AN ORDINANCE TO LEVY THE TAX RATE FOR THE 1996 TAX YEAR FaRmeRS BRanci-i WHEREAS, assessments and renditions of all taxable property in the City of Farmers Branch have been made for the year 1996 by the Dallas Central Appraisal District. NOW, THEREFORE, BE IT ORDAINED by the City of Farmers Branch, Dallas County, Texas that: Section 1. The tax rate to be levied for the year 1996 on all taxable property, real, personal or mixed, located within the City of Farmers Branch, be, and is hereby fixed at 306887 per $100.00 of assessed value for general fund distribution and .133113 per $100.00 for assessed value for debt service distribution, for a total of $.44 per $100.00 of assessed value. Section 2. That this ordinance shall take effect from and after its passage as is provided • in the City Charter. PASSED AND APPROVED by the City Council of the City of Farmers Branch, Texas, on this 9th day of September 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany. Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. C~ COUNCIL MEMORANDUM F~RmeR5 BRanci-1 From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.4 CONSIDER ADOPTING ORDINANCE NO. 2277 APPROVING THE CAPITAL AND OPERATING BUDGET FOR THE 1996-97 FISCAL YEAR AND TAKE APPROPRIATE ACTION. EXPLANATION: Ordinance No. 2277 approves the capital and operating budget for the 1996-97 fiscal year. All applicable laws and charter provisions necessary for adoption of the budget have been followed. Copies of the budget document are available for public inspection at the Farmers Branch Manske Library. This ordinance also authorizes the City Manager to transfer unencumbered appropriations of up to $5,000 within a department. RECOMMENDATION: Staff recommends the adoption of Ordinance No. 2277 approving the 1996-97 capital and operating budget. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Ordinance No. 2277. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Information Memorandum 2. Ordinance No. 2277 3. Exhibit A: 1996-97 Capital and Operating Budget 63 MEMORANDUM F71~mGRs BRanci-i TO: Mayor Bob Phelps & City Council THRU: Richard L. Escalante City Manager o FROM: Charles S. Cox Director of Finance DATE: September 6, 1996 SUBJECT: 1996-97 Proposed Budget - Changes Following is an outline of changes that have been incorporated into the 1996-97 Proposed Budget • since the proposed budget was submitted on July 14, 1996. Most of these changes were reviewed by Council during the budget workshop held on August 19th. Property Taxes Decreased by $30,000 due to new tax abatement exemptions. Franchise Fees Increased by $30,000 due to new gas franchise fee adoption. This additional revenue represents franchise fee payments on industrial and transport customers. This revenue was not included in the original 1996-97 proposed budget. Park Maintenance Grounds maintenance increased by $4,000 and water increased by $5,000 for added maintenance along Marsh Lane. Farmers Branch Chamber Reduced from $48,800 to $40,000. Senior Adult Services Increased from $73,400 to $83,400. Carrollton/ Decreased to $0 from $50,000 due to funding directly by the school district. Farmers Branch PPYD • Net reduction in General Fund Expenditures = $39,800 1 • Capital Projects Improvements to Marsh Lane costing $82,000 were added. This includes $30,000 for a limited environmental assessment of the bridge alternatives. Fixed Assets Sewer Rehabilitation inflow/infiltration improvements were budgeted in 1995-96 for $88,000. This project has been delayed until 1996-97. The 1995-96 Year-End Proposed Budget reflects a reduction of $88,000 to offset the increase shown in the 1996-97 Proposed Budget. Staff received a request from Council members regarding possible funding sources for an additional 1/ 2% across-the-board pay increase (in addition to the 3% increase budgeted). This increase would cost a total of $95,162. The increase allocated by fund is: General Fund $85,327, Utility Fund $5,474, Hotel/Motel Fund $1,277, and Internal Service Fund $3,085. Funding sources for this increase are as follows: General Fund Reduction in General Fund Expenditures noted above = $39,800 Savings in Information Services office maintenance = 10,000 Savings on calendar costs* = 5,000 Reduction in Personnel Reserve = 15,000 • Reduction in Contingencies = 16,0000 Total $85,800 Utili Fund Reduction in Utility Operations reserve = $6,000 Hotel/Motel Fund Reduction in contingencies = $2,000 Internal Service Fund Reduction in Equipment Services reserve = $3,100 * Note: The City produced an enhanced calendar for the 50th Anniversary. It was anticipated that the City would continue to produce a calendar of pre-50th Anniversary quality in the 1996-97 budget year. The $5,000 reduction will provide for this quality level. ORDINANCE NO. 2277 AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, PROVIDING FUNDS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1996 AND FIL ENDING SEPTEMBER 30, 1997, BY APPROVING THE BUDGET FOR SAID PERIOD AND APPROPRIATING FaRMeRS AND SETTING ASIDE THE NECESSARY FUNDS OUT OF THE GENE AND OTHER TY OF FARM RS BRANCH FOR D FISCAAL YEAR BRanci-i CI FOR THE MAINTENANCE AND OPERATION OF VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY. WHEREAS, as required by Section 4.02 of the City Charter, the City Manager has prepared and submitted to the City Council a budget estimate of expenditures and revenues of all City departments, activities and offices for the fiscal year beginning October 1, 1996 and ending September 30, 1997; and, WHEREAS, said budget has been filed with the City Secretary of the City of Farmers Branch, Texas, as required; and, WHEREAS, notices of public hearing upon said budget have been duly and legally made; and, WHEREAS, said public hearing has been held and full and final consideration given to said budget. NOW, THEREFORE, BE IT ORDAINED by the City of Farmers Branch, Dallas County, Texas that: Section 1. That for the purpose of providing the funds necessary and proposed to be expended in the budget of the City of Farmers Branch for the fiscal year beginning October 1, 1996 and ending September 30, 1997, the budget heretofore prepared by the City Manager and submitted to the City Council for its consideration and approval and set forth as Exhibit A attached hereto be, and the same is hereby approved, and the available resources and revenues of the City of Farmers Branch for said fiscal year be, and the same are hereby appropriated and set aside for the maintenance and operation of the various departments of the government of the City of Farmers Branch, together with the various activities and improvements as set forth in said budget and the appropriation shall be strictly applied for the uses and purpose of the respective departments and activities as provided for in said budget. Section 2. That the said budget for the fiscal year beginning October 1, 1996 and ending September 30, 1997 approved herein, shall be attached to and made a part of this ordinance the same as if copied in full herein. City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico 020., Section 3. That expenditures during the fiscal year beginning October 1, 1996 and ending September 30, 1997 shall be made in accordance with the budget approved by this • ordinance of the City of Farmers Branch. Section 4. That, notwithstanding the foregoing, pursuant to Section 4.11 of the amended City Charter, the City Manager is hereby authorized to transfer unencumbered appropriations of up to $5,000 within a department. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September, 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney ab City of Farmers Branch, Texas Fiscal Year 1996 - 97 Proposed Budget City Council: Bob Phelps Mayor Bill Moses Mayor Pro Tem, Place 4 Calla Lea Davis Deputy Mayor Pro Tem, Place 3 Charlie Bird Place 1 Berry Grubbs Place 2 Ron Pyle Place 5 • City Manager Richard L. Escalante Prepared by Finance Department . Charles S. Cox, Director City of Farmers Branch, Texas List of Principal Officials City Council Bob Phelps Mayor Bill Moses Mayor Pro Tem, Place 4 Calla Lea Davis Deputy Mayor Pro Tem, Place 3 Charlie Bird Place 1 Berry Grubbs Place 2 Ron Pyle Place 5 Appointed Officials Richard Escalante City Manager . John F. Burke Assistant City Manager Linda D. Tidwell Assistant City Manager Cindee Peters City Secretary Jerry Murawski City Engineer Donna Huerta Communications Director Tom Scales Community Services Director Norma Nichols Economic Development Director Don Moore Equipment Services Director Charles S. Cox Finance Director Kyle D. King Fire Chief Mary Jane Stevenson Library Director Jeff Fuller Parks & Recreation Director Janet Goad Personnel Director J. R. Fawcett Police Chief Mark Pavageaux Public Works Director • CITY OF FARMERS BRANCH 1996-97 PROPOSED BUDGET TABLE OF CONTENTS Page INTRODUCTION 1-1 to 1-44 Departmental Narratives 1-1 to 1-44 BUDGET SUMMARIES 2-1 to 3-3 Revenue Summaries 2-1 to 2-4 Expenditure Summaries 3-1 to 3-3 GENERAL FUND 4-1 to 4-38 Council General Government 4-1 General Contracts 4-2 City Administration Administration 4-3 Legal 4-4 Non-Departmental Expenditures 4-5 Communications 4-6 Economic Development 4-7 • Personnel 4-8 Purchasing 4-9 Finance Finance Administration 4-10 Information Services 4-11 Accounting 4-12 Community Services Community Services Administration 4-13 Building Inspection 4-14 Environmental Health 4-15 Engineering Engineering 4-16 Traffic Engineering 4-17 Public Works Public Works Administration 4-18 Residential Sanitation Collection 4-19 Commercial Sanitation Collection 4-20 Landfill Disposal 4-21 Street Maintenance 4-22 Police Police Administration 4-23 Police Investigation 4-24 Police Patrol 4-25 Police Communications 4-26 Municipal Court 4-27 CITY OF FARMERS BRANCH 1996-97 PROPOSED BUDGET TABLE OF CONTENTS Page Fire Fire Administration 4-28 Fire Prevention 4-29 Fire Operations 4-30 Parks and Recreation Parks and Recreation Administration 4-31 Building Maintenance 4-32 Park Maintenance 4-33 Recreation 4-34 Swimming Pool 4-35 Senior Center 4-36 Park Board 4-37 Library 4-38 UTILITY FUND 5-1 to 5-3 Public Utilities Public Utilities Administration 5-1 Public Utilities Operations 5-2 to 5-3 INTERNAL SERVICE FUND 6-1 to 6-3 • Internal Service Equipment Services 6-1 Warehouse 6-2 Worker's Compensation 6-3 HOTEL/MOTEL FUND 7-1 to 7-4 Hotel/Motel Historical Preservation/Special Events 7-1 to 7-2 Promotion of Tourism 7-3 Performing Arts 7-4 DEBT SERVICE 8-1 to 8-15 OTHER FUNDS 9-1 to 9-8 Fixed Asset Fund 9-1 to 9-6 Special Revenue Funds 9-7 to 9-8 CAPITAL IMPROVEMENTS 10-1 to 10-26 APPENDIX Fund Balance Projections Exhibit I & II Future Capital Project Planning Exhibit III & IV • GENERAL ADMINISTRATION The Office of the City Manager consists of the City Manager, Assistant to the City Manager, Assistant City Managers, and support staff. It also includes the Communications Division and the Economic Development and Tourism Office. The City Manager is responsible to the City Council for the proper administration of all affairs of the City under his jurisdiction and must keep the City Council informed as to the affairs of the city. The City Manager's office develops and implements, directly or through various departments, programs of the City. The City Manager's office is also responsible for numerous community and intergovernmental relations activities as well as special programs such as records management, legislative affairs, and franchise administration. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Coordinate innovative methods to reduce administrative and operating expenses. Coordination is an ongoing activity. . 2. Coordinate development of the Vision 2010 Plan. The Vision 2010 planning process is comprised of four phases. Phase I. which includes preparation of a comprehensive existing conditions report, will be presented to the City Council by mid-September. Phase II analysis is underway. Production of final document is anticipated during the second quarter of fiscal year 1996-97. 3. Conduct a customer service training program for city staff. A training program will be conducted this summer. 4. Continue to monitor the progress of capital improvement projects. Staff continues to monitor the progress of capital improvement projects. Monthly progress reports are on schedule. 5. Implement a state approved records management program. The records management ment program is being reviewed and plans are being developed to incorporate an imaging system into the records management programs. 6. Provide staff support to the Farmers Branch Housing Finance Corporation and conduct the necessary studies and research to assist the Corporation in achieving its objectives. 1-1 City staff continues to assist the Farmers Branch Housing Finance Corporation. The Corporation has issued $3.6 million in bonds for single family mortgages. • 7. Monitor and report on state agency activities and federal legislation impacting city operations. Staff has monitored federal and state activities. This remains a continuing activity. Significant efforts have been devoted to monitories telecommunication legislation. Various legislative initiatives resulted in the Federal Telecommunications Act of 1996. Staff continues to particularly monitor FCC activities relative to telecommunications. 8. Develop and implement a training program for new and existing members of Boards and Commissions. This program has been delayed. A Board handbook will be completed by the end of the budget year and a training_yrogram will be develoled in the 1996-97 budget year. 9. Monitor telecommunication technology and the Information Superhighway as it impacts Farmers Branch. The City has monitored telecommunications technology. In the near future, the City will be participating in an experimental Internet program connecting numerous state, national, and international municipal data bases The City has also established aplan to develop a PC network that will give Internet access to all on the network. In 1997, the City code of ordinances will be added to the Internet. 10. Review and amend appropriate franchise ordinances and agreements relevant to telecommunication providers based on new state laws and applicable federal legislation. As a result of the passage of the Federal Telecommunications Act of 1996 and pending FCC decisions it will be necessary to delay amendments to, or a revision of, the cable franchise until a later date A comprehensive review of the franchise and the federal law will be undertaken in the first quarter of the 1996-97 fiscal year. OTHER ACHIEVEMENTS IN 1995-96 1. Conducted City Council candidates briefing and councilmember orientation. 2. Implemented two 30-hour on-site Conversational Spanish classes for 15 customer service employees and 14 Police and fire employees. Completion of the first class is scheduled for July 1996. 3. Coordinated development of plans for the police station expansion. 4. Staff has undertaken a codification project which will result in a proposed new city code of ordinances in book form, on computer disk, and on the Internet. 1-2 1996-97 OBJECTIVES • 1. Coordinate innovative methods to reduce administrative and operating expenses. 2. Coordinate completion of the Vision 2010 Plan. 3. Conduct a customer service training program for city staff. 4. Continue to monitor the progress of capital improvement projects. 5. Implement a state approved records management program and begin implementation of an imaging system. 6. Provide staff support to the Farmers Branch Housing Finance Corporation and conduct the necessary studies and research to assist the Corporation in achieving its objectives. 7. Monitor and report on state agency activities and federal legislation impacting city operations. 8. Develop and implement a training program for new and existing members of Boards and Commissions. 9. Monitor telecommunication technology and the Information Superhighway as it impacts Farmers Branch. 10. Submit a report to the City Council concerning the status of the cable franchise and the • impact of the Federal Telecommunications Act of 1996 and FCC regulations on the cable franchise. 11. Review the format of budget objectives. 1-3 COMMUNICATIONS • The responsibility of the Communications Division is to provide current and accurate information about the City of Farmers Branch. This information is presented to the citizens, newcomers, media, and City employees through newsletters, Cable Channel 19, personal contacts, video programs, press releases, and advertising. The Communications Division executes all public information campaigns for the City and serves as the media relations representative, both on a daily basis and in emergency situations. In addition, the Communications Division serves as a resource center for citizens, staff, civic groups, and the news media. This division is also responsible for the coordination of the Sister City Program, the City Volunteer Program, and Student Government Day for both local High Schools. The City's Copy Center operation is also under the direction of the Communications Division. The Copy Center provides in-house production and printed materials for all City departments, all special projects, and City Hall mail processing. Communications is a division of the City Manager's Office. The staff members include a Communications Director/Public Information Officer, a Video Specialist, a Senior Secretary, a Copy Center Manager, and a Copy Center Assistant. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the • department in the 1995-96 budget. 1. Coordinate media and public information activities for the City. Coordination is an ongoing activi!y. 2. Assist the 50th Anniversary Citizen's Committee in the anniversary celebration. Coordinated the 50th Anniversary Kick-Off Celebration on April 13, 1996 and continue to serve as staff liaison for Publicity Committee. 3. Produce Sister City brochures. This objective is in progress. 4. Produce two Sister City videos: a. Orientation video for foreign visitors. b. Sister City general information video. Delayed due to other priorities. 1-4 5. Produce new employee orientation video. • Delayed due to other priorities. 6. Produce video on Farmers Branch schools. Staff has contacted the Public Information Officer with the Carrollton/Farmers Branch ISD to begin writing script. 7. Produce Volunteer Program manual and brochure. This objective is in progress. 8. Organize student government days. The R.L. Turner High School Student Government Day was held April 15, 1996 and the W.T. White High School will be held in November 1996. 9. Assist in the development and dissemination of public information related to the Vision 2010 Plan. Staff is working with the Planning Division and Assistant Ci Manager to produce a public information brochure. OTHER ACHIEVEMENTS IN 1995-96 • 1. Assisted the Sister City Coordinator in making arrangements for Sister City guests during the City's 50th Anniversary ceremony in April. 2. Assisted with the 50th Anniversary Time Capsule; Art and Essay Contest; coordinated purchase, design and placement of Brass Seal for City Hall; provided publicity for the ceremony and special events; served as staff liaison to the 50th Anniversary Citizen's Committee; and, chaired the staff Anniversary Committee. Sold personalized bricks that were placed at City Hall and sold a variety of other items for the City's 50th Anniversary. 3. Produced a 50th Anniversary video. 4. Completed a Neighborhood video. 5. Produced a slide show for the Mayor's State of the City Address. 6. Produced the 1995 Annual Performance Report. 7. Produced the 1996 50th Anniversary calendar. 8. Increased Volunteer Program by two in City Hall and referred volunteers to the Senior Center. 1-5 1996-97 OBJECTIVES • 1. Produce a Board Orientation video and brochure. 2. Produce an informational video on the Fire Department. 3. Assist in the production of a parks map. 4. Complete new city maps. 5. Organize Student Government Day for R.L. Turner and W.T. White High Schools. 6. Produce the 1996 Annual Performance Report. 7. Produce a 1997 City calendar. 8. Produce a 1997 Neighborhood video. 9. Produce a presentation for the Mayor's State of the City Address. 10. Work with other departments to develop a plan to coordinate and combine public information materials. 11. Assist the Police Department and Crime Watch Coordinator in publicizing crime watch activity. 1-6 ECONOMIC DEVELOPMENT & TOURISM The Economic Development and Tourism Office serves as the development representative for the City and is responsible for the attraction of business and industry both nationally and internationally, retention and expansion of existing business and industry, and promotion of the local convention and tourism business. The office is a part of the City Manager's Office. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. A. Economic Development 1. Develop two business newsletters. Format for the newsletter is being changed to a one page letter. The spring edition was mailed in June 1996. 2. Provide assistance and participation with the Farmers Branch Chamber of Commerce, Metrocrest Chamber of Commerce and the Old Farmers Branch Committees, in areas of economic development. Staff meets with committees of both Chambers on a regular basis. The Old . Farmers Branch Committee has not had a formal meeting. 3. Implement Economic Development Strategy in the areas of attraction of business and industry, both national and international, and retention and expansion of existing businesses. Implementation is an ongoing activity. NETCOM (California based), and UV Color (Minnesota based) have announced an expansion to Farmers Branch within the last 60 days Forty-four Farmers Branch companies expanded in 1995. R.F. Monolithics and Dallas Semi-Conductor added 100+ employees and each expanded their physical facility. Both companies participated in the CeBIT Trade Show in March of 1996. 4. Coordinate the development of a Vision 2010 Plan to address long-range objectives. The City Manager is currently reviewing. B. Tourism 1. Develop and implement market plans (including media) for leisure, group and corporate tour markets to increase room occupancy of seven hotel properties. 1-7 Media is currently being placed according to schedule. Telemarketing and travel/trade shows are in pro r ess. • 2. Place specific emphasis on development of SMERF (Sports, Military, Educational, Religious and Fraternal) markets. Participated in several Tourism/Trade Shows generating 500 leads this fall. Four major slorts events are booked in Farmers Branch. 3. Implement aggressive association marketing strategy. Three sales trips to Austin have taken place to call on Associate Executives generating thirty major leads for full-service properties. Association bookings related to leads generated by the Tourism Division exceeds 1,000 room nights. 4. Coordinate the development of a Vision 2010 Plan to address long-range objectives. Tourism activities will not be included in the Vision 2010 Plan. OTHER ACHIEVEMENTS IN 1995-96 1. Coordinated and successfully completed the NETCOM, Inc. and Buchanan Printing Enterprise Zone project application. • 2. Developed the Internet web pages for Economic Development being the first city in the state to have comprehensive site location information on the web. 1996-97 OBJECTIVES A. Economic Development 1. Implement Economic Development strategy in the areas of attraction of business and industry, both national and international, and retention and expansion of existing businesses. 2. Develop and implement a business survey for targeted Farmers Branch companies. 3. Broker networking with high-tech companies to facilitate addressing common problems. B. Tourism 1. Develop and implement market plans for leisure group and corporate tour markets to increase room occupancy of seven hotel properties. 2. Place specific emphasis on development of SMERF (Sports, Military, Educational, Religious, and Fraternal) markets. . 3. Implement an aggressive association marketing strategy. 1-8 PERSONNEL • The responsibility of the Personnel Department is to develop, implement, and administer human resource programs and services to meet the City's needs. Services provided include recruiting and testing individuals to fill vacancies; policy and procedure development; maintaining personnel files; managing the City's compensation and benefit plans; fostering a positive employee relations environment; developing and implementing city-wide training and development programs; and assuring compliance with all federal, state, and city regulations. The Risk Management Division is responsible for the design, implementation, and management of loss control, claims management, workers' compensation, property, and casualty insurance programs. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Upgrade Police and Fire testing instruments. Police and Fire validated testing instruments have been upgraded and are now in use for entry level applicant processing, 2. Continue development and implementation of Personnel Rules and Regulations. • The development and implementation of Personnel Rules and Regulations are in process. 3. Develop an orientation video for new employees. The orientation video for new employees is in process. Based on input from the departments a narrative is being_ developed to be completed prior to the end of the budget year. 4. Expand Wellness Program to include coordination of city-wide health fair and quarterly brown bag lunches for employees with outside speakers. The Wellness Program was expanded with additional vendors at the Health Fair held October 1995. Additionally, two brown bag lunches were held. 5. Revise appropriate job descriptions to include essential physical requirements. The revising of selected job descriptions to include essential physical requirements is scheduled to be completed prior to the end of the budget year. 6. Implement an Employee Assistance Program. The Employee Assistant Program (EAP) was implemented in October 1995 for all full- time city employees and eligible dependents A general orientation session on the EAP 1-9 was provided to all full-time city employees. Supervisory training was held regarding effective utilization of the EAP for all supervisors. The program is in operation and is i being utilized successfully: 7. Develop a departmental Vision 2010 Plan to address long-range goals and objectives. A draft of the Vision 2010 Plan is currently being reviewed by the Ci Manager. OTHER ACHIEVEMENTS IN 1995-96 1. Enhanced customer service to include an on-site health insurance representative to be available to all city employees. 2. Upgraded in-house police promotional tests to include questions from the City of Farmers Branch Police Department General Orders and other training materials specific to the City. 3. Researched and conducted mini-pay plan studies for various city positions. 4. Recovered $10,000 in insurance payments for damages to city property. 5. Conducted a pre-planning retirement seminar for employees. 6. Completed job descriptions for five new positions. • 7. Developed a calendar of activities for city departments. These activities include: pre- retirement seminar, brown bag lunch, health fair, DOT supervisory training, and various other programs. 1996-97 OBJECTIVES 1. Conduct an actuarial study on General Liability, Errors and Omission, and Public Officials insurance coverages by the first quarter of the fiscal year and submit study results to the City Manager for review. 2. Design and implement an "Employee Benefit Statement" for each city employee on an annual basis. 3. Develop an employee safety handbook. 4. Implement a case management program for long-term worker's compensation cases. 5. Continue development and implementation of the Personnel Rules and Regulations. 6. Publish a booklet of personnel rules for distribution to all employees. • 1-10 BUDGET HIGHLIGHTS • 1. Funds are provided for a back safety prevention program. 2. An "Employee Recognition and Safety Awards" program is included in this budget. • 1-11 PURCHASING The Purchasing Department is comprised of a Purchasing Specialist and one part-time employee. The primary function of the Purchasing Department is to contract for purchases of goods and services in compliance with city policies and state laws. PROGRESS ON 1995-96 OBJECTIVE The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Update the Purchasing Manual. Staff is analyzing procedural flow throughout departments and investigating purchasing manuals from several cities. The Purchasing Manual will be updated in the 1996-97 fiscal yLar. 2. Implement bidding module in the HTE software. An implementation program is being developed. 3. Explore usage of Internet for vendors to obtain best prices in purchasing for departments. • The City is currently posting construction bids on the State's bulletin board and searching the Internet Yellow Pages for new vendors. OTHER ACHIEVEMENTS IN 1995-96 1. Processed and conducted 42 formal bids and 43 sealed price quotes. 2. Redesigned vendor applications. 1996-97 OBJECTIVES 1. Investigate an alternative to streamlining purchasing procedures. 2. Continue computer training. 3. Update the Purchasing Manual. 1-12 FINANCE • The Finance Department consists of three divisions: Administration, Accounting, and Information Services. The responsibility of the Finance Department is to develop and implement financial accounting policies and procedures; protect and optimize the financial resources of the City; provide a sound accounting system for safeguarding the City's assets, through the recording and reporting of financial transactions in a manner consistent with Generally Accepted Accounting Principles and legally mandated standards. In addition, this department serves all users of the City's PC based and mini AS/400 based computer systems, Geographical Information System, and telephone system. The department's goals are to participate in the development of sound fiscal policies and to provide sound fiscal management for the City, to maintain a high credit bond rating, to provide for the management and investment of available funds consistent with criteria of safety, liquidity and rate of return. The department is also responsible for the development of all computer systems, including the City's Geographical Information System (GIS), implementation of purchased or "canned software," centralized data processing, and remote communications via the cable television "I-Net" system, PC systems, and telephone systems. PROGRESS ON 1995-96 OBJECTIVES S The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Continue to enhance the financial planning process. This objective has been achieved through the 1995-96 mid-year planning process and financial forecasting for 1996-97. 2. Complete an annual arbitrage rebate study. An arbitrage rebate study has been completed. 3. Implement a billing system for Public Improvement District assessments. A billing system has been implemented. 4. Complete implementation of utility billing system. Conversion to a new utility billing Ustem is in progress with final implementation planned for August 1996. 1-13 5. Assist in the completion of a revision to the City's purchasing manual. Staff is providing assistance to the Purchasing Department with the analysis of departmental procedural flows and the review of purchasing manuals received from area cities. 6. Provide excellent customer service internally and externally. This is an ongoing objective. 7. Retain Certificate of Achievement for Excellence in Financial Reporting. This objective has been achieved. 8. Develop a long-range financial analysis as part of the Vision 2010 Plan. This objective is currently in progress. 9. Update the City's investment policy in accordance with recently passed state legislation. This objective has been achieved. 10. Reorganize and establish systems in order to make the Geographical Information System (GIS) information more accurate and readily available to staff. A GIS Analyst has been hired to concentrate on the achievement of this objective. A plan has been designed to network GIS users in various departments to more fully utilize the system. 11. Assist city staff in expanded use of homepages for the City on the "Internet World Wide Web" through the North Central Texas Council of Governments. The mid-year budget included funding in Economic Development for programming to expand the amount and type of information on the City's World Wide Web (WWW) internet site. 12. Continue to assist city staff in utilization of PC and CD-ROM based software in departments. Thirty new personal computers with CD-ROM drivers were purchased. Fifteen computers have been identified for upgrade to multimedia systems. Training plans are in development. 13. Reorganize and reassign staff to support PC utilization by other departments. The Data Processing Department has been reorganized as the Information Services Division with increased focus on supporting PC utilization by other departments. A local area network (LAM has been designed for use within and between City facilities. 1-14 OTHER ACHIEVEMENTS IN 1995-96 • 1. Staff is in the process of negotiating a new gas franchise agreement with Lone Star Gas. 2. Developed Local Area Network plans for city facilities. 3. Began planning for the implementation of a computerized records management system. 1996-97 OBJECTIVES 1. Continue to enhance the financial planning process. 2. Provide excellent customer service internally and externally. 3. Retain Certificate of Achievement for Excellence in Financial Reporting. 4. Redesign and alter data communication links between City facilities to improve communication speed and reliability. 5. Install and implement a local and wide area network at City facilities. 6. Provide Internet access to users on the network. _ • 7. Assist in the development of a computerized records management system. 8. Expand access to the Geographical Information System and coordinate information updates. 9. Assist in the evaluation and implementation of rates necessary to insure a self-sufficient Internal Services Fund. 10. Provide the Police and Fire Departments with technical support and assistance for the design, purchase, and installation of communications and computer system equipment. 1-15 COMMUNITY SERVICES The responsibilities of the Community Services Department include implementing and administering ordinances and policies that primarily affect private property, including construction codes, property maintenance programs, zoning, planning, animal control, licensing and permits, industrial waste programs, food protection programs, swimming pool inspection programs, and nuisance abatement programs. The Community Services Department consists of three divisions: Administration, Environmental Health, and Building Inspection. The Administration Division oversees the operations of the Community Services Department, including providing secretarial and clerical services to all departmental divisions and leading the City's planning activities. The division manages the City's land development process relative to zoning, specific use permits, site planning, and plat review. Staff prepares agenda information and formulates recommendations for consideration by the Planning and Zoning Commission and City Council relative to all planning and zoning matters. A staff member also serves as secretary to the Commission, an ex-officio position. The division prepares programs and ordinances relating to its areas of responsibilities, conducts demographic analysis, and engages in special planning studies. It also administers and maintains the City's Comprehensive Plan. The Vision 2010 Process is a multidisciplinary exercise that reaches beyond typical land use plans, encompassing examination, evaluation, and recommendation concerning a broad range of issues regarding the City's long-term physical, economic, and social development. The Environmental Health Division's activities include public health programs including: regulating food service establishments; abating water pollution in city creeks; regulating wastewater discharges from industries into the sanitary sewer system; regulating private, public and semi-public swimming pools; conducting activities to reduce the mosquito population; and, administering the animal control program. The division also serves as staff liaison to several state and county agencies and is actively involved in remediation of soil, air, and groundwater contamination. The Building Inspection Division's primary responsibilities are the administration of building, zoning, and property maintenance ordinances of the City. The application of building code and zone regulations, building location, use, sign regulations, fencing, yards, and open space, is achieved by coordinating development activities such as site plan review, permits and inspections, and by providing assistance with the development process to citizens. The division's housing and property maintenance program include residential certificate of occupancy inspections, minimum housing code inspections, semi-annual property maintenance inspections, semi-annual apartment unit inspections, high grass and weed inspections, inoperable and junk vehicle inspections, and the abatement of dangerous buildings and other nuisances. Division staff members serve as staff liaison and secretary to the Zoning Board of Adjustment and the Building Code Board of Appeals. 1-16 PROGRESS ON 1995-96 OBJECTIVES • The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Review the Noise Control Regulations contained in the Zoning Ordinance and make recommendations for an amendment that will apply the appropriate noise regulations to all zoning districts. Farmers Branch Noise Control Regulations have been reviewed. Noise control regulations in zoning ordinances from other cities are also being reviewed before recommendation for an amendment is prepared. A recommendation for an amendment should be made to the City Manager before September of 1996. 2. Complete the Vision 2010 Plan process that includes an update or replacement of the Comprehensive Plan. The Vision 2010 planningprocess is comprised of four phases. Staff has completed Phase I which includes preparation of a comprehensive existing conditions report. Phase II analysis is currently underway Production of the final document is anticipated during the second quarter of fiscal year 1996-97_ 3. Critique the effectiveness of the City's sign regulations and ordinances. Review and comment on the effectiveness of the sign regulations was completed. A • comprehensive "Sign Regulation" ordinance is being drafted for City Council review. 4. Prepare recommended ordinances adopting the 1994 editions of the Uniform Plumbing and Mechanical Codes for review by City Council. Recommended adoption ordinances will be submitted to the City Council for the 1994 uniform codes in August 1996. 5. Implement an aggressive and comprehensive code enforcement program for multi-family dwellings. Five ordinances were adopted regulating apartment licensing,_parking lots, apartment unit inspection and screening requirements Guidelines for the inspection program, including notification letters to the complex and to the tenants compliance guidelines, and penalties were implemented in February 1996 Staff is reviewing _a possible standard for walls and fences screening apartment complexes from residential areas for presentation to the City Council in 1997. OTHER ACHIEVEMENTS IN 1995-96 1. Completed update and production of a new Geographic Information System (GIS) based Zoning Map and a land use map. 1-17 2. Amended the Comprehensive Zoning Ordinance, requiring a Specific Use Permit and establishing minimum standards for construction of hotels and motels. 3. Issued 230 operational permits to restaurants, food stores, food warehouses, mobile trucks, and temporary food concessions and inspected the same for compliance with City codes. 4. Continued enforcement of the Industrial Waste Ordinance and issued 15 Industrial Waste Water Discharge permits to local industries and inspected the same for compliance with city codes. 5. Inspected over 800 swimming pools and spas at private residences and 42 public and semi- public pools for compliance with City codes. 6. Impounded over 800 dogs and cats at the City Animal Shelter. 7. A "Walk the City" project was implemented in March 1996 to increase the effectiveness of the property maintenance code enforcement program. 8. Utilized the Internet to access on-line journals, thereby eliminating the need to purchase several documents that provide environmental regulation. 1996-97 OBJECTIVES • 1. Complete the Vision 2010 planning process and begin implementation. 2. Amend Ordinance No. 1710, the Sexually Oriented Business ordinance, primarily to clarify administrative and procedural provisions. 3. Complete the "Sign Regulation" ordinance that will address the deficiencies found during the sign ordinance review. 4. Implement a permit and inspection tracking system. 5. Study and draft recommended amendments to the building and/or zoning regulations regarding accessory structures. 6. Review the storage of large vehicle, trailer, and recreational vehicles in residential zoning districts, and, as a part of the review, conduct field trips with City Council and the Planning and Zoning Commission. 7. Review the Property Maintenance Code, Minimum Housing Code and the Dangerous Building Code. 8. Propose a new Food Manager Certification Ordinance to replace Ordinance No. 1429. 1-18 9. Prepare and propose a new Industrial Wastewater Ordinance to replace Ordinance • No. 1555 to be in compliance with new proposed State standards. 10. Create a Landscape Ordinance. 11. Create a Zoning Map "atlas" that will be easier to read and maintain and provide greater accuracy in delineation of zoning district boundaries and SUP's. BUDGET HIGHLIGHTS 1. Funds have been proposed to replace three pickup trucks in the Building Inspection Division. 2. Funds have been proposed for building inspection tracking software. i • 1-19 ENGINEERING • The Engineering Department is directed by the City Engineer and consists of a staff of engineers, a landscape architect, technicians, inspectors, and administrative personnel. The department consists of two divisions: Engineering and Traffic. The Engineering Division plans, programs, and administers design of infrastructure improvements related to water distribution, sanitary sewer collection, streets, drainage, and creeks. It is also responsible for construction inspection and administration of all capital improvements. Platting and permitting is administered by this section. Also within the Engineering Division is the Landscape Architecture Section, which performs all the programming and design of landscape, irrigation, and recreational improvements on city property. The Traffic Division is responsible for the planning and programming of traffic and thoroughfare improvements; evaluation of the impact of new developments; coordination of transportation planning activities with other governmental agencies; and, operation and maintenance of the traffic signal systems within the City. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. • 1. Administer Capital Improvement Programs. Maintain a monthly project activity and status report system. The project activity and status reports will be produced monthly beginning in May 1996. 2. Continue administration of the design and construction of the Eastside Sanitary Sewer Interceptor, Phase 2, for the North Dallas County Water Supply Corporation and the construction of the LBJ sewer line. Phase 2 is the conventional "cut and cover" sanitary sewer lines east of Marsh Lane. The design for the conventional lines was completed in 1995 and construction has begun with completion in July of 1996 The LBJ lines are now under construction with completion in July of 1996. 3. Continue a program to place survey benchmarks that have been displaced by construction over the past years. A surveyor is in the process of replacing benchmarks throughout the City and should be completed in the summer 1996. 1-20 4. Administer the design and construction of the widening of Midway Road from IH635 to . Spring Valley Road and the widening of Spring Valley Road from Inwood Road to the North Dallas Tollway. The design of Midway Road is 95% complete. The City is in the process of obtaining right-of-way, 5. Continue participation in the development of the Vision 2010 Plan in terms of identifying thoroughfare, water, sewer, and drainage improvements. The existing conditions report for the City's infrastructure has been drafted. 6. Provide assistance to TxDOT to expedite design and construction of Luna Road from IH635 to Valley View Lane. Right-of-way has been dedicated and the project is under construction with completion scheduled for the fall of 1996. 7. Review the multi-year street resurfacing and reconstruction program. Identify potential improvements to the program to more effectively rehabilitate and maintain the City's street system. A presentation was made at the 1995-96 Budget Work Session. It was determined that the goals established in 1994 should be maintained. The goal is to average one lane-mile per year of street reconstruction and 11 lane-miles per year of resurfacing;. It was also determined that existing concrete streets should be edge milled before resurfacing whenever practical. OTHER ACHIEVEMENTS IN 1995-96 1. Projects completed were: ► Josey Lane Reconstruction - IH635 to north of Valley View ► Farmers Branch Creek Improvements at Ford Road ► Alley Paving Between Lavita Lane and Selma Lane from Josey Lane to Veronica Road ► Eastside Area Elevated Storage Tank ► Eastside Traffic Signal Interconnect ► Eastside Sewer Interceptor ► Eastside Water Line ► Entrance Signs ► Las Campanas Drainage Improvements ► Mallon Park Dredging • 1-21 2. Projects under construction were: ► Luna Road North Reconstruction ► LBJ Sewer Line (Eastside) ► Ridgeoak Way Reconstruction ► Valley View and Marsh Intersection Improvements ► Rawhide Creek Gabion Repair ► Eastside Sewer Interceptor Conventional Lines ► LBJ Sanitary Sewer Line 3. Projects under design were: ► Street Reconstruction: Holbrook, Harrisburg, Wilmington, Mount View, Lineville ► Gillis Road Sanitary Sewer Project ► McEwen Drive Extension ► Midway Road Widening ► I-35/Valley View Interchange Improvements ► I-35/Valwood Interchange Improvements ► Incident Detection and Response ► Water Distribution Mains along Midway between Alpha and Spring Valley ► Waterline connection at Brookhaven Club Drive and Marsh ► Waterline Improvements along Spring Valley between Welch and Gillis 4. The Engineering Department maintained an active role in the "Common Vision" for the Trinity River through the North Central Texas Council of Governments. The $7.5 million hydrologic and hydraulic study of the river was initiated in September 1990 and will be completed in 1996. Funding for the study has come from the Corps of Engineers, the Texas Water Development Board, and the nine cities and three counties in the metroplex. 5. The Engineering Department continued to represent the City's transportation interests in the staff committees, including Dallas Area Rapid Transit, the Regional Transportation Council, the LBJ Corridor Study, the Dallas County Bond Program, and the Metrocrest and Farmers Branch Chambers of Commerce. 6. The Traffic Division obtained 1995 traffic counts for all major thoroughfares throughout the City. 1996-97 OBJECTIVES 1. Administer Capital Improvement Programs. Maintain a monthly project activity and status report system. 2. Continue a program to place survey benchmarks that have been displaced by construction over the past years. • 1-22 3. Administer the construction of two thoroughfare improvement projects on the Eastside: • the widening of Midway Road from IH635 to Spring Valley Road and the widening of Spring Valley Road from Inwood Road to the North Dallas Tollway. 4. Continue participation in the development of Vision 2010. 5. Provide assistance to TxDOT and Dallas County to expedite design and construction of intersection improvements at IH35E/Valley View and I1135E/Valwood. 6. Perform a comprehensive street evaluation study. 7. Perform a comprehensive evaluation of the dams and drainage structures. 8. Administer the design of Joanna Drive, Sunglow Lane, Shady Ridge, Teekskill Place, and two more alleys. BUDGET HIGHLIGHTS 1. A Secretary I is a new position in the Engineering Division. This position will improve the department's efficiency, effectiveness, and productivity. 2. A Project Engineer is a new position in the Engineering Division. This position will enable staff to more effectively conduct engineering activities and manage the increase in development and new capital improvement projects. 1-23 PUBLIC WORKS • The Public Works Department consists of Administration, Residential and Commercial Sanitation Collection, Landfill Disposal, Street Maintenance, Utility Administration, and Water and Sewer Operations. The Public Works Administration Division provides the planning, direction, and control of the daily operations for all divisions within Public Works. The Residential Sanitation Collection Division provides twice per week refuse collection and once per week brush and bulky item collection for the residents of the City. This division also operates a limited waste transfer collection site on Valley View Lane for residents to deposit trash items. The division also has a curbside recycling program. Aluminum, clear glass, newspapers, Type 2 plastics, and two liter (Type 1) plastic soft drink bottles are picked up twice a month. The Landfill Disposal Division operates a regional sanitary landfill for the disposal of solid waste collection by city crews and approximately seven private collection companies and two cities. This facility is operated in compliance with the Texas Natural Resource Conservation Commission regulations. The Street Maintenance Division provides concrete and asphalt street maintenance, severe weather response, street sweeping, crack sealing, storm water drainage facility maintenance, sign replacement and repair, street striping, traffic button installation and replacement, barricade maintenance, sidewalk repairs, and pavement repairs for utility cuts and water main replacement. This division also assists other divisions, such as Utilities and Parks, with various projects. The Utility Administration Division provides the planning, direction, and control of the daily utility operations. The Water and Sewer Operations Division provides main repairs, valve operation, service line maintenance, fire hydrant maintenance, plant operation, water meter reading and repairs, and improvements to the water and sewer system. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Continue to upgrade and computerize operational reports and record keeping within all divisions. The daily operational records at the landfill are being loaded on a data base for billing and state required reports. • 1-24 2. Provide computer training for all division Superintendents and General Foremen, utilizing local seminars, Brookhaven College, and in-house training sessions through Data Processing. Public Works supervisors will be attending training classes during the summer months. 3. Continue contracts with outside vendors for repair of concrete panels, sidewalks, crack sealing, pavement marking, and utility cut repairs. The contracts for sidewalk and crack sealing are underway. The concrete panel and utility cut repair contracts were awarded in March 1996. The pavement marking contract will be bid by the end of the budget year. 4. Continue quarterly maintenance and repair of utility and drainage easements within the City. Easement maintenance and repairs were scheduled and completed for the first and second quarters of the 1995-96 fiscal year. Maintenance and repairs are scheduled for the remaining third and fourth quarters. 5. Continue certification of crew leaders in their field of expertise (concrete or asphalt) and continue current training for Equipment Operators and Drainage and Maintenance Technicians. One Operations Specialist has completed both Supervisor and Management Certification courses offered by the Texas Engineering Extension Service (TEE X). The second Operations Specialist has completed eight of the ten supervisory courses and has received his management certification Two Crew Leaders have attended one supervisory course each and two Crew Leaders have attended the Texas Public Works Association (TPWA) Short Course Three Equipment Operators have attended various technical training sessions. 6. Continue certification of utility personnel in water and wastewater operations. Four Utility Division employees have received their Class "D" Water Operations Certification Two employees have obtained their "Customer Service Inspection Certification." 7. Continue training of employees in the areas of trench safety and confined space entry procedures. Three Utility Division employees completed the "trench safety" course, and two additional employees completed the "confined space entry procedures" training. 1-25 8. Have all landfill employees certified in Solid Waste Management and Waste Screening. • Four Landfill Division employees have been certified in Solid Waste Management and Waste Screening. The remaining four newly hired employees will not be eligible for certification during this budget year due to the state's certification requirements. The requirements are a minimum of one year landfill operations experience. 9. Review existing safety training program in Residential Sanitation and make any necessary changes. Review of the 1rogram is in process Upon completion of the review, changes will be made to the program as necessary. 10. Evaluate operation of Commercial Sanitation division including consideration of discontinuing services and submit recommendation with mid-year budget. The evaluation is continuing and will be completed with recommendations by January 1997. 11. Maintain quality customer service with Camelot Landfill customers. Staff continues to establish and maintain positive working relationships with all landfill customers Courtesy calls are made to customers on a regular basis to obtain feedback on the quality of service provided Negotiation of new contracts is underway and staff will be seeking two year contracts. Methane gas extraction contract negotiations with Waste Management are underway. 12. Complete design of a new cell at the landfill and schedule in-house personnel to perform initial earth work for liner installation. The preliminary earth work has begun within the area of the new cell area. 13. Develop a departmental Vision 2010 Plan to address long-range goals and objectives for each division. The draft plan has been submitted for review. OTHER ACHIEVEMENTS IN 1995-96 1. Install a 900 foot French drain on Albemarle. 2. Guardrail post installation at Mustang Trail. 3. Cleaned up 12,000 cubic yards of debris following a major storm in June 1996. • 1-26 1996-97 OBJECTIVES is 1. Expand the sidewalk extension program to include projects along major thoroughfares and increase the number of smaller extensions constructed. 2. Expand the street repair contract to complete repairs on approximately 3,250 square yards of street sections each year. 3. Continue training and certification of crew leaders in field operations and continue current informational training for Equipment Operators and Paving and Drainage Technicians. 4. Staff will make customer service calls to all current front-load and roll-off customers during fiscal year 1996-97. 5. Staff will work with Information Services to automate container and roll-off billing to a computerized system. 6. In accordance with TNRCC "Subtitle D" rules and regulations, construct a liner and leachate collection system in Cell No. 1 at the Camelot Landfill facility. 7. Continue training and certification of Landfill Operators in Solid Waste Management. Two employees will attend "B" certification training and two will attend "C" certification training. • 8. Continue to enroll Sanitation Division employees in state sponsored technical classes on Solid Waste Management for state certification. 9. Continue certification of utility personnel in water and wastewater operations. 10. Continue training of employees in the areas of trench safety and confined space entry procedures. 11. Review the current sanitary sewer work order tracking program for the development of a more comprehensive sanitary sewer maintenance program. 12. Train Utility Division employees in the proper operation of new portable sanitary sewer television equipment and begin service line inspections of problem lines to determine appropriate action to be taken. BUDGET HIGHLIGHTS 1. Funds are allocated each year for funding of a geo-membrane liner and leachate system for the Landfill in accordance with TNRCC regulations. 2. Stripe parking lots at both Fire Stations and the Fire Administration building. Repair the driveway at Fire Station No. 2. 1-27 3. Enhancement of Sidewalk Extension Program by $200,000. 4. Expansion of Concrete Street Repair Program by $160,000. 5. Two front-loader and one side-loader refuse trucks, one roll-on/roll-off truck, two 10-yard dump trucks, one backhoe, and a landfill scraper are included for replacement this year. 1-28 POLICE • The mission of the Farmers Branch Police Department is to assure each citizen the opportunity to enjoy life in peace and free from criminal acts. The protection of life and property, the enforcement of city ordinances, state laws, some federal regulations, the apprehension of perpetrators, and the recovery and return of property constitutes the major responsibilities of the department. The Police Chief directs an organization composed of seventy-one sworn personnel and twenty- nine non-sworn full and part-time employees, including school crossing guards. In addition, the department has two volunteer Police Chaplains and sponsors an Explorer Post. The functions of the Police Department are divided among five divisions as follows: The Administration Division is responsible for the administration, control, support, and coordination for all divisions of the Police Department. It is also responsible for the direction of Internal Affairs investigations and tactical operations. The functions of the Investigation Division are to investigate and record all criminal offenses within the City, arrest those people involved in committing these crimes and recovery of stolen property. This division is also responsible for the initial storage and recording of confiscated property, the filing of criminal cases with the District Attorney's Office, background investigation of police applicants, and investigation of drug offenses. The Youth Officers assigned to this division counsel juvenile offenders and their parents and attempt to prevent juvenile crimes. The Youth Officers enforce the Parental Responsibility Law, work closely with school administrators, and coordinate the First Offender program. The Patrol Division is the largest division within the Police Department. The functions of this division are to patrol the City, to instill a sense of confidence and security in the public by effectively preventing violations of laws and ordinances, suppressing disturbances, arresting offenders, and giving aid, relief and information as the circumstances require. Specific duties include, but are not limited to, accident investigation, traffic enforcement, traffic direction, responding to calls for service, patrolling residential and business areas, reporting unsafe conditions, and providing K-9 services. This division recovers lost and abandoned property and is responsible for the impoundment of recovered stolen and abandoned vehicles. This division also receives and houses all lawfully arrested adult offenders. It is responsible for the care, safety and security of all housed offenders until they are released from commitment. The functions of the Municipal Court include responsibility for scheduling Municipal Court trials and the adjudication of those legal matters that are within the jurisdiction of the Municipal Court. This involves collecting and processing fines assessed by the Court and processing appeals from the City level to the County level. The Communications Division is responsible for communication within the Police Department including initially answering all 9-1-1 calls. Duties include answering emergency and non-emergency calls, as well as the dissemination of criminal and non-criminal information over • 1-29 the mobile data system to police vehicles. This division is also responsible for the maintenance of radios, telephones, computer hardware and software, and other telecommunications equipment. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Develop a computerized shift reporting system for the Patrol Division. Computerized shift reporting for the Patrol Division has been developed and in use since January 1, 1996. 2. Develop policies and procedures for the jailer program and begin staffing and training personnel. The Detention Lieutenant position has been filled and the officer is visiting area jails. Policies and procedures for the detention facility have been formulated for the detention program Staffing selection is in process and two detention officers will be hired by the end of August. 3. Complete schematic design and design development for the Farmers Branch Justice Center. • Schematic design is complete and design development is in progress. 4. Research and locate temporary housing for Police Administration, Criminal Investigations and Records Section during the construction process. A plan has been developed and funding is proposed in the 1996-97 budget for the initial phase of relocating personnel to temporay buildings which will be located adjacent to the current facility. 5. Conduct an assessment of available software and hardware for computer aided dispatch, records management and replacement of mobile data terminals. Requests for Proposals are currently being drafted and reviewed by personnel from Police, Fire and Information Services A plan for purchase of equipment will be presented to the City Council by the end of the budget year. 6. Continue Adopt-A School program. This is an ongoing program. All public schools are participatin in n the program. 7. Continue Super Star Kid program. This is an ongoing program. • 1-30 8. Continue Drug Enforcement program. . This is an ongoing program. 9. Continue deployment of Response Team to deal with problems in targeted areas. Response team deployment was used on New Year's Eve in targeted areas and in May in a residential area. 10. Develop a plan to replace mobile data terminals and present at mid-year budget review. Staff is atg hering; information through on-site inspection at other law enforcement a2encies and interviews with hardware and software vendors. This information will be used to develop aplan for replacement of current equipment. The plan will be completed and presented by September 1996. 11. Develop a departmental Vision 2010 Plan to address long-range goals and objectives. Phase One has been submitted to the Ci!y Manager for review. OTHER ACHIEVEMENTS IN 1995-96 1. Initiated a language line for all telephone lines, court arraignments, and walk-ins. . 2. Established computerized tracking of alarm permits. 3. Expanded the Field Training program to 32 weeks for new recruits. 4. Added three new Field Training Officers to the Field Training program. 5. Initiated a new firearms training program to increase officers proficiency. 1996-97 OBJECTIVES 1. Provide comprehensive support to the Neighborhood Crime Watch program including special programs with selected neighborhoods. 2. Expand recruiting for the Department Explorer Scout program. 3. Continue Adopt-A School and Super Star Kid programs, which build stronger bonds between police officers and youth. 4. Implement Texas Crime Information Center/National Crime Information Center training to comply with Texas Commission on Law Enforcement Officer Standards and Education policies. 1-31 5. Continue staffing and training of detention personnel. • 6. Initiate a cross-training program for Police and Fire communication personnel in preparation of combined dispatching. 7. Continue the departmental Vision 2010 Plan to address long-range goals and objectives. 8. Develop intensive fire and police communications emergency training using live situations. 9. Draft specifications, advertise for bids, and select vendor(s) for software and hardware for computer aided dispatch, records management, and replacement of mobile data terminals. 10. Continue Drug Enforcement programs and deployment of neighborhood response teams. BUDGET HIGHLIGHTS 1. Additional funds are designated for the purchase of Police/Fire Department communica- tions system. 2. Four additional positions are included to continue staffing of detention services and these positions are phased throughout the year. 3. An additional $500,000 is budgeted in the Capital Improvement Program fund for the Farmers Branch Justice Center for a total of $5,750,000. • 4. One new clerical position is being added to the Records Section. 5. A plan has been developed for temporary housing to accommodate Administration, Investigation, and Patrol during the Justice Center construction. Funding for the first phase is included. • 1-32 FIRE The Fire Department's primary function and responsibility to the citizens of Farmers Branch is the protection of lives and property from fire and to provide emergency medical assistance. The Fire Chief directs an organization composed of fifty-seven certified firefighters, four fire prevention personnel, four dispatchers, one support technician, and one secretary. The Fire Department consists of the following three divisions: Administration/Training, Operations, and Fire Prevention. The Fire Department is responsible for fire suppression, emergency medical services, rescue operations, emergency management, fire safety inspections, public fire prevention education programs, code enforcement, building and site plan review, fire investigations, and training of personnel. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Continue live-fire training with emphasis on high-rise buildings and warehouse facilities. Training has been completed at the D.F.W. Airport Fire Training Facility. • 2. Provide customer service training for all fire department personnel. Training was completed in June 1996. 3. Provide review training for basic fire fighter tasks. Five units of the basic fire fighter tasks have been completed. Additional units will be taught throughout the remainder of the fiscal year. 4. Conduct fire inspections of all occupied commercial buildings. Inspections are running behind schedule because inspectors attended certification schools. Fire inspections will be made at 80% of the commercial buildings by September 0, 1996. The remaining 20% will be inspected at the beginning of the 1996-97 fiscal mar. 5. Prepare a recommended ordinance adopting the 1994 edition of the Uniform Fire Code for review by City Council. A draft ordinance has been prepared and is in the staff review stage. An ordinance will be presented to City Council for consideration by September 1996. 1-33 6. Obtain arson investigation certification for one additional fire prevention division member. • Employee has completed arson certification school. 7. Continue evaluation of Mutual Aid Special Rescue Program and provide recommendation by March 1, 1996. Evaluation has been completed. The unavailability of local training classes makes the initiation of a medium rescue team impractical at this time. Basic department rescue training will be provided throughout the year and another recommendation will be considered during the 1996-97 mid-year budget review. 8. Develop a departmental Vision 2010 Plan to address long-range goals and objectives. Issues assessment has been completed and submitted to the City Manager for review. OTHER ACHIEVEMENTS IN 1995-96 1. Installed an Outdoor Warning System. 2. Reorganized administrative staff positions. • 3. Completed paramedic fire engine service for 100% of the City. 4. Completed remodeling of bathroom at Fire Station No. 1. 5. Constructed a new lobby at Fire Station No. 2. 6. Replaced the breathing air station. 7. Provided diversity training for all personnel. 1996-97 OBJECTIVES 1. Complete a video program for public access television that will describe the Fire Department's role in the community. 2. Develop and implement a poster contest to promote fire safety education among elementary students. 3. Continue diversity training for all Fire Department personnel. 4. Continue professional development training by attendance at more major conferences by staff and command personnel. 1-34 5. Obtain arson investigation certification for one additional Fire Prevention division member. 6. Develop and implement a tornado survival program to be presented at elementary schools during Severe Weather Awareness Week. 7. Continue education programs for community awareness of Outdoor Warning System and AM Radio Station. 8. Implement the smooth transition from a separate Fire Department dispatching center to a combined dispatching center at the Criminal Justice Center. BUDGET HIGHLIGHTS 1. Replace one fire engine. 2. Replace self-contained breathing apparatus harnesses and personal alert devices. 3. Replace Battalion Commander's vehicle. 4. Funds are designated in the fixed asset fund for purchase of Fire/Police Department communications system. 5. Funding is included in the Non-Bond Capital Improvement Program budget for construction of Fire Station No. 3. 1-35 PARKS & RECREATION The Parks and Recreation Department is responsible for providing all citizens of Farmers Branch with a functional park system allowing for active, passive, educational, and recreational experiences through effective and efficient delivery systems. The Administrative Division is responsible for planning and directing the long-range and day-to- day activities of the department. The Parks Maintenance Division is responsible for day-to-day landscape maintenance of parks, medians, and other city owned or leased property. The Recreation Division is responsible for implementing and maintainingyear-round recreational, athletic, and educational programs for all ages. Included with the day-to-day operation of the Recreation Center are the planning and implementation of a variety of family oriented activities. The Pool Division staff is responsible for participants' safety, water quality, overall pool maintenance, and water related instruction. The Senior Center Division facilitates community use of the Senior Adult Activity Center and the Community Building. Programming for the Senior Center is designed to meet the needs of the City's senior population, while the Community Building is designed to provide rental facilities and special programs for public use. The Historical Division is responsible for operating the Historical Park site, which is open for general public use six days a week. The division is also responsible for preserving, collecting, and interpreting the history of Texas with emphasis on Farmers Branch. The Special Events Division is responsible for the promotion of tourism through special events. Additional responsibilities include planning events to promote business in local retail areas. The Building Maintenance Division is responsible for the maintenance of city facilities. This division performs tasks from all facets of the building trade and supervises maintenance contractors working on city facilities. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Develop assessment of janitorial services for city facilities, in-house versus contract. Assessment was completed in Anril 1996 and will be submitted to the City Manager in July 1996. 1-36 2. Develop city-wide playground assessment to meet state and federal safety guidelines. Staff has completed a draft playground assessment and the City _Attorney is currently reviewing the material. 3. Continue promotion and implementation of special events to promote tourism with increased emphasis on athletic tournaments. Five new athletic events have been scheduled to promote tourism: Girls' State Gymnastics meet May 17-19 Girls' National Softball tournament June 7-9, and three Select Soccer Invitational tournaments June 7-9 November 22-24, and November 28-30. 4. Complete Park Master Plan. Volume I of the Master Plan has been completed. Volumes II and III are to be completed by September 1996. 5. Initiate new youth programming for increased participation particularly involving 12-15 year olds. Middle School Madness is a new program open to all middle-school aged children who live in Farmers Branch The program includes activities such as karaoke, dancing, an athletic event and food Middle School Madness has been held four times during the school year with over 300 students in attendance at each event and two events were held in June and July with over 100 students in attendance. 6. Enhance personnel training and certification programs. One staff member was certified as a Playground Safety Inspector. One staff member passed the Texas Certified Nurseryman examination. One staff member passed the Texas Licensed Irrigators examination New in-house training programs include: tree trimming techniques and chain saw safety. Upcoming trainingincludes irrigation repair, landscape practices, and proper chemical application/handling.- 7. Assist the Citizens Committee in preparation for the City of Farmers Branch 50th Anniversary. The 50th Anniversary Ceremony_ was held April 13, 1996. A staff person has been assigned to work with the Citizens Committee. 50th Anniversary themes have been included as part of future special events including Dallas Symphony Orchestra, July 4th Celebration, and Farm and Ranch Fest. 8. Initiate and implement a transportation need assessment for Farmers Branch senior citizens. Staff worked with the Senior Advisoly Council for means to improve the senior transportation program and a decision was made to purchase a larger vehicle. The new vehicle scheduled for delivery in Summer 1996, will have 20 seats a wheelchair lift, and two wheelchair tie downs to facilitate serving wheelchair-bound participants. 9. Continue to identify opportunities and sponsor special events at retail centers. One retail event was held during the Christmas season and a Cinco De Mayo Celebration_ was held in May 1996 A Back to School Bash is scheduled for August 1996. 1-37 10. Develop and update a park system map for public use. . The park system map will be completed in-house with an estimated completion date of August 1996. 11. Develop programs in the historical park to support the hotel industry. Based on hotelier suggestions design concepts for the Queen Anne Victorian Cottage Kitchen have been changed to accommodate commercial equipment for better catering utilization Staff is also working on a design contract for a gazebo and patio to be constructed near the Queen Anne Victorian Cottage. The gazebo and patio will be utilized by hotels for events and other rental purposes. 12. Develop a departmental Vision 2010 Plan to address long-range goals and objectives for each division. Staff is working with Community Services on descriptions of parks, amenities, programs, and events. OTHER ACHIEVEMENTS IN 1995-96 1. Received Tree City USA award for twelfth consecutive year. 2. Relocated lights at Cox Park to allow flexibility in field sizes making the park more attractive for soccer tournaments. • 3. Hosted girls gymnastic clinic with the Women's Sports Foundation with world renown gymnasts Nadia Comaneci and Shannon Miller. 4. Hosted an evening event at the Historical Park for the Texas Association of Museums. 1996-97 OBJECTIVES 1. Investigate opportunities for a Junior Volunteer Program for youth programs. 2. Work with the Engineering Department to develop conceptual plans for improvements to Oakbrook Park. 3. Work with the Engineering Department to develop conceptual plans for improvements to Mustang Trails Park. 4. Continue promotion and implementation of special events to promote tourism with continued emphasis on athletic tournaments. 5. Continue to enhance personnel training and certification programs by providing in-house training. 6. Begin conceptual planning of new Senior Center and for reuse of existing Senior Center. 7. Develop prioritized program for the upgrading of city-wide playgrounds. 1-38 8. Work with the Public Works Department to develop an assessment of conditions of existing pathways in parks. 9. Develop and update a park map for public use and for promotion of tourism. 10. Continue to develop programs in the Historical Park to support the hotel industry by working with the Economic Development Department. 11. Work with the Information Services Division to develop needs assessment for computer enhancement of the department to increase efficiency and effectiveness for delivery of services. 12. Continue working with the Carrollton-Farmers Branch ISD for planning and construction of a natatorium. 13. Update assessment of conditions of city facilities as it relates to heating, air conditioning, ventilation systems, and roofing structures. 14. Analyze the effectiveness of the "Arts in the Park" series as a Special Event. BUDGET HIGHLIGHTS 1. A new position was added to the Parks Maintenance Division for litter control to be assisted by a contract employee. 2. A new recreation programmer has been included for the Senior Center. • 3. Funds were included to mail the recreation brochure in lieu of including an insert in the Metrocrest News. 4. Historical Park Capital Improvement Projects include park irrigation, truck restoration, and rail car acquisition. 5. Other Park and Recreation Capital Improvement Program projects include: Rawhide Park Walk Extension, Don Showman Park Restroom and Concession Stand, and Jaycee Park Improvements. 1-39 LIBRARY i The Library is under the general direction of the Library Director and has a staff of eighteen full- time and eight part-time employees. The responsibility of the Library is to select, organize, provide, and distribute printed and audiovisual materials for all residents and businesses of the City; to encourage the use of these materials by the residents for their informational, educational and recreational needs; to serve as a cultural center or outlet for the City; and, to promote the maximum use of the Library's facilities and services. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Give further assistance for jobseekers through a CD-ROM product, Business Newsbank Plus, which allows library users to determine job opportunities by city and state including information about jobs in small, privately held firms. Business Newsbank Plus was installed and introduced to the public in October 1995. 2. Update the Library's five-year plan and support the Vision 2010 Plan. • The Library Board and members of the public who use the Library have been Polled for their input in the planning 12rocess Staff has formed committees to Rather data for the plan that will be completed by September 1996. 3. Provide public access to the Internet on a pilot basis. Internet access was made available for the public beginning January 16, 1996. A class on Internet use was held during National Libras Week in April 1996 and another is planned for September 1996. 4. Prepare a brochure for Library users explaining, in detail, all functions of the public access module of the new automated Library system. The brochure was completed in November 1995. 5. Enhance the Spanish language collection for adults by adding twice as many popular fiction titles as were added in 1994-95 and adding two new magazines. Two magazines: "Americas" and "Geomundo" were added in JanuaKY 1996. The PoPular fiction books have been ordered and will be available for check-out in August 1996. • 1-40 6. Promote audio cassettes in the youth services division with new display racks for the collection and by creating other visual displays. New display racks were installed in the youth services division in May 1996. 7. Review and update the compact disc collection in the area of international music with emphasis on Spanish-language music. Fifteen items have been added and approximately fifteen more will be added by August 1996. 8. Review and update biographies in the talking book and video collections. Twenty-five items have been added totaling approximately $1.000. 9. Review and update the youth services division's science and technology collection. The science and technology collection were reviewed and updated in June 1996. 10. Review and update the adult collection in the areas of psychology, earth and biological sciences, health and nutrition, home repair, and fiction. The earth and biological sciences collection review was completed in March 1996; the home repair collection was reviewed in May 1996• and the psychology, health and nutrition, and fiction collections were reviewed in June 1996. • OTHER ACHIEVEMENTS IN 1995-96 Funds were appropriated in the mid-year budget for replacement of the library elevator, which will be installed in July 1996. 1996-97 OBJECTIVES 1. Promote library service to the Farmers Branch business community through announce- ments in the Economic Development Division's newsletter. 2. Plan and promote programming for adults such as Internet training and senior adult programs. 3. Promote and increase outreach visits to area daycares and other agencies serving children. 4. Create quarterly merchandising displays to highlight selected areas of the library collection. 5. Enhance service to the public whose first language is Spanish by creating three publications of useful information. 1-41 6. Present additional youth programs for holidays and special events. • 7. Provide a personal computer with word processing software and a printer for public use. 8. Develop an audiobook literacy program by offering twenty titles for adults learning to read. 9. Review and update the youth collection in the following areas: Encyclopedias, Philosophy and Psychology, Religion, Social Services, and Language. 10. Review and update the adult collection in Information Technology, Law, Commerce, History, Medicine, and Business. 11. Evaluate the lighting needs of the library's downstairs area. 12. Create and install a floor plan of the library on the Public Access Computers. BUDGET HIGHLIGHTS 1. Funds are provided for an additional part-time Youth Services Librarian to conduct storytimes and programs at daycares and other facilities. 2. A personal computer with word processing software and a printer for the public to use is included in the budget. ICI 1-42 EQUIPMENT SERVICES The Equipment Services Department maintains and repairs all city vehicles and equipment and stocks materials and supplies for the City's operating departments. The Senlac and Camelot Service Centers are also managed by this department. The departmental goals are to provide the highest level of service at the lowest possible cost by designing and implementing new management techniques and policies. The Equipment Services Department consists of two divisions: Fleet Maintenance with thirteen positions and the Warehouse with one position. PROGRESS ON 1995-96 OBJECTIVES The following summarizes the progress made toward achieving the objectives adopted for the department in the 1995-96 budget. 1. Continue the mechanic training program to assure that all mechanics are up-to-date with changes made by manufacturers and continue to provide cost-effective service to operating departments. Technicians are continually scheduled to attend classes as they become available. Emphasis is placed on specialized training in electronics computerized control systems. • and emergency response vehicle systems Six employees attended ten training sessions for a total of 236 hours of training this fiscal year. 2. Continue to upgrade facilities and work areas at the Senlac and Camelot Service Centers. Improvements to the Senlac Service Center include remodeling of the administrative_ offices landscaping the front of the building and rellacement of the service bay roof. Portions of the Camelot Service Center floor were refurbished. 3. Continue implementation of the alternate fuels program by converting selected vehicles to compressed natural gas (CNG). Matching funds have been approved for the conversion of 53 vehicles to dual fuel. Due to cost increases in the conversion of vehicles a recommendation will be made to City Council in July 1996 to provide funding for the conversion of 40 vehicles. The installation of a Compressed Natural Gas fueling acility is underway at Josa Lane and LBJ Freeway- 4. Implement a departmental reorganization plan to reduce operating expenses and improve service to the operating departments. Staff has been reduced by one additional position All mechanic positions have been reclassified as technicians or as technician apprentices. 1-43 5. Continue working with Data Processing to improve the Equipment Maintenance Management System (EMMS). Staff has submitted requests for changes in the EMMS system to HTE. Inc. 6. Develop and begin implementation of a long-range parking and storage plan at the Senlac Service Center. The vehicle storage area has been striped to provide parking spaces for different types of equipment by category and size. Staff completed a storage space facility assessment and met with an architect to begin developing _a design. 7. Develop a departmental Vision 2010 Plan to address long-range goals and objectives. A draft of the department's Vision 2010 existing conditions report has been submitted to the Ci , Manager for review. 1996-97 OBJECTIVES 1. Continue the technician training program to assure that all mechanics are up-to-date with changes in technology made by manufacturers. 2. Continue to upgrade facilities and work areas at the Senlac and Camelot Service Centers. 3 Develop a training program for the Automotive Technician Apprentices including new computer based systems. 4. Develop a training program for the Inventory and Hazardous Substance Technician. 5. Perform an evaluation of the City's Fuels Management System and prepare a recommend- ation. 6. Work with the Finance Department to develop a mechanism for making the Internal Service Fund self-sufficient. BUDGET HIGHLIGHTS 1. A waste water recycling system is proposed to be installed at the Camelot Service Center. 2. Funds in the amount of $50,000 are included in the Capital Improvement Program budget for resurfacing the employee parking area at the Senlac Service center and the Camelot Service Center. 3. Funds in the amount of $175,000 are included in the 1996-97 three-year Capital Improvement Program budget for design and partial funding of construction of a phased indoor storage facility. 1-44 GENERAL FUND REVENUE PROJECTIONS YEAR--END YEAR"END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994=95, 094-95 1995-90 . 1995-96 1996-97 TAXES PROPERTY - CURRENT $7,085,000 $7,035,637 $7,660,000 $7,660,000 $8,365,000 PROPERTY - PRIOR YEAR 50,000 33,708 60,000 60,000 60,000 SALES & USE TAXES 9,850,000 9,747,480 10,500,000 10,500,000 11,350,000 MIXED BEVERAGE 58,000 57,944 58,000 58,000 58,000 BINGO 3,000 4,489 4,000 4,000 4,000 FRANCHISE FEES 3,498,150 3,518,183 3„563,000 3,573,000 4,073,000 PENALTIES & INTEREST 55,000 74,658 55,000 55,000 70,000 SUB-TOTAL $20,599,150 $20,472,099 $21,900,000 $21,910,000 $23,980,000 LICENSES & PERMITS HEALTH $23,000 $25,123 $22,500 $23,000 $23,000 BUILDING 267,500 290,721 292,200 292,200 292,200 • PLUMBING 19,000 28,597 21,000 21,000 21,000 ELECTRICAL 40,900 53,468 42,000 42,000 46,000 HVAC 19,000 19,552 19,000 19,000 17,000 MULTI-FAMILY INSPECTION 5,000 5,384 6,000 6,200 7,000 SUB-TOTAL $374,400 $422,845 $402,700 $403,400 $406,200 CHARGES FOR SERVICES ZONING $16,700 $27,819 $17,700 $17,700 $20,000 PRINTING & DUPLICATING 5,850 4,734 5,550 5,550 5,550 POLICE SERVICES 64,000 73,563 66,000 66,000 68,000 AMBULANCE & 911 SERVICES 420,000 457,129 420,000 444,000 440,000 COMMERCIAL SANITATION 715,000 704,078 715,000 715,000 751,000 LANDFILL (EXCL. SURCHARGE) 2,271,000 2,236,718 3,221,000 4,806,000 4,606,000 HEALTH & INSPECTION FEE 10,000 5,112 10,000 10,000 10,000 ANIMAL CONTROL & SHELTER 5,000 3,300 5,000 3,500 3,500 SWIMMING POOL FEES 25,000 25,006 25,000 25,000 25,000 PARKS & REC CONCESSIONS 37,000 41,467 37,000 37,000 37,000 BUILDING USE FEES 113,000 127,569 120,000 120,000 125,000 SUB-TOTAL $3,682,550 $3,706,495 $4,642,250 $6,249,750 $6,091,050 FINES, FORFEITS & ASSESSMENTS COURT $1,034,000 $1,098,109 $1,027,000 $1,292,000 $1,227,000 LIBRARY 40,000 34,189 40,000 40,000 40,000 SUB-TOTAL $1,074,000 $1,132,298 $1,067,000 $1,332,000 $1267,000 2-1 I • GENERAL FUND REVENUE PROJECTIONS YEAR-END YEAR-ENp AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1995-96.. 1996=97. 1994 - 95 1994-95. 1995 - 96 INTEREST/RENTS/CONTRIBUTIONS INTEREST $870,000 $894,889 $700,000 $1,131,000 $700,000 RENTS 47,750 44,408 48,750 48,750 48,750 SUB-TOTAL $917,750 $939,297 $748,750 $1,179,750 $748,750 MISCELLANEOUS MISCELLANEOUS $110,400 $77,135 $110,500 $109,800 $100,500 RECYCLING 35,000 49,690 35,000 35,000 35,000 SUB-TOTAL $145,400 $126,825 $145,500 $144,800 $135,500 GRAND TOTAL $26,793,250 $26,799,859 $28,906200 $31,219,700 $32,628,500 2-2 • PUBLIC UTILITY FUND REVENUE PROJECTIONS YEAR-END YEAR-END :AMENDED ADOPTED AMENDED PROPOSED uobGE'I' ACTUAIl BUDGET BUDGET BUDGET 1994-95- 1994- 05: 1995-96 1995-96 19%-97 INTEREST INTEREST $340,000 $290,809 $340,000 $340,000 $340,000 SUB-TOTAL $340,000 $290,809 $340,000 $_340,000 $340,000 MISCELLANEOUS RECONNECTS/SERVICE CHARGE $25,000 $24,720 $25,000 $25,000 $25,000 LATE FEES 60,000 59,177 60,000 60,000 60,000 MISCELLANEOUS 2,000 1,296 2,000 1,900 1,500 SUB-TOTAL $87,000 $85,193 $87,000 $86,900 $86,500 WATER/SEWER SALES WATER SALES $6,530,000 $6,357,958 $6,791,200 $7,922,200 $7,400,600 • SEWER SERVICE 2,520,000 2,503,415 2,620,900 3,036,900 2,765,000 ADDISON SEWER 725,000 746,128 125,000 350,000 0 TAPPING FEES 16,000 18,943 16,000 16,000 16,000 SUB-TOTAL $9,791,000 $9,626,444 $9,553,100 $11,325,100 $10,181,600 GRAND TOTAL $10,218,000 $10,002,446 $9,980,100 $11,752,000 $10,608,100 i 2-3 HOTEL/MOTEL FUND REVENUE PROJECTIONS YEARr-END YEAR-END AMENDED ADOPTED AMENDED PROPOSER BUDGET ACTUAL BUDGET BUDGET BUDGET 1904-95 1995:, 96 1995 ~"96 1996-97 1.994~9~:.. - OTHER TAXES HOTEL/MOTELTAX $1,550,000 $1,715,359 $1,600,000 $1,800,000 $1,800,000 SUB-TOTAL $1,550,000 $1,715,359 $1,600,000 $1,800,000 $1,800,000 INTEREST INTEREST $60,000 $102,757 $60,000 $60,000 $60,000 SUB-TOTAL $60,000 $102,757 $60,000 $60,000 $60,000 SPECIAL REVENUES MISCELLANEOUS $19,100 $18,168 $19,000 $19,000 $19,300 SUB-TOTAL $19,100 $18,168 $19,000 $19,000 $19,300 • GRAND TOTAL $1,629,100 $1,836,284 $1,679,000 $1,879,000 $1,879,300 0 2-4 GENERAL FUND STATEMENT OF EXPENDITURES YEAR=END TEAR"END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994.x-95. 1994-95 1995496 1995--96: 1996--97 . GENERAL GOVERNMENT $119,000 $101,422 $125,800 $125,000 $123,800 GENERAL CONTRACTS 217,200 204,012 217,200 192,200 168,400 ADMINISTRATION 600,200 590,980 636,600 676,400 644,500 LEGAL 210,000 223,342 210,000 210,000 216,000 NON-DEPARTMENTAL 265,600 339,827 730,500 615,500 1,316,000 COMMUNICATIONS 297,000 293,742 313,300 333,100 367,200 ECONOMIC DEVELOPMENT 228,400 209,112 238,250 240,650 232,000 PERSONNEL 338,450 340,379 386,000 394,800 409,800 PURCHASING 73,900 72,884 77,700 79,200 81,100 FINANCE ADMINISTRATION 346,000 344,077 344,200 352,500 376,800 INFORMATION SERVICES 494,400 493,346 542,900 613,700 755,700 ACCOUNTING 269,600 267,830 276,700 283,300 292,200 COMMUNITY SERVICES ADMIN. 395,200 358,926 502,100 505,200 498,100 BUILDING INSPECTION 409,300 384,287 433,100 416,900 536,100 ENVIRONMENTAL HEALTH 473,800 447,019 503,100 506,800 479,500 ENGINEERING 797200 767,360 816,900 822,400 941,900 TRAFFIC ENGINEERING 783,500 743,919 874,500 871,500 865,000 PUBLIC WORKS ADMIN. 193,200 191,851 199,300 198,800 249,100 RESIDENTIAL SANITATION 1,183,500 1,221,944 1,153,800 1,158,300 1,308200 COMMERCIAL SANITATION 535,500 545,374 464,200 468,900 638,400 LANDFILL (EXCL. SURCHARGE) 1265,300 1,084,222 1,217,300 1,164,100 2,311,900 STREET MAINTENANCE 1,914,000 1,738,008 1,974,400 2,004,400 2,552,200 POLICE ADMINISTRATION 491200 482,818 500,500 513,300 697,600 CE INVESTIGATIONS 734,600 752,150 766,700 700,300 790,000 UCE PATROL 3,050,300 3,033,261 3255,500 3,262,200 3,587,500 POLICE COMMUNICATIONS 619,050 614,384 626,200 628,500 675,800 MUNICIPAL COURT 199,150 196,222 213,900 212,400 217,000 FIRE ADMINISTRATION 874,600 863,562 579,300 595,800 864,850 FIRE PREVENTION 241,900 238,486 272,000 234,300 237,100 FIRE OPERATIONS 3,559,300 3,519,236 3,919,700 3,960,300 3,950,100 PARKS & RECREATION ADMIN. 309,200 309,532 355,950 363,950 366,000 BUILDING MAINTENANCE 593,100 532,267 619,200 620,900 630200 PARK MAINTENANCE 2,539,000 2,473,314 2,678,500 2,697,800 2,862,750 RECREATION 746,100 730,990 761,200 766,200 819,900 SWIMMING POOL 142,450 131,983 139,600 142,800 116,600 SENIOR CENTER 213,500 200,778 210,800 212,800 214,000 PARK BOARD 8,500 5,656 8,500 8,500 9,100 LIBRARY 1,067,050 1,046,569 1,185,650 1,228,350 1,232,100 SUB-TOTAL $26,799,250 $26,095,071 $28,331,050 $28,382,050 $32,634,500 SPECIAL EXPENDTIURES: DESIGNATION FOR LAS CAMPANAS AND POLICE STATION $3,405,000 $0 $0 $0 $0 DESIGNATION FOR POLICE STATION 0 0 2,000,000 2,000,000 500,000 SITE PREPARATIONNALWOOD LANES 0 0 0 0 100,000 LANDFILL LINER (1) 0 0 0 750,000 0 SUB-TOTAL $3,405,000 $0 $2,000,000 $2,750,000 $600,000 GRAND TOTAL $30,204250 $26,095,071 $30,331,050 $31,132,050 $33,234,500 Proposed for 1995-96 Year-End Amended Budget. 3-1 PUBLIC UTILITY FUND STATEMENT OF EXPENDITURES YEAR-=END YEAR=END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGE" BUDGET 1994-95; 1995-96 1995-96 1996-97 UTILITIES ADMINISTRATION $1,819,500 $1,802,007 $1,864,400 $1,865,300 $1,921,000 UTILITIES OPERATIONS 9,058,900 8,672,174 8,439,700 8,848,000 8,657,500 SUB-TOTAL $10,878,400 $10,474,181 $10,304,100 $10,713,300 $10,578,500 SPECIAL EXPENDTIURES: UTILITY IMPROVEMENTS $0 $0 $0 $0 $2,000,000 SUB-TOTAL $0 $0 $0 $0 $2,000,000 GRAND TOTAL $10,878,400 $10,474,181 $10,304,100 $10,713,300 S12,578_,500 • 3-2 HOTEUMOTEL FUND STATEMENT OF EXPENDITURES YEAR=END' `YEAR-BND AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET` BUDGE'T` 1994-95.... 1994-95 19956-96 1.995-96 1996-97 HISTORICAL PRESERVATION / SPECIAL EVENTS PARK & SPECIAL EVENTS $505,200 $480,883 $572,300 $540,100 $559,500 HISTORICAL PARK CIP 80,000 80,000 80,000 307,000 80,000 HISTORICAL BOARD 11,000 6,772 11,000 11,000 13,800 SUB-TOTAL $596,200 $567,655 $663,300 $858,100 $653,300 STAFF TOURISM STAFF SUPPORT OF TOURISM $314,600 $267,471 $364,300 $366,200 $362,600 SUB-TOTAL $314,600 $267,471 $364,300 $366200 $362,600 MARKETING . SPECIAL PROGRAMS - HOT/MOT $466,000 $376,145 $533,000 $512,000 $582,000 SPECIAL PROGRAMS - PEPSI 8,500 5,017 0 3,500 0 SUB-TOTAL $474500 3381,162 $533,000 $515,500 $582,000 CHRISTMAS ACTIVITIES CHRISTMAS ACTIVITIES $305,700 $156,547 $213,800 $225,600 $286,500 SUB-TOTAL $305,700 $156,547 $213,800 $225,600 $286,500 PERFORMING ARTS CONTRACT SERVICES $31,500 $31,500 $34,000 $34,000 $34,000 SUB-TOTAL $31,.500 $31,500 $34,000 $34,000 $34,000 GRAND TOTAL $1,722,500 $1,404,335 $1,808,400 $1,999,400 $1,918,400 I 3-3 GENERAL YEAR--END YEAR--END GOVERNMENT AMENDED .ADOPTED' AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET .1994»-95 1994--95 1995`-16 1996-97. supplies Books, Maps, Periodicals $600 $133 $600 $600 $600 Office 12,000 10,479 12,000 12,000 12,000 Postage 6,000 4,566 6,000 6,000 6,000 Programs, Events, Ceremony 4,000 2,418 4,000 4,000 4,000 Total Supplies $22,600 $17,596 $22,600 $22,600 $22,600 Services Ceremonial $5,000 $4,034 $5,000 $5,000 $5,000 Dues 14,000 13,240 14,000 14,000 14,000 Elections 3,000 1,621 3,000 7,200 2,500 Insurance 34,400 34,924 41,200 36,200 36,700 Special 20,000 17,405 20,000 20,000 20,000 Travel & Training 20,000 12,602 20,000 20,000 23,000 Total Services $96,400 $83,826 $103,200 $102,400 $101,200 Grand Total $119,000 $101,422 $125,800 $125,000 $123,800 • • 4-1 GENERAL YEAR=END YEAR-END CONTRACTS AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL. BUDGET BUDGET BUDGET: ........1994-95 1994-95 .1995i--96_ 199546 1996»-97 . Contracts Family Outreach $10,500 $10,500 $10,500 $10,500 $10,500 Farmers Branch Chamber 48,800 46,905 48,800 48,800 40,000 Metrocrest Chamber 7,000 7,000 7,000 7,000 7,000 Metro Service Center 15,000 15,000 15,000 15,000 15,000 Senior Adult Services 73,400 73,370 73,400 73,400 83,400 Symphony/Orchestra 12,500 12,500 12,500 12,500 12,500 C/FB ISD (PPYD) * 50,000 38,737 50,000 25,000 0 Total Contracts $217,200 $204,012 $217.200 $192,200 $168.400 Grand Total $217,200 $204,012 $217,200 $192200 $168,400 Positive Parents for Youth Development 4-2 ADMINISTRATION YEAR.-END YEAR-END ® AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994 -:95, 1994=95_ 199596. 1995, - % .....199697. Personal Services/Benefits Full-Time $432,000 $427,814 $463,500 $492,000 $458,400 Part-Time 12,300 9,747 7,400 10,000 10,300 Life & Health 21,500 21,397 22,700 22,700 24,500 TMRS 50,100 51,220 58,300 64,400 62,300 Medicare 3,000 3,163 3,400 4,000 4,700 Workers' Comp. 900 900 900 900 900 Car Allowance 15,600 14,933 15,600 15,600 15,600 Total Personal Services/Benefits $535,400 $529,174 $571,800 $609,600 $576,700 Supplies Books, Maps, Periodicals $2,200 $1,079 $2,200 $2,200 $2,200 Office 12,600 12,326 12,600 12,600 12,600 Postage 900 1,060 900 1,900 1,900 Miscellaneous 600 25 600 600 600 Total Supplies $16,300 $14,490 $16,300 $17,300 $17300 Repairs & Maintenance Equipment - Office $1,500 $145 $1,500 $1,500 $1,500 Total Repairs & Maintenance $1,500 $145 $1,500 $1,500 $1,500 Services Dues $5,000 $5,036 $5,000 $6,000 $6,000 Rental - Equipment 1,000 0 1,000 1,000 1,000 Special 12,000 10,912 12,000 12,000 12,000 Telephone 7,000 7,775 7,000 7,000 7,000 Travel & Training 17,000 18,448 17,000 17,000 18,000 Total Services $42,000 $42,171 42 000 $43,000 $44,000 Total Operating $595,200 $585,980 $631,600 $671,400 $639,500 Transfers Fixed Assets $5,000 $5,000 $5,000 $5,000 $5,000 Total Transfers $5,000 $5,000 $5,000 $5,000 $5,000 Grand Total $600,200 $590,980 $636,600 $676,400 $644,500 • 4-3 LEGAL YEAR=-P-ND: YEAR-END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL. BUDGET BUDGET BUDGET t994-95 -.4004m-95 1995-96 1995-96 1996 -97.. . . Services Legal $210,000 $223,342 $210,000 $210,000 $207,000 Total Services $210,000 $223,342 $210,000 $210,000 $207,000 Total Operating $210,000 $223,342 $210.000 $210,000 $207,000 Transfers Fixed Assets $0 $0 $0 $0 $9,000 Total Transfers $0 $0 $0 $0 $9,000 Grand Total $210,000 $223,342 $210,000 $210,000 $216,000 4-4 NON-DEPARTMENTAL YEAR--SEND YEAR-END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994.--95 1994--95 '1995-96. 1995-x96 1996-97, Other Objects Contingency (1) $136,800 $204,173 $150,000 $70,000 $150,000 Insurance Reserve 60,000 109,472 60,000 87,000 80,000 Insurance/Retiree Reserve 45,000 40,114 45,000 45,000 45,000 Personnel Reserve 31,800 5,968 100,000 23,000 100,000 50th Anniversary Commemoration 0 0 50,000 65,000 10,000 Records Management 15,000 2,500 15,000 15,000 15,000 Site Preparation 0 0 150,000 150,000 0 Reimbursements (1,320,000) (1,320,000) (1,345,000) (1,345,000) (1,392,000) Special Projects 0 0 50,500 50,500 100,000 Training Reserve 30,000 30,600 30,000 30,000 30,000 Total Other Objects ($1,001,4001 ($927,1731 ($694,500) ($8095001 ($862,0001 Total Operating ($1,001,400) ($927,173) ($694500) ($809500) ($862,000) Transfers CIP $1,380,000 $1,380,000 $1,540,000 $1,540,000 $2,320,000 Fixed Assets 87,000 87,000 87,000 87,000 60,000 Hotel/Motel (200,000) (200,000) (202,000) (202,000) (202,000) Total Transfers $1,267,000 $1,267,000 $1,425,000 $1,425 000 $2,178,000 • Grand Total $265,600 $339,827 $730,500 $615,500 $1,316,000 (1) Includes bad debt expense. 4-5 COMMUNICATIONS YEAR-END YEAR-.END • AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95 . 1994-95, .1995-96 1995 X96. 199697 Personal Services/Benefits Full-Time $181,100 $181,384 $189,500 $190,500 $214,600 Over-Time 1,100 929 1,200 1,200 1,200 Life & Health 16,800 16,735 16,200 16,200 18,000 TMRS 21,300 21,973 23,700 23,700 27,700 Medicare 0 0 0 0 300 Workers' Comp. 1,200 1,200 1,200 1,200 1,200 Car Allowance 8,400 8,400 8,400 8,400 8,400 Total Personal Services/Benefits $229,900 $230,621 $240,200 $241,200 $271,400 supplies Books, Maps, Periodicals $500 $129 $400 $400 $400 Citizen News 3,000 2,259 3,000 3,000 4,000 Gas, Oil, Diesel 300 235 500 500 500 Office 13,600 12,069 14,300 18,500 18,500 Paper 1,000 0 1,000 1,000 1,000 Postage 3,500 3,050 2,000 15,200 16,700 Total Supplies $21,900 $17,742 $21,200 $38,600 $41,100 Repairs & Maintenance Equipment - Office $1,000 $1,947 $3,900 $3,900 $2,700 Vehicle 3,000 2,908 2,000 2,000 2,000 Total Repairs & Maintenance $4,000 $4,855 $5,900 $5,900 $4100 • Services Calendar $12,300 $12,282 $15,000 $16,400 $20,000 Citizen News 3,000 3,026 3,000 3,000 3,300 Insurance 900 929 1,200 1,200 900 Print, Copy, Reproduction 4,000 3,606 5,000 5,000 7,000 Special 6,800 7,031 7,000 7,000 7,000 Telephone 2,400 2,164 3,400 3,400 3,400 Travel & Training 7,000 6,849 7,000 7,000 7,000 Miscellaneous 1,300 1,434 1,400 1,400 1,400 Total Services $37,700 $37,321 $43,000 $44,400 $50,000 Inventory Usage Printshop $0 ($297) $0 $0 $0 Total Inventory Usage $0 ($297) $0 $0 $0 Total Operating $293,500 $290,242 $310.300 $330,100 $367200 Transfers Fixed Assets $3,500 $3,500 $3,000 $3,000 $0 Total Transfers $3500 $3500 $3,000 $3,000 $0 Grand Total $297,000 $293,742 $313,300 $331100 $367,200 i 4-6 ECONOMIC YEAR<-END YEAR=END DEVELOPMENT AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95 1994-95 1995.96 . 1995--96 1996»»97 Personal ServicesBenefits Full-Time $110,000 $110,843 $115,300 $115,800 $119,300 Part-Time 1,500 0 0 0 0 Life & Health 6,200 6,123 6,000 6,300 6,600 TMRS 13,000 13,537 14,400 15,900 16,400 Medicare 1,600 1,686 1,700 1,800 1,900 Workers' Comp. 200 200 200 200 200 Car Allowance 7,200 7,200 7,200 72M 7,200 Total Personal Services/Benefits $139,700 $139,589 $144,800 $147,200 $151,600 Supplies Books, Maps, Periodicals $1,600 $747 $1,600 $1,600 $1,600 Business Newsletter 2,500 0 2,500 2,500 2,500 Office 2,800 2,677 5,000 5,000 4,000 Postage 7,000 4,351 7,000 7,000 7,000 Miscellaneous 600 37 600 600 600 Total Supplies $14,500 $7,812 116,700 $16,700 $15,700 Services Advertising $40,000 $40,283 $40,000 $40,000 $40,000 Dues 3,000 2,060 3,000 3,000 3,000 Insurance 300 232 700 700 800 Retail 10,000 3,085 10,000 10,000 0 0 Special 4,000 2,969 4,000 4,000 4,000 Telephone 2,900 2,958 2,900 2,900 2,900 Travel & Training 14,000 10,124 14,000 14,000 14,000 Total Services $74,200 161,711 $74,600 $74,600 $64,700 Total Operating $228,400 $209,112 $236,100 $238,500 $232,000 Transfers Fixed Assets $0 $0 $2,150 $2,150 $0 Transfers $0 $0 $2,150 $2,150 $0 Grand Total $228,400 $209,112 $238,250 $240,650 $232,000 4-7 PERSONNEL YEAR=END YEAR=-END • AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL. BUDGET BUDGET BUDGET 1995-96 1995--96 11994 95 1994-»95 Personal Services Benefits Full-Time $235,900 $236,215 $246,900 $248,000 $255,900 Part-Time 0 0 8,000 6,200 8,300 Over-Time 200 31 300 300 300 Life & Health 15,550 16,425 17,200 17,200 17,900 TMRS 25,900 28,390 31,900 31,700 32,800 Medicare 1,700 1,669 1,700 1,700 2,100 Workers' Comp. 500 500 500 500 500 Car Allowance 9,600 9,611 9,600 9,600 9,600 Total Personal Services/Benefits $289350 $292,841 $316,100 $315,200 $327,400 Supplies Books, Maps, Periodicals $1,300 $1,300 $1,600 $2,000 $2,000 Office 6,000 6,284 6,000 6,500 6,500 Postage 2,000 1,640 2,000 3,000 2,000 Total Supplies $9,300 $9,224 $9,600 $11500 $10,500 Repairs & Maintenance Miscellaneous $300 $69 $1,200 $1,200 $300 Total Repairs & Maintenance $300 $69 $1,200 $1,200 $300 Services Advertising $4,000 $5,233 $6,000 $10,500 $9,000 Dues 800 575 700 700 700 Insurance 2,500 2,509 2,500 2,500 2,500 Medical/Physicals 8,500 10,958 8,500 8,500 8,500 Rental 200 42 8,900 12,000 12,000 Special 7,600 2,509 22,400 22,400 27,400 Telephone 2,100 2,474 2,800 2,800 2,800 Travel & Training 5,500 5,645 5,500 5,700 5,700 Total Services $31,200 $29,945 $57,300 $65,100 68 600 Total Operating $330,150 $332,079 $384200 $393,000 $406,800 Transfers Fixed Assets $8,300 $8,300 $1,800 $1,800 $3,000 Total Transfers $8300 $8300 $1,800 $1,800 $3,000 Grand Total $338,450 $340,379 $386,000 $394,800 $409,800 • 4-8 PURCHASING YEAR-END YEAR-END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95 1994-95. 1995-96 1995-96 199b 97... . Personal ServicesBenefits Full-Time $38,600 $38,473 $40,400 $40,400 $41,600 Part-Time 10,400 9,862 9,800 9,800 10,100 Over-Time 200 194 200 200 200 Life & Health 3,400 3,289 3,300 3,300 3,500 TMRS 4,200 4,497 6,300 6,300 6,500 Medicare 200 143 200 200 200 Workers' Comp. 100 100 100 100 100 Total Personal Services/Benefits $57,100 $56,558 $60.300 $60,300 $62200 Supplies Books, Maps, Periodicals $300 $291 $700 $700 $700 Office 3,800 3,543 3,800 3,800 3,800 Postage 3,400 1,970 3,400 3,400 3,400 Miscellaneous 3,300 4,994 3,500 5,000 5,000 Total Supplies $10,800 $10,798 $11,400 $12,900 $12,900 Repairs & Maintenance Miscellaneous $100 $50 $100 $100 $100 Total Repairs & Maintenance $100 $50 $100 $100 $100 Services Advertising $2,000 $2,213 $2,000 $2,000 $2,000 Dues 500 503 500 500 500 Telephone 1,300 1,294 1,300 1,300 1,300 Travel & Training 2,100 1,468 2,100 2,100 2,100 Total Services $5,900 $5,478 $5,900- $5,900 $5,900 Grand Total $73.,900 $72,884 $77,700 $79,200 $81,100 • 4-9 FINANCE YEAR=-SEND YEAR-END ADMINISTRATION AMENDED ADOPTED AMENDED PROPOSED. BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95 1994--95 1995-96 1995,96 1996=-97.. Personal Services/Benefits Full-Time $145,000 $137,183 $144,400 $146,100 $154,500 Over-Time 500 352 600 600 600 Life & Health 6,300 6,094 8,600 6,500 7,300 TMRS 16,400 16,429 18,100 19,100 21,300 Medicare 2,100 2,046 2,100 2,200 2,400 Workers' Comp. 300 300 300 300 300 Car Allowance 4,800 4,800 4,800 4,800 4,800 Total Personal Services/Benefits $175,400 $167204 $178,900 $179,600 $191200 Purchased Prof & Tech Services Appraisal District $65,000 $65,471 $68,300 $68,300 $72,000 Audit & Accounting 31,000 25,682 31,000 31,000 36,000 County Collection 13,000 12,637 13,000 13,000 13,000 Depository 30,000 37,732 25,000 30,000 30,000 Total Prof & Tech Services $139,000 $141,522 $137,300 $142300 $151,000 Supplies Books, Maps, Periodicals $1,000 $1,044 $1,000 $1,100 $1,100 Office 7,900 9,200 6,900 6,900 6,900 Postage 4,000 4,577 4,200 5,700 4,200 Total Supplies $12,900 $14,821 $12,100 $13,700 $12200 Repairs & Maintenance *Equipment - Office $500 $164 $400 $400 $400 Total Repairs & Maintenance $500 $164 $400 $400 $400 Services Insurance $2,000 $1,947 $2,000 $2,000 $2,000 Telephone 3,500 4,188 4,000 4,000 4,000 Travel & Training 6,000 6,685 6,000 7,000 7,000 Miscellaneous 6,700 7,546 3,500 3,500 3,500 Total Services $18200 120,366 $15,500 $16,500 $16,500 Total Operating $346,000 $344,077 $344,200 $351500 $371300 Transfers Fixed Assets $0 $0 $0 $0 $5,500 Total Transfers $0 $0 $0 $0 $5,500 Grand Total $346,000 $344,077 $344,200 $352,500 $376,800 • 4-10 INFORMATION SERVICES YEAR-END YEAR-END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95 1994 - 95 1995 - 96 1995 - 96 1996 - 97 Personal Ser;dces/Benefits Full-Time $249,800 $251,492 $262,600 $319,200 $219,800 Part-Time 0 0 0 8,200 0 Over-Time 300 0 300 300 300 Life & Health 16,300 15,535 16,300 16,300 16,800 TMRS 29,500 29,835 32,900 40,900 30,200 Medicare 1,200 1,098 1,200 1,200 2,700 Workers' Comp. 500 500 500 500 500 Car Allowance 7,200 7,200 7,200 3,200 2,400 Total Personal Services/Benefits x:304 80.Q $305,660 $321,000 $389,800 $272,700 Supplies Office $9,200 $8,531 $8,000 $8,000 $9,000 Miscellaneous 1,100 1,100 1,100 1,100 1,000 Total Supplies $10300 $9,631 $9,100 $9,100 $10,000 Repairs & Maintenance Equipment - Office $83,000 $81,743 $96,700 $96,700 $108,000 Total Repairs fi Maintenance $83,000 $81,743 $96,700 $96,700 $108,000 Services Special $0 $0 $5,000 $7,000 $0 Telephone 3,000 3,263 3,000 3,000 18,000 Travel & Training 8,200 7,949 11,200 11,200 22,000 Total Services $11,200 $11,212 $19,200 $21,200 $40.000 Total Operating $409300 $408,246 $446,000 $516,800 $430,700 Transfers Fixed Assets $85,100 $85,100 $96,900 $96,900 $325,000 Total Transfers $85,100 $85,100 $96,900 $96,900 $325,000 Grand Total $494,400 $493,346 $542,900 $613,700 $755,700 4-11 ACCOUNTING YEAR=END YEAR- IIND AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95 1994-95 1995.=96 1995-96 X996 T~'7. Personal Services/Benefits Full-Time $205,900 $204,136 $198,100 $200,000 $209,100 Over-Time 1,200 916 1,600 4,000 3,100 Life & Health 17,600 17,238 20,900 19,200 20,300 TMRS 23,100 23,117 24,800 25,800 28,300 Medicare 2,400 2,399 2,400 2,400 2,500 Workers' Comp. 400 400 400 400 400 Total Personal Services/Benefits $250,600 $248,206 $248,200 $251,800 $263,700 Supplies Office $8,000 $9,819 $9,000 $9,000 $9,000 Total Supplies $8,000 $9,819 $91000 $9,000 $9A00 Repairs & Maintenance Equipment - Office $1,000 $730 $1,000 $1,000 $1,000 Total Repairs & Maintenance $1,000 $730 $1,000 $1,000 $1,000 Services Dues $2,000 $1,643 $2,500 $2,500 $2,500 Travel & Training 8,000 7,432 12,000 12,000 12,000 Total Services $10,000 $9,075 $14,500 $14,500 $14500 Total Operating $269,600 $267,830 $272,700 $276,300 $288200 Transfers Fixed Assets $0 $0 $4,000 $7,000 $4000 Total Transfers $0 $0 $4,000 $7,000 4 000 Grand Total $269,600 $267,830 $276,700 $283,300 $292,200 is 4-12 COMMUNITY YEAR-:END YEAR-END . SERVICES AMENDED ADOPTED AMENDED PROPOSED ADMINISTRATION BUDGET ACTUAL BUDGET BUDGET BUDGET 1994. 95. ...1994-95 1995-96, 1995Y96 . .1996-97 Personal Services/Benefits Full-Time $263,400 $247,423 $324,800 $328,200 $339,800 Over-Time 5,000 2,632 4,200 4,300 4,500 Life & Health 19,300 16,843 27,900 22,900 26,100 TMRS 31,100 29,770 40,700 42,300 47,700 Medicare 2,600 2,501 3,600 3,600 3,800 Workers' Comp. 400 400 400 400 400 Car Allowance 7,200 7,200 7,200 7,200 7,200 Total Personal Services/Benefits $329,000 $306,769 $408.800 $408,900 $429500 Supplies Books, Maps, Periodicals $1,000 $411 $1,000 $1,000 $1,000 Office 8,000 8,249 8,000 8,000 8,000 Postage 2,300 2,152 2,300 2,300 2,300 Tools & Equipment 400 0 400 400 400 Total Supplies $11,700 $10,812 $11,700 $11,700 $11,700 Repairs & Maintenance Equipment - Office $1,000 $174 $1,000 $1,000 $1,000 Total Repairs & Maintenance $1,000 $174 $1,000 $1,000 $1,000 Services Advertising $1,000 $336 $1,000 $1,000 $1,000 Dues 1,000 845 1,200 1,200 1,600 • Insurance 1,400 1,393 1,900 1,900 2,000 Special 29,300 16,730 60,000 60,000 32,400 Telephone 7,200 8,522 8,200 8,200 8,200 Travel & Training 4,500 4,500 5,500 7,500 9,000 Miscellaneous 700 445 1,700 1,700 1,700 Total Services $45,100 $32,771 $79,500$81,500 $55,900 Total Operating $386,800 $350,526 $501,000 $503,100 $498,100 Transfers Fixed Assets $8,400 $8,400 $1,100 $2,100 $0 Total Transfers $8,400 $8,400 $1,100 $2,100 $0 Grand Total $395,200 $358,926 $502,100 $505.20Q- $498,100 4-13 BUILDING YEAR-.END YEAR--END" • INSPECTION AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET" .1995-96:. 1996-97. . 199445 1994-95 1995-96 Personal Services/Benelts Full-Time $300,500 $287,544 $302,000 $280,400 $317,500 Over-Time 3,900 3,882 4,100 4,100 4,000 Life & Health 20,100 17,382 21,400 19,800 22,800 TMRS 32,600 33,871 37,900 36,200 42,800 Medicare 2,900 2,920 3,100 2,800 3,300 Workers' Comp. 4,900 4,900 4,900 4,900 400 Total Personal Services/Benefits $364,900 $350,499 $373,400 $348,200 $39500 Supplies Books, Maps, Periodicals $2,300 $463 $2,300 $2,300 $2,300 Gas, Oil, Diesel 4,000 3,195 4,000 4,000 4,000 Office 5,600 5,262 5,600 5,600 5,600 Postage 6,600 6,487 6,600 6,600 6,600 Tools & Equipment 400 87 400 400 400 Total Supplies $18,900 $15,494 $18,900 $18,900 $18,900 Repairs & Maintenance Radio $800 $693 $1,500 $1,500 $1,500 Vehicle 7,000 3,590 7,000 7,000 7,000 Total Repairs & Maintenance $7,800 $4,283 $8,500 $8,500 $8500 Services Advertising $1,000 $508 $1,000 $1,000 $1,000 Dues 1,500 1,463 1,500 1,500 1,300 Insurance 5,600 5,453 5,000 5,000 5,000 Special 4,900 3,494 4,900 8,900 4,900 Travel & Training 4,700 3,093 4,700 4,700 4,700 Total Services $17,700 $14,011 $17,100 $21,100 $16,900 Total Operating $409300 $384,287 $417900 $396,700 $439,600 Transfers Fixed Assets $0 $0 $15,200 $20,200 $96,500 Total Transfers $0 $0 $15,200 $20,200 $96500 Grand Total $409,300 $384,287 433 100 $416,900 $536,100 4-14 ENVIRONMENTAL YEAR-END YEAR-END HEALTH AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL. BUDGET BUDGET BUDGET 1994.95 1994--95. 1995--96 1'~95~9f 1996-~97 Personal Sez ces/Benefits Full-Time $249,000 $249,247 $262,300 $262,300 $270,900 Pan-Time 8,500 8,570 8,900 8,900 9,200 Over-Time 36,100 28,735 28,700 28,700 29,600 Life & Health 21,500 20,769 21,700 21,700 23,200 TMRS 30,000 32,348 34,000 37,600 40,600 Medicare 2,200 2,570 2,300 2,400 2,300 Workers' Comp. 4,900 4,900 4,900 4,900 4,900 Total Personal Services/Benefits $352200 $347,139 $362,800 $366,500 $380,700 Supplies Chemicals $6,000 $4,550 $6,000 $6,000 $6,000 Gas, Oil, Diesel 3,500 3,947 4,000 4,000 4,000 Office 4,800 4,855 4,800 4,800 4,800 Postage 2,800 2,078 2,800 2,800 2,800 Environmental Health Supplies 0 0 6,600 6,600 6,600 Miscellaneous 6,600 6,067 0 0 0 Total Supplies $23,700 $21,497 $24,200 $24,200 $24,200 Repairs & Maintenance Building $1,900 $1,503 $1,900 $1,900 $2,000 Equipment - Office 200 99 200 200 200 Instrument 1,000 887 1,000 1,000 1,000 Radio 1,100 1,134 1,500 1,500 1,500 • Vehicle 8,000 6,715 8,000 8,000 8,000 Total Repairs & Maintenance $12,200 $10038 $12,600 $12,600 $12,700 Services Dues $1,800 $1,572 $1,800 $1,800 $1,800 Insurance 3,400 3,403 3,200 3,200 3200 Medical/Physicals 3,300 2,596 3,300 3,300 3,300 Special 38,800 21,803 38,800 38,800 36,800 Travel & Training 3,300 2,446 3,300 3,300 3,500 Electricity 0 1,904 6,000 6,000 6,000 Gas 2,000 1,699 3,000 3,000 3,000 Water 300 255 300 300 300 Miscellaneous 3,800 3,367 4,000 4,000 4,000 Total Services $56,700 $39,045 $63,700 $63,700 $61,900 Total Operating $444,800 $418,019 $463,300 $467,000 $479500 Transfers Fixed Assets $29,000 $29,000 $39,800 $39,800 $0 Total Transfers $29,000 $29,000 $39,800 $39,800 $0 Grand Total $473,800 $447,019 $503,100 $506,800 $479,500 4-15 ENGINEERING YEAR..-END YEAR-END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1995- 96 195-~-96 1990 x-97. 1994 -95. 1994-»95 Personal Services/Benefits Full-Time $571,200 $550,072 $596,300 $596,600 $675,900 Over-Time 5,200 2,442 5,500 6,500 6,200 Life & Health 39,650 39,248 43,900 43,900 45,700 TMRS 66,650 66,885 74,600 77,600 93,200 Medicare 3,200 3,215 3,700 3,900 4,800 Workers' Comp. 3,400 3,400 3,400 3,400 4,000 Car Allowance 7,200 7,200 7,200 7,200 7,200 Total Personal Services/Benefits $696500 $672,462 $734,600 $739,100 $837000 Supplies Books, Maps, Periodicals $700 $402 $700 $700 $700 Gas, Oil, Diesel 5,000 2,536 5,000 51000 6,200 Office 6,500 6,576 6,500 6,500 6,500 Postage 1,600 1,373 1,600 1,600 1,000 Print, Copy, Reproduction 200 116 300 300 0 Tools & Equipment 1,200 647 1,200 1,200 1,200 Total Supplies $15,200 $11,650 $15300 $15000 $15,600 Repairs & Maintenance Equipment - Office $4,000 $3,852 $4,600 $4,600 $3,700 Radio 900 865 700 700 900 Vehicle 11,000 8,594 13,500 13,500 16,500 Total Repairs & Maintenance $15,900 $13311 $18,800 $18,800 $21,100 Services Dues $2,700 $2,508 $2,900 $2,900 $2,900 Insurance 9,800 9,832 6,100 6,100 7,700 NCTCOG 5,000 3,973 5,000 5,000 5,000 Special 9,200 9,261 15,000 15,000 10,000 Telephone 8,800 10,786 9,900 10,900 12,200 Travel & Training 6,800 6,277 7,800 7,800 10,900 Total Services $42300 $42,637 $46,700 $47,700 $48,700 Total Operating $769.900 $740,060 $815,400 $820,900 $922,400 Transfers Fixed Assets $27,300 $27,300 $1,500 $1,500 $19,500 Total Transfers $27,300 $27,300 $1,500 $1,500 $19,500 Grand Total $797,200 $767,360 $816,900 $822,400 $941,900 4-16 Ii I I i I TRAFFIC ENGINEERING YEAR-END YEAR-END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 199495. 1994*-95.. 1995-96 1995--!96' . 1996»-97.. . Personal Services/Benefits Full-Time $213,300 $213,862 $245,900 $243,300 $256,600 Over-Time 16,300 15,554 13,600 13,600 14,000 Life & Health 17,900 17,479 22,200 22,200 20,600 TMRS 25,600 27,032 30,900 33,200 37,100 Medicare 2,600 2,779 3,000 3,100 3,300 Workers' Comp. 4,200 4,200 5,500 5,500 5,500 Car Allowance 3,600 36M 3,600 3,600 3,600 Total Personal Services/Benefits $283,500 $284,506 $324,700 $324500 $340,700 Supplies Books, Maps, Periodicals $400 $385 $400 $600 $800 Gas, Oil, Diesel 2,500 1,834 2,500 2,500 2,500 Postage 700 640 700 700 700 Tools & Equipment 1,000 995 2,600 2,600 2,600 Uniforms 500 498 900 900 500 Total Supplies $5,100 $4,352 $7,100 $7,300 $7,100 Repairs & Maintenance Light Repair $12,000 $199 $1,000 $1,000 $20,000 Radio 600 297 400 400 400 Signal Material 20,000 19,570 36,300 36,300 27,000 Signal Painting 0 0 3,000 0 3,000 . Signal Repair 35,500 30,222 42,000 42,000 40,000 Street Light 3,000 1,030 2,000 2,000 2,000 Vehicle 6,000 5,993 6,000 6,000 6,400 Miscellaneous 300 0 400 400 400 Total Repairs & Maintenance $77,400 $57311 $91,100 $88,100 $99200 Services Dues $1,500 $868 $1,500 $1,500 $1,600 Insurance 900 929 1,200 1,200 1,300 Telephone 3,000 2,725 4,100 4,100 3,800 Travel & Training 6,600 5,842 6,800 6,800 6,300 Electricity 389,500 371,386 405,000 405,000 405,000 Total Services $401,500 $381,750 $418,600 $418,600 $418,000 Total Operating $767,500 $727,919 $841,500 $838,500 $865,000 Transfers Fixed Assets $16,000 $16,000 $33,000 $33,000 $0 Total Transfers $16,000 $16,000 $33,000 $33,000 $0 Grand Total $783500 $743,919 $874,500 $871,500 $865,000 4-17 PUBLIC WORKS YEAR--END YEAR-.END ADMINISTRATION AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994x-95 . 1994-95 1995-~96, 1995--96: 1996-97 Personal Services/Benefits Full-Time $136,100 $135,793 $142,500 $143,800 $178,400 Over-Time 300 285 300 300 300 Life & Health 12,100 11,932 12,700 10,500 14,800 TMRS 16,000 16,266 17,900 18,400 24,800 Medicare 900 866 1,000 900 1,500 Workers' Comp. 300 300 300 300 300 Car Allowance 4,800 4,800 4,800 4,800 4,800 Total Personal Services/Benefits $170,500 $170,242 $179,500 $179,000 $224,900 Supplies Books, Maps, Periodicals $300 $176 $600 $600 $600 Office 3,400 4,189 4,000 4,000 4,200 Postage 300 18 400 400 300 Total Supplies $4,000 $4,383 $5,000 $5,000 $5,100 Repairs & Maintenance Equipment - Office $200 $99 $200 $200 $200 Radio 300 223 300 300 300 Total Repairs & Maintenance $500 $322 $500 $500 $500 Services Dues $900 $408 $900 $900 $900 • Insurance 2,800 2,690 2,900 2,900 3,400 Special 800 733 1,000 1,000 2,300 Telephone 5,200 5,608 5,700 5,700 4,000 Travel & Training 3,700 2,665 3,800 3,800 3,600 Total Services $13,400 $12,104 $14,300 $14,300 $14,200 Total Operating $188,400 $187,051 $199300 $198,800 $244,700 Transfers Fixed Assets $4,800 $4,800 $0 $0 $4,400 Total Transfers $4,800 $4,800 $0 $0 $4,400 Grand Total $193,200 $191,851 $199,300 $198,800 $249,100 4-18 RESIDENTIAL YEAR-END YEAREND • SANITATION AMENDED ADOPTED AMENDED PROPOSED. COLLECTION BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-~95. 1994-=95 1995-96 19951!w96 39%--97 Personal Servlces/Benelts Full-Time $340,000 $346,907 $394,900 $388,500 $406,800 Part-Time 7,200 0 7,600 5,700 7,900 Over-Time 38,300 36,595 26,300 35,100 24,900 Life & Health 48,100 43,840 52,200 48,100 50,900 TMRS 40,000 44,666 50,400 52,600 55,700 Medicare 3,300 3,173 3,500 3,400 3,600 Workers' Comp. 17,900 17,900 17,900 17,900 17,900 Total Personal Services/Benefits $494,800 $493,081 $552,800 $551300 $567,700 Purchased Prof & Tech Services Contract Labor $73,100 $76,149 $75,000 $75,000 $85,000 Total Prof & Tech Services $73,100 $76,149 $75,000 $75,000 $85,000 Supplies Consumables $1,500 $1,369 $1,500 $1,500 $1,500 Gas, Oil & Diesel 49,000 38,044 49,000 49,000 49,000 Office 1,000 810 1,200 1,200 1,200 Organic, Botanical, Compost 2,100 377 4,000 4,000 7,000 Tools & Equipment 500 583 500 500 500 Uniforms 3,800 3,710 3,600 3,600 3,600 Total Supplies $57,900 $44,893 $59,800 $59,800 $62,800 Repairs & Maintenance Radio $3,100 $2,996 $3,100 $3,100 $3,100 Vehicle 195,000 247,250 195,000 195,000 197,000 Total Repairs & Maintenance $198,100 $250246 $198,100 $198,100 $200,100 Services Dues $500 $251 $500 $500 $500 Insurance 33,200 31,665 31,000 31,000 36,200 Rental - Equipment 400 239 400 400 400 Telephone 900 992 600 600 600 Travel & Training 5,600 3,843 5,600 5,600 6,600 Total Services $40,600 $36,990 $38,100 $38,100 $44,300 Production & Disposal Garbage Sacks $215,000 $216,585 $230,000 $236,000 $228,300 Household Hazardous Waste 0 0 0 0 10,000 Total Production & Disposal $215,000 $216,585 $230,000= $236,000 $238,300 Total Operating $1,079,500 $1,117944 $1,153,800 $1,158,300 $1,198,200 Transfers Fixed Assets $104,000 $104,000 $0 $0 $110,000 Total Transfers $104,000 $104,000 $0 $0 $110,000 Grand Total $1,183,500 $1,221944 $1,153,800 $1,158,300 $1308,200 i 4-19 COMMERCIAL YEAR-END YEAR-END • SANITATION AMENDED ADOPTED AMENDED PROPOSED COLLECTION BUDGET ACTUAL BUDGET BUDGET BUDGET 1<994-95 1994-95, 1995-,-96 .1995 -96: 1996-9' Personal Services/Benefits Full-Time $146,500 $150,741 $178,500 $155,300 $179,000 Over-Time 19,600 19,235 16,800 31,600 16,500 Life & Health 13,300 13,591 18,500 13,800 14,600 TMRS 17,900 19,816 22,400 22,200 25,900 Medicare 400 412 800 400 800 Workers' Comp. 7,500 7,500 7,500 7,500 7,500 Total Personal Services/Benefits $20200 $211,295 $244,500 $230,800 $244,300 Supplies Consumables $500 $494 $500 $500 $500 Gas, Oil, Diesel 37,900 24,053 37,900 37,900 37,900 Office 2,700 2,559 3,000 3,000 3,000 Tools & Equipment 700 577 700 700 500 Uniforms 1,400 931 1,400 1,400 1,400 Total Supplies $43,200 $28,614 $43.500 $43,500 $43,300 Repairs & Maintenance Container $30,000 $21,086 $30,000 $30,000 $30,000 Radio 1,200 682 1,200 1,200 1,200 Vehicle 97,000 127,157 97,000 109,300 99,000 Total Repairs & Maintenance $128,200 $148,925 $128,200 $140.500 $130,200 Services • Dues $200 $178 $300 $300 $300 Insurance 16,100 15,296 14,900 14,900 17,400 Telephone 500 494 500 500 600 Travel & Training 2,100 572 2,300 2,300 2,300 Total Services $18900 $16,540 $18,000 $18,000 $20.600 Total Operating $395500 $405,374 $434,200 $432,800 $438.400 Transfers Fixed Assets $140,000 $140,000 $30,000 $36,100 $200,000 Total Transfers $140.000 $140,000 130,000 $36,100 200 000 Grand Total $535,500 $545,374 $464,200 $468,900 $638,400 4-20 LANDFILL YEAR--END YEAR-END DISPOSAL AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-X95..:. 1994.95 ..1995-96 1.995-96 1996-97 . Personal Services/Benefits Full-Time $243,800 $251,496 $283,500 $253,700 $312,200 Part-Time 20,500 8,165 14,900 14,400 15,300 Over-Time 32,000 31,607 36,600 47,400 36,100 Life & Health 29,100 27,608 33,300 28,100 41,700 TMRS 33,000 32,788 37,300 38,300 47,100 Medicare 2,300 2,270 2,300 2,100 3,000 Workers' Comp. 10,700 10,700 10,700 10,700 10,700 Total Personal Services/Benefits $371,400 $364,634 $418,600 $394,700 $466,100 Purchased Prof & Tech Services Contract Labor $38,900 $38,878 $46,800 $46,800 $53,000 Total Prof & Tech Services $38,900 $38,878 $46,800 $46,800 $53,000 Supplies Consumables $2,400 $2,294 $2,400 $2,400 $2,700 Gas, Oil, Diesel 97,700 94,509 97,700 97,700 97,700 Office 1,200 1,195 1,100 1,100 1,300 Tools & Equipment 600 557 600 600 600 Scraper Tires 0 0 0 15,000 15,000 Uniforms 3,600 2,604 3,600 3,600 3,600 Total Supplies $105„500 $101,159 $105,400 $120,400 $120,900 Repairs & Maintenance Wilding $1,000 $990 $1,000 $1,700 $1,000 Grounds 3,600 2,616 18,900 18,900 19,900 Radio 1,300 976 1,300 1,300 1,300 Vehicle 224,000 182,911 220,000 220,000 220,000 Asphalt Street 10,000 5,103 10,000 10,000 10,000 Total Repairs & Maintenance $239,900 $192,596 $251,200 $251,900 $252200 Services Insurance $9,200 $9,045 $8,800 $8,800 $9,200 Landfill Closure Cost 135,000 135,000 135,000 135,000 135,000 Rental - Equipment 8,000 1,802 8,100 8,100 8,100 Special 221,000 106,706 171,000 126,000 175,000 Telephone 1,100 1,210 2,000 2,000 2,000 Travel & Training 3,600 1,126 2,700 2,700 2,700 Electricity 1,700 2,066 1,700 1,700 1,700 Total Services $379,600 $256,955 $329,300 $284300 $333,700 Total Operating $1,135,300 $954,222 $1,151,300 $1,098,100 $1,225,900 Transfers CIP $0 $0 $0 $0 $536,000 Fixed Assets 130,000 130,000 66,000 66,000 550,000 Total Transfers $130,000 $130,000 $66,000 $66,000 $1,086,000 Grand Total $1,265,300 $1,084222 $1217,300 $1,164,100 $2311,900 4-21 STREET YEAR-END YEAR-END MAINTENANCE AMENDED ADOPTED AMENDED PROPOSED BUDGET' ACTUAL. BUDGET BUDGET BUDGET 1994-95 . 1994--95. ..1995T 96.. 1995-Y96 1996-x»97 Personal SetWces/Benefits Full-Time $657,500 $662,166 $701,000 $691,400 $717,400 Over-Time 38,900 38,074 39,000 41,000 40,200 Life & Health 69,100 69,027 73,600 72,500 78,000 TMRS 77,900 81,722 87,700 92,600 102,300 Medicare 4,500 4,765 4,800 4,700 5,100 Workers' Comp. 39,600 39,600 39,600 39,600 39,600 Total Personal Services/Benefits $887500 $895354 $945,700 $941,800 $982,600 Supplies Consumables $18,800 $18,201 $18,800 $18,800 $18,800 Gas, Oil, Diesel 46,300 31,767 45,700 45,700 46,800 Office 1,000 1,086 2,000 2,000 1,900 Tools & Equipment 5,000 4,986 5,000 5,000 5,000 Uniforms 5,700 4,864 6,100 6,100 6,100 Total Supplies $76,800 $60,904 $77,600 $77,600 $78,600 Repairs & Maintenance Radio $2,200 $1,499 $2,200 $2,200 $2,200 Signs 40,700 39,636 40,700 40,700 43,000 Vehicle 175,000 145,526 175,000 175,000 175,000 Drainage 32,500 31,119 32,500 32,500 32,500 Asphalt Street 74,400 54,059 74,400 99,400 74,400 Concrete Street 111,300 54,831 116,300 116,300 116,300 • Street Repair 100,000 77,635 100,000 100,000 260,000 Crack Seal 87,600 87,596 100,000 100,000 100,000 Sidewalk Repair 75,000 69,887 75,000 83,900 165,000 City Parking 5,400 5,400 5,400 5,400 20,400 Traffic Mark 50,000 22,348 50,000 50,000 50,000 Total Repairs & Maintenance $754,100 $589,536 $771,500 $805,400 $1,038,800 Services Dues $300 $263 $300 $300 $600 Insurance 18,300 17,973 16,700 16,700 18,500 Rental - Equipment 21,400 18,214 21,400 21,400 21,400 Telephone 1,100 1,249 1,200 1,200 3,200 Travel & Training 4,500 4,465 4,500 4,500 7,500 Total Services $45.600 $42,164 144,100 $44,100 $51.200 Total Operating $1,764.000 $1,587,958 $1,838,900 $1,868.900 $2,151,200 Transfers CIP $0 $0 $0 $0 $89,500 Fixed Assets 150,000 150,050 135,500 135,500 311,500 Total Transfers $150,000 $150,050 $135,500 $135,500 $401,000 Grand Total $1,914,000 $1,738,008 $1,974,400 $2,004,400 $2552,200 0 4-22 POLICE YEAR-END YEAR--END ADMINISTRATION AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET' `BUDGET 1994,95 1994-95. 1"5-96-. 1995r-96 1996=-97 Personal ServicesBenefits Full-Time $146,400 $146,713 $154,400 $159,300 $158,500 Over-Time 500 443 500 600 1,600 Life & Health 9,400 9,412 9,900 10,100 10,100 TMRS 17,100 17,546 19,400 20,100 22,400 Medicare 400 356 400 400 400 Workers' Comp. 2,000 2,000 2,000 2,000 2,000 Car Allowance 4,800 4,800 4,800 4,800 4,800 Total Personal Services/Benefits $180,600 $181,270 $191,400 $197,300 $199,800 supplies Office $13,000 $14,255 $13,600 $13,600 $14,900 Postage 8,000 8,764 9,000 9,000 9,000 Miscellaneous 5,400 2,984 2,400 3,400 7,500 Total Supplies $26,400 $26,003 $25,000 $26,000 $31,400 Repairs & Maintenance Building/Equipment $5,000 $4,906 $5,000 $11,200 $4,600 Equipment - Office 7,100 6,714 8,800 8,800 9,100 New Police Building 0 0 0 0 200,000 Total Repairs & Maintenance $12,100 $11,620 $13,800 $20,000 $213300 Services Crime Watch $3,200 $842 $3,200 $3,200 $5,700 i Dues 400 310 400 400 400 Insurance 38,900 40,709 36,600 41,300 42,500 Travel & Training 3,900 3,214 4,200 4,200 6,200 Electricity 32,900 27,570 32,900 27,900 32,900 Miscellaneous 4,800 3,280 5,000 5,000 5,000 Total Services $84,100 $75,925 $82300 $82,000 $92,700 Total Operating $303,200 $294,818 $312,500 $325,300 $537,600 Transfers CIP $88,000 $88,000 $88,000 $881000 $60,000 Fixed Assets 100,000 100,000 100,000 100,000 100,000 Total Transfers $188,000 $188,000 $188,000 $188,000 $160,000 Grand Total $491,200 $482,818 $500,500 $513300 $697,600 4-23 POLICE YEAR-END YEAR-END INVESTIGATIONS AMENDED ADOPTED AMENDED. PROPOSED BUDGET ACTUAI. BUDGET BUDGET BUDGET II 1994:.-95 . 1994 95 1995 96 . 1995-96 1996-97 Personal ServicesBenefits Full-Time $557,700 $574,133 $580,400 $518,600 $597,600 Over-Time 10,300 8,550 10,500 10,500 10,800 Life & Health 41,300 39,733 42,400 38,400 43,000 TMRS 65,800 68,194 72,800 72,900 79,400 Medicare 2,800 2,855 3,100 2,400 2,900 Workers' Comp. 13,900 13,900 13,900 13,900 13,900 Total Personal Services/Benefits $691,800 $707,365 $723,100 $656,700 $747,600 Supplies Consumables $5,100 $5,047 $5,100 $5,100 $3,400 Gas & Oil 7,500 6,963 7,500 7,500 8,200 Uniforms 4,500 4,250 4,900 4,900 4,500 Miscellaneous 800 684 1,800 1,800 1,400 Total Supplies $17,900 $16,944 $19,300 $19300 $17500 Repairs & Maintenance Furniture/Fixtures $200 $198 $900 $900 $200 Vehicle 12,000 12,922 10,000 10,000 10,000 Total Repairs & Maintenance $12,200 $13,120 $10,900 $10,900 $10,200 Services Court Costs $600 $543 $600 $600 $600 Dues 200 190 200 200 300 • Insurance 5,500 5,367 6,100 6,100 6,800 Special 2,000 4,648 2,500 2,500 2,500 Travel & Training 4,400 3,973 4,000 4,000 4,500 Total Services $12,700 $14,721 $13,400 $13,400 $14,700 Total Operating $734,600 $752,150 $766,700 $700,300 $790,000 Transfers Fixed Assets $0 $0 $0 $0 $0 Total Transfers $0 $0 $0 $0 $0 Grand Total $734,600 $752,150 $766,700 $700300 $790,000 • 4-24 POLICE YEAR-END YEAR-END PATROL AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET` 1994-95,. .1994-95.... 1995-96 199S-96: 1996-97 Personal Set ces/Benefits Full-Time $1,969,200 $1,952,284 $2,159,800 $2,137,700 $2,338,700 Part-Time 39,300 37,138 41,600 41,800 44,200 Over-Time 141,300 131,047 122,300 122,300 127,000 Life & Health 167,300 163,008 182,800 178,100 212,700 TMRS 241,200 242,810 275,300 285,400 336,300 Medicare 18,300 18,681 19,400 19,300 23,700 Workers' Comp. 50,000 50,000 50,000 50900 57,000 Total Personal Services/Benefits $2,626,600 $2594,968 $2,851200 $2,834,600 $3,139,600 Supplies Ammunition $11,100 $5,395 $7,800 $7,800 $7,600 Consumables 7,500 6,792 10,500 10,500 12,400 Gas, Oil & Diesel 60,800 63,719 61,400 61,400 66,700 Prisoner Meals 6,500 6,849 6,600 7,500 9,500 Uniforms 45,900 42,090 52,700 52,700 51,100 Miscellaneous 3,700 2,888 1,700 1,700 2,200 Total Supplies $135,500 $127,733 $140,700 $141,600 $149,500 Repairs & Maintenance Equipment - Office $5,000 $3,366 $5,400 $5,400 $5,100 Vehicle 100,000 125,225 100,000 121,900 115,000 Total Repairs & Maintenance $105.000 $128591 $105,400 $127,300 $120,100 • Services Court Costs $1,500 $1,898 $1,500 $2,000 $2,000 Dues 600 470 700 700 800 Insurance 23,100 22,440 22,500 22,500 27,400 Travel & Training 15,000 14,261 16,000 16,000 18,600 Total Services $4UOO $39,069 $40,700 $41,200 $48,800 Total Operating $2,907,300 $2,890,361 $3,138,000 $3,144,700 $3,458,000 Transfers Fixed Assets $143,000 $143900 $117,500 $117,500 $129,500 Total Transfers $143,000 $143,000 $117500 $117,500 $129,500 Grand Total $3,050,300 $3033,361 $3,255500 $3,262200 $3,587,500 4-25 POLICE YEAR=END YEAR-END COMMUNICATIONS AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET .1994-95. 1994-95 1995-96, 1995=96. 1496--97 Personal Services/Benefits Full-Time $392,800 $390,269 $405,400 $394,300 $425,500 Over-Time 8,800 9,411 9,400 14,400 14,400 Life & Health 35,000 34,796 36,900 41,800 43,400 TMRS 46,100 46,516 50,700 51,900 59,500 Medicare 2,300 2,446 2,600 3,200 3,500 Workers' Comp. 5,500 5,500 5,500 5,500 5,500 Total Personal Services/Benefits $490,500 $488,938 $510,500 $511,100 $551,800 Supplies Office $2,600 $2,347 $2,300 $2,500 $2,300 Miscellaneous 400 329 400 400 500 Total Supplies $3,000 $2,676 $2,700 $2,900 $2,800 Repairs & Maintenance Radio $53,400 $51,073 $53,500 $55,000 $59,500 Total Repairs & Maintenance $53,400 $51,073 $53,500 $55,000 $59,500 Services Dues $0 $0 $300 $300 $400 Rental - Equipment 2,200 1,532 1,500 1,500 1,500 Telephone 40,400 40,899 55,300 55,300 57,000 Travel & Training 1,600 1,316 2,400 2,400 2,800 Total Services $44,200 $43,747 $59,500 $59,500 $61,700 • Total Operating $591,100 $586,434 $626,200 $628,500 $675,800 Transfers Fixed Assets $27,950 $27,950 $0 $0 $0 Total Transfers $27,950 $27,950 $0 $0 $0 Grand Total $619,050 $614,384 $626,.200 $628,500 $675,800 • 4-26 MUNICIPAL COURT YEAR--END YEAR--END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET ..,1995--96 1995-96 1996=97 994=95 1994-=95. Personal Setvices/Benefits Full-Time $153,100 $151,614 $137,800 $136,500 $139,800 Part-Time 0 0 25,200 26,200 25,900 Over-Time 700 802 800 800 1,100 Life & Health 15,600 15,998 17,600 17,000 17,300 TMRS 15,300 14,969 17,800 17,400 19,100 Medicare 1,100 1,171 1,400 1,000 1,000 Workers' Comp. 1,300 1,300 1,300 1,300 1,300 Total Personal Services/Benefits $187,100 $185,854 $201,900 $200.200 $205,500 Purchased Prof & Tech Services Judicial Services $1,400 $1,272 $1,400 $1,400 $1,400 Total Prof & Tech Services $1,400 $1.272 $1,400 $1,400 $1,400 Supplies Office $6,800 $6,333 $6,800 $6,800 $6,800 Miscellaneous 200 17 200 400 200 Total Supplies $7,000 $6350 $7,000 $7,200 $7.000 Services Dues $300 $100 $300 $300 $300 Insurance 1,200 1,190 1,900 1,900 2,100 Travel & Training 700 6 1,400 1,400 700 Total Services $2200 $1,296 $3,600 $3,600 $3,100 • Total Operating $197300 $194,772 $213,900 $212,400 $217,000 Transfers Fixed Assets $1,450 $1,450 $0 $0 $0 Total Transfers $1,450 $1,450 $0 $0 $0 Grand Total $199,150 $196,222 $213,900 $212,400 217 000 • 4-27 FIRE YEAR-END YEAR-END ADMINISTRATION AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL, BUDGET BUDGET BUDGET 104--95; 1994--~95 1995-96 1995-.% 1996--oW Personal ServicevBenefits Full-Time $246,900 $247,598 $260,300 $274,400 $282,400 Life & Health 16,300 16,279 17,100 16,700 17,500 TMRS 28,800 29,227 32,500 34,700 38,800 Medicare 400 331 400 500 600 Workers' Comp. 2,700 2,700 2,700 2,700 2,700 Car Allowance 4,800 4,800 4,800 4,800 4,800 Total Personal Services/Benefits $299,900 $300,935 $317,800 $333,800 $346.800 Supplies Office $7,100 $7,238 $7,000 $7,500 $7,500 Postage 900 818 900 900 900 Uniforms 30,300 28,615 30,900 30,900 31,500 Miscellaneous 9,500 9,455 1,400 1,400 1400 Total Supplies $47,800 $46,126 $40,200 $40,700 $41,300 Repairs & Maintenance Building $3,000 $2,906 $3,000 $3,000 $3,000 Equipment - Office 3,300 2,662 4,100 4,100 4,200 Instrument 4,300 3,776 5,200 5,200 3,600 Radio 16,500 14,707 14,200 14,200 14,900 Total Repairs & Maintenance $27,100 $24,051 $26.500 $26500 $25,700 Services • Insurance $28,800 $28,604 $29,600 $29,600 $33,300 Paramedic 25,000 24,776 0 0 0 Telephone 85,400 79,332 85,400 85,400 85,400 800 Trunk 20,000 20,000 20,000 20,000 20,000 Travel & Training 12,400 11,886 7,500 7,500 9,100 Miscellaneous 5,300 4,952 5,800 5,800 5,800 Total Services $176,900 $169,550 $148,300 $148,300 153 600 Total Operating $551,700 $540,662 $532,800 $549,300 $567,400 Transfers CIP $289,500 $289,500 $40,000 $40,000 $244,000 Fixed Assets 33,400 33,400 6,500 6,500 53,450 Total Transfers $322,900 $322,900 $46,500 $46500 $297,450 Grand Total $874.600 $863,562 $579,300 $595,800 $864,850 4-28 FIRE PREVENTION YEAR-END YEAR-=END AMENDED ADOPTED AMENDED PROPOSED: SUDGET ACTUAL BUDGET BUDGET `BUDGET 1994,-~ 95 1994 - 95 1995 96 1995-96 1996-97 Personal ServlcesBenefits Full-Time $197,400 $193,130 $204,200 $171,400 $178,500 Life & Health 11,400 9,683 11,200 10,300 11,000 TMRS 19,900 22,569 25,300 21,000 24,100 Medicare 2,500 2,800 3,100 2,400 2,600 Workers' Comp. 2,800 2,800 2,800 2,800 2,800 Total Personal Services/Benefits $234,000 $230,982 $246,600 $207,900 $219,000 Supplies Books, Maps, Periodicals $2,000 $1,978 $3,800 $4,800 $7,900 Miscellaneous 3,200 3,273 2,400 2,400 2,500 Total Supplies $5200 $5251 $6,200 $7.200 $10.400 Repairs & Maintenance Instrument $800 $427 $800 $800 $900 Total Repairs & Maintenance $800 $427 $800 $800 $900 Services Dues $200 $130 $200 $200 $300 Travel & Training 1,700 1,696 4,200 4,200 6,500 Total Services $1,900 $1.826 $4,400 $4,400 $6,800 0 Total Operating $241.900 $238,486 $258,000 $220,300 $237,100 Transfers Fixed Assets $0 $0 $14,000 $14,000 $0 Total Transfers $0 %0- $14,000 $14000 $0 Grand Total $241.900 $238,486 $272,000 $234,300 $237,100 4-29 FIRE OPERATIONS YEAR-END YEAREND AMENDED, ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994=95;... 1994--95 1995-96. 1995-96 1990-=97 Personal Services/Benefits Full-Time $2,496,500 $2,460,443 $2,559,000 $2,557,000 $2,627,400 Over-Time 83,600 82,940 111,800 140,000 121,700 Life & Health 199,500 194,406 205,700 209,700 218,400 TMRS 298,200 296,490 329,900 337,400 370,700 Medicare 13,500 12,008 13,100 13,000 14,200 Workers' Comp. 41,500 41,500 41,500 41,500 41,500 Total Personal Services/Benefits $3,132.800 $3,087,787 $3,261,000 $3,298,600 $3,393,900 Supplies Videos & Books $0 $0 $14,600 $14,600 $14,600 Gas, Oil, Diesel 10,400 11,640 10,400 12,400 12,400 Janitorial 3,500 3,040 3,500 3,500 3,500 Laundry 1,900 1,153 1,900 1,400 1,400 Medical 21,100 21,042 22,800 22,800 24,200 Office 3,700 3,688 3,600 3,600 3,600 Tools & Equipment 900 894 900 900 900 Miscellaneous 10,000 9,177 9,100 9,100 9,800 Total Supplies $51500 $50,634 $66,800 $68,300 $70,400 Repairs & Maintenance Building $8,800 $10,773 $13,000 $13,000 $5,500 Grounds 1,800 1,789 1,800 1,800 1,800 Instrument 5,900 5,907 6,100 6,100 21,100 . Vehicle 84,100 89,449 81,000 85,000 90,000 Miscellaneous 1,200 924 1,200 1,200 1,200 Total Repairs & Maintenance $101,800 $108,842 $103,100 $107,100 $119,600 Services Laundry $700 $413 $700 $700 $700 Paramedic 0 15 24,900 22,400 23,400 Travel & Training 0 175 15,600 15,600 24,600 Electricity 24,600 23,762 25,600 25,600 25,600 Gas 4,500 3,993 4,700 4,700 4,700 Water 2,900 3,115 3,200 3,200 3,200 Total Services $32,700 $31,473 $74,700 $72,200 $82,200 Total Operating $3,318,800 $3,278,736 $3505,600 $3,546.20Q- $3,666,100 Transfers Fixed Assets $240,500 $240,500 $414,100 $414,100 $284,000 Total Transfers $240,500 $240,500 $414,100 $414,100 $284.000 Grand Total $3559,300 $3519,236 $3,919,700 $3,960,300 $3,950,100 4-30 PARKS & YEAR-END YEAR=END • RECREATION .AMENDED ADOPTED AMENDED PROPOSED ADMINISTRATION BUDGET ACTUAL BUDGET BUDGET BUDGET' .1994-95 199495 1995-96-499S-90. 199697 . Personal Services/Benefits Full-Time $217,200 $217,177 $242,300 $243,500 $250,800 Over-Time 1,400 1,392 1,500 1,500 1,600 Life & Health 13,100 13,705 15,100 16,100 16,800 TMRS 25,600 26,210 28,900 31,700 34,500 Medicare 800 798 1,000 1,000 1,100 Workers' Comp. 400 481 400 400 400 Car Allowance 4,800 4,800 4,800 4,800 4,800 Total Personal Services/Benefits $263300 $264,563 $294,000 $299,000 $310,000 Supplies Books, Maps, Periodicals $600 $484 $600 $600 $600 Gas, Oil, Diesel 400 138 400 400 400 Office Supplies 6,100 9,138 6,300 9,300 9,800 Postage 2,600 2,173 2,600 2,600 200 Total Supplies $9,700 $11,933 $9,900 $12,900 $13,400 Repairs & Maintenance Equipment - Office $2,000 $1,915 $2,000 $2,000 $2,500 Vehicle 3,500 1,350 2,000 2,000 1,500 Total Repairs & Maintenance $5,500 ------$3,265 $4,000 $4,000 $4,000 Services Insurance $5,900 $6,130 $3,600 $3,600 $3,800 • Rental - Equipment 400 205 700 700 900 Telephone 17,200 16,696 17,200 17,200 17,800 Travel & Training 5,500 4,994 7,400 7,400 7,400 Miscellaneous 1,700 1,746 1,700 1,700 1,700 Total Services $30,700 $29,771 $30,600 $30,600 $31,600 Total Operating $309,200 $309,532 $338,500 $346,500 $359,000 Transfers Fixed Assets $0 $0 $17,450 $17,450 $7,000 Total Transfers $0 $0 $17,450 $17,450 $7,000 Grand Total $309,200 $309,532 $355,950 $363,950 $366,000 • 4-31 BUILDING MAINTENANCE YEAR-END YEAR-END AMENDED ADOPTED AMENDED PROPOSED. BUDGET :ACTUAL BUDGET BUDGET BUDGET 1994-45 1994-95 1995-96 .1995-96. 1996- 97.. . Personal ServicesBenefits Full-Time $136,600 $135,785 $142,800 $142,800 $146,400 Part-Time 9,400 10,057 9,800 11,500 12,400 Over-Time 8,400 8,292 9,800 10,500 12,400 Life & Health 9,500 11,266 14,300 14,300 14,900 TMRS 16,400 17,237 19,100 19,900 20,100 Medicare 1,500 1,672 1,700 1,700 2,000 Workers' Comp. 2,700 2,700 2,700 2,700 2,700 Car Allowance 2,400 2,400 2,400 2,400 2,400 Total Personal Services/Benefits $186,900 $189,409 $202,600 $205,800 $213300 supplies Consumables $600 $556 $600 $600 $1,000 Gas, Oil, Diesel 2,500 1,130 2,500 2,000 2,000 Janitorial 600 586 600 600 600 Tools & Equipment 1,600 1,394 1,600 1,600 1,600 Total Supplies $5300 $3,666 $5300 14,800 $5200 Repairs & Maintenance Building/Equipment $20,000 $19,780 $26,500 $26,500 $41,500 Radio 300 0 300 300 300 Vehicle 5,000 5,144 5,000 5,000 5,000 Total Repairs & Maintenance $25 $24,924 $31,800 $31,800 $46,800 • Services ADA $10,000 $6,088 $2,000 $1,500 $0 Insurance 14,300 14,838 12,900 12,900 13,900 Motorola 17,000 13,559 17,000 17,000 8,500 Rental - Equipment 2,000 611 500 500 500 Special Services 181,100 155,535 181,100 181,100 189,100 Travel & Training 5,200 3,461 5,200 5,200 5,200 Electricity 139,100 113,196 139,100 135,000 139,100 Water 5,000 5,974 5,000 8,600 6,700 Miscellaneous 1,900 1,006 1,900 1,900 1,900 Total Services $375,600 $314,268 $364,700 $363,700 $364,900 Total Operating $593,100 $532,267 $604,400 $606,100 $630,200 Transfers Fixed Assets $0 $0 $14,800 $14,800 $0 Total Transfers $0 $0 $14,800 $14,800 $0 Grand Total $593,100 $532267 $619200 $620,900 $630,200 4-32 PARK MAINTENANCE YEAREND. YEAR--END .AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET .1994-r95..:....: 1994,-95, 1995-96 1995--96.. 1996-97 Personal Services/Benefits Full-Time $865,800 $876,673 $926,600 $910,400 $991,400 Part-Time 79,200 56,011 96,800 66,100 78,000 Over-Time 38,300 36,735 40,000 40,000 41,200 Life & Health 100,600 99,649 110,200 111,500 121,800 TMRS 103,600 109,097 112,500 120,900 139,600 Medicare 11,800 12,093 12,800 12,300 13,400 Workers' Comp. 16,100 16,100 16,100 16,100 16,100 Total Personal Services/Benefits $1,215,400 $1,206358 $1,315,000 $1,277,300 $1,401,500 Purchased Prof & Tech Services Judicial Services $0 $0 $0 $0 $7,400 Total Prof & Tech Services $0 $0 $0 $0 $7,400 Supplies Chemicals $91,000 $92,256 $91,000 $91,000 $91,000 Consumables 7,400 6,891 7,400 7,400 7,400 Gas, OR, Diesel 38,000 33,576 38,000 38,000 38,000 Organic, Botanical, Compost 54,100 38,734 54,100 54,100 54,100 Tools & Equipment 0 0 0 0 5,700 Uniforms 0 0 0 0 10,700 Miscellaneous 21,900 21,758 22,900 22,900 6,500 Total Supplies $212,400 $193,215 $213,400 $213,400 $213,400 • Repairs & Maintenance Building $14,500 $14,042 $15,000 $15,000 $15,000 Ground 190,900 168,798 193,300 193,300 197,300 Sign 2,000 1,008 3,500 3,500 3,500 Vehicle 180,000 191,502 180,000 180,000 180,000 Miscellaneous 3,700 3,199 3,700 3,700 3,700 Total Repairs & Maintenance $391,100 $378,549 $395,500 $395500 $399,500 Services Equipment $7,400 $4,550 $9,500 $9,500 $9,500 Insurance 21,000 21,140 16,900 16,900 18,800 Travel & Training 0 0 0 0 13,600 Electricity 69,100 47,666 69,100 69,100 69,100 Water 176,000 174,950 183,000 240,000 193,500 Miscellaneous 9,600 9,886 11,100 11,100 0 Total Services $283,100 $258,192 289 600 $346,600 $304,500 Total Operating $2,102,000 $2,036314 $2,213,500 $2,232,800 $2,326,300 Transfers CIP $408,000 $408,000 $250,000 $250,000 $292,000 Fixed Assets 29,000 29,000 215,000 215,000 244,450 Total Transfers $437,000 $437,000 $465,000 $465,000 $536,450 Is Grand Total $2539,000 $2,473314 $2,678,500 $2,697,800 $2,862,750 4-33 RECREATION "YEAR--END YEAR--END AMENDED ADOPTED AMENDED PROPOSED . BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-495 1994-95 1995--=96 _1995;-796 . 19%-97 Personal Services/Benefits Full-Time $199,700 $200,735 $209,000 $207,000 $216,300 Part-Time 210,600 217,340 221,200 226,400 244,000 Over-Time 10,600 11,466 12,000 12,000 13,700 Life & Health 15,800 15,519 16,400 17,800 18,900 TMRS 21,600 25,055 25,800 29,000 32,000 Medicare 5,100 5,516 5,500 5,400 6,000 Workers' Comp. 6,600 6,600 6,600 6,700 6,600 Car Allowance 2,400 2,400 2,400 2,400 2,400 Total Personal Services/Benefits $472,400 $484,631 $498,90 $506,700 $539,900 Supplies Chemicals $1,000 $758 $1,000 $1,100 $1,100 Events 22,500 20,818 23,800 23,800 34,800 Gas, Oil, Diesel 900 505 900 900 900 Office 4,700 4,667 4,400 4,400 10,200 Programs, Events, Ceremony 69,100 60,938 71,200 71,200 91,100 Uniforms 500 498 500 500 700 Miscellaneous 13,400 12,039 10,500 10,500 5,500 Total Supplies $112,100 $100,223 $112,300 $112,400 $144,300 Repairs & Maintenance Buildings/Equipment $25,400 $22,773 $32,900 $30,900 $25,400 Furniture/Fixtures 1,900 932 1,900 1,900 1,900 Vehicle 3,100 2,293 3,100 3,100 3,100 Total Repairs & Maintenance $30,400 $25998 $37,900 $35,900 $30,400 Services Insurance $6,800 $7,042 $7,700 $7,700 $8,300 Special 10,800 10,813 12,300 12,300 19,800 Travel & Training 5,300 4,971 6,300 7,900 7,900 Electricity 51,000 41,201 51,000 49,000 49,000 Gas 4,000 2,315 4,000 3,500 3,500 Water 2,500 3,104 3,000 3,000 3,200 Miscellaneous 1,800 1,692 1,800 1,800 2,300 Total Services $82,200 $71,138 $86,100 $85,200 $94,000 Total Operating $697,100 $681,990 $735,200 $740,200 $808,600 Transfers Fixed Assets $49,000 $49,000 $26,000 $26,000 $11,300 Total Transfers $49,000 $49,000 $26,000 $26,000 $11,300 Grand Total $746,100 $730,990 $761,200 $766,200 $819,900 is 4-34 SWIMMING POOL YEAR.-END YEAR- END AMENDED' ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET :BUDGET BUDGET 994.95 ...1994.95 1995"96 _1995-961996-47 Personal ServicesBenefits Part-Time $59,500 $54,641 $62,200 $66,900 $69,900 Medicare 900 747 1,200 1,000 1,200 Workers' Comp. 1,100 1,100 1,100 1,100 1,300 Total Personal Services/Benefits $61500 $56,488 $64,500 $69,000 $72,400 supplies Chemicals $7,800 $7,664 $7,800 $7,800 $7,800 Consumables 500 499 500 500 500 Janitorial 300 128 500 300 800 Tools & Equipment 100 95 100 100 300 Miscellaneous 3,000 2,961 3,500 3,000 3,500 Total Supplies $11,700 $11,347 $12,400 $11,700 $12,900 Repairs & Maintenance Building $2,000 $1,448 $2,000 $2,000 $2,000 Equipment - Office 200 175 200 200 200 Pool 9,000 8,998 9,000 9,000 9,000 Total Repairs & Maintenance $11,200 $10,621 $11,200 $11,200 $11,200 Services Travel & Training $300 $123 $500 $900 $900 Electricity 4,000 1,507 4,000 3,000 3,000 Water 7,000 5,147 7,000 7,000 7,200 Total Services $11,300 $6,777 $11,500 $10,900 $11,100 Total Operating $95,700 $85,233 $99,600 $102,800 $107,600 Transfers CIP $40,000 $40,000 $40,000 $40,000 $0 Fixed Assets 6,750 6,750 0 0 9,000 Total Transfers $46,750 $46,750 $40,000 $40,000 $9,000 Grand Total $142,450 $131,983 $139,600 $142,800 $116,600 4-35 SENIOR CENTER YEAR;;-:END YEAR-END AMENDED ADOPTER AMENDED PROPOSED B.UDGE,T` ACTUAL BUDGET BUDGET BUDGET 1994-OS . - `1994--95 1995* x-90 , 1995--96 :1996.47 Personal Services/Benefits Full-Time $65,400 $65,351 $69,000 $69,000 $99,100 Part-Time 17,800 17,742 19,700 19,700 20,200 Over-Time 300 184 300 300 900 Life & Health 6,200 6,123 6,000 6,400 11,300 TMRS 7,700 7,629 8,300 8,800 13,500 Medicare 1,100 1,044 1,200 1,200 1,600 Workers' Comp. 1,500 1,500 1,500 1,500 1,500 Total Personal Services/Benefits $100,000 $99,573 $106,000 $106,900 $148,100 Supplies Chemicals $1,000 $687 $1,000 $1,000 $1,300 Gas, OR, Diesel 1,500 876 1,400 1,400 1,400 Office 3,600 3,541 4,000 4,000 6,700 Recreation 10,000 8,932 10,000 10,500 11,900 Miscellaneous 1,800 1,605 1,800 2,100 2,100 Total Supplies $17,900 515,641 $18,200 $19,000 $23,400 Repairs & Maintenance Building $22,000 $18,050 $14,000 $14,000 $14,000 Furniture/Fixtures 900 880 1,400 1,400 1,800 Vehicle 3,700 3,746 3,000 3,000 3,000 Total Repairs & Maintenance $26,600 $22,676 $18,400 $18,400 $18,800 • Services Insurance $1,600 $1,586 $1,600 $1,600 $1,800 Laundry 100 0 100 0 0 Special 100 99 100 300 300 Travel & Training 1,400 1,097 1,800 1,800 1,800 Electricity 16,400 12,824 16,000 16,000 16,000 Gas 3,200 1,395 3,000 3,000 3,000 Water 800 487 600 800 800 Total Services $23,600 $17,488 $23,200 $23,500 $23,700 Total Operating $168,100 $155,378 $165,800 $167,800 $214,000 Transfers CIP $40,000 $40,000 $35,000 $35,000 $0 Fixed Assets 5,400 5,400 10,000 10,000 0 Total Transfers $45,400 $45,400 $45,000 $45,000 $0 Grand Total $213,500 $200,778 $210,800 $212,800 $214,000 I 4-36 PARK BOARD YEAR-END YEAR--.END AMENDED ADOPTED AMENDED PROPOSED • BUDGET ACTUAL BUDGET BUDGET BUDGET 199495 1994w-95 .1995-96 1995,-96 .1996;.-97, Services Dues $700 $655 $700 $700 $800 Travel & Training 6,800 4,008 6,800 6,800 6,800 Miscellaneous 1,000 993 1,000 1,000 1,500 Total Services $800 $5,656 $8500 $8500 $9,100 Grand Total $8,500 $5,656 $8,500 $8,500 $9,100 • 4-37 LIBRARY SEAR=ENI YEAR END AMENDED ADOPTED AMENDED PROPOSED BUDGET TACTUAL BUDGET BUDGET BUDGET 1996-97._ 1994-95 1994-95:.. 1995-9G 1995:=96... lqw Personal Sez ces1Vcnefits Full-Time $560,000 $557,198 $585,200 $587,600 $601,900 Part-Time 76,400 74,192 79,900 79,900 98,800 Over-Time 200 0 200 200 200 Life & Health 45,300 43,891 51,300 52,000 52,500 TMRS 61,100 65,235 73,200 74,400 81,400 Medicare 5,300 5,264 5,500 5,900 5,000 Workers' Comp. 1,300 1,300 1,300 1,300 1,300 Car Allowance 5,100 4,934 5,100 5,100 4,800 Total Personal Services/Benefits $754,700 $752,014 $801,700 $806,400 $845,900 Supplies Books, Maps, Periodicals $32,200 $32,029 $37,100 $37,100 $40,700 Circulation 3,100 3,003 5,000 5,000 6,600 Office 3,500 3,492 4,200 4,200 5,000 Postage 5,100 3,396 6,800 6,800 6,800 Print, Copy, Reproduction 0 0 0 0 2,000 Miscellaneous 6,900 5,978 8,200 9,000 9,000 Total Supplies $50,800 $47,898 $61,300 $62,100 $70,100 Repairs & Maintenance Building $7,800 $7,721 $28,400 $28,400 $5,700 Elevator 3,000 2,743 3,000 4,000 3,000 Equipment - Other 700 530 700 700 700 HVAC 3,000 1,740 6,000 6,000 6,000 Books Rebound 400 188 400 400 400 Miscellaneous 1,200 1,093 900 900 700 • Total Repairs & Maintenance $16,100 $14,015 $39,400 $40,400 16,500 Services Boards & Commissions $7,100 $4,854 $7,100 $7,100 $7,100 Dues 0 0 0 0 1,000 Reference 3,700 2,133 4,000 4,000 3,000 Rental - Equipment 700 604 9,600 10,300 15,900 Special Programs 2,300 2,031 2,300 2,300 2,800 Telephone 4,800 6,274 10,600 11,100 11,600 Travel & Training 0 0 5,000 5,000 6,800 Electricity 44,500 38,625 44,500 44,500 44,500 Gas 3,100 1,942 3,100 3,100 3,100 Water 3,000 2,889 3,100 3,100 3,100 Miscellaneous 6,000 3,040 1,000 1,000 0 Total Services $75,200 $62,392 $90300 $91,500 $98,900 Total Operating $896,800 $876,319 $992,700 $1,000,400 $1,031,400 Transfers CIP $40,000 $40,000 $45,000 $45,000 $0 Fixed Assets 130,250 130,250 147,950 182,950 200,700 Total Transfers $170,250 $170,250 $192,950 $227,950 $200,700 Grand Total $1,067,050 $1,046569 $1,185,650 $1,228,350 $1,232,100 • FUND TOTAL $26.799.2W $26.095.071- $28.331.05(Y 4-38 PUBLIC UTILITIES YEAR-ENT) YEAR-END ADMINISTRATION AMENDED. ADOPTED AMENDED PROPOSED BUDGET ACTUAL:. BUDGET BUDGET BUDGET 1994-95:.. 1994-95:.... 1995-96, . , . 1995-961996 97. Personal Services/Benefits Full-Time $90,000 $89,843 $94,400 $94,200 $96,900 Life & Health 7,400 7,323 6,700 7,600 7,200 TMRS 10,500 10,450 11,700 11,900 13,100 Medicare 400 425 500 500 500 Workers' Comp. 200 200 200 200 200 Unemployment 6,500 4 0 0 0 Total Personal Services/Benefits $115.000 $108,245 $113,500 $114,400 $117,900 Supplies Books, Maps, Periodicals $400 $437 $400 $400 $400 Gas, OR, Diesel 300 208 500 500 500 Office 10,000 7,172 10,000 10,000 10,000 Postage 28,000 31,173 29,500 29,500 29,500 Total Supplies $38,700 $38,990 $40,400 $40,400 $40,400 Repairs & Maintenance Equipment - Office $1,700 $1,107 $1,700 $1,700 $1,700 Radio 300 298 300 300 300 Vehicle 1,000 388 1,000 1,000 1,000 Total Repairs & Maintenance $3,000 $1,793 $3,000 $3,000 $3,000 Services Dues $300 $223 $300 $300 $300 • Insurance 1,900 1,839 1,600 1,600 1,900 Telephone 800 689 800 800 1,700 Travel & Training 1,200 686 1,200 1,200 2,000 Total Services $4,200 $3,437 $3,900 $3,900 $5,900 Production & Disposal Water Samples $8,600 $4,746 $8,600 $8,600 $8,800 Total Production & Disposal $8,600 $4246 $8,600 $8,600 $8,800 Total Operating $162500 $157,211 $169,400 $170,300 $176,000 Transfers Debt Service $350,000 $344,796 $350,000 $350,000 $350,000 Fixed Assets 0 0 0 0 3,000 General Fund Reimbursements 1,300,000 1,300,000 1,345,000 1,345,000 1,392,000 Total Transfers $1,650,000 $1,644,796 $1,695,000 $1,695,000 $1,745,000 Grand Total $1,819,500 $1,802,007 $1,864,400 $1,865300 $1,921,000 5-1 PUBLIC UTILITIES YEAR-END YEAR-END OPERATIONS AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95 . 1994-95 1995-96 1995- r% 1996-97 Personal Services/Benefits Full-Time $755,200 $734,224 $812,800 $771,100 $822,000 Over-Time 69,100 64,029 72,200 72,500 74,700 Life & Health 84,300 81,497 89,400 80,000 95,800 TMRS 91,000 92,947 100,500 108,600 121,100 Medicare 4,200 4,236 4,900 4,800 5,600 Workers' Comp. 42,900 42,900 42,900 42,900 42,900 Reserve 20,000 0 20,000 20,000 20,000 Total Personal Services/Benefits $1,066,700 $1,019,833 $1,142,700 $1,099,900 $1,182,100 Supplies Consumables $5,000 $5,674 $5,000 $5,000 $8,600 Gas, Oil, Diesel 35,000 28,954 35,500 35,500 35,500 Office 500 375 600 600 600 Tools & Equipment 2,800 2,869 2,800 2,800 2,800 Total Supplies $43,300 $37,872 $43,900 $43,900 $47500 Repairs & Maintenance Radio $2,500 $2,482 $2,500 $2,500 $2,500 Vehicle 150,000 144,156 152,500 152,500 151,000 Water Mains 120,000 81,715 120,000 126,500 120,000 Water Plant 54,200 25,387 41,400 41,400 40,000 Sewer Mains 18,000 12,731 18,000 18,000 18,000 Sewer Plant 20,000 9,834 20,000 20,000 20,000 Miscellaneous 500 540 500 500 500 • Total Repairs & Maintenance $365,200 $276,845 $354,900 $361,400 $352,000 Services Dues $700 $563 $700 $700 $700 Insurance 21,500 21,206 19,300 19,300 21,800 Laundry 8,500 6,692 8,500 8,500 8,500 Rental - Equipment 1,200 910 2,900 2,900 2,900 Telephone 6,100 5,784 6,100 6,100 7,000 Travel & Training 4,200 2,599 4,200 4,200 4,200 Electricity 276,600 243,073 276,600 276,600 276,600 Total Services $318,800 $280,827 $318,300 $318,300 $321,700 Production & Disposal Meter Testing $45,000 $336 $39,000 $39,000 $25,000 Sewer Charges 2,750,000 2,425,236 2,312,000 2,632,000 2,648,100 Water Purchased 3,315,000 3,471,855 3,450,400 3,795,000 3,614,900 Total Production & Disposal $6,110.000 $5,897,427 $5,801,400 $6,466,000 $6,288,000 Other Objects Bad Debt Reserve $50,000 $33,441 $50,000 $50,000 $50,000 Contingency 90,000 19,011 90,000 80,000 90,000 Sysco - Operating 10,000 13,154 30,000 0 50,000 Sysco - Capital 90,000 193,584 270,000 30,000 20,000 Total Other Objects $240,000 $259,190 $440,000 $160,000 $210,000 Total Operating $8,144,000 $7,771,994 8101200 $8,449,500 $8,401,300 5-2 Public Utilities Operations YEAR--END YEAREND (continued) AMENDED ADOPTED AMENDED PROPOSED BUDGE'P ACTUAL BUDGET BUDGET BUDGET • 19'94u-95:. 1994-95- IM-96 .1995-96... .1996--97 . Transfers CIP $600,000 $600,000 $0 $0 $0 Fixed Assets 314,900 300,180 338,500 398,500 256,200 Total Transfers $914,900 $900,180 $338,500 $398,500 $256200 Grand Total $9,058,900 $8,672,174 $8,439,700 $8,848,000 $8,657,500 FUND TOTAL $10,878,400 $10,474,181 S 10,304,100 S 10,713,300 $10,578,500 • 5-3 EQUIPMENT YEAREND YEAR-END SERVICES AMENDED ADOPTED AMENDED PROPOSED . BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95. , 1994-95 . 1995--96 1995-96..... 1996-97 Personal SetWeas/Benefits Full-Time $546,900 $546,134 $520,800 $486,400 $521,100 Part-Time 3,600 2,165 3,800 3,600 3,700 Over-Time 9,400 9,382 9,400 10,100 10,300 Life & Health 50,200 49,374 52,000 45,900 51,900 TMRS 64,000 64,686 64,800 64,200 68,400 Medicare 2,500 2,432 3,100 3,100 4,100 Workers' Comp. 9,700 9,700 9,700 9,700 9,700 Reserve 6,000 0 4,000 4,000 4,000 Total Personal Services/Benefits $692,300 $683,873 $667,600 $627,000 $673,200 Supplies Chemicals $7,700 $5,873 $7,000 $7,000 $7,000 Consumables 1,400 1,315 1,400 1,400 1,400 Gas, Oil, Diesel 5,200 4,549 5,300 5,300 5,800 Office 2,500 2,938 2,500 2,500 2,500 Miscellaneous 5,500 5,355 5,000 5,000 6,000 Total Supplies $22,300 $20,030 $21.200 $21,200 $22,700 Repairs & Maintenance Building $10,000 $9,967 $35,500 $35,500 $20,500 Radio 900 152 900 900 800 • Vehicle 11,300 12,258 10,000 10,000 8,000 Total Repairs & Maintenance $22,200 $22,377 $46,400 $46,400 $29,300 Services Insurance $6,300 $6,417 $14,500 $14,500 $6,300 Laundry 8,500 6,010 7,300 7,300 7,000 Telephone 10,300 4,480 7,500 7,500 9,600 Travel & Training 7,600 5,390 9,700 9,700 11,500 Electricity 26,500 23,677 26,500 26,500 26,500 Gas 8,300 8,589 12,000 12,000 12,000 Water 2,100 2,018 2,500 2,500 2,500 Miscellaneous 500 395 800 800 800 Total Services 170,100 $56,976 $80,800 $80,800 $76,200 Total Operating $806,900 $783,256 $816,000 $775,400 $801,400 Transfers CIP $0 $0 $25,000 $25,000 $50,000 Fixed Assets 67,500 67,500 43,800 43,800 53,100 Total Transfers $67,500 $67,500 $68,800 $68,800 103100 Grand Total $874,400 $850,756 $884,800 $844,200 $904,500 • 6-1 WAREHOUSE YEAR--END YEAR-END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET DIUD+GET' 1994=95. :...1994-95 .1995-96. 1995-96 1996-97 Personal Services/Benefits Full-Time $2,500 ($3,785) $25,700 $17,300 $27,400 Over-Time 1,000 520 1,100 700 1,100 Life & Health 300 316 4,000 2,500 1,600 TMRS 300 268 3,300 2,100 3,600 Medicare 0 0 400 200 400 Workers' Comp. 100 100 100 100 100 Total Personal Services/Benefits $4,200 ($2581) $34,600 $22,900 $34,200 Supplies Janitorial $700 $692 $700 $700 $700 Office 900 683 900 900 900 Tools & Equipment 300 215 300 300 300 Uniforms 300 0 300 300 300 Total Supplies $2,200 $1,590 $2,200 $2200 $2,200 Repairs c& Maintenance Building/Equipment $6,700 $6,666 $29,700 $29,700 $4,700 Equipment - Office 2,700 1,706 2,200 2,200 2,200 UGST - Underground Stor Tank 0 0 0 0 27,800 Total Repairs & Maintenance $9,400 $8 372 $31,900 $31,900 $34,700 Services !Insurance $700 $720 $500 $500 $9,300 Rental - Equipment 100 96 100 100 100 Total Services $800 $816 $600 $600 $9,400 Total Operating $16,600 $8,197 $69,300 $57,600 $80500 Transfers Fixed Assets $18,000 $18,000 $4,500 $4,500 $3,200 Total Transfers $18,000 $18,000 $4,500 $4500 $3,200 Grand Total $34,600 $26,197 $73,800 $62,100 $83,700 6-2 WORKERS' COMPENSATION YEAR-END YEAR-END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95. 1994-95 .1995--96 1995-96 1996-97 Internal Service Current Year Claims $70,000 $70,000 $70,000 Administrative 24,000 24,000 24,000 Safety Engineering 1,000 1,000 1,000 Catastrophic Reinsurance 30,000 30,000 30,000 Total Internal Service $125,000 $125.000 $125,000 Grand Total $125,000 $125,000 $125,000 FUND TOTAL $909,000 $876,953 51,083600 51.031,300 $1,113,200 • NOTE: The City will began budgeting for Workers' Compensation in the 1995-96 fiscal year. Therefore, no prior year information is available. 6-3 HISTORICAL PRESERVATION/ YEAR-=END YEAR-END SPECIAL EVENTS AMENDED ADOPTED AMENDED PROPOSED. BUDGET ACTUAL BUDGET BUDGET BUDGET • 1994-95 1994=95 1995-96 1995==96 1996"97 PARK & SPECIAL EVENTS Personal SerWces/Bene6ts Full-Time $158,200 $158,360 $177,100 $175,300 $177,600 Part-Time 17,700 18,084 20,500 20,500 20,200 Over-Time 1,400 1,017 1,500 1,500 1,600 Life & Health 13,900 13,813 14,800 13,700 15,400 TMRS 18,800 19,418 22,000 23,800 24,300 Medicare 2,200 2,270 2,600 2,500 2,600 Workers' Comp. 1,100 1,100 1,100 1,100 1,100 Car Allowance 4,800 4,200 4,800 4,200 4,800 Reserve 2,500 0 2,500 2,500 2,500 Staff Support (1) (10,000) (10,000) (10,000) (10,000) (10,000) Total Personal Services/Benefits $210,600 $208,262 $236,900 $235,100 $240,100 Supplies Books, Maps, Periodicals $800 $754 $1,100 $1,100 $800 Consumables 800 843 800 800 800 Gas, Oil, Diesel 900 489 900 900 900 Office 6,300 6,023 15,200 15,200 12,400 Uniforms 2,600 1,490 2,600 2,600 2,600 Miscellaneous 8,500 8,601 7,800 7,800 7,800 Total Supplies $19,900 $18,200 $28,400 _ $28,400 $25,300 Repairs & Maintenance Building $29,000 $24,831 $31,500 $31,500 $49,500 Furniture/Fixtures 2,000 1,421 5,000 7,800 7,500 Grounds 18,000 15,239 18,000 18,000 18,000 Signs 1,200 1,200 2,100 2,100 2,100 Vehicle 2,400 2,922 3,000 3,000 3,000 Total Repairs & Maintenance $52,600 $45,613 $59,600 $62,400 _ 80100 Services Insurance $0 $0 $1,600 $1,600 $1,800 Special 7,000 5,756 9,500 9,500 9,500 Telephone 4,000 2,297 4,000 4,000 4,700 Travel & Training 6,600 4,790 6,600 6,600 8,500 Electricity 21,000 20,647 23,000 23,000 23,000 Miscellaneous 2,800 2,699 2,800 2,800 2,800 Total Services $41,400 $36,189 $47,500 $47,500 $50,300 Other Fixed Assets Collections $10,000 $8,064 $10,000 $10,000 $10,000 Total Other Fixed Assets $10,000 8 064 $10,000 $10,000 $10,000 Performing Arts Historical Board $11,000 $6,772 $11,000 $11,000 $13,800 Teas 3,200 1,638 3,200 3,200 3,200 Xmas in the Park 25,000 21,401 28,900 28,900 28,900 Promo Performances 45,000 44,750 45,000 45,000 45,000 Special Event 93,500 92,766 107,300 74,100 59,100 Total Performing Arts $177,700 $167,327 $195,400 $162,200 $150,000 • Total Operating $512200 $483,655 $577,800 $545,600 $555,800 7-1 Historical Preservation / Special Events YEAR=-END YEAR-END (continued) AMENDED ADOPTED AMENDED PROPOSED: BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95 1994-95 1995 -,96.... . 1995.95 1996-97 Transfers CIP $80,000 $80,000 $80,000 $307,000 $80,000 Fixed Assets 4,000 4,000 5,500 5,500 17,500 Total Transfers $84,000 584,000 $85.500 $312,500 $97500 Grand Total $596200 $567,655 $663,300 $858100 $653,300 • (1) Non-hotel/motel related activities. • 7-2 PROMOTION OF TOURISM YEAR-END YEAR-.END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994-95 1994-95 1995--96 1995t»956.- 1996--97-F Staff Tourism Staff Tourism (1) $210,000 $210,000 $212,000 $212,000 $212,000 Group Sales Full-Time 29,900 30,564 32,700 33,900 34,900 Life & Health 3,300 3,289 3,200 3,400 3,600 TMRS 3,500 3,556 3,900 4,400 4,600 Medicare 500 443 500 500 500 Workers' Comp. 200 200 200 200 200 Office Supplies 1,500 1,040 1,500 1,500 1,500 Postage 10,000 9,940 10,000 10,000 10,000 Telephone 3,000 0 3,000 3,000 3,000 Travel & Training 8,500 6,611 10,000 10,000 10,000 Telemarketing 7,500 1,252 15,000 15,000 10,000 Transportation 35,000 576 70,000 70,000 70,000 Dues 1,700 0 2,300 2,300 2,300 Total Staff Tourism $314,600 $267,471 $364300_$366,200 $362.600 Marketing Part-Time Tourism Info. Clerk $10,000 $0 $10,000 $10,000 $5,000 Advertising 375,000 338,782 425,000 425,000 500,000 Tourism Watts Line 6,000 2,212 6,000 6,000 6,000 Promotional Shuttle 10,000 855 70,000 35,000 35,000 • Special Events / Pepsi Promotion 8,500 5,017 0 3,500 0 Tourism/Trade Shows 20,000 13,947 20,000 25,000 25,000 Mexico Promotion 45,000 20,349 2,000 2,000 0 Athletics 0 0 0 91000 11,000 Total Marketing $474,500 $381,162 $533,000 $515,500- $582,000 Christmas Activities Christmas Banners $6,000 $3,084 $6,000 $6,000 $6,000 Contingency 14,600 1,084 20,000 20,000 50,000 Technical Assistant 17,000 17,000 17,000 17,000 20,000 Overtime 22,000 18,608 22,000 27,000 30,000 Lighting/Displays Initial Purchase 8,500 7,565 3,300 9,500 5,000 Lighting/Displays Operation 204,600 90,517 117,500 117,500 144,000 Lighting/Displays Replacement 30,000 17,227 28,000 28,600 31,500 Electrical Installation 3,000 1,462 0 0 0 Total Christmas Activities $305,700 $156,547 $213,800 $225.600 $286,500 Grand Total $1,094,800 $805,180 $1,111,100 $1,107.300 $1,231,100 (1) Includes 50% of the Economic Development and Communication Department's (excluding Print Shop) budget and 25% of the Special Event Coordinator's Salary. These transfers provide General Fund staff support for the promotion of tourism in Farmers Branch. 7-3 PERFORMING ARTS YEAR-END YEAR-END AMENDED ADOPTED AMENDED PROPOSED BUDGET ACTUAL BUDGET BUDGET BUDGET 1994 95 . 1994-95 .1995-96 1995-- 1996.`~-97 Services Brookhaven College $24,000 $24,000 $24,000 $24,000 $24,000 Film Commission 7,500 7,500 10,000 10,000 10,000 Total Services $31,500 $31,500 $34,000 $34,000 $34,000 Grand Total $31,500 $31,500 $34,000 $34,000 $34,000 FUND TOTAL $1,722,500 $1,404035 S 1,808 400 $1,999,400 $1,918,400 • 7-4 DEBT SERVICE FUND SUMMARY OF REVENUES AND EXPENDITURES DEBT SERVICE FUND BALANCE 913019S $175,330 1995-96 ESTIMATED PROPERTY TAX REVENUES $3,911,000 1995-96 ESTIMATED PRIOR YEAR TAX, PENALTY AND INTEREST 50,000 1995-96 TRANSFERS FROM CIP 0 1995-96 DEBT SERVICE REQUIREMENTS (1) (4,135,000) INCREASE (DECREASE) IN FUND BALANCE ($174,000) DEBT SERVICE FUND BALANCE 9130196 $1,330 1996-97 ESTIMATED PROPERTY TAX REVENUES $3,638,000 1996-97 ESTIMATED PRIOR YEAR TAX, PENALTY AND INTEREST 30,000 • 1996-97 DEBT SERVICE REQUIREMENTS (1) (3,638,000) INCREASE (DECREASE) IN FUND BALANCE $30,000 DEBT SERVICE FUND BALANCE 9130197 $31,330 (1) Includes $15,000 for paying agent fees and arbitrage calculation services. 8-1 • SUMMARY GENERAL OBLIGATION BONDS PRINCIPAL & INTEREST REQUIREMENTS Year. . Ptinc pal Interest: Total 1996-97 $2,015,000.00 $1,607,680.00 $3,622,680.00 1997-98 2,330,000.00 1,502,180.00 3,832,180.00 1998-99 2,385,000.00 1,379,792.50 3,764,792.50 1999-2000 2,455,000.00 1,251,377.50 3,706,377.50 2000-01 2,540,000.00 1,116,967.50 3,656,967.50 2001-02 2,620,000.00 978,097.50 3,598,097.50 2002-03 2,710,000.00 831,625.00 3,541,625.00 2003-04 2,790,000.00 697,350.00 3,487,350.00 2004-05 2,880,000.00 556,450.00 3,436,450.00 2005-06 2,995,000.00 409,585.00 3,404,585.00 2006-07 3,125,000.00 253,982.50 3,378,982.50 2007-08 400,000.00 88,645.00 488,645.00 2008-09 420,000.00 64,645.00 484,645.00 2009-10 205,000.00 39,445.00 244,445.00 2010-11 215,000.00 27,145.00 242,145.00 2011-12 230,000.00 14,030.00 244,030.00 Total $30,315.000.00 $10,818,997.50 $41,133,997.50 • II • 8-2 • GENERAL OBLIGATION BONDS SERIES 1986 AMOUNT OF ISSUE: $13,865,000.00 PRINCIPAL & INTEREST REQUIREMENTS dear. Pxnci aI interest . Tc+t~i 1996-97 $0.00 $0.00 $0.00 1997-98 0.00 0.00 0.00 1998-99 0.00 0.00 0.00 1999-2000 0.00 0.00 0.00 2000-01 0.00 0.00 0.00 2001-02 0.00 0.00 0.00 2002-03 0.00 0.00 0.00 2003-04 0.00 0.00 0.00 2004-05 0.00 0.00 0.00 2005-06 0.00 0.00 0.00 2006-07 0.00 0.00 0.00 Total $000 $0.00 $0.00 Interest Rate: . 1990-94 - 10.00% 1995 7.00% 1996 - 7.10% 1997 - 7.20% 1998 - 7.30% 1999 - 7.40% 2000 - 7.45% 2001-02 - 7.50% 2003-04 - 7.60% 2005-07 - 7.00% NOTE: Issue refunded by Series 1993. 8-3 • GENERAL OBLIGATION BONDS (STREETS) SERIES 1989 AMOUNT OF ISSUE: $2,600,000.00 PRINCIPAL & INTEREST REQUIREMENTS Year.. Princi al . Interest Total 1996-97 $100,000.00 $63,925.00 $163,925.00 1997-98 105,000.00 54,925.00 159,925.00 1998-99 115,000.00 45,475.00 160,475.00 1999-2000 125,000.00 35,125.00 160,125.00 2000-01 0.00 27,000.00 27,000.00 2001-02 0.00 27,000.00 27,000.00 2002-03 0.00 27,000.00 27,000.00 2003-04 0.00 27,000.00 27,000.00 2004-05 0.00 27,000.00 27,000.00 2005-06 0.00 27,000.00 27,000.00 2006-07 0.00 27,000.00 27,000.00 2007-08 220,000.00 27,000.00 247,000.00 2008-09 230,000.00 13,800.00 243,800.00 Total $8951000.00 $429250.00 $1,324,250.00 Interest Rate: 1990 - 8.50% 1991-99 - 9.00% 2000 - 6.50% 2001 - 6.60% 2002 - 6.70% 2003 - 6.75% 2004 - 6.80% 2005-06 - 6.90% 2007-09 - 6.00% NOTE: Issue refunded by Series 1993. • 8-4 GENERAL OBLIGATION BONDS (STREETS) SERIES 1992 AMOUNT OF ISSUE: $2,900,000.00 PRINCIPAL & INTEREST REQUIREMENTS Yea* : Pr%n%c 4L Interest Total 1996-97 $90,000.00 $145,945.00 $235,945.00 1997-98 100,000.00 140,545.00 240,545.00 1998-99 105,000.00 134,545.00 239,545.00 1999-2000 110,000.00 128,245.00 238,245.00 2000-01 120,000.00 121,645.00 241,645.00 2001-02 125,000.00 114,445.00 239,445.00 2002-03 135,000.00 106,945.00 241,945.00 2003-04 140,000.00 98,845.00 238,845.00 2004-05 150,000.00 90,445.00 240,445.00 2005-06 160,000.00 81,445.00 241,445.00 2006-07 170,000.00 71,845.00 241,845.00 2007-08 180,000.00 61,645.00 241,645.00 2008-09 190,000.00 50,845.00 240,845.00 2009-10 205,000.00 39,445.00 244,445.00 2010-11 215,000.00 27,145.00 242,145.00 2011-12 230,000.00 14,030.00 244,030.00 Total $2,425,000.00 $1,428,005.00 $3,853,005.00 Interest Rate: 1992-2010 - 6.00% 2011-2012 - 6.10% • 8-5 GENERAL OBLIGATION BONDS SERIES 1991 AMOUNT OF ISSUE: $15,590,000 REFUNDING BONDS Year pifild of Interest Total 1996-97 $905,000.00 $392,005.00 $1,297,005.00 1997-98 950,000.00 337,705.00 1,287,705.00 1998-99 1,005,000.00 280,705.00 1,285,705.00 1999-2000 1,080,000.00 219,400.00 1,299,400.00 2000-01 1,160,000.00 152,440.00 1,312,440.00 2001-02 1,240,000.00 79,360.00 1,319,360.00 2002-03 0.00 0.00 0.00 2003-04 0.00 0.00 0.00 2004-05 0.00 0.00 0.00 2005-06 0.00 0.00 0.00 2006-07 0.00 0.00 0.00 Total $6340,000.00 $1,461,615.00 $7,801,615.00 Interest Rate: 1992 - 4.75% 1993 - 5.30% 1994 - 5.50% 1995 - 5.70% 1996 - 5.90% 1997-98 - 6.00% 1999 - 6.10% 2000 - 6.20% 2001 - 6.30% 2002 - 6.40% 2003-07 - 6.50% NOTE: Issue refunded by Series 1993. • 8-6 GENERAL OBLIGATION BONDS SERIES 1993 AMOUNT OF ISSUE: $20,730,000 REFUNDING BONDS Yar. Principal Interest Total 1996-97 $920,000.00 $1,005,805.00 $1,925,805.00 1997-98 1,175,000.00 969,005.00 2,144,005.00 1998-99 1,160,000.00 919,067.50 2,079,067.50 1999-2000 1,140,000.00 868,607.50 2,008,607.50 2000-01 1,260,000.00 815,882.50 2,075,882.50 2001-02 1,255,000.00 757,292.50 2,012,292.50 2002-03 2,575,000.00 697,680.00 3,272,680.00 2003-04 2,650,000.00 571,505.00 3,221,505.00 2004-05 2,730,000.00 439,005.00 3,169,005.00 2005-06 2,835,000.00 301,140.00 3,136,140.00 2006-07 2,955,000.00 155,137.50 3,110,137.50 Total $20,655,000.00 $7,500,127.50 $28,155,127.50 Interest Rate: 1993-94 - 2.60% 1994-95 - 3.40% 1995-96 - 3.85% 1996-97 - 4.00% 1997-98 - 4.25% 1998-99 - 4.50% 1999-00 - 4.70% 2000-01 - 4.80% 2001-02 - 4.90% 2002-03 - 5.00% 2003-04 - 5.10% 2004-05 - 5.20% 2005-06 - 5.30% 2006-07 - 5.40% • 8-7 • SUMMARY WATER & SEWER REVENUE BONDS PRINCIPAL & INTEREST REQUIREMENTS Year _ Principal Interest Total 1996-97 $270,000.00 $69,654.50 $339,654.50 1997-98 280,000.00 55,762.90 335,762.90 1998-99 295,000.00 41,174.55 336,174.55 1999-2000 310,000.00 25,451.55 335,451.55 2000-01 330,000.00 8,643.50 338,643.50 $1,485.000.00 $200.687.00 $1,685,687.00 8-8 • WATER & SEWER REVENUE BONDS SERIES 1963 AMOUNT OF ISSUE: $400,000.00 PRINCIPAL & INTEREST REQUIREMENTS year", Ptinc al -Interest Total 1996-97 $100,000.00 $8,200.00 $108,200.00 1997-98 100,000.00 4,100.00 104,100.00 1998-99 50,000.00 1,025.00 51,025.00 Total $250,000.00 $13,325.00 $263,325.00 Interest Rate: i Nos. 1-80: 4.50% 8-9 WATER & SEWER REVENUE BONDS SERIES 1965 AMOUNT OF ISSUE: $700,000.00 PRINCIPAL & INTEREST REQUIREMENTS Year Prnc a Interest Total 1996-97 $25,000.00 $8,234.50 $33,234.50 1997-98 30,000.00 7,168.90 37,168.90 1998-99 35,000.00 5,909.55 40,909.55 1999-2000 60,000.00 4,069.05 64,069.05 2000-01 75,000.00 1,453.50 76,453.50 Total $225,000.00 $26,835.50 $251,835.50 Interest Rate: Nos. 1-700: 3.875% 8-10 • WATER & SEWER REVENUE BONDS SERIES 1968 AMOUNT OF ISSUE: $11000,000.00 PRINCIPAL & INTEREST REQUIREMENTS 'Yeas., Priinci al.. Interest Total 1996-97 $45,000.00 $17,750.00 $62,750.00 1997-98 50,000.00 15,437.00 65,437.00 1998=99 100,000.00 11,875.00 111,875.00 1999-2000 100,000.00 7,125.00 107,125.00 2000-01 100,000.00 2,375.00 102,375.00 Total $395,000.00 $54562.00 $449,562.00 Interest Rate: Nos. 1-130: 5.00% Nos. 131-200: 4.75% 8-11 • WATER & SEWER REVENUE BONDS SERIES 1973 AMOUNT OF ISSUE: $1,000,000.00 PRINCIPAL & INTEREST REQUIREMENTS Year 'principal Interest Tata . 1996-97 $50,000.00 $17,470.00 $67,470.00 1997-98 50,000.00 14,807.00 64,807.00 1998-99 60,000.00 11,865.00 71,865.00 1999-2000 95,000.00 7,695.00 102,695.00 2000-01 95,000.00 2,565.00 97,565.00 Total $350,000.00 $54,402.00 $404.402.00 Interest Rate: Nos. 1- 53: 5.10% Nos. 54-103: 5.20% Nos. 104-121: 5.25% Nos. 122-140: 5.30% Nos. 141-162: 5.35% Nos. 163-200: 5.40% • 8-12 • WATER & SEWER REVENUE BONDS SERIES 1975 AMOUNT OF ISSUE: $770,000.00 PRINCIPAL & INTEREST REQUIREMENTS `"dear : Parinci al . Interest 'Total 1996-97 $50,000.00 $18,000.00 $68,000.00 1997-98 50,000.00 14,250.00 64,250.00 1998-99 50,000.00 10,500.00 60,500.00 1999-2000 55,000.00 6,562.50 61,562.50 2000-01 60,000.00 2,250.00 62,250.00 Total $265,000.00 $51,562.50 $316562.50 Interest Rate: Nos. 1-19: 7.125% Nos. 20-44: 6.20% Nos. 45-55: 6.60% Nos. 56-69: 7.00% Nos. 70-76: 7.25% Nos. 77-154: 7.50% • 8-13 • SUMMARY ASSESSMENT REVENUE BONDS PRINCIPAL & INTEREST REQUIREMENTS Yaf Principal Interest Total 1996-97 $360,000.00 $563,307.50 $923,307.50 1997-98 375,000.00 544,932.50 919,932.50 1998-99 395,000.00 525,682.50 920,682.50 1999-2000 415,000.00 505,432.50 920,432.50 2000-01 435,000.00 484,182.50 919,182.50 2001-02 455,000.00 462,615.00 917,615.00 2002-03 480,000.00 440,642.50 920,642.50 2003-04 505,000.00 417,242.50 922,242.50 2004-05 530,000.00 392,137.50 922,137.50 2005-06 555,000.00 365,277.50 920,277.50 2006-07 585,000.00 336,338.75 921,338.75 2007-08 615,000.00 305,131.25 920,131.25 2008-09 650,000.00 271,762.50 921,762.50 2009-10 685,000.00 236,213.75 921,213.75 2010-11 720,000.00 198,450.00 918,450.00 2011-12 765,000.00 158,355.00 923,355.00 2012-13 805,000.00 115,965.00 920,965.00 2013-14 850,000.00 71,280.00 921,280.00 • 2014-15 895,000.00 24,165.00 919,165.00 Total $11,075,000.00 $6,419,113.75 $17,494,113.75 0 8-14 • EASTSIDE PUBLIC IMPROVEMENT DISTRICT COMBINATION ASSESSMENT and UTILITY SYSTEM REVENUE CERTIFICATES OF OBLIGATION SERIES 1993 AMOUNT OF ISSUE: $11,360,000 PRINCIPAL & INTEREST REQUIREMENTS Year Principal Interest 'T'otal: 1996-97 $360,000.00 $563,307.50 $923,307.50 1997-98 375,000.00 544,932.50 919,932.50 1998-99 395,000.00 525,682.50 920,682.50 1999-2000 415,000.00 505,432.50 920,432.50 2000-01 435,000.00 484,182.50 919,182.50 2001-02 455,000.00 462,615.00 917,615.00 2002-03 480,000.00 440,642.50 920,642.50 2003-04 505,000.00 417,242.50 922,242.50 2004-05 530,000.00 392,137.50 922,137.50 2005-06 555,000.00 365,277.50 920,277.50 2006-07 585,000.00 336,338.75 921,338.75 2007-08 615,000.00 305,131.25 920,131.25 2008-09 650,000.00 271,762.50 921,762.50 2009-10 685,000.00 236,213.75 921,213.75 2010-11 720,000.00 198,450.00 918,450.00 2011-12 765,000.00 158,355.00 923,355.00 2012-13 805,000.00 115,965.00 920,965.00 2013-14 850,000.00 71,280.00 921,280.00 2014-15 895,000.00 24,165.00 919,165.00 Total $11,075,000.00 $6,419,113.75 $17,494,113.75 8-15 SUMMARY OF FIXED ASSET FUND YEAR-END AMENDED BUDGET 1995-96 FUND BALANCE 9130195 (1) $2,205,933 1995-96 ESTIMATED TRANSFER FROM OPERATING FUNDS 2,107,650 1995-96 ESTIMATED FIXED ASSET PURCHASES (2,043,000) 1995-96 DESIGNATION FOR PLANNED PURCHASES (2) (975,000) 1995-96 DESIGNATION FOR NATATORIUM/OTHER (600,000) 1995-96 PROCEEDS FROM AUCTIONS 100,000 ESTIMATED UNALLOCATED FUND BALANCE 9130196 $7955A3 • PROPOSED BUDGET 1996-97 ESTIMATED FUND BALANCE 9130196 $795,583 1996-97 ESTIMATED TRANSFER FROM OPERATING FUNDS 3,075,800 1996-97 ESTIMATED FIXED ASSET PURCHASES (4,072,300) 1996-97 ESTIMATED EXPENDITURES FROM PRIOR DESIGNATIONS (3) 835,000 1996-97 DESIGNATION FOR PLANNED PURCHASES (4) (391,800) 1996-97 PROCEEDS FROM AUCTIONS 100,000 ESTIMATED UNALLOCATED FUND BALANCE 9130197 $342,283 (1) Actual per 9/30/95 Comprehensive Annual Financial Report. (2) Police Department Computer $700,000, Records Management $110,000, AS/400 Upgrade $55,000, Telephone System Upgrade $60,000, and Copier Replacement $50,000. (3) Police Department Computer $700,000, Records Management $110,000, Copier Replacement $20,000, and AS/400 Upgrade $55,000. (4) Police Department Computer $250,000, Telephone System Upgrade $60,000, Copier Replacement $30,000, and Alternative Fuels Vehicle Conversion $51,800. These designations total $391,800. 9-1 FIXED ASSETS YEAR..=END. YEAR-END AMENDED :AMENDED PROPOSED BUDGET PLANNED BUDGET PLANNED TRANSFERS PURCHASIrS: TRANSPAtS PURCHASES DIViSIoAI ;DESCRIPTION .3995~"96.. 1995-96;. 199-97. __,1996-97. Administration Partitions (1) $10,000 PC $5,000 5,000 $3,000 $3,000 Miscellaneous 2,000 2,000 Division Total $5,000 $15.000 $5.000 $5,000 Legal Law Library Computer Update $9,000 $9,000 Division Total $9.000 $9.000 Communications Sound System $3,000 $3,000 Character Generator Replacement (2) 23,000 Division Total $3,000 $26.000 Economic Development Marketing Software $1,500 $1,500 Color Printer 650 650 Division Total $2,150 $2.150 Personnel Optical Scanner $1,800 $1,800 PC & Software 4,000 $3,000 $3,000 Division Total $1.800 $5.800 $3,000 $3.000 Finance Accounting Software (3) $19,000 Video Projector $5,500 $5,500 Division Total $19.000 $5.500 $5,500 Information Services System Printer $15,000 $15,000 Memory Upgrades 139500 139500 Disk Drive - GIS System 3,100 3,100 Replacement Equipment 65,300 65,300 $55,000 $55,000 Wide Area Network 55,000 55,000 Internet/Intranet Connectivity 20,000 20,000 AS400 Replacement/Upgrade (4) 35,000 150,000 Local Area Network 160,000 160,000 Division Total $96,900 $96,900 $325.000 $440,000 Non -Departmental Radio & Communication Equip. $7,000 $10,000 $10,000 Records Management (5) 30,000 20,000 209000 110,000 Office Automation (6) 50,000 309000 Copier (7) 50,000 20,000 Division Total $87,000 $70,000 $60.000 $140.000 Accounting Check Signer/Protector System $2,700 $2,700 Laser Printer 1,300 1,300 Copier 3,000 3,000 Check Endorser $4,000 $4,000 Division Total $7,000 $7.000 $4.000 $4.000 Community Services Printer $1,000 $1,000 • Radio 1,100 11100 Division Total $2.100 $2.100 9-2 FIXED ASSETS YEAR-END YEAR-END AMENDED AMENDED PROPOSED BUDGET PLANNED BUDGET PLANNED TRANSFERS PURCHASES TRANSFERS PURC14ASES DIVISION DESCRIPTION 1995-96 1995-96 .19%5 97 1995--97 . Building Inspections File Cabinets $1,700 $1,700 PC & Software 5,000 5,000 Truck 13,500 13,500 $46,500 $46,500 Software 50,000 50,000 Division Total $20,200 $20.200 $96.500 $96.500 Environmental Health Half-Ton Truck $15,000 $15,000 Two-Way Radio 3,000 3,000 PC's 6,300 6,300 Down-Size Truck 15,500 15,500 Division Total $39.800 $39,800 Engineering Radio $1,500 $1,500 $4,500 $4,500 Truck 15,000 15,000 Division Total $1,500 $1,500 $19.500 $19.500 Traffic Engineering Lift Apparatus $18,000 $19,500 Truck 13,500 13,500 Radio 1,500 1,500 Division Total $33.000 $34.500 Public Works Administration PC & Printers $4,400 $4,400 Division Total $4,400 $4.400 • Residential San. Sideloader $110,000 $110,000 Division Total $110.000 $110,000 Commercial San. Replacement Containers $36,100 $36,100 $30,000 $30,000 Front Loader 130,000 130,000 Container Truck 40,000 40,000 Division Total $36,100 $36,100 $200,000 $200.000 Landfill Disposal Motor Grader $25,000 $145,000 Water Tank 10,000 20,000 Trash Pumps 31,000 31,000 Scraper $400,000 $400,000 Air Compressor 12,000 12,000 Radios 1,500 1,500 Truck 58,000 58,000 Replacement Equipment Plan 78,500 Division Total $66,000 $196.000 $550,000 $471.500 Street Maintenance Replacement Asphalt Roller $40,000 $40,000 Replacement Paint Striper 10,000 10,000 Replacement Dump Trucks 65,000 65,000 $112,000 $112,000 Replacement Radios & Equipment 4,500 4,500 6,500 6,500 Truck 16,000 16,000 18,000 18,000 Replacement Backhoe 75,000 75,000 Replacement Roll-on/Roll-off Truck 100,000 100,000 Division Total $135,500 $135,500 $311,500 $311,500 9-3 FIXED ASSETS YEAR=END YEAR-END AMENDED AMENDED PROPOSED BUDGET PLANNED BUDGET PLANNED TRANSFERS PURCHASES TRANSFERS 'PURCHASES 1995-96 19%6 97 19%--97. IIIVISI©M D.BSCRIPT'IUId 1445--96: Police Administration Computer System (8) $100,000 $100,000 $750,000 Division Total $100.000 $100.000 $750.000 Police Patrol Intoxilyzer $7,500 $7,500 Police Vehicles (9) 110,000 110,000 $125,000 $125,000 Moving Radars 4,500 4,500 Division Total $117,500 $117,500 $129,500 $129.500 Fire Administration Computer Equipment $6,500 $6,500 $3,450 $3,450 Computerized Dispatch System (8) 50,000 Division Total $6,500 $6,500 $53,450 $3.450 Fire Prevention Sedan $14,000 $14,800 Division Total $14,000 $14,800 Fire Operations Emergency Ambulance $90,000 $90,000 Replacement A/C Station #2 16,800 16,800 Ladder Rails - Engine #131 2,000 2,000 Air Compressor 25,000 25,000 Forcible Entry Tools 3,500 3,500 Ladder Lift System 4,800 4,800 Advisory Radio System 22,000 22,000 Advanced 1500 GPM Fire Engine (10) 250,000 $240,000 $480,000 Vehicle 44,000 44,000 Division Total $414.100 $164.100 $284.000 $524.000 Building Maintenance Up-Right Lift $8,300 $8,300 Upgrade HVAC System 6,500 6,500 Division Total $14.800 $14,800 Parks Administration Vehicle $14,000 $14,000 PC & Printer 3,450 3,450 $7,000 $7,000 Division Total $17,450 $17,450 $7,000 $7,000 Park Maintenance Hand-Held Radios $9,000 $9,000 Playground Renovations 50,000 100,000 Small Equipment 22,000 22,000 $22,000 $22,000 1-Ton Crew Cab [2] 46,000 46,000 25,000 25,000 Tractor w/Trifold Flail Mower 50,000 50,000 55,000 55,000 3/4 Ton Truck [2] 32,000 32,000 18,000 18,000 Replacement Truck Radios 6,000 6,000 3,000 3,000 PC & Printer 3,450 3,450 Trailer 3,000 3,000 Replacement Backhoe 40,000 40,000 Replacement Vehicles 75,000 75,000 Division Total $215.000 $265,000 $244.450 $244,450 9-4 FIXED ASSETS YEAR-END YEAR-END AMENDED '.MENDED PROPOSED BUDGET PLANNED BUDGET PLANNED. TRANSFERS PURCHASES TRANSF'E1tS PURCHASES :DIVISION:..... DESCRIPTION 1995=96. 1995-% 1996-97 1996-97 Recreation Carpet $5,000 $5,000 Copier 2,500 2,500 Upgraded Security System 6,500 6,500 HVAC System 12,000 12,000 $6,500 $6,500 PC 2,500 2,500 Chairs/Dolly 2,300 2,300 Division Total $26,000 $26,000 $11,300 $11,300 Senior Center Ice Machine $2,000 $2,000 Carpet 8,000 8,000 Division Total $10,000 $10,000 Pool Furniture $9,000 $9,000 Division Total $9,000 $9,000 Historical Preservation Copier $2,500 $2,500 HVAC System 3,000 3,000 $15,000 $15,000 PC 2,500 2,500 Division Total $5,500 $5,500 $17,500 $17,500 Library Film Projector $1,150 $1,150 Shelving 1,050 1,050 Elevator 35,000 35,000 . Library Materials 102,850 102,850 $113,200 $113,200 Library Computer System (11) 36,750 36,750 36,750 PC Equipment 6,150 6,150 2,750 2,750 HVAC Units (12) 48,000 48,000 Division Total $182,950 $194,200 $200,700 $152,700 Equipment Services Electronic Engine Control Scanners $4,500 $4,500 PC 5,300 49600 Work Station 12,000 12,000 Car Wash 5,000 5,200 Security Gates 11,000 11,000 Alternative Fuels Funding 53,800 Replacement Overhead Door 3,000 2,500 $3,000 $3,000 Vehicle Air Jacks 3,000 3,000 3,000 3,000 Facsimile 800 800 Microwave Oven 1,200 1,200 Replacement Refrigerators 1,200 1,200 Furniture 6,400 6,400 Waste Water Recycling System 30,000 30,000 Ice Machine 3,500 3,500 Heaters 4,000 4,000 Division Total $43,800 $96,600 $53,100 $53,100 Warehouse Replacement Fuel Pump $4,500 $4,500 PC $3,200 $3,200 Division Total $4,500 $4,500 $3,200 $3,200 ~UtilityAdministration PC & Printer $3,000 $3,000 Division Total $3,000 $3,000 9-5 FIXED ASSETS YEAREND 'YEAR.-FIND AMENDED. :AMENDED PROPOSED BUDGET PLANNED BUDGET PLANNED TRANSF- $ PURCHASS5 7'TtAI!T51r1{RS: PURCHASES DESCRIPTION:.... 1995=96' 1995=96 19%6 97.. 19%6 97 Utility Operations Sewer Rehab I/I $88,000 Dump Trucks $100,000 $100,000 Air Compressor 12,000 12,000 TV Camera 35,000 35,000 Mobile Radio 1,500 1,500 Sewer Cleaning Unit 60,000 60,000 Meters 25,000 25,000 $25,000 25,000 Manholes 5,000 5,000 5,000 5,000 Fire Hydrants 5,000 5,000 5,000 5,000 Utility Mains 45,000 45,000 45,000 45,000 Backhoe w/Extend-A- Hoe 40,000 40,000 42,000 42,000 Downsize Pickup w/Tool Box & Em. Light 28,000 28,000 30,000 30,000 Pavement Breaker 40,000 40,000 25,000 25,000 Portable Gas Detection Unit 2,000 2,000 4,000 4,000 Truck 17,000 17,000 Cable/Pipe Locator 2,200 2,200 Meter Reading Equipment 11,000 11,000 Flat-bed Truck 40,000 40,000 GIS Workstation 5,000 5,000 Division Total $398,500 $398,500 $256.200 $344.200 Total $2,107,650 $2,043,000 $3.075.800 $4,072.300 *tnotes for Transfers and Purchases: (1) Planned purchase from Fixed Asset Fund Balance. (2) Character Generator Replacement ($23,000 from Fixed Asset Fund Balance). (3) Planned purchase from Fixed Asset Fund Balance. (4) On-going replacement funding ($35,000 from departmental transfers in 1994-95, $20,000 from 1995-96 Fixed Asset Fund Balance plus departmental transfers of $35,000 in 1996-97 and $30,000 in 1997-98, and 1998-99). (5) On-going replacement funding (plus $80,000 from prior year departmental transfers for a total of $110,000). (6) Planned purchase from Fixed Asset Fund Balance. (7) On-going replacement funding ($50,000 from departmental transfers). (8) Replacement funding for Police Department (plus $300,000 total from 1993-94, 1994-95, and 1995-96 departmental transfers and $400,OW from 1995-96 Fixed Asset Fund Balance, $200,000 from 1996-97 Fixed Asset Fund Balance, plus $50,000 per year from Fire Administration for 1996-97, 1997-98, 1998-99,1999-2000, for a total of $1.2 million). (9) Annual replacement of police vehicles. Transfers cover purchases on a multi-year basis. (10) Fire engine planned for purchase in 1997-98 with departmental transfers of $240,000 in 1996-97 and $240,000 in 1997-98. (11) Purchase planned in fiscal year 1995 with transfers of $36,750 scheduled for fiscal year 1995, 1996, 1997, and 1998, supplemented by a $15,000 Friends of the Library donation and $4,000 from Fixed Asset Fund Balance. (12) Purchase made on an emergency basis in 1995-96. 9-6 SPECIAL REVENUE FUND 1996-97 Proposed Budget Police Confiscated Funds PROJECTED BEGINNING FUND BALANCE $70,000 BUDGETED REVENUES Court Ordered Forfeitures 3,000 BUDGETED EXPENDITURES Operating $20,000 Office Supplies and Equipment 3,000 Red Ribbon Tournement 4,000 Training 3,500 Tactical Equipment 9,500 Guns 10,000 TOTAL BUDGETED EXPENDITURES $50,000 (50,000) PROJECTED ENDING FUND BALANCE $23,000 0 NOTE: The beginning fund balance is a residual equity transfer from the general fund. Due to state audit requirements for confiscated property, this fund is budgeted separately beginning with the 1994-95 fiscal year. 9-7 SPECIAL REVENUE FUND 1996-97 Proposed Budget • Donations BEGINNING FUND BALANCE $41,595 BUDGETED REVENUES Flexible Spending Account Refunds $13,000 Donations Received For Police Safety Equipment 2,000 TOTAL BUDGETED REVENUES $15,000 15,000 BUDGETED EXPENDITURES Victorian House Purchase Furnishings such as Parlor Stove, Mirrors, and Furniture 14,500 Police Training Aids & Equipment 3,000 Employee Benefits 13,000 TOTAL BUDGETED EXPENDITURES $30,500 (30,500) PROJECTED ENDING FUND BALANCE (1) $26,095 NOTE: 01) The projected ending fund balance is designated as follows: Sister City ($1,694) Art/Cultural 124 Anna Harris Tree Fund 0 Flexible Spending Refunds 19,361 Safety 4,505 Police 0 Fire 191 Park Improvements 2,636 Senior Center 765 Library 207 Historical Park 0 $26,095 9-8 CAPITAL IMPROVEMENTS PROGRAM BUDGET 1996-97 through 1998-99 The Capital Improvement Program budget actually consists of budgets for ten capital improvement funds that represent the capital spending plan for the City. Nine of the funds are three-year (1996-97 through 1998-99 fiscal years) budgets that represent a three-year capital spending plan. The DART Local Assistance Program Fund budget is a seven-year budget. The ten capital improvement funds include: • Non-Bond Capital Improvement Program Fund: The revenues are primarily from the General Fund. Expenditures are for improvements to municipal facilities, parks, landfill, and the Street Resurfacing and Reconstruction Program. • Historical Park Fund: The revenues are exclusively from the Hotel-Motel Fund. Expenditures are for improvements to the Historical Park. • Park Bond Fund: The revenues consist of park bond proceeds authorized in the 1985 Bond Program and earned interest on the bond proceeds. Expenditures are for park improvements. • Street Bond Fund: The revenues consist of primarily of street bond proceeds authorized in the 1985 Bond Program and earned interest on the bond proceeds. Expenditures are for street improvements. • Drainage Bond Fund: The revenues consist of drainage bond proceeds authorized in the 1985 Bond Program and earned interest on the bond proceeds. Expenditures are for drainage and erosion control improvements. • DART Local Assistance Program Fund: The revenues are primarily from DART with supplemental funding from earned interest, Texas Department of Transportation, and the Valwood Improvement Authority. Expenditures are for street, traffic, and transportation improvements associated with transit. Revenue projections are provided throughout the duration of the Local Assistance Program that ends in 2002-2003. Consequently, a budget for the full duration of the program is proposed. • Water Bond Fund: The revenues consist of water bond proceeds authorized in the 1985 Bond Program and earned interest on the bond proceeds. Expenditures are for water system improvements. • Sewer Interceptor Fund: The revenues consist of public Improvement District sewer interceptor bond proceeds, sewer bond proceeds authorized in the 1985 Bond Program, earned interest on the bond proceeds, and transfers from the 10-1 • Utility Fund. Expenditures are for sanitary sewer improvements to serve the properties within the Public Improvement District. • Non-Bond Utility Fund: The revenues consist of transfers from the Utility Fund and a transfer from the Sewer Interceptor Bond Fund. The City committed to provide $1,400,000 in funding for the sanitary sewer interceptor improvements. Actual transfers equaled $1,511,800. Additionally, the earned interest on the Sanitary Sewer Bond proceeds was not committed to the sanitary sewer interceptor improvements. Consequently, those funds are available to fund other sanitary sewer improvements. Expenditures are for water and sanitary sewer improvements. • Water Revenue Bond Fund: This is a new fund. A $3,700,000 water revenue bond is proposed for the 1997-98 budget year to fund improvements to the water system that cannot be funded from current funds. The projects improve the City's ability to meet the current and growing water needs of the City. Engineering design has not been initiated and specific land acquisitions have not been identified. Upon completion of the preliminary engineering and the appraisals of sites to be acquired, a more accurate budget will be developed. Many of the projects contained in this budget were developed and approved in prior years. This budget proposes adjustments that reflect changes in cost or revenue sources from previously approved projects and also proposals to add projects to the budget. This budget also adds a year (1998-99) to the capital improvement program. Budgets for several projects have been increased to reflect increases in construction prices. The following represents a summary of major changes from the Capital Improvement Budget adopted by the City Council in April 15, 1996. NON-BOND CIP FUND ► Police Department Expansion - $5,750,000 This budget has been increased from $5,250,000 based on revised cost estimates. The revenues are from an increase in the transfer of funds from the General Fund balance. ► Fire Station Number 3 - $1,200,000 This is a new project to fund the acquisition of land, design, and partial funding of the construction of a third fire station on the westside of the City. The site for the fire station has not been identified. No design has been initiated, thus the total project cost has not been established. The revenues are from the General Fund Fire Department transfers. 10-2 • ► New Senior Center - $1,550,000 (partial funding) This is a new project for the construction of a new Senior Center. This project is planned as part of the City's Five Year Funding Plan through 1999-2000 in the amount of $2,200,000. This three-year budget provides $1,550,000 of the total budget of $2,200,000. The final year of funding will be included in next year's CIP Budget. ► Oran Good Ballfield No. 2 - $41,000 This budget has been increased from $25,000 to fund ballfield lighting. The revenues are from the General Fund Parks and Recreation Department transfers. The budget has been increased to provide additional ballfield lighting not previously included in the project. ► Rawhide Park Walk Extension - $290,000 In the February 1993 multi-year issues presentation, it was proposed to construct a pathway through Rawhide Park along both sides of Rawhide Creek in six phases. Phase I has been constructed. The project budget has been increased from $200,000 to fully fund the construction of Phases II through Phase IV. Phase V and Phase VI are proposed to be budgeted in 1999-2000 and 2000-2001 • respectively. The revenues are from the General Fund Parks and Recreation Department transfers. ► Jaycee Park - $210,000 This is a new project for the construction of improvements to Jaycee Park. The revenues are from the General Fund Parks and Recreation Department transfers. Design is proposed for 1996-97 with construction in 1997-98. ► Mustang Trails Erosion Control - $220,000 This is a new project to fund the design of erosion control improvements to Mustang Trails Park. Amenities to the park are not proposed other than restoration of the areas of construction. The revenues for the Non-Bond funding are from the General Fund Parks and Recreation Department transfers. Additional funding in the amount of $30,290 is budgeted in the Drainage Bond Fund for a total project budget of $250,290. A hydraulic analysis and design have not been undertaken. The total project amount has not been determined. ► Landfill Liner - $2,600,000 The installation of liners in the landfill, required by the Texas Natural Resources 10-3 • Conservation Commission under Subtitle D, will be an ongoing expense for the operation of the landfill. Previously the budget provided $700,000 for the installation of one liner. The budget has been increased to fund the ongoing installation of landfill liners at a rate of approximately one liner every other year. The revenues are from General Fund balance transfers of $950,000 in 1995-96, and General Fund transfers of $400,000 in 1996-97, $600,000 in 1997-98, and $650,000 in 1998-99. ► Landfill Gas Collection System - $100,000 This is a new project to partially fund the installation of a gas collection system at the landfill. A gas collection system is anticipated to be required by the Texas Natural Resources Conservation Commission in 1998-99. The City is currently negotiating a cooperative agreement with an adjacent landfill operator to install a joint system. In the event a cooperative agreement is not reached, additional funding for this project will be proposed in the 1997-98 and 1998-99 budgets to fully fund a gas collection system. ► Senlac Storage Buildings - $175,000 In 1995-96 the City began to budget funds to develop a master plan, design, and construct storage facilities at the Senlac Service Center. This budget commits $50,000 per year in 1996-97, 1997-98, and 1998-99 for this project. Revenues are from the General Fund Equipment Services Department Transfers and the use of Non-Bond CIP Fund Contingencies ($50,000) in 1996-97. ► Oakbrook Park Erosion Control Improvements and Amenities - $750,000 This project was included in the Bond Program approved by voters in 1985. Bonds, however, have not been sold for this project. In reviewing the City's five year funding plan during the mid-year budget review on April 8, 1996, the City Council discussed funding this project with funds previously identified as "Other" expenditures. This project has not been designed; thus, an accurate project cost has not been developed. A preliminary allocation of $750,000 is proposed for this project. Improvements will include erosion control improvements, dam rehabilitation, lake dredging, and limited park improvements. ► Screening Walls along Farmers Branch Lane and Maybrook Drive - $179,000 This is a new project to provide limited rehabilitation of the screening walls along Farmers Branch Lane and replacement of the screening wall at Maybrook Drive. Included with the replacement of the screening wall along Maybrook Drive is the rehabilitation of the drainage channel. The revenues are from the General Fund Public Works Department transfers. • 10-4 . ► Transfer Site Landscape Screen - $36,000 This is a new project for the installation of a landscape screen in front of the Transfer Site along Valley View Lane. Irrigation is not included in the project at this time. Initial watering will be through a construction meter in Carrollton. The revenues are from the General Fund Public Works Department transfers. ► Arborview Railroad Crossing - $151,998 The developer of the property north of Providence Towers, between Inwood Road and the Dallas North Tollway, is required by Developer's Contract to extend Arborview Road east from Inwood Road to the Tollway. This requirement includes the construction of a railroad crossing. The developer has deposited funds in the amount of $151,998 with the City. The City has entered into an agreement with the Southern Pacific Transportation Company for the railroad to construct the railroad crossing. ► 1998-99 Street Resurfacing - $490,000 This project funds the street resurfacing program through 1998-1999 and provides a total three year street resurfacing budget of $1,874,000. The three-year budget provides for resurfacing an average of 18 lane-miles per year. The goal of • averaging 11 lane-miles per year was established May 1994. ► 1998-99 Street Reconstruction - $800,000 The street that is to be reconstructed in this budget is Brookhaven Club Drive from Golfing Green Drive to Marsh Lane. The total project budget is $1,300,000 with the additional funding budgeted in the DART Local Assistance Program. Seven other streets are also budgeted which provides a total of 3.7 lane-miles of street reconstruction during the three-year budget period for an expenditure of $2,705,700. The yearly average of street reconstruction is 1.2 lane-miles. The goal for street reconstruction, established in May 1994, is 1 lane-mile per year. ► Marsh Lane - $82,000 This project consists of improvements to Marsh Lane between Valley View Lane and Brookhaven Club Drive and a limited environmental assessment on the effects of raising the southbound bridge over Farmers Branch Creek. The improvements include construction of two storm sewer inlet in the median, installation of irrigation and turf along the right-of-way, and establishment of a new tree line along the west right-of-way. 10-5 HISTORICAL PARK FUND ► Historical Park Irrigation - $40,000 This is a new project to fund the installation of additional irrigation in the Historical Park. ► School, Rail Car - $105,000 The 1995-96 budget provided $80,000 to repair the school foundation and purchase a rail car. Of that budget, $38,000 was earmarked for the purchase of the rail car. The 1996-97 budget earmarks an additional $25,000 for the rail car purchase to provide a total of $63,000 available to fund the purchase of the rail car. A rail car has not been located, consequently the total cost to purchase and restore a rail car has not been determined. ► 1936 Truck Restoration - $15,000 A 1936 truck was previously acquired by the City. The truck has been partially restored. Funding in the amount of $15,000 has been provided to complete the restoration. DART LOCAL ASSISTANCE PROGRAM The DART Local Assistance Program was initiated in July 1989 and was to end in June 1996. DART voted to continue the Local Assistance Program beginning in October 1996 and extending through September 2003. ► Midway Road Widening - $3,445,605 Previously $445,000 of the cost of the Midway Road project was budgeted in the in the Non-Bond Fund. The total budget of $3,455,605 for this project is now funded in the DART Local Assistance Program. ► Spring Valley Road Widening - $463,000 This project has been increased by $50,000 based on increased costs of right-of- way acquisition. ► Incident Detection and Response - $420,000 This project funds the City's participation in the State Congestion Mitigation and Air Quality Program. This project consists of the installation of additional detection equipment to alert the City's Traffic Control Center when an accident 10-6 on a freeway is impacting the City's streets so that signal timing adjustments can be made. The original budget for this project provided $120,000 to fund the installation of equipment at a limited number of locations. The budget has been increased to fund the expansion of the program to additional locations in 1997-98. ► Transit Center - $1,600,000 This project has been increased from $1,100,000 to fund additional property acquisition and the initial stages of improvements for the DART Transit Center. ► Inwood Street Lights - $150,000 This is a new project to install street lights on Inwood Road between Alpha Road and Spring Valley Road. ► Sidewalks - $500,000 During the mid-year budget review the City Council discussed increasing the City sidewalk program. In response to this discussion, funds are provided to install sidewalks throughout the City in proximity to transit routes. The budget provides $100,000 per year for five years. Funds are also provided in the General Fund Public Works Budget in the amount of $100,000 to expand the Public Works sidewalk completion program. The funding for 1996-97 will be for the construction of sidewalks along Webb Chapel between Valley View Lane and Golfing Green Drive. ► Denton Reconstruction - $600,000 The design of this Dallas County Project is near completion. It is the City's obligation to fund utility relocations and traffic control improvements associated with the project. The design indicates that relocation of a 16" water line will be necessary at an estimated cost of $500,000. The installation of lane markings and new traffic signals at Valley View Lane and Rossford Street is estimated at $100,000. ► Turn Lanes on Valley View Lane and Marsh Lane - $35,000 New project to fund the construction of a turn lanes and median modifications on Valley View Lane and Marsh Lane associated with the Police Station improvements. • 10-7 • ► Webb Chapel Road Widening - $100,000 This project represents the City's participation in this Texas Department of Transportation funded project. The project is for construction of additional lanes on Webb Chapel Road between LBJ Freeway and Maybrook Drive. This project was previously funded in the DART Local Assistance Budget, but those funds were rebudgeted because the state was not ready to proceed with the project. With the City's continued participation in DART, this project has been rebudgeted for the 1998-99 budget year. ► Midway Road - LBJ Freeway Interchange - $100,000 New project to fund City's participation in the construction of interchange improvements at Midway Road and LBJ Freeway. A majority of the cost of this project is funded by other governmental entities. The project will be constructed by the Texas Department of Transportation. While most of the interchange improvements will be outside the City limits, the City's funding is for improvements that will improve mobility and reduce congestion within the City. ► Luna Road South Reconstruction - $1,500,000 New project to fund City's participation in the reconstruction of Luna Road • between Royal Lane and LBJ Freeway as a six-lane divided thoroughfare. DART and the Texas Department of Transportation (TxDoT) are also providing funding for this project. This project was funded prior to 1995-96; however, the project was subsequently deleted from the budget because TxDoT could not provide funding until 1998-99. Those funds were rebudgeted to the Midway Road Widening project and the Transit Center project. ► Luna Road North Street Lights - $150,000 New project to install street lights on Luna Road Between LBJ Freeway and Spring Valley Road. ► Brookhaven Club Drive Reconstruction - $500,000 New funding to reconstruct Brookhaven Club Drive from Golfing Green Drive to Marsh Lane. The improvements will include median enhancements from Webb Chapel Road to Marsh Lane. The total project budget is $1,300,000 with the additional funding budgeted in the Non-Bond CIP Fund, Street Project. ► Josey Lane North Reconstruction - $2,000,000 New project to fund the portion of the cost to reconstruct Josey Lane from 10-8 • Valwood Parkway to Fyke Road. Only part of the cost is eligible for DART funding. The street is anticipated to be reconstructed in 1999-2000 with a total estimated cost of $3,500,000. Funds can be budgeted in the City's Street Reconstruction Program with operating funds in 1999-2000 for the City's share of the project costs. ► Valley View West - $1,600,000 New project to widen Valley View Lane from a four-lane divided thoroughfare to a six-lane divided thoroughfare. STREET BOND FUND ► Josey Lane - Valley View Lane Intersection Enhancements - $27,533 This is a new project to fund the installation of underground wiring, electrical service, and limited decorative lighting at the intersection of Josey Lane and Valley View Lane to enhance the retail area. A few trees will also be installed in the Valley View Lane median, west of the intersection. Conduit for the wiring was installed as part of the Josey Lane reconstruction project completed in 1995- 96. DRAINAGE BOND FUND ► Mustang Trails Erosion Control - $30,290 See Mustang Trails Erosion Control (Non-Bond Fund). UTILITY PROJECTS The City has long discussed the need for a third water system pressure plane in order to continue to provide reliable and safe water throughout the City. With increased peak demands, a shift in water use to more manufacturing, and increased development on the westside, additional improvements are necessary. In 1996 the City completed an analysis of the water distribution system. That analysis identified specific improvements needed for the City's water system, including the creation of a third pressure plane. The projects identified in the water bond fund and the non-bond utility fund are the improvements identified in the water analysis as necessary to meet growing water demands and provide safe and reliable service throughout the community. In order to fund the needed water improvements, it is proposed to issue $3,700,000 in water revenue bonds in the 1997-98 budget year. These improvements will meet the needs of the City • 10-9 • until significant growth in the western part of the City warrants further improvements to the system in that area. Engineering design has not been initiated and specific land acquisitions have not been identified for the improvements. Upon completion of the preliminary engineering and the appraisals of sites to be acquired, more accurate budget will be developed. WATER BOND FUND ► Westside Distribution Lines - $733,428 This is a new project to fund the distribution lines needed to create a third pressure plane in the City's water distribution system. ► Pump Station No. 3 - $960,000 This is a new project to fund the new pump station needed to create a third pressure plane in the City's water distribution system. ► Valley View Water Main - $70,000 This is a new project to fund the installation of two segments of water main near • Brookhaven Community College. NON-BOND UTILITY FUND ► Sanitary Sewer in Gillis Road - $550,000 The budget for this project has been increased from $400,000 based on revised cost estimates. The main reason for the increased cost is that the sewer must be installed in a deep trench in rock. This information was not known until the design was initiated. ► Marsh Lane Water Main - $300,000 This project was previously funded in the Water Bond Fund. ► Westside Elevated Tank - $300,000 This is a new project to fund the design and land acquisition for the Westside Elevated Tank needed to create the third pressure plane in the water distribution system. Supplemental funding is budgeted in the Water Revenue Bond Fund. The total project budget is $2,250,000. 10-10 • ► Midway Water Main - $50,000 This project consists of the installation of a new water main along Midway Road between Alpha Road and Spring Valley Road. This project was previously funded in the Water Bond Fund. This budget provides funding for the design of the project and partial funding for construction. The Water Revenue Bond Fund provides additional funding to fully fund the project. The total project budget is $500,000. ► Spring Valley Water Main - $50,000 This project consists of the installation of a new water main along Spring Valley Road between Gillis Road and Welch Road. This project was previously funded in the Water Bond Fund. This budget provides funding for the design of the project and partial funding for construction. The Water Revenue Bond Fund provides additional funding to fully fund the project. The total project budget is $250,000. WATER REVENUE BOND FUND To fully fund the water projects, the issuance of revenue bonds is proposed. • ► Westside Elevated Tank - $1,950,000 This is a new project to fund the construction of the Westside Elevated Tank needed to create the third pressure plane in the water distribution system. Supplemental funding is budgeted in the Non-Bond Utility Fund for the design and land acquisition. The total project budget is $2,250,000. ► Midway Water Main - $450,000 This project consists of the installation of a new water main along Midway Road between Alpha Road and Spring Valley Road. This project was previously funded in the Water Bond Fund. This budget funds the construction of the project. Supplemental funding is budgeted in the Non-Bond Utility Fund. The total project budget is $500,000. ► Spring Valley Water Main - $200,000 This project consists of the installation of a new water main along Spring Valley Road between Gillis Road and Welch Road. This project was previously funded in the Water Bond Fund. This budget funds the construction of the project. Supplemental funding is budgeted in the Non-Bond Utility Fund. The total project budget is $250,000. 10-11 • ► Valwood Water Main - $60,000 This is a new project to fund a water main connection at Valwood Parkway and Webb Chapel Road. ► Diplomat Water Main - $420,000 This is a new project to fund a segment of water main along Diplomat Drive. ► Senlac Water Main - $420,000 This is a new project to fund a segment of water main along Senlac Drive. • 10-12 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM SUMMARY 1996-97 PROPOSED BUDGET PROJECT PRIOR BUDGET YEARS 1996/97 1997/98 1999/2000 REVENUES Non-Bond CIP Fund $27,706,214 $10,037,214 $10,241,500 $3,754,500 $3,673,000 Historical Park Fund 2,173,950 1,933,950 80,000 80,000 80,000 Park Bond Fund 3,277,775 3,277,775 Street Bond Fund 12,905,434 12,905,434 Drainage Bond Fund 10,564,919 10,564,919 DART Local Assistance Program Fund [1] 14,806,017 9,680,817 1,650,000 1,707,700 1,767,500 Water Bond Fund 12,674,795 12,664,295 10,500 Sewer Interceptor Fund 14,392,492 14,385,492 7,000 Non-Bond Utility Fund 1,599,069 400,000 1,199,069 Water Revenue Bond Fund 3,700,000 3,700,000 TOTAL REVENUES $103,800,665,$75,849,896 $13,188,069 $9,242,200 $5,520,500 EXPENDITURES Non-Bond CIP Fund $26,941,398 $5,884,969 $9,107,429 $7,064,000 $4,885,000 Historical Park Fund 2,129,850 1,649,850 320,000 80,000 80,000 Park Bond Fund 3,277,775 3,263,003 14,772 Street Bond Fund 12,905,434 12,540,558 364,876 Drainage Bond Fund 10,564,919 10,534,629 30,290 DART Local Assistance Program Fund [1] 14,710,817 7,471,817 3,854,000 1,635,000 1,750,000 Water Bond Fund 12,674,795 9,913,367 1,150,000 1,551,428 60,000 Sewer Interceptor Fund 13,673,069 11,057,135 2,615,934 Non-Bond Utility Fund 1,597,269 300,000 1,147,269 150,000 Water Revenue Bond Fund 3,700,000 1,500,000 2,200,000 TOTAL EXPENDITURES $102,175,326,$62,615,328 $18,604,570 $11,980,428 $8 975 000 NOTES: [1] Total project budget reflects only the three years shown on the summary. 10 - 13 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM NON-BOND CIP FUND .1996-97 PROPOSED BUDGET PROJECT PRIOR BUDGET YEARS 1996197 1997/98 1998/99 REVENUE SOURCES: Appropriated Fund Balance Expended $390,241 $390,241 Fund Balance 10-1-95 2,089,595 2,089,595 Interest 496,480 196,480 200,000 75,000 25,000 Storage Tank Reimbursement 287,000 287,000 Developer Contributions 151,998 151,998 Sub-Total Revenues Excluding Transfers $3,415,314 $3,115,314 $200,000 $75,000 $25,000 Transfer of General Fund Balance PD Design & Construction $5,500,000 $150,000 $5,350,000 Las Campanas Storm Sewer 280,000 280,000 Site Preparation Valwood Lanes 100,000 100,000 Sub-Total Transfer of General Fund Balance $5,880,000 $430,000 $5,450,000 $0 $0 General Fund Transfers [11 Street and Alley program Transfer $6,498,000 $2,158,000 $1,570,000 $1,480,000 $1,290,000 Specified for Storage Tank 200,000 200,000 Capital Expansion Plan [2] 4,400,000 1,000,000 1,750,000 800,000 850,000 Sub-Total General Fund Transfers $11,098,000 $3,358,000 $3,320,000 $2,280,000 $2,140,000 Departmental Police Department (Remodel & Master Plan) $365,000 $305,000 $60,000 Expansion Design 250,000 250,000 Equipment Services 225,000 25,000 50,000 75,000 75,000 Fire Department 418,500 374,500 44,000 Fire Staion No. 3 1,200,000 200,000 400,000 600,000 Parks and Recreation Department Miscellaneous Projects 1,313,000 603,000 292,000 235,000 183,000 Mallon Dredging 50,000 50,000 Motorola Roof Replacement 74,000 74,000 Senior Center 208,000 208,000 Swimming Pool 209,400 209,400 Library 85,000 85,000 Public Works Department Streets 179,000 89,500 89,500 Landfill Screening 36,000 36,000 Landfill Liner [3] 2,600,000 950,000 400,000 600,000 650,000 Landfill Gas Collection System 100,000 100,000 Sub-Total Departmental Transfers $7,312,900 $3,133,900 $1,271,500 $1,399,500 $1,508,000 TOTAL REVENUES: $27,706,214, $10,037,214 $10,241,500 $3,754,500 $3,673,000 BUDGETED PROJECTS: PROJECTED EXPENDITURES Police Department Remodel $325,000 $325,000 Master Plan 31,243 31,243 PD Expansion (Design & Construction) 5,750,000 400,000 3,500,000 1,850,000 Fire Department Fire Station No. 1 Raise Roof 174,000 174,000 Fire Station No. 2 Roof 30,000 30,000 Restroom Remodel 8,000 8,000 Lobby Remodel 6,500 6,500 Emergency Warning System 200,000 200,000 Fire Station No. 3 1,200,000 200,000 500,000 500,000 Parks & Recreation Department Jaycee Park Lighting 65,654 65,654 Recreation Center Roof 43,084 43,084 Community Building/SAAC Expansion 197,166 197,166 New Senior Center [4] 1,550,000 50,000 250,000 1,250,000 Showman Pool Rehabilitation 206,422 206,422 Senior Center Programming & Motorola Building Asbestos Removal [5] 27,200 27,200 0 Motorola Roof Replacement 74,000 74,000 10 - 14 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM NON-BOND CIP FUND 1996-97 PROPOSED BUDGET S PROJECT PRIOR BUDGET YEARS 1996197 1997/98 1998/99 Parks & Recreation Department (cont.) Bathhouse at Pool $340,000 $100,000 240,000 Oran Good #2 41,000 25,000 16,000 Concession/Restroom at Cox Park 160,000 50,000 110,000 Concession/Restroom at Don Showman Park 160,000 100,000 60,000 Rawhide Park Walk Extension 290,000 50,000 100,000 70,000 70,000 Mallon Dredging [6] 42,100 42,100 Gabion Repair Rawhide Drive [7] 43,000 43,000 Jaycee Park 210,000 50,000 160,000 Mustang Trail Erosion Control [8] 220,000 170,000 50,000 Oakbrook Park Amenities [9] 750,000 50,000 300,000 400,000 Landfill Division Landfill Liner 2,600,000 1,200,000 700,000 700,000 Landfill Gas Collection System 100,000 100,000 Miscellaneous Projects Library Roof 70,200 70,200 Service Center Yard Resurfacing 125,000 100,000 25,000 Camelot Service Center Parking 75,000 25,000 25,000 25,000 Las Campanas Storm Sewer 320,000 320,000 Site Preparation Valwood Lanes 100,000 100,000 Underground Storage Upgrade 585,000 585,000 Extension of McEwen 50,000 50,000 Senlac Storage Buildings 175,000 25,000 50,000 50,000 50,000 Natatorium 2,100,000 200,000 1,300,000 600,000 Screening Walls - F.B. Lane, Maybrook [10] 179,000 179,000 Transfer Site Landscape Screen 36,000 36,000 Arborview Railroad Crossing 151,998 151,998 Marsh Lane 82,000 82,000 Street Resurfacing Projects 1985/94 1,412,831 1,412,831 1994/95 275,669 275,669 1995/96 34,000 34,000 1996/97 643,000 643,000 1997/98 741,000 741,000 1998/99 490,000 490,000 Street Reconstruction Projects 1994/95 (Ridgeoak) [11] 177,900 177,900 1995/96 [12] 989,731 300,000 689,731 1996/97 [13] 679,700 679,700 1997/98 [14] 648,000 648,000 1998/99 [15] 800,000 800,000 Alley Paving Projects 1992/93 [I] 77,000 77,000 1994/95 [J] 59,000 59,000 1995/96 [K] & [L] 300,000 300,000 1996/97 [M] & [N] 360,000 360,000 1997/98 [0] & [P] 360,000 360,000 TOTAL EXPENDITURES: $26,941,398 $5,884,969 $9,107,429 $7,064,000 $4,885,000 CONTINGENCIES: $764,816, $4,152,245 $5,286,316 $1,976,816 $7§4&161 NOTES: (1] Transfers rolled into fund balances at year-end. Transfers for Natatorium, Senior Center, and other are consistent with Cash Funding Plan (Reference 5 Year Plan). [2] Revenues include sale of Motorola building, workers comp and fixed asset fund balance, and operational transfers. [3] Includes $750,000 additional designation of 95-96 General Fund Balance in prior year which will be proposed in 95-96 year end amended budget. [4] Total Senior Center cost is $2,200,000. Additional expenditures and revenues in the amount of $650,000 are programmed for 1999/2000. [5] Additional funding in Park Bond Fund. Total project budget is $41,700. [6] Supplemental funding in Street Bond Fund; Josey Lane Project. [7] Supplemental funding is provided in the Drainage Bond Fund. Total project budget is $84,710. 10 - 15 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM NON-BOND CIP FUND 1996-97 PROPOSED BUDGET 10[8] Additional funding in Drainage Bond Fund. Total project budget is $250,290. [9] Cash Funding Plan (Reference 5 Year Plan). [10] Includes channel lining replacement. [11] Supplemental funding for Ridgeoak in Street Bond Fund. Total project budget is $712,000. [12] Harrisburg, Holbrook, Lineville, Mount View, Wilmington. Supplemental funding in Street Bond Fund, Water Bond Fund, and the Non Bond Utility Fund. Total project budget is $1,901,876. [13] Joanna, Shadyridge, Sunglow, Teekskill. Supplemental funding in the Water Bond Fund. Total project budget is $757,700. [14] Dixiana, Marietta, Richland. [15] Brookhaven Club Drive from Golfing Green to Marsh. Includes median enhancement from Webb Chapel to Marsh. Additional funding in DART Local Assistance Program Continuation Budget. Total project budget is $1,300,000. [I] Between Selma & Maydelle and between Josey & Veronica. [J] Between Lavita & Selma and between Josey & Veronica. [K] Between Eric & Randy Lane and between Josey & Veronica. [L] Between Lavita & Selma and between Veronica & Austell. [M] Between Eric & Randy and between Veronica & Austell. [N] Between Janwood & Charcoal and between Longmeade & Lillard. [O] Between Phyllis & Eric and between Veronica & Austell. [P] Between Valley View & Primrose and between Austell & Webb Chapel. 10 - 16 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM HISTORICAL PARK FUND 01996-97 PROPOSED BUDGET PROJECT PRIOR BUDGET YEARS 1996/97 1997/98 1998/99 REVENUE SOURCES: Appropriated Fund Balance Expended $1,467,331 $1,467,331 Balance 10-1-95 159,619 159,619 Hotel/ Motel Transfers [1] 547,000 307,000 80,000 80,000 80,000 TOTAL REVENUES: $2,173,950, $1,933,950 $80,000 $80,000 $80,000 BUDGETED HISTORICAL PARK PROJECTS: PROJECTED EXPENDITURES Completed Projects Dodson House (A) Dodson House Renovation $144,400 $144,400 (B) Botanical Replacement 1,300 1,300 (C) Dodson Walkways 5,200 5,200 (D) Remaining Brick Pathways 52,550 52,550 (E) MacAdam Pavement 4,950 4,950 Restroom Construction 192,800 192,800 Gilbert House (A) Roof Replacement 22,800 22,800 Log Culture (A) Design (Includes Visitor Center) 39,000 39,000 (B) Construction 140,200 140,200 (C) Fence 10,230 10,230 Visitor Center Renovation 32,800 32,800 School (A) Restoration Design 23,700 23,700 (B) Restoration Construction 81,700 81,700 Historical Park General Site Work (A) Furniture 8,050 8,050 (B) Master Plan Design 2,170 2,170 0 (C) Electrical System 224,200 224,200 Erosion Control 140,800 140,800 Current and Future Projects Victorian House 451,000 451,000 Artifact Workroom 20,000 20,000 Dodson & Museum Shop Roof 25,000 25,000 School, Rail Car [2] 105,000 27,000 78,000 Historical Park Irrigation 40,000 40,000 Gazebo, Patio, Kitchen [2] 187,000 187,000 1936 Truck Restoration 15,000 15,000 Future Project [3] 160,000 80,000 80,000 TOTAL EXPENDITURES: $2,129,850, $1,649,850 $320,000 $80,000 80,000, RESERVED FOR CONTINGENCIES: 44100 284100 100 100 44100 NOTES, [11 Transfers rolled into fund balance at year-end. [2] The 1995-96 budget funds repair of the school foundation, purchase of a storage building/workshop, restoration of barbecue building, construction of a gazebo and patio, construction of kitchen building and earmarks funds for purchase of a rail car The rail car to be purchased has not been identified. The 1996-97 budget earmarks an additional $25,000 for the rail car purchase. [3] Scope of work for future years is to be determined. • 10 - 17 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM PARK BOND FUND 1996-97 PROPOSED BUDGET PROJECT PRIOR REVENUE SOURCES: BUDGET YEARS 1996/97 1997/98 199819 Net Bond Proceeds $2,447,500 $2,447,500 Interest 830,275 830,275 TOTAL REVENUES: $3,277,775, $3,277,775 BUDGETED PROJECTS: PROJECTED EXPENDITURES Completed Projects Rawhide Park Landscaping $81,116 $81,116 Oran Good Park 1 $477,998 477,998 Oran Good Hardscape/Concession $350,000 350,000 Pepper Park $62,403 62,403 Pepper Park Restrooms $63,000 63,000 Morningstar Park $73,026 73,026 Gussie Field Watterworth Park $1,126,534 1,126,534 Cox Park $164,604 164,604 Mustang Trails Lighting $39,491 39,491 Winn Park $98,699 98,699 Montgomery Elementary Ballfield $72,657 72,657 Mallon Park Irrigation $65,415 65,415 Don Showman Pool Improvements $222,000 222,000 Current and Future Projects Tompie Dyer Park/City Entrances 97,000 97,000 Senior Center Programming [1] 14,500 14,500 Sub-Total Park Expenditures $3,008,443 $3,008,443 0 Design and Administration Costs $152,900 $152,900 Debt Service 114,772 100,000 14,772 Contingencies 1,660 1,660 TOTAL EXPENDITURES: $3,277,775, $3,263,003 $14,772 0 RESERVED FOR CONTINGENCIES [2]: 0 $14,772 0 0 0 NOTES- [1] Additional funding in Non-Bond Fund. [2] To be closed out in 1996-97 10 - 18 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM STREET BOND FUND 1996-97 PROPOSED BUDGET PROJECT PRIOR BUDGET YEARS 1996197 1997/98 1998/99 REVENUE SOURCES: Net Bond Proceeds 85-86 $4,619,900 $4,619,900 Bond Proceeds 89-90 2,600,000 2,600,000 Bond Proceeds 91-92 2,900,000 2,900,000 Interest 2,400,117 2,400,117 Dallas County Bond 283,171 283,171 Developers Contributions 32,246 32,246 Transfer from General Fund 70,000 70,000 TOTAL REVENUES: $12,905,434, $12,905,434 BUDGETED PROJECTS: PROJECTED EXPENDITURES Completed Projects Street Replacement Program 85-90 $1,048,757 $1,048,757 Street Reconstruction 471,633 471,633 Valwood Parkway Reconstruction 1 1,700,953 1,700,953 Valwood Median Beautification 1 177,213 177,213 Royal Lane (County Project) 59,800 59,800 Valwood Parkway Reconstruction/Phase II 2,518,124 2,518,124 Valwood Parkway Street Lighting 1 14,485 14,485 Traffic Signal: Valley View/Senlac 50,772 50,772 Wooded Creek/Marsh Signal 7,409 7,409 Valley View Median 25,741 25,741 Alley Paving Program 688,207 688,207 Valley View/Marsh Intersection [1] 2,797 2,797 Alpha Road Street Lighting 75,952 75,952 Marsh Lane Street Lighting 40,733 40,733 Josey/Webb Chapel Interconnect 456,510 456,510 Traffic Signal: McEwen/Alpha 47,245 47,245 Traffic Signal: Valley View/Tom Field 18,800 18,800 Austell Parkway Median Beautification 39,811 39,811 William Dodson Median Beautification 29,783 29,783 Current and Future Projects 1994-95 Street Reconstruction Ridgeoak [2] 534,100 534,100 Josey Lane [3] 2,510,000 2,510,000 Josey-Valley View Intersection Enhancement 27,533 27,533 1995/96 St. Reconst [4] 364,876 364,876 Design and Administration Costs 819,200 819,200 Debt Service 1,175,000 1,175,000 TOTAL EXPENDITURES: $12,905,434, $12,513,025 $392,409 0 0 RESERVED FOR CONTINGENCIES [5]: 0 $392,409 0 0 0 NOTES, [1] Design only Construction funded in Dart-LAP [2] Supplemental funding for Ridgeoak in Non-Bond CIP Fund (Street Project). [3] Supplemental funding provided in Dart LAP $50,000 is to be used to partially fund dredging of Mallon Park Lake. [4] Supplemental Funding in Non-Bond CIP Fund (Street Project), Water Bond Fund, and Non-Bond Utility Fund. [5] To be closed out in 1996-97 • 10 - 19 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM DRAINAGE BOND FUND 1996-97 PROPOSED BUDGET • PROJECT PRIOR BUDGET YEARS 1996/97 1997/98 1998/9 REVENUE SOURCES: Net Bond Proceeds $7,887,700 $7,887,700 Interest 2,677,219 2,677,219 TOTAL REVENUES: $10,564,919, $10,564,919 BUDGETED PROJECTS: PROJECTED EXPENDITURES Completed Projects Cooks Creek Channel Improvements $1,018,265 $1,018,265 Rawhide Creek: Dams & Dredging 432,011 432,011 Rawhide Creek Park Erosion Control 597,843 597,843 Oran Good Park Erosion Control 539,375 539,375 Winn Park Erosion Control 172,055 172,055 Mustang Trails Park Erosion Control 162,038 162,038 Brookhaven Drainage Improvements 44,706 44,706 Mallon Park Erosion Control 230,005 230,005 Mallon Park Bridge 475 475 Las Campanas Drainage Swale 5,700 5,700 Farmers Branch Creek/East of Winn Park 458,285 458,285 Keyport / Morningstar Drainage 690,990 690,990 Veronica Road Culvert 398,355 398,355 Storm Sewer Bee & Wicker 87,854 87,854 Storm Sewer* Brandywine 71,841 71,841 Storm Sewer* Fruitland 86,471 86,471 Channel: Cooks Creek, Downstream of Bee 115,474 115,474 Retaining Wall: Cooks/Hollandale 75,000 75,000 Creek Dams & Toewalls: Rawhide 290,680 290,680 Oakbrook/Gardenbrook 71,801 71,801 Erosion - Valley View @ BH Estates 14/15 488,818 488,818 Gussie Field-Watterworth Erosion 2,085,358 2,085,358 Las Campanas - Upsize Josey Storm Sewer 77,965 77,965 Current and Future Projects Farmers Branch Creek 475,115 475,115 Gabion Repairs [1] 41,710 41,710 Mustang Trails Erosion Control [2] 30,290 30,290 Sub-Total Drainage Expenditures $8,748,480 $8,718,190 $30,290 Design and Administration Costs $462,439 $462,439 Debt Service 1,354,000 1,354,000 TOTAL EXPENDITURES: $10,564,919, $10,534,629 $30,290 RESERVED FOR CONTINGENCIES [3]: $01 $30,290 $0 $0 $011 NOTES: [1] Additional funding for the gabion repairs along Rawhide Creek is provided in the Non-Bond C I P Fund budget (PARD Project). [2] Design only, additional funding is provided in Non-Bond CIP Fund budget (PARD Project). [3] To be closed out in 1996-97 10-20 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM WATER BOND FUND 1996-97 PROPOSED BUDGET PROJECT PRIOR BUDGET YEARS 1996/97 1997/98 1998/9 REVENUE SOURCES: Net Bond Proceeds $8,210,600 $8,210,600 Interest 4,464,195 4,453,695 10,500 TOTAL REVENUES: $12,674,795, $12,664,295 $10,500 BUDGETED PROJECTS: PROJECTED EXPENDITURES Completed Projects Wicker Street Ground Storage $1,804,680 $1,804,680 Telemetry/Automation 237,887 237,887 Paint Elevated Tank at Valley View 388,614 388,614 Water/Sewer Rehabilitation 2,335,168 2,335,168 Wicker Pump Station Water Tap 452,865 452,865 Valwood Waterline 421,653 421,653 Royal Lane Water Line 35,100 35,100 Pebble Beach Waterline 40,000 40,000 Eastside Elevated Tank 1,800,000 1,800,000 Eastside Water Main 683,900 683,900 Westside Water Model 75,000 75,000 Current and Future Projects Sanitary Sewer Rehabilitation 520,000 300,000 220,000 Harrisburg, Holbrook Area Waterline [1 ] 400,000 400,000 Sunglow, Shadyridge, Joanna Waterline [2] 78,000 78,000 Westside Distribution Lines 733,428 50,000 683,428 Pump Station #3 960,000 400,000 560,000 Valley View Water Main 70,000 10,000 60,000 Sub-Total Water Expenditures $11,036,295 $8,274,867 $1,150,000 $1,551,428 $60,000 Design and Administration Costs $238,500 $238,500 Debt Service 1,400,000 1,400,000 TOTAL EXPENDITURES: $12,674,7951 $9,913,367 $1,150,000 $1,551,428 $60 000 RESERVED FOR CONTINGENCIES AND OTHER PROJECTS: $01 $2,750,928 $1,611,428 $60,000 101 ) NOTES. [1] Supplemental funding in the Non-Bond CIP Fund (Street Project), Street Bond Fund, and Non-Bond Utility Fund. [2] Supplemental funding in the Non-Bond CIP Fund (Street Project). 10 - 21 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM SEWER INTERCEPTOR FUND 1996-97 PROPOSED BUDGET PROJECT PRIOR BUDGET YEARS 1996/97 1997/98 1998/9 REVENUE SOURCES: Public Improvement District (PID) Bond Proceeds $11,966,000 $11,966,000 Transfer from Sewer Bond [1] 1,386,800 1,386,800 Transfer from Utility Fund [1] 125,000 125,000 Interest (PID) 767,423 760,423 7,000 Interest (SS Bond) [2] 147,269 147,269 TOTAL REVENUES: $14,392,492, $14,385,492 $7,000 0 0 PROJECTED EXPENDITURES BUDGETED SEWER PROJECTS: Eastside Sewer Interceptor (NDCWSC) [3] $8,500,000 $6,398,109 $2,101,891 LBJ Line (FB Only) 2,100,000 1,845,026 254,974 Transfer to Non Bond Utility Fund [4] 259,069 259,069 Exempt Properties 200,000 200,000 Transfer to Debt Service Fund 1,782,000 1,782,000 Bond Issue Costs 832,000 832,000 TOTAL EXPENDITURES: $13,673,069, $11,057,135 $2,615,934 0 0 FUND BALANCE: (5] $719.423 $3,328,357 $719,423 $719,423 719 423 • NOTES- Addison's participation in the Eastside Sewer Interceptor is $9,500,000 for a total project cost of $20,100,000. [1] The City committed to provide $1,400,000 in funding for the Eastside Sanitary Sewer Interceptor Actual transfers equaled $1,511,800. Consequently $111,800 is available to fund another sanitary sewer project. [2] Represents earned interest on the Sanitary Sewer Bonds transferred for the Eastside Sanitary Sewer Interceptor The earned interest was not committed to the Eastside Sanitary Sewer Interceptor project. [3] Includes design, administration and construction. [4] This transfer is the total of the amount available to fund another sanitary sewer project (identified in Note 1) and the earned interest on sanitary sewer bonds (identified in Note 2). [5] The improvements are not completed yet; however, the preliminary accounting of the expenditures indicate that the final fund balance will be approximately $2,500,000. Under the provisions of the Public Improvement District, any fund balance will be refunded to the property owners by revising the assessment based on actual expenditures. 10-22 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM NON-BOND UTILITY FUND 1996-97 PROPOSED BUDGET PROJECT PRIOR BUDGET YEARS 1996/97 1997/98 1998/9 REVENUE SOURCES: Transfer from Utility Fund [1] $1,340,000 $600,000 $740,000 Transfer from Sewer Interceptor Fund 259,069 259,069 TOTAL REVENUES: $1,599,069, $600,000 $999,069 0 BUDGETED PROJECTS: PROJECTED EXPENDITURES Westside SS Improvements [2] $200,000 $200,000 Sanitary Sewer in Gillis Road [3] 550,000 300,000 250,000 Harrisburg, Holbrook Area SS [4] 147,269 147,269 Marsh Water Main 300,000 150,000 150,000 Westside Elevated Tank (Design and Land Acq.) [5] 300,000 300,000 Midway Water Main (Design) [6] 50,000 50,000 Spring Valley Water Main (Design) [7] 50,000 50,000 TOTAL EXPENDITURES: $1,597,269, $300,000 $1,147,269 $150,000 0 CONTINGENCIES: $1.8001 $300,000 $151,800 $1,800 $1,800 NOTES: (11 Transfer from Utility Fund operations. This is a planned use of fund balance for capital improvements. • [2] It is contemplated that development will occur on the westside in late 1996-97 In order for the development to occur, the City needs to make improvements to the sanitary sewer collection system. Funding is provided for these improvements. [3] This project is to construct a sanitary sewer main in Gillis Road to accommodate growth in sanitary sewer discharge in the Beltwood area. [4] Supplemental funding in Non-Bond CIP Fund (Street Project), Water Bond Fund, and Street Bond Fund. [5] Supplemental funding in Water Revenue Bond Fund. Total project budget is $2,250,000. [6] Supplemental funding in Water Revenue Bond Fund. Total project budget is $500,000. [7] Supplemental funding in Water Revenue Bond Fund. Total project budget is $250,000. 10-23 CITY OF FARMERS BRANCH CAPITAL IMPROVEMENT PROGRAM WATER REVENUE BOND FUND 1996.97 PROPOSED BUDGET • PROJECT PRIOR BUDGET YEARS 1996/97 1997/98 1998/9 REVENUE SOURCES: Bond Proceeds 3,700,000 $3,700,000 TOTAL REVENUES: $3,700,0001 $0 $0 $3,700,000 $0 BUDGETED PROJECTS: PROJECTED EXPENDITURES West Side Elevated Tank [1] 1,950,000 1,000,000 950,000 Midway Water Main [2] 450,000 200,000 250,000 Spring Valley Water Main [3] 200,000 100,000 100,000 Valwood Water Main [4] 60,000 60,000 Diplomat Water Main 420,000 420,000 Senlac Water Main 420,000 420,000 Bond Issue Costs 200,000 200,000 TOTAL EXPENDITURES: $3,700,000, 0 0 $1,500,000 2 200 000 CONTINGENCIES: $01 $0 $0 $2,200,000 $0 NOTES- [1 ] Supplemental funding in Non-Bond Utility Fund. Total project budget is $2,250,000. [2] Supplemental funding in Non-Bond Utility Fund. Total project budget is $500,000. • [3] Supplemental funding in Non-Bond Utility Fund. Total project budget is $250,000. [4] Valwood Parkway at Webb Chapel Road. 10-24 CITY OF FRS BRANCH • CAPITAL IMPROVEMENT PROGRAM DART LOCAL ASSISTANCE PROGRAM FUND 1996-97 PROPOSED BUDGET PROJECT PRIOR BUDGET YEARS 1996197 1997/98 1998199 1999/00 2000101 2001/02 200210 REVENUE SOURCES: Dart Technical Assistance Program $240,100 $240,100 Dart Capital Assistance Program 8,206,070 8,206,070 Valwood Improvement Authority 200,000 200,000 TxDOT Grant 79,000 79,000 Interest (Dart) 935,400 935,400 Interest (Operating Account) 20,247 20,247 DART Allocation 12,83600 1,650,000 1,707,700 1,767,500 1,829,400 1,893,400 1,959,700 2,028,300 TOTAL REVENUES: $22,516,8171 $9,680,817 $1,650,000 $1,707,700 $1,767,500 $1,829,400 $1,893,400 $1,959,700 $2,028,300 PROJECTED EXPENDITURES BUDGETED DART PROJECTS: TECHNICAL ASSISTANCE PROGRAM $440,000 $90,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 Traffic Counts 15,000 15,000 Signal System Network 50,000 50,000 Tranplan Model Update 20,000 20,000 Traffic Studies 20,000 20,000 GIS Network Hardware 35,000 35,000 Speed Display Sign 10,000 10,000 Sub-Total Technical Assistance Program $590,000 $240,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 CAPITAL ASSISTANCE PROGRAM Completed Projects Valley View (West Of 135) $1,169,845 $1,169,845 Valwood Reconstruction 590,000 590,000 Valley View Signal Interconnect 280,342 280,342 Traffic Signals: Valwood & Denton 99,674 99,674 Spring Valley & Proton 108,150 108,150 Valwood & Diplomat 43,702 43,702 Valley View & Tom Field 31,200 31,200 Valley View Signal (West of 135) 198,224 198,224 Marsh Lane Signal Upgrade 89,106 89,106 Josey Lane (South of Valley View) 1,100,000 1,100,000 Valley View & Alpha 21,969 21,969 Opticom for Side Streets 40,000 40,000 Current and Future Projects Westside Street Alignment [1] 300,000 300,000 Midway Widening (1635 to Spring Valley) 3,455,605 1,010,605 2,445,000 Luna Road Reconstruction (North) 200,000 200,000 Spring Valley Widening 463,000 204,000 259,000 Traffic Signal Interconnect [2] 140,000 140,000 Incident Detection and Response [3] 420,000 120,000 300,000 Valley View / Marsh Intersection 330,000 330,000 Van Purchase 55,000 55,000 Transit Center 1,600,000 1,100,000 500,000 Inwood Street Lights 150,000 150,000 Sidewalks 500,000 100,000 100,000 100,000 100,000 100,000 10-25 CITY OF FASRS BRANCH CAPITAL IMPROVEMENT PROGRAM DART LOCAL ASSISTANCE PROGRAM FUND 1996-97 PROPOSED BUDGET PROJECT PRIOR BUDGET YEARS 1996/97 1997/98 1998/99 1999/00 2000/01 2001102 200210 Denton Reconstruction [4] 600,000 500,000 100,000 Turn lanes on Valley View and Marsh Lane 35,000 35,000 Webb Chapel Widen [5] 100,000 100,000 Midway - LBJ Interchange [5] 100,000 100,000 Luna South Reconstruction 1,500,000 500,000 1,000,000 Luna North St. Lights 150,000 150,000 Brookhaven Club Drive 500,000 500,000 Josey North Reconstruction 2,000,000 1,600,000 400,000 Valley View West [6] 1,600,000 1,300,000 300,000 Future Projects [7] 3,956,000 250,000 70,000 30,000 1,400,000 2,206,000 00 TOTAL EXPENDITURES: $22,516,8171 $7,471,817 $3,854,000 $1,635,000 $1,750,000 $1,920,000 $1,880,000 $1,750,000 $2,256.0 RESERVED FOR FUTURE DART PROJECTS: 0 $2,209,000 $5,000 $77,700 $95,200 $4,600 $18,000 $227,700 0 NOTES. [1] These funds will be the City's participation in the Denton/Rossford/Denton reconstruction, which is a Dallas County 1991 Bond Project. [2] Install interconnect cable on Webb Chapel from Maybrook to Southern Pines, on Alpha from Brookhaven College to Welch, on Welch from Alpha to Spring Valley, on Spring Valley from Alpha to Dallas North Tollway, on Midway from Alpha to McEwen. Includes opticom. [3] City's participation in State Congestion Mitigation and Air Quality Project. (4) Participation with Dallas County for traffic signals and utility adjustment. [5] Participation with TxDoT. [6] Widen from 4 to 6 lanes between Nicholson and Luna Road. [7] The reconstruction of Marsh Lane between Brookhaven Club Dr and Valley View Lane is a potential future project. 10-26 Exhibit ALL DS COMBINED SUMMARY CqMESTIMATED REVENUES EXPENDITURES AND FUND BALANCES - OPERATING FUNDS 1996-97 PROPOSED BUDGET HOTEL( GENERAL FIXED ASSET UTILITY ~t` MOTET,;. FUND: FUND FUND . FUND* . UNALLOCATED RESERVE 9/30/95 $8,936,979 $2,205,933 $3,186,238 $1,306,632 1995-96 ESTIMATED REVENUES 31,219,700 2,207,650 11,752,000 1,879,000 1995-96 ESTIMATED EXPENDITURES 28,382,050 2,043,000 10,713,300 1,999,400 ADDITION TO (USE OF) FUND BALANCE SUB-TOTAL $2,837,650 $164,650 $1,038,700 ($120,400) SPECIAL EXPENDITURES POLICE STATION 1 $2,000,000 NATATORIUM/OTHER $600,000 FUTURE PURCHASES 3 975,000 LANDFILL LINER 4 750,000 ADDITION TO (USE OF) FUND BALANCE $87,650 ($1,410350 $1,038,700 ($120,400) ESTIMATED UNALLOCATED RESERVE 9/30/96 $9,024,629 $795583 $4224,938 $1,186,232 1996-97 ESTIMATED REVENUES $32,628,500 $3,175,800 $10,608,100 $1,879,300 1996-97 ESTIMATED EXPENDITURES 32,634,500 4,072,300 10,578,500 1,918,400 ADDITION TO (USE OF) FUND BALANCE SUB-TOTAL ($6,000) 0896,500) $29,600 ($39,100) SPECIAL EXPENDITURES POLICE STATION (1) $500,000 SITE PREPARATIONNALWOOD LANES 100,000 DESIGNATED FOR PLANNED PURCHASES (3) $391,800 ESTIMATED EXPENDITURES FROM PRIOR DESIGNATIONS (835,000) UTILITY IMPROVEMENTS $2,000,000 ADDITION TO (USE OF) FUND BALANCE ($606,000) ($453,300) ($1,970,400) ($39,100) ESTIMATED UNALLOCATED RESERVE 9/30/97 $8,418,629 $341283 $2254,538 $1,147,132 1 Planned use of fund balance for one-time expenditures. 2 Fixed Asset fund transfer to CIP would be supplemented by a $400,000 transfer from the Worker's Compensation Fund. 3 Designated for planned purchases. 4 Proposed for 1995-96 Year End Amended Budget. Exhibit AIMUNDS MOS ISTIC 0 COMBINED SUMMARY OF ESTIMATED REVENUES EXPENDITURES AND FUND BALANCES - OPERATING FUNDS 1996-97 PROPOSED BUDGET HOTEL/ GENERAL FIXED ASSET UTILITY MOTEL. FUND FUND F IND F[JND . UNALLOCATED RESERVE 9/30/95 $8,936,979 $2,205,933 $3,186,238 $1,306,632 1995-96 ESTIMATED REVENUES 31,219,700 2,207,650 11,752,000 1,879,000 1995-96 ESTIMATED EXPENDITURES 28,232,050 2,043,000 10,713,300 1,999,400 ADDITION TO (USE OF) FUND BALANCE SUB-TOTAL $2,987,650 $164,650 $1,038,700 ($120,400) SPECIAL EXPENDITURES POLICE STATION 1 $2,000,000 NATATORIUM/OTHER $600,000 FUTURE PURCHASES 3 975,000 LANDFILL LINER 4 750,000 ADDITION TO (USE OF) FUND BALANCE $237,650 ($1,410350) $1,038,700 ($120.400) ESTIMATED UNALLOCATED RESERVE 9/30/96 $9,174,629 $795,583 $4,224,938 $1,186,232 1996-97 ESTIMATED REVENUES $32,628,500 $3,175,800 $10,608,100 $1,879,300 1996-97 ESTIMATED EXPENDITURES 32,484,500 4,072,300 10,528,500 1,868,400 ADDITION TO (USE OF) FUND BALANCE SUB-TOTAL $144,000 x$896,500) $79,600 $10,900 SPECIAL EXPENDITURES POLICE STATION (1) $500,000 SITE PREPARATION/VALWOOD LANES 100,000 DESIGNATED FOR PLANNED PURCHASES (3) $391,800 ESTIMATED EXPENDITURES FROM PRIOR DESIGNATIONS (835,000) UTILITY IMPROVEMENTS $2,000,000 ADDITION TO (USE OF) FUND BALANCE ($456,000) ($453,3001 ($1,920,400) $10,900 ESTIMATED UNALLOCATED RESERVE 9/30/97 $8.718,629 $342,283 $2.304538 $1,197,132 1 Planned use of fund balance for one-time expenditures. 2 Fixed Asset fund transfer to CIP would be supplemented by a $400,000 transfer from the Worker's Compensation Fund. 3 Designated for planned purchases. 4 Proposed for 1995-96 Year End Amended Budget. • • • Exhibit III Future Capital Project Planning - 5 Year 1995/96 1996/97 1997/98 1998/99 1999/00 00/01 Total Revenues Motorola 1,000,000 1,000,000 Workers Comp & 1,000,000 1,000,000 FA Excess Operations 750,000 800,000 850,000 900,000 950,000 4,250,000 Total 1,000,000 1,750,000 800,000 850,000 900,000 950,000 6,250,000 Expenditures Natatorium 100,000 700,000 1,300,000 2,100,000 Senior Center 100,000 600,000 1,000,000 500,000 2,200,000 Other 50,000 200,000 250,000 300,000 1,000,000 1,800,000 Total 100,000 850,000 2,100,000 1,250,000 800,000 1,000,000 6,100,000 Net 900,000 900,000 (1,300,000) (400,000) 100,000 (50,000) Beg Bal 0 900,000 1,800,000 500,000 100,000 200,000 End Bal 900,000 1,800,000 500,000 100,000 200,000 150,000 0 • • Exhibit IV 1996/97 Five Year Future Capital Project Planning Program 1995/96 1996/97 1997/98 1998/99 1999/2000 2000/01 Total Revenues Motorola $1,000,000 $1,000,000 Workers Comp & 1,000,000 1,000,000 FA Excess Operations 750,000 800,000 850,000 900,000 950,000 4,250,000 Total 1,000,000 1,750,000 800,000 850,000 900,000 950,000 $6,250,000 Expenditures Natatorium 200,000 1,300,000 600,000 2,100, 000 Senior Center 50,000 250,000 1,250,000 650,000 2,200,000 Oakbrook Park 50,000 300,000 400,000 750,000 Other 250,000 800,000 1,050,000 Total 300,000 1,850,000 2,250,000 900,000 800,000 $6,100,000 ~I Net 1,000,000 1,450,000 (1,050,000 (1,400,000 0 150,000 Beginning Balance 0 1,000,000 2,450,000 1,400,000 0 0 Ending Balance $1,000,000, $2,450,000, $1,400,000 $0 $0 $150,000, Note: This plan has been revised to reflect changes in the schedules for design and construction of the Natatorium and Senior Center. Oakbrook Park has been identified as a specific project. Oakbrook Park improvements will start one year earlier than previously scheduled. D ®COUNCIL MEMORANDUM FaRmG- RS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.5 CONSIDER ADOPTING THE SECOND READING OF ORDINANCE NO. 2148 GRANTING A FRANCHISE TO LONE STAR GAS COMPANY, A DIVISION OF ENSERCH CORPORATION, A CORPORATION. ITS SUCCESSORS AND ASSIGNS, TO FURNISH, TRANSPORT, AND SUPPLY GAS AND TAKE APPROPRIATE ACTION. EXPLANATION: Ordinance No. 4, approved by the City of Farmers Branch City Council on May 28, 1946, granted a fifty year franchise for gas service to the Lone Star Gas Company. This ordinance was temporarily extended on May 20, 1996, by Ordinance No. 2260 to allow additional negotiations on a longer term franchise agreement. Ordinance No. 2148 provides for a twenty year franchise. . Ordinance No. 2148 requires two readings before its final passage. This ordinance was passed and approved upon first reading on August 5, 1996. RECOMMENDATION: Staff recommends adoption of the second reading of Ordinance No. 2148 providing for a twenty year gas franchise agreement. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt the second and final reading of Ordinance No. 2148. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Ordinance No. 2148 2. Ordinance No. 4 3. Ordinance No. 2260 4. Information Memorandum Ordinance No. 2148 C AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, GRANTING TO LONE STAR GAS COMPANY, A DIVISION OF ENSERCH CORPORATION, A CORPORATION, ITS FaRmeRS SUCCESSORS AND ASSIGNS, FURNISH, TRANSPORT, AND SUPPLY GAS AND BRanCl-i TAKE APPROPRIATE ACTION NOW, THEREFORE, BE IT ORDAINED by the City of Farmers Branch, Dallas County, Texas that: Section 1: That the City of Farmers Branch, Texas, herein called "City," hereby grants to Lone Star Gas Company, a division of ENSERCH Corporation, hereinafter called "Company," its successors and assigns, consent to use and occupy the present and future streets, alleys, highways, public places, public thoroughfares, public easements, and grounds of the City and any and all tracts, territories and areas hereafter amended to or acquired by and placed within the corporate boundaries of the City, hereinafter called "Public Ways", for the purpose of laying, maintaining, constructing, operating, and replacing therein and thereon pipe lines and all other appurtenant equipment needed and necessary to transport, distribute, supply and sell gas in, out of, and through said City to persons, firms, and corporations, including all the general public, within the City's corporate limits, said consent being granted for a term of twenty (20) years from and after the effective date that this • ordinance shall become effective. Section 2: Company shall lay, maintain, construct, operate, and replace its pipes, mains, laterals, and other equipment so as to interfere as little as possible with traffic or any structures and improvements or proposed structures and improvements located within the Public Ways. Company shall within a reasonable time, repair, clean up and restore, to an approximate original condition, at its cost, all Public Ways of the City disturbed during the construction or repair of its gas distribution system. Erosion and sedimentation during construction or repair work shall be controlled in accordance with Ordinances and regulations of the City generally applicable to entities excavating within the City, as amended or revised from time to time. The location of all mains, pipes, laterals, and other appurtenant equipment shall not unreasonably interfere with other existing facilities of City or other franchisees. Except for emergency repairs, a permit shall be obtained from the City prior to the initiation of any construction, repair, replacement, or other excavation within the Public Ways. In the event of an emergency repair, the City shall be notified as soon as reasonably possible, repairs shall be performed by the Company, and formal notice to City shall be delivered no later than the end of the second working day following initiation of the emergency repair. When the Company is required by City to remove or relocate its mains, laterals, and other facilities of the Company in Public Ways to accommodate changes in the Public Ways, the Company shall make the alterations or changes as soon as practical when ordered in writing 1 City of Farmers Branch P 0 Box 819010 Farmers Branch, Texas 75381-9010 214 / 247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico by the City, without claim for reimbursement or damages against the City. The City shall not require Company to remove its facilities entirely from Public Ways unless suitable • alternatives are available for relocation at reasonable cost. When the Company is required by City to remove or relocate its mains, laterals, and other facilities to accommodate construction of streets and alleys and Company is expressly eligible for direct reimbursement under Federal, State or County programs for reimbursement for costs and expenses incurred by Company as a result of such relocation, and the application for such reimbursement is required by statute or written governmental policies or rules to be filed and processed by the City the Company shall have the burden to timely notify the City of this fact and to timely provide all required data, information, and necessary executed application forms to the City for the filing of such application. The City shall make reasonable efforts to notify the Company of application deadlines that it may be aware of. Except when the Federal, State or County reimbursement program dictates otherwise, all reimbursements shall first reimburse the City for all of its eligible costs and expenses and then Company shall be reimbursed for its eligible costs and expenses. City does not guarantee any reimbursement to Company. Company is not eligible for reimbursements from any program which rebates, refunds, shares, or returns sales taxes collected from City taxpayers to the City to be used for City projects, including, but not limited to, the Dallas Area Rapid Transit Local Assistance program. The City reserves the right relative to City projects (local projects initiated and to be processed by the City) to not include the Company's request for reimbursement or relocation costs in its application if the City concludes that the inclusion of such costs could adversely effect the approval or prioritization of its application. If City abandons any Public Way in which Company has facilities, such abandonment shall be conditioned on Company's right to maintain its use of the former Public Way and on the obligation of the party to whom the Public Way is abandoned reimbursing Company for all removal or relocation expenses if Company agrees to the removal or relocation of its facilities following abandonment of the Public Way. If the party to whom the Public Way is abandoned requests the Company to remove or relocate its facilities and Company agrees to such removal or relocation, such removal or relocation shall be done within a reasonable time at the expense of the party requesting the removal or relocation. If relocation cannot practically be made to another Public Way, the expense of any right-of-way acquisition shall be considered a relocation expense to be reimbursed by the party requesting the relocation. Section 3: When Company shall make or cause to be made excavations or shall place obstructions in any Public Ways, Company shall place, erect, and maintain barriers and lights to identify the location of such excavations or obstructions, consistent with the Texas Manual of Uniform Traffic Control Devices. Company agrees that City shall not be liable or responsible for, and Company does hereby release, agree to indemnify and keep harmless City from and against all suits, actions, or claims of injury to any person or persons, or damages to any property brought or made for or on account of any death, injuries to, or damages received or sustained by any person or persons or for damage to or loss of property, arising out of, or occasioned by the construction, operation, or maintenance of the Company's facilities, except that this indemnity and hold harmless agreement shall not apply to any situation to the extent City 2 ~Mj is liable for the actions, suits, or claims of injury or damage. In the event that any action, suit, or proceeding is brought against City upon any liability arising out of the construction, • operation, or maintenance of the Company's facilities as aforesaid, City shall give notice in writing to Company by registered or certified mail. Upon receipt of such notice, Company, at its own expense, shall defend such action and take all such steps as may be necessary or proper to prevent the obtaining of a Judgement against the City and/or to satisfy said Judgement subject to Company's exception to City's right of indemnification as set forth above. City agrees to cooperate with Company in connection with such defense. The City reserves the right to lay, maintain, repair and replace, and permit to be laid, sewer, water and other pipe lines, cables, and conduits, and to do and permit to be done any underground or above ground work that may be necessary or proper in, across, over, or under Public Ways occupied by the Company. The City also reserves the right to change any curb, sidewalk, or grade of street. Section 4: In addition to the rates charged for gas supplied and transported, Company may make and enforce reasonable charges, rules, and regulations for service rendered in the conduct of its business, including a charge for services rendered in the inauguration of natural gas service, and may require, before furnishing service, the execution of a contract therefor. However, all such charges, rules, and regulations, involving any consumer of gas within the corporate limits of the City may be subject to regulation and approval by the City Council of the City of Farmers Branch. Company shall have the right to contract with each customer, if customer so desires, with reference to the installation of, and payment for, any and all of the gas piping from the connection thereof with the Company's main in the streets • or alleys to and throughout the customer's premises. Company shall own, operate, and maintain all service lines, which are defined as the supply lines extending from the Company's main to the customer's meter where gas is measured by Company. The customer shall own, operate, and maintain all yard lines and house piping. Yard lines are defined as the underground supply lines extending from the point of connection with Company's customer meter to the point of connection with customer's house piping. Section 5: Company shall be required, at its own expense, to extend distribution mains in any Public Way up to one hundred feet (100) for any one residential customer only if such customer, at a minimum, uses gas for unsupplemented space heating and water heating. Company shall not be required to extend transmission mains in any Public Way within City or make a tap on any transmission main within City unless Company agrees to such extension by a written agreement between Company and a customer. Section 6: Company shall be entitled to require from each and every customer of gas, before gas service is commenced, a deposit in an amount calculated pursuant to the Company's Quality of Service Rules as may be in effect during the term of this franchise. Said deposit shall be retained and refunded in accordance with such Quality of Service Rules and shall bear interest, as provided in Tex. Rev. Civ. Stat. Ann. art. 1440a as it may be amended from time to time. Company shall be entitled to apply said deposit with accrued interest, to any indebtedness owed Company by the customer making the deposit. Section 7: The rights, privileges, and franchises granted by this ordinance are not to be considered exclusive, and City hereby expressly reserves the right to grant, at any time, like 3 1C privileges, rights, and franchises as it may see fit to any other person or corporation for the purpose of furnishing gas for light, heat, and power to and for City and the inhabitants • thereof. Section 8: Company shall furnish adequate and efficient service to the public at fair, just, and reasonable rates and charges therefor; and Company covenants that it will furnish service without undue interruption or fluctuations and that said service, equipment, appliances and facilities will be maintained in substantial compliance with all federal, state, and local laws and/or regulations in effect at the time the service is furnished. Section 9: The payment for the rights and privileges herein provided shall be for the period January 1, 1996 through September 30, 2016 and such payment shall be remitted based on the following: (a) For the period beginning January 1, 1997 through September 30, 2016, Company, its successors and assigns, agrees to pay and City agrees to accept, on or before the fifteenth day of May 1997, and in quarterly payments thereafter during the life of this franchise, the last payment being made on the fifteenth day of November 2016, a sum of money which shall be equivalent to four percent (4%) of the sum of (i) gross receipts received by the Company from the sale of gas through the pipeline system of Company within City to residential and commercial customers within City, (ii) gross receipts received by Company for the sale or transport of compressed natural gas (CNG) for purposes of providing CNG as the end use, (iii) gross receipts received by Company from the transportation of gas through the pipeline system of Company within the City to commercial and industrial customers within the City, and • (iv) the total cost of gas transported by Company for commercial and industrial customers within City for gas transported through the pipeline system of Company within City (expressly excluding all gross receipts received from the sale of gas or transportation of gas to State agencies and institutions within City through the pipeline system of Company within City and excluding the total cost of gas paid by State agencies and institutions within City transporting gas through the pipeline system of Company within City) during the preceding calendar quarter. Such quarterly payments shall be for the rights and privileges herein granted to Company, including expressly, without limitation (except as noted in this Ordinance), the right to use the Public Ways. Each quarterly payment shall be for the rights and privileges herein granted to Company during the quarter preceding the quarter in which payment is made. (b) For the period January 1, 1996 through the effective date of this ordinance, Company, its successors and assigns, agrees to pay and City agrees to accept no later than the 1st day of March 1997, a sum of money which shall be equivalent to the sum of two percent (2%) of the gross receipts received by Company from the sale of gas to its residential and commercial customers within the corporate limits of City (expressly excluding receipts from governmental accounts and receipts from sales or transportation to all other class of customers in City) during such period, which payment shall be for the rights and privileges herein granted to Company, including expressly, without limitation (except as noted in this Ordinance), the right to use the • Public Ways. 4 (c) For the period beginning with the effective date of this ordinance and continuing through December 31, 1996, Company, its successors and assigns, agrees to pay and • City agrees to accept, no later than the 1st day of March 1997, a sum of money which shall be equivalent to the sum of four percent (4%) of the sum of (i) gross receipts received by the Company from the sale of gas through the pipeline system of Company within City to residential and commercial customers within City, (ii) gross receipts received by Company for the sale or transport of compressed natural gas (CNG) for purposes of providing CNG as the end use, (iii) gross receipts received by Company from the transportation of gas through the pipeline system of Company within the City to commercial and industrial customers within the City, and (iv) the total cost of gas transported by Company for commercial and industrial customers within City for gas transported through the pipeline system of Company within City (expressly excluding all gross receipts received from the sale of gas or transportation of gas to State agencies and institutions within City through the pipeline system of Company within City and excluding the total cost of gas paid by State agencies and institutions within City transporting gas through the pipeline system of Company within City) during such period. Such payment shall be for the rights and privileges herein granted to Company, including expressly, without limitation (except as noted in this Ordinance), the right to use the Public Ways. (d) Each transportation customer of Company transporting gas within the City through the pipeline system of Company within the City shall disclose to Company within thirty (30) days following the end of each calendar month the total cost of gas transported by Company for such customer during such preceding calendar month. City and Company acknowledge that normal billing practices in the gas industry may • cause delays in the disclosure of total cost of gas information by customers. To the extent that such delays prevent the timely disclosure of total cost of gas information to Company from customers transporting gas, Company shall be permitted to delay payment to the City related to such total cost of gas information until the next regularly scheduled payment. If a customer refuses to disclose to Company the total cost of gas transported by Company for such customer so that the fees provided for herein cannot be accurately calculated and collected from such customer, Company shall utilize a price equal to the index (large packages only) price per MMBtu published for each month in Inside FERC's Gas Market Report in the table titled, "Delivered Spot-Gas Prices", for gas delivered at Houston Ship Channel/Beaumont, Texas, or a mutually agreeable successor publication and index. Such index price for any given month shall be multiplied by the actual volume transported by Company during such month for a customer, and the product thereof shall then be multiplied by the applicable percentage to determine the amount due the City. (e) Company agrees that on the same dates that payments are made, as provided in this Section 9, it will file with the City Secretary a sworn report in a form to be prescribed and acceptable to the City showing the gross receipts received by the Company from the sale of gas to its customers and from the transportation of gas within the City during the period on which the payment is based preceding the date of payment. Such report shall also include the number of customers and associated receipts, by customer class, and the total cost of gas transported by Company for customers based on the information as disclosed by such customers to Company ! during the period on which the payment is based preceding the date of payment' or 5 on the index price, if applicable. City may, as it sees fit, have the books and records of Company examined by a representative of City to ascertain the correctness of the sworn reports agreed to filed herein. (f) Should any payment due date required by this agreement fall on a weekend or declared bank holiday, payment shall be delivered to City no later that the close of business of the working day prior to any specifically required due date contained within this agreement. Section 10: At any time during the term of this franchise, either party may request renegotiation of any term of this franchise. Within a reasonable time following such request, the parties will meet to negotiate in good faith amendments to the franchise. Section 11: All Ordinances and parts of Ordinances of the City of Farmers Branch, Texas in conflict with the provisions of this Ordinance are hereby repealed. Section 12: The repeal of any Ordinance or part of Ordinance effectuated by the enactment of this Ordinance shall not be construed as abandoning any action now pending under or by virtue of such Ordinance or as discontinuing, abating, modifying or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any Ordinances at the time of passage of this Ordinance. Section 13: It is the intention of the City Council that this Ordinance, and every provision thereof, shall be considered severable, and the invalidity or unconstitutionality of any section, clause, provision or portion of this Ordinance shall not affect the validity or • constitutionality of any other portion of this Ordinance. Section 14: The failure of the Company to comply with the terms of this franchise after due notice and hearing and the providing of an adequate time for Company to comply with said terms shall entitle the City to compel compliance by suit in any courts of competent jurisdiction and if, upon final judgment, not subject to further appeal, being entered in favor of the City, Company still fails to comply with the terms of the franchise and said final judgment, the City may compel compliance under penalty of forfeiture hereof, with the City having an option to purchase Company's property located in the City at a reasonable fair value should such forfeiture occur. In the event the City desires to purchase Company's property under penalty of forfeiture and the City and Company cannot agree upon the reasonable fair value of the property, then the reasonable fair value of the Company's property shall be established by a majority vote of three appraisers with one appraiser selected by Company, one appraiser selected by City, and one appraiser selected by the other two appraisers. If the two appraisers are unable to agree upon the third appraiser, then the third appraiser shall be selected by order of a court of competent jurisdiction. The Company further agrees that if for any reason the Company fails to pay the gross receipts charge as provided in this franchise within thirty (30) days following written notice from the City that Company has failed to make said payment, such failure shall be sufficient to permit City to forfeit the franchise without court action. Section 15: Should technological, market-driven, regulatory, or similar changes occur in the natural gas industry which create classes or categories of usage different from those enumerated in Section 9 of this Ordinance, or should Company alter the means, methods, 6 or types of uses of the Public Ways, or should the City reasonably believe that the franchise fee provision should be amended in order to not impair the City's ability to receive an adequate franchise fee pursuant to this agreement, then the City may initiate the renegotiation of the franchise fee provision of this Ordinance. Should the City request a change in the franchise fee provision of this Ordinance, both parties agree to enter into a good faith negotiation. "Good faith", for the purpose of this Ordinance, shall mean an objective, diligent, timely, and reasonable discourse of the issue(s) involved and a resolute attempt to settle said issue(s). Should, as a result of renegotiation, City and Company agree to a change in a provision of this Ordinance, the change shall become effective sixty (60) days after final passage of an Ordinance by the City Council of the City of Farmers Branch and acceptance of the amendment by the Company. Both parties agree that passage and acceptance will be a mandatory act following negotiation and agreement. Section 16: Company agrees to provide, at its cost, reasonable information requested by City to assist in a determination of any changes in conditions, practices, or services provided by Company through the use of the Public Ways. Once the Company's computer digitized map system is operational, such information shall include computer digitized maps, in a format specified by City, which identify Company facilities located within City. Section 17: This franchise ordinance shall become effective October 1, 1996 after its final passage, providing that Company has filed with the City Secretary its written acceptance of this franchise ordinance and agreement within thirty (30) days after the ordinance's final 0 passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, ON FIRST READING THIS the 5th day of August 1996. FINALLY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, ON SECOND READING this the 9th day of September 1996. ATTEST: APPROVED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney 0 7 1~ c AN ORDINANCE GRANTING TO LONE STAR GAS COMPANY.. A CORPORATION, ITS SUCCESSORS AND ASSIGNS, A FRANCHISE TO FURNISH AND SUPPLY GAS TO THE GENERAL PUBLIC IN THE CITY OF FARMERS BRANCH, DALLAS COUNTY, TEXAS, AND THE ENTIRO'yS THEREOF; PROVIDING FOR THE PAYMENT OF A FEE OR CHARGE FOR THE USE OF THE ETREETS, ALLEYS AND PUBLIC WAYS, AND PROVIDING THAT IT SHALL BE IN LIEU OF OTHER FEES AND CHARGES, EXCEPTING AD VrLORM TAXES, AND FIXING AND DETERMIN- ING RATES AND CHARGES FOR GAS SERVICE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS: SECTION 1. That the City of Farmers Branch, Texas, hereinafter called *City * hereby grants to Lone Star Gas Company, hereinafter called #Company,e its successors and assigns, consent to use and occupy the present and future streets, alleys, highways, public places, public thorough- fares and grounds of City for the purpose of laying, main- taining, constructing, operating and replacing therein and thereon pipe lines and all other appurtenant equipment needed and necessary to deliver and sell gas to persons, firms and corporations, including all the general public, within City's corporate limits and the environs thereof, said consent being granted for a term of fifty (50) years from and after the date of the final passage and approval of this ordinance.. a SECTION 2. Company shall lag,, maintain, construct, operate and replace its pipes, mains, laterals and other equipment so as to interfere as little as possible with traffic, and shall promptly clean up and restore'to an ap- proximate original condition, at its cost, all thorough- fares and other ,surfaces which it may disturb. The location of all mains, pipes, laterals and other appurtenant equip- ment shall be fixed under the supervision of the.City Council or an authorized committee or agent appointed by said Council. SECTION 3. When Company shall.male or cause to be made excavations, or shall place obstructions, in any street, alley or other public place, the public shall be protected by barriers and lights placed, erected and maintained by Company; and in the event of injury to any person or damage - 2R to any property by reason of the construction, operation or maintenance of the gas distributing plant or system of Company, Company shall indemnify and keep harmless City from any and all liability in connection therewith. Company shall repair clean up and restore, to an approximate original condition, ail streets and alleys disturbed during the con- struction and repair of its gas distributing system. SECTION 4. Company may make and enforce reason- able rules and regulations in the conduct of its business, and may require, before furnishing service, the execution of a contract therefor, and may require each consumer, within the corporate limits of City, to pay Company for the installa- tion of all service pipes from the main in the street or alley to and throughout the consumer's premises; and Company shall have the right to contract with each consumer with reference to the installation of service pipes and the control of service pipes from the connection thereof with Companyts main in the streets or alleys to and including the meter located on the consumer's premises. Service lines are de- fined as supply lines from Company's mains in the streets or alleys to and ending at consumer's meter. SECTION 5. Company shall not be required to extend mains.on any street more than fifty (50) feet for any one consumer of gas. For shall Company be required to connect consumers to intermediate or high-pressure lines. SECTION 6. Company shall be entitled to require from each and every consumer of gas, before gas service is commenced, a deposit of twice the amount of an estimated average monthly bill, which said deposit may be retained by Company until service is discontinued and all bills therefor have been paid. Company shall then return said deposit to the consumer, together with six per cent (6%) interest there- on from the date of said deposit up to the date of discon- tinuance of service. Company shall be entitled to apply said deposit, with accrued interest, to any indebtedness owed Company by the consumer making the deposit. SECTION 7. The rights, privileges and franchises granted by this ordinance are not to be considered exclusive, and City hereby expressly reserves the right to grant, at any time, like privileges, rights and franchises as it may see fit to any other person or corporation for the purposes of furnishing gas for light, heat and power to and for City and the inhabitants thereof. -S- ah SECTION 8, Company shall furnish reasonably ade- quate service to the public, at reasonable rates and charges therefor; and Company shall maintain its property, equipment and appliances in good order and condition. SECTION 9. Company, its successors and assigns, a r s to pay, and City, agrees to accent, on or before the day of 194, and on or before t e same day of each succeeding year during the life of this franchise, up to and including the year 194*7 a sum of money 'which shall be equivalent to two.per cent of the gross receipts received by Company from the sale of gas to its domestic and commercial consumers within the city limits of said City for the preceding calendar year, expressly exclud- ing, however, receipts derived from the sales of bas to Federal, State, municipal and industrial consumers within the city limits of City, which annual payment shall be for the rights and privileges herein granted to Company, including expressly, without limitation, the right to use the streets, alleys and public ways of said City, and which annual pay- ment is fixed and determined to be the reasonable, adequate and complete compensation for all the rights and privileges herein granted. And it is also expressly agreed that the . aforesaid annual payment shall be in lieu of any and all other and additional occupation tales, easement and franci-Ase taxes or charges (whether levied as an ad valorem, special or other character cf tax or charge, and in lieu of all other and additional municipal taxes, charges, levies, fees and rentals of whatsoever kind and character and howsoever levied which City may impose or hereafter be authorized to levy and collect, excepting only the usual general or special ad valorem taxes which City is authorized to levy and impose upon real and personal property. Should City not have the legal power to agree that the payment of the foregoing sums of money shall be in lieu of taxes, licenses, fees, street or alley rentals or charges, easement. or franchise taxes. or charges aforesaid, then City agrees that it will apply so much of said sums of money paid and to be paid as may be necessary to satisfy Company's obligations, if any, to pay any such taxes, licenses, charges, fees, rentals easement or franchise taxes or charges. In order to determine the gross receipts received by Company from the sale of gas within the corporate limits of City, Coi4pany agrees that on the same date-that payments are made as provided in the preceding paragraph of this Sec- tion 9, It will file with the City Secretary a s:,orn report -S- a r.- f showing the gross receipts from the sale of gas to its domes- tic and commmercial consumers within the said city limits for the respective calendar year preceding the respective date of payment. City may, if it sees fit, have the books and records of Company examined by a representative of said City to ascer- tain the correctness of the sworn reports to be filed herein. SECTION 10. The rates to be charged by Grantee for gas and gas service are-.hereby fixed and determined as follows: (Based on monthly consumption registered on one meter) First 10000 cu. ft. $1.555 gross - $1.40 net per 1,000 cu. ft. Neat 1,OnO cu. ft. 1.277 ! 1.15 • per 1,000 cu. ft. Next 3,000 cu. ft. 0'122 a .65 R per 1,000 cu. ft. Neat. 20,000 Cu. ft. 1444 a .40 a per 1,000 cu. ft. Over 25,000 cu. ft..- .388 .35 a per 1,000 cu. ft. MINIE M BILM A minimum charge of One Dollar and Forty Cents ($1.40) per meter per month will be made even though customer shall not have used sufficient gas in such month to make the amount of the bill equal to such One Dollar and Forty Cents. DISCOTM - PROMPT PAYMENTS A deduction of ten per cent (10%) will be allowed for payment of bill within ten (10) days from the date of monthly billing. The above rates and charges are applicable to each domestic and commercial consumer per month or for any part of a month for which gas is used at the same location. 13 The net rates shall apply when bills are paid within ten (10) days-from the date of the bill, otherwise the gross rates stall be paid. Grantee may also charge and collect for setting, resetting and charging meters, or connecting, disconnecting or resuming service upon special request of consumers, or when service has been discontinued because of failure of any con- sumer to pay any bill or to comply with Grantee's reasonable rules and regulations, an amount not to exceed the cost of labor and material used in performing such work, plus ten per cent (10%) additional thereon, provided such charge shall be not less than Two Dollars (42.00)1, -4- a~ The rates and charges herein provided, however, shall be subject to revision and change by either the City of Farmers Branch or Grantee in the manner provided by law. SECTION 11. Company shall file its written accept- ance of this franc:iffse ordinance within sixty (60) days after its final passage and approval by said City. PASSED Ate APPROVED On this day of , A. D. 194. Mayo r ATTZSTt (.Yty of Farmers Branch, Texas City ecretary STATE OF TEXAS COMITY OF DALLAS - 2Ak , Secretary of the City of I Farmers Branch, Dalla County, Texas, hereby certify that the above and-.foregoing is a true and correct copy of an ordinance pa d b tht~ City Council of the City of Farmers Branch-) at a session held on the day of _!0 • A. 194,, as it appears of record in the Minutes of said City Council, in Book page 3 TNESS MY RAND AND SEAL OF SAID CITY, This pj day of A. D. 194`. Secretary City of Farmers Branch, Texas -a- a~ • STATE OF TEXAS COUNTY OF DALLAS Secretary of the City of Farmers Branch. Texas, ea hereby certify that the above and foregoing is a true and correct copy of a formal acceptance of a franchise ordinance finally passed and approved by said City of Farmers Branch on May 28, 1946, and of record in Book 1, page 3 of the Minutes of the City Council of the City of Farmers Branch, Texas; and I do further certify that said • acceptance has been duly presented to the City Council and filed in connection with and as a part of said franchise ordi- nance. OF WHICH, Witness my official signature and the seal of said City on this the day of 1946. Secretary City of Farmers Branch, Texas a-~ STATE OF TEXAS . COUNTY OF DALLAS WHEREAS, there was finally passed and approved on May 28, 1946, an ordinance granting to Lone Star Gas Company, a corporation, its successors and assigns, a franchise to furnish and supply gas to the general public in the City of Farmers Branch, Texas, and the environs thereof, which is recorded in Book 1, page 3, of the Minutes of the City Council of Farmers Branch, Texas; and WHEREAS, Section 11 of said ordinance provides as fol- lows: vSECTION 11. Company shall file its written acceptance of this franchise ordinance within sixty (60) days after its final passage and approval by said City.n • AND, WHEREAS, it is the desire of Lone Star Gas Com- pany, the holder of the rights, privileges and grants under the aforementioned franchise ordinance, to comply with the above quoted provisions of Section 11 thereof. NOW., THEREFORE, premises considered, Lone Star Gass, Company, acting by and through its duly authorized officers, and within the time prescribed by Section 11 quoted above, does hereby agree to and accept the franchise granted to it by the above described ordinance, in accordance with its terms, provisions, conditions and requirements, and subject to the stipulations and agreements therein contained. TNESS THE EXECUTION HEREOF, on this the 4g:L4 day of , 1946. LONE S FAR GAS COMPANY ATTEST: By Vice Preside Q /J~"J , secretary ORDINANCE NO. 2260 AN ORDINANCE OF THE CITY OF FARMERS BRANCH, • TEXAS, EXTENDING A FRANCHISE GRANTED TO LONE _ STAR GAS COMPANY BY THE PASSAGE OF ORDINANCE NO. 4 ON MAY 28, 1946 WITH AN EFFECTIVE DATE OF JUNE 6, 1946, AND ESTABLISHING AN EFFECTIVE DATE. FaRmeRS BRanani WHEREAS, Ordinance No. 4, approved by the City of Farmers Branch City Council on May 28, 1946, granted a fifty (50) year franchise to the Lone Star Gas Company; and, WHEREAS, the Lone Star Gas Company has filed for and requested the City of Farmers Branch to grant it a new franchise and the negotiations relative to the terms of a new franchise are still underway and not yet finalized; and, WHEREAS, both the City and Lone Star Gas Company desire an extension of Ordinance No. 4, which expires on June 6, 1996, for a six (6) month period until December 6, 1996 or until a new franchise agreement is effective, whichever date is sooner, to allow negotiations to be continued. NOW, THEREFORE, BE IT ORDAINED by the City of Farmers Branch, Dallas County, Texas that: Section 1. All matters stated in the preamble are found to be true and correct and are incorporated herein for all purposes as if copied in its entirety. Section 2. The -term of the franchise granted to Lone Star Gas Company by the passage of Ordinance No. 4 on May 28, 1946, in Section 1, is hereby extended to December 8, 1996 or until a new franchise agreement is effective, whichever date is sooner. Section 3. This Ordinance shall take effect from and after its passage and at such time as Lone Star Gas Company submits its written acceptance, which written acceptance shall be :,ttached to this Ordinance and labeled Exhibit "A." PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 20th day of May, 1996. TTEST: AP76zi C indee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City lw6o City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 O Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany. Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. MEMORANDUM FcaRMeRS BRana-i TO: Mayor Bob Phelps & City Council THRU: Richard L. Escalante City Manager FROM: Charles S. Cox Director of Finance DATE: August 1, 1996 SUBJECT: Ordinance #2148 - Gas Franchise Background Ordinance No. 4, approved by the City of Farmers Branch City Council on May 28, 1946 granted • a fifty year franchise for gas service to the Lone Star Gas Company. This ordinance was temporariliy extended on May 20, 1996 by Ordinance 2260 to allow additional negotiations on a longer term franchise agreement. Ordinance No. 2148 provides for a new twenty year franchise. The original franchise provided that a 2 % fee be paid on the gross receipts received by Lone Star Gas for service provided to Farmers Branch residential and commercial customers. This fee represents $120,000 in revenues this year. Ordinance No. 2148 will increase revenues by increasing the franchise fee to 4% effective October 1, 1996. The 1996-97 proposed bulget for the City includes gas franchise fee revenue based on a 4% fee. Lone Star Gas customer rates, which include City franchise fees, are set by regional distribution system. All customers on a particular distribution system are charged the same rate. Farmers Branch, Carrollton, and Addison share the same distribution system. Addison has a 4 % gas franchise fee and Carrollton is currently in negotiations to renew their franchise agreement at 4 Farmers Branch would effectively be subsidizing customers of Addison if the City adopted a rate less than 4%. An increase in franchise fees may temporarily increase Farmers Branch customer gas bills until Lone Star Gas receives a regional rate increase. Franchise fees are passed through to the gas customer in the "Base Cost of Gas Service" line item on the customer's bill. At the time of a regional rate increase, the Farmer Branch franchise fee increase will be spread among all regional distribution customers and the subsidization of Addison will end. Ordinance No. 2148 will also require that a franchise fee be paid on the gross receipts received r by Lone Star Gas for service provided to Farmers Branch industrial and transport customers. Transport customers are those companies, other than Lone Star Gas, which use Lone Star's A distribution system to transport gas. Industrial and transport customers were not included in the original gas franchise ordinance. Franchise fee revenue to the City from these customers is expected to equal $47,000 per year. Franchise fees are also passed through to industrial and transport customers in the "Base Cost of Gas Service" line item. An increase in franchise fees may temporarily increase these customers' gas bills until Lone Star Gas receives a regional rate increase. Similarly to residential and commercial customers, once this regional rate increase is received the subsidization of Addision will end. The City Charter requires that franchise ordinances be read at two separate regular City Council meetings and that the full text of the ordinance be published once a week for four consecutive weeks. A second reading of the franchise ordinance will be scheduled for the September 9, 1996 City Council meeting. Recommendation Staff recommends approval of Ordinance No. 2148 providing for a twenty year gas franchise agreement with Lone Star Gas. ~j. A®= COUNCIL MEMORANDUM FaRmeRS GRanCH From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.6 CONSIDER ADOPTING ORDINANCE NO. 2278 ESTABLISHING WATER RATE CHARGES AND TAKE APPROPRIATE ACTION. EXPLANATION: The 1996-97 budget includes an overall increase of three percent (3%) in water and sewer rates. Ordinance No. 2278 increases water rate charges by three percent (3%). The following agenda item, Ordinance No. 2279, increases sewer service rates by three percent (3%). Both ordinances will be effective on October 1, 1996. The monthly utility bill of an average residential customer with 10,000 gallons water consumption, considering both the water and sewer rate charge, will increase from $42.56 to $43.83 or $1.27 per month. • The costs for purchased water and wastewater treatment are expected to increase by four percent (4%). Water and sewer rates to Farmers Branch customers are proposed to increase by only three percent (3%) due to higher than anticipated revenue projections in the 1995-96 budget year. RECOMMENDATION: Staff recommends the adoption of Ordinance No. 2278 establishing water rate charges. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Ordinance No. 2278. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Ordinance No. 2278. ORDINANCE NO. 2278 AN ORDINANCE OF THE CITY OF FARMERS BRANCH, W TEXAS, REPEALING ORDINANCE NO. 2205, SETTING FORTH THE MONTHLY RATES OR CHARGES FOR - SERVICES FURNISHED BY THE WATER WORKS FaRmeR5 ESYSTEM OF THE CITY FOR S DENTIA DWELLINGS, V BUS NESSESS OR BRanci-i COMMERCIAL ESTABLISHMENTS, OR COMBINATION THEREOF WHEN SUCH COMBINED UNITS ARE TO BE CHARGED SEPARATELY FOR SERVICE; AND PROVIDING FOR PENALTY CHARGES FOR LATE PAYMENT, AND SETTING DEPOSIT REQUIREMENTS, AND PROVIDING THAT ALL PORTIONS OF OTHER ORDINANCES NOT IN CONFLICT WITH THIS ORDINANCE SHALL REMAIN IN FULL FORCE AND EFFECT. SECTION 1. Water Service Rates The monthly rates or charges for services furnished by the Water Works System of the City shall be as follows: MONTHLY RATE • First 2,000 gallons of water or less: Minimum (All Meter Sizes) $ 7.98 per unit, plus the following oversize meter charge 5/8 or 3/4 inch meter No Additional Charge 1 inch meter 3.19 per meter 1 1/2 inch meter 6.38 per meter 2 inch meter 15.16 per meter 3 inch meter 79.80 per meter 4 inch meter 103.74 per meter 6 inch meter 159.60 per meter 8 inch meter 223.44 per meter 2,001 - 10,000 Gallons 2.35 per 1,000 gallons 10,001 - 20,000 Gallons 2.44 per 1,000 gallons All Over 20,000 Gallons 2.53 per 1,000 gallons For duplexes, triplexes, quadraplexes or apartment houses, a minimum of $7.98 will be charged for each unit regardless of whether it is located in a single family residence, duplex, apartment house or combination thereof. City of Farmers Branch P.0 Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico SECTION 2. Consumers shall be billed for the aforesaid rates and charges once each month, at which time they shall become due and payable, and in case any user or customer shall not pay the same within fifteen (15) days of the billing date the account will be considered as past due. Accounts not paid within twenty-five 5) days of the billing • date shall be charged a service fee of five percent (5%) of the total water and sewer bill. SECTION 3. In the event any user or customer of such service does not pay the rates and charges within thirty (30) days of the mailing date and a bill has been rendered for the following month's rates and charges together with those for the preceding month, the entire amount due for the two months shall be paid within fifteen (15) days of the date the second bill was mailed. Failure to pay the entire bill within this fifteen (15) day period or to make satisfactory arrangements with the Finance Department for its payment will subject the service in question to be disconnected without further notice. After this period, there shall be charged and collected a twenty dollar ($20.00) service charge. SECTION 4. Any person, firm or corporation desiring to obtain water or sewer service shall make application to the City of Farmers Branch, and before such person may be granted such service, they shall deposit a reasonable sum of money, this deposit to be determined by the Finance Department upon the basis of the probable monthly amount of water to be used by the applicant at the location for which application is made. No such deposit shall be for an amount less than fifty dollars ($50.00). Any person, firm or corporation desiring water or sewer service for two weeks or less shall not be required to provide a deposit and shall be charged $25.00 for consumption up to 5,000 gallons of water. Usage exceeding 5,000 gallons of water during the two week period shall be billed at the water and sewer rates outlined in Section 1. Apartment accounts shall be charged, as deposit, the larger of $100.00 or 1/12 of the . annual average bill at the service location. Deposits for new service locations will be based on average consumption for meters of equivalent size and usage within the City., Deposits on all accounts which are not in arrears, except apartments, will be refunded after three years of service. SECTION 5. Water Service Rate Ordinance No. 2205 is hereby repealed. SECTION 6. The provisions of this ordinance shall take precedence over the provisions of any ordinance which conflicts with the provisions of this ordinance. All sections of other ordinances not expressly in conflict with this ordinance shall remain the same and in full force and effect. SECTION 7. The provisions of this ordinance will become effective on October 1, 1996. PASSED AND APPROVED by the City Council of the City of Farmers Branch, Texas, on this 9th day of September 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney c= COUNCIL MEMORANDUM FaRmeRS BRanCH From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.7 CONSIDER ADOPTING ORDINANCE NO. 2279 ESTABLISHING SANITARY SEWER RATE CHARGES AND TAKE APPROPRIATE ACTION. EXPLANATION: Ordinance No. 2278, previously considered, increases water rates. Ordinance No. 2279 increases sanitary sewer service rates by three percent (3%). As in the past, no sewer charges are assessed for water consumption in excess of 10,000 gallons per month. RECOMMENDATION: Staff recommends the adoption of Ordinance No. 2279 establishing sanitary sewer rate charges. • ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Ordinance No. 2279. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Ordinance No. 2279 ORDINANCE NO. 2279 Fr,__ AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, REPEALING ORDINANCE NO. 2206, AND SETTING FORTH THE MONTHLY RATES OR CHARGES FOR FaRme R S SERVICES FURNISHED BY THE SANITARY SEWER SYSTEM; BRanci-i PROVIDINGTHATALLPORTIONSOFOTHER ORDINANCES NOT IN CONFLICT WITH THIS ORDINANCE SHALL REMAIN IN FULL FORCE AND EFFECT. SECTION 1. Sewer Rates That the monthly rates or charges for services furnished by the Sanitary Sewer System of the City shall be as follows: (a) For private residences occupied by one family, the sewer service charge shall be as follows: GALLONS OF WATER USED SEWER SERVICE CHARGE 0 to 2,000 $ 8.17 (minimum) 2,000 to 10,000 1.11 per 1,000 gallons All over 10,000 No Additional Charge • (b) For duplexes and apartment houses, the sewer charge for each living unit shall be as follows: GALLONS OF WATER USED SEWER SERVICE CHARGE PER LIVING UNIT PER LIVING UNIT 0 to 2,000 $ 8.17 (minimum) 2,000 to 10,000 1.11 per 1,000 gallons All over 10,000 No Additional Charge (c) For each business, commercial and industrial establishment, except for those set out in paragraph (d) of this section, the sewer service charge shall be as follows: GALLONS OF WATER USED SEWER SERVICE CHARGE 0 to 2,000 $ 8.17 (minimum) All over 2,000 1.11 per 1,000 gallons (d) For each business, commercial and industrial establishment located in the Farmers Branch Office Park, for which sewer disposal is provided by the City of Dallas and sewer transmission service is provided by the City of Farmers Branch, the sewer transmission charge shall be as follows: City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. • GALLONS OF WATER USED SEWER SERVICE CHARGE 0 to 2,000 $ 8.17 (minimum) All over 2,000 .16 (e) All customers connected to the sanitary sewer system who have a source of water supply that is in addition to, or in lieu of, the City water supply must have a meter approved by the Superintendent of Utilities on such source if any water from such source enters the sanitary sewer system. The volume charge as set forth in Paragraphs (a), (b), and (c) of this Section shall be based on the sum of the volumes of water delivered by all sources of supply which may be discharged to the sanitary sewer system. (f) Any user of the sanitary sewer system may have installed at their expense a separate water meter on the City water system if all the flow through said meter will be used for purposes which preclude such flow from entering the sanitary sewer system. The water flow through such separate meters will not be considered in determining sanitary sewer service charges. (g) The volume charge as set forth in Paragraphs (a), (b), and (c) of this Section shall be for the discharge of normal strength wastewater having a Biochemical Oxygen Demand not exceeding 250 milligrams per liter and Suspended Solids . not exceeding 250 milligrams per liter. If the sewage flow from the City, measured at the Point of Entry to the Trinity River Authority System, is found to have a Biochemical Oxygen Demand or Suspended Solids content exceeding 250 milligrams per liter, and if a surcharge is imposed upon the City because of such over-strength sewage, the City may, at its option: (1) Require a pre-treatment of the wastewater discharged by any user found to be discharging wastewater having a Biochemical Oxygen Demand or Suspended Solids content exceeding 250 milligrams per liter to the extent required to prevent the total flow from the City from exceeding the surcharge limits, measured at the Point of Entry to the Trinity River Authority System, with the provision that no user shall be required to reduce the Biochemical Oxygen Demand or Suspended Solids content of wastewater discharged by that user to less than 250 milligrams per liter, or, (2) Require that any users found to be discharging wastewater having a Biochemical Oxygen Demand or Suspended Solids content exceeding 250 milligrams per liter pay their pro rata share of any surcharge imposed upon the City. The proportionate part of the total surcharge to be paid by any user shall be determined with consideration given to the volume of wastewater discharged by the user, the concentration of Biochemical Oxygen Demand of that user's wastewater above the base level of 250 milligrams per liter and the concentration of ~D • Suspended Solids of such wastewater above a base level of 250 milligrams per liter. SECTION 2. Sewer Rate Ordinance No. 2206 is hereby repealed. SECTION 3. The provisions of this ordinance shall take precedence over the provisions of any ordinance which conflict with the provisions of this ordinance. All sections of other ordinances not expressly in conflict with this ordinance shall remain the same and in full force and effect. SECTION 4. The provisions of this ordinance will become effective on October 1, 1996. PASSED AND APPROVED by the City Council of the City of Farmers Branch, Texas, on this 9th day of September 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor • APPROVED AS TO FORM: City Attorney C~ COUNCIL MEMORANDUM FE)RmeRS Branco-i From: The Office of the city manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.8 CONSIDER ADOPTING RESOLUTION NO. 96-123 AMENDING THE CITY'S INVESTMENT POLICY AND TAKE APPROPRIATE ACTION EXPLANATION: The Texas Public Funds Investment Act and the City's Investment Policy require an annual review by the City Council of the investment strategies and policies of the city. The City's existing policy has provided excellent guidance to staff and has been used as a model policy for other government entities. Staff recommends maintenance of existing investment strategies and policies with a change in benchmark yield and additional requirements for investments in repurchase agreements and investment pools. RECOMMENDATION: Staff recommends adopting Resolution No. 96-123 amending the City's Investment Policy. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-123. 2. Any other action deemed appropriate by City Council. (RLE:CSC:sp) Attachments: 1. Information Memorandum 2. Resolution No. 96-123 3. City of Farmers Branch Investment Policy 63 MEMORANDUM Fc7r~msr~s BRanci-i TO: Mayor Bob Phelps & City Council THRU: Richard L. Escalante City Manager FROM: Charles S. Cox Director of Finance DATE: September 3, 1996 ` SUBJECT: Investment Policy The Texas Public Funds Investment Act and the City's Investment Policy require an annual review by the City Council of the investment strategies and policies of the City. The City's existing policy has provided excellent guidance to staff and has been used as a model policy for other government entities. Staff recommends maintenance of existing investment stategies and policies with the exception of the following additions which have been included in the attached policy. 1. The benchmark yield to be used to compare the City's performance has been changed from the rate of return on a 3 month Treasury Bill to the rate of return on Treasury Bills at a maturity level comparable to the City's weigthed average maturity. This change provides a more accurate benchmark by which to judge performance. Reference investment policy page number 3. 2. Investments in repurchase agreements must include a master repurchase agreement. The City already utilizes master repurchase agreements to provide additional safeguards to the City however, this requirement had not been included in the Investment Policy. Reference investment policy page number 7. 3. Investment Pool rating and selection requirements have been added to fully mirror state law. The City currently has no investments in investment pools. Reference investment policy page number 8 and number 10. RESOLUTION NO. 96-123 RESOLUTION AMENDING THE CITY'S N; INVESTMENT POLICY FaRmeRS BRanci-i WHEREAS, the Texas Public Funds Investment Act and the City's Investment Policy require an annual review of the investment strategies and policies of the City; and WHEREAS, the City's existing policy has provided excellent guidance to staff and has been used as a model policy for other government entities; and, WHEREAS, staff recommends maintenance of existing investment strategies and policies with a change in benchmark yield and additional requirements for investments in repurchase agreements and investment pools. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Farmers Branch, • Texas, that: Section 1. The City Council does hereby adopt Resolution No. 96-123 amending the City's Investment Policy. PASSED AND APPROVED by the City Council of the City of Farmers Branch, Texas, on this 9th day of September 1996. ATTEST: ACCEPTED: Cindee Peters Bob Phelps City Secretary Mayor APPROVED AS TO FORM: City Attorney City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. INTRODUCTION The purpose of this document is to set forth specific investment policy and strategy guidelines for the City of Farmers Branch in order to achieve the goals of safety, liquidity, yield, and public trust for all investment activity. The City Council of the City of Farmers Branch shall review its investment strategies and policy not less than annually. This policy serves to satisfy the statutory requirement (specifically the Public Funds Investment Act, Article 342a-2 V.T.C.S. (the "Act)) to define, adopt and review a formal investment strategy and policy. INVESTMENT STRATEGY The City of Farmers Branch maintains portfolios which utilize four specific investment strategy considerations designed to address the unique characteristics of the fund groups represented in the portfolios: A. Investment strategies for operating funds and commingled pools containing operating funds have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. The secondary objective is to create a portfolio structure which will experience minimal volatility during economic cycles. This may be accomplished by purchasing high quality, short- to medium-term securities which will complement each other in a laddered or barbell maturity structure. The dollar weighted average maturity of 365 days or less will be calculated using the stated final maturity date of each security. B. Investment strategies for debt service funds shall have as the primary objective the assurance of investment liquidity adequate to cover the debt service obligation on the required payment date. Securities purchased shall not have a stated final maturity date which exceeds the debt service payment date. C. Investment strategies for debt service reserve funds shall have as the primary objective the ability to generate a dependable revenue stream to the appropriate debt service fund from securities with a low degree of volatility. Securities should be of high quality and, except as may be required by the bond ordinance specific to an individual issue, of short to intermediate-term maturities. Volatility shall be further controlled through the purchase of securities carrying the highest coupon available, within the desired maturity and quality range, without paying a premium, if at all possible. D. Investment strategies for special projects or special purpose fund portfolios will have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. These portfolios should include at least 10 % in highly liquid securities to allow for flexibility and unanticipated project outlays. The stated final maturity dates of securities held should not exceed the estimated project completion date. i 2 36 INVESTMENT POLICY 1. SCOPE This investment policy applies to all financial assets of the City of Farmers Branch. These funds are accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include: * General Fund * Special Revenue Funds * Debt Service Funds * Capital Projects Funds * Proprietary Funds * All Other Funds H. OBJECTIVES The City of Farmers Branch shall manage and invest its cash with four objectives, listed in order of priority: Safety, Liquidity, Yield, and Public Trust. The safety of the principal invested always remains the primary objective. All investments shall be designed and managed in a manner responsive to the public trust and consistent with State and Local law. The City shall maintain a comprehensive cash management program which includes collection of accounts receivable, vendor payment in accordance with invoice terms, and prudent investment of available cash. Cash management is defined as the process of managing monies in order to insure maximum cash availability and maximum yield on short-term investment of pooled idle cash. Safety The primary objective of the City's investment activity is the preservation of capital in the overall portfolio. Each investment transaction shall be conducted in a manner to avoid capital losses, whether they be from securities defaults or erosion of market value. Liquidity The City's investment portfolio shall be structured such that the City is able to meet all obligations in a timely manner. This shall be achieved by matching investment maturities with forecasted cash flow requirements and by investing in securities with active secondary markets. Yi The City's cash management portfolio shall be designed with the objective of regularly exceeding the average rate of return on three-monfli U.S. Treasury Bills at a maturity level comparable to the City's weighted average maturity in days. The investment program shall seek to augment returns above this threshold consistent with risk limitations identified herein and prudent II 3 Fc- investment policies. Public Trust All participants in the City's investment process shall seek to act responsibly as custodians of the public trust. Investment officials shall avoid any transaction which might impair public confidence in the City's ability to govern effectively. M. RESPONSIBILITY AND CONTROL Investment Committee An Investment Committee, consisting of an Assistant City Manager, the Director of Finance, Chief Accountant, and Financial Analyst shall meet at least quarterly to determine operational strategies and to monitor results. The Investment Committee shall include in its deliberation such topics as: performance reports, economic outlook, portfolio diversification, maturity structure, potential risk to the City's funds, authorized brokers and dealers, and the target rate of return on the investment portfolio. Delegation of Authority and Training Authority to manage the City's investment program is derived from a resolution of the City Council. • The Director of Finance is designated as investment officer of the City and is responsible for investment decisions and activities. The Director of Finance shall establish written procedures for the operation of the investment program, consistent with this investment policy. The investment officer shall attend at least one training session relating to the officer's responsibility under the Act within 12 months after assuming duties. Internal Controls The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Accordingly, the Director of Finance shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points: A. Control of collusion. B. Separation of transaction authority from accounting and record keeping. C. Custodial safekeeping. 4 ~d D. Avoidance of physical delivery securities. E. Clear delegation of authority to subordinate staff members. F. Written confirmation for telephone (voice) transactions for investments and wire transfers. G. Development of a wire transfer agreement with the depository bank or third party custodian. Prudence The standard of prudence to be applied by the investment officer shall be the "prudent investor" rule, which states: "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. " In determining whether an investment officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: A. The investment of all funds, or funds under the City's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment. B. Whether the investment decision was consistent with the written investment policy of the city. . The investment officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes, provided that these deviations are reported immediately and that appropriate action is taken to control adverse developments. Ethics and Conflicts of Interest City staff involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair the ability to make impartial investment decisions. City staff shall disclose to the City Manager any material financial interests in financial institutions that conduct business with the City and they shall further disclose positions that could be related to the performance of the City's portfolio. City staff shall subordinate their personal financial transactions to those of the City, particularly with regard to timing of purchases and sales. An investment officer of the City who has a personal business relationship with an organization seeking to sell an investment to the City shall file a statement disclosing that personal business interest. An investment officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the City shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the governing body of the entity. 5 • IV. REPORTING Quarterly RQorting The Director of Finance shall submit a signed quarterly investment report that summarizes current market conditions, economic developments and anticipated investment conditions. The report shall summarize investment strategies employed in the most recent quarter, and describe the portfolio in terms of investment securities, maturities, risk characteristics, and shall explain the total investment return for the quarter. Annual Report Within 60 days of the end of the fiscal year, the Director of Finance shall present an annual report on the investment program and investment activity. This report may be presented as a component of the fourth quarter report to the City Manager and City Council. Methods The quarterly investment report shall include a succinct management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. This management summary will be prepared in a manner which will allow the City to ascertain whether investment activities during the reporting period have conformed to the investment policy. The report will be provided to the City Manager and City Council. The report will include the following: A. A listing of individual securities held at the end of the reporting period. B. Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending book and market value of securities for the period. C. Additions and changes to the market value during the period. D. Average weighted yield to maturity of portfolio on entity investments as compared to applicable benchmarks. E. Listing of investments by maturity date. F. The percentage of the total portfolio which each type of investment represents. G. Statement of compliance of the City's investment portfolio with State Law and the investment strategy and policy approved by the City Council. 6 • V. INVESTMENT PORTFOLIO Active Portfolio Management The City shall pursue an active versus a passive portfolio management philosophy. That is, securities may be sold before they mature if market conditions present an opportunity for the City to benefit from the trade. The investment officer will routinely monitor the contents of the portfolio, the available markets, and the relative value of competing instruments, and will adjust the portfolio accordingly. Investments Assets of the City of Farmers Branch may be invested in the following instruments; provided, however, that at no time shall assets of the City be invested in any instrument or security not authorized for investment under the Act, as the Act may from time to time be amended. 1. Authorized A. Obligations of the United States of America., its agencies and instrumentalities. B. Direct obligations of the State of Texas and agencies thereof. C. Other obligations, the principal of and interest on which are unconditionally guaranteed by the State of Texas or United States of America. D. Obligations of the States, agencies thereof, Counties, Cities, and other political subdivisions of any state having been rated as investment quality by a nationally recognized investment rating firm, and having received a rating of not less than "A" or its equivalent. E. Certificates of Deposit of state and national banks domiciled in Texas, guaranteed or insured by the Federal Deposit Insurance or its successor or secured by obligations described in A through D above, which are intended to include all direct agency or instrumentality issued mortgage backed securities rated AAA by a nationally recognized rating agency, or by Article 2529b-1, V.T.C.S., and that have a market value of not less than the principal amount of the certificates. F. Fully collateralized direct repurchase agreements with a defined termination date secured by obligations of the United States or its agencies and instrumentalities pledged with a third party, selected by the Director of Finance, other than an agency for the pledgor. Repurchase agreements must be purchased through a primary government securities dealer, as defined by the Federal Reserve, or a bank domiciled in Texas. A Master Repurchase Agreement must he signed by the bank/dealer prior to investment in a repurchase agreement. 7 3- G. Joint pools of political subdivisions in the State of Texas which invest in instruments • and follow practices allowed by current law. Investment in such pools shall be limited to 15 % of the City's entire portfolio. Apool must be continuously rated no lower than AAA or AAA-m or at an equivalent rating by a least one nationally recognized rating service. II. Not Authorized The City's authorized investments options are more restrictive than those allowed by State law. State law specifically prohibits investment in the following investment securities. A. Obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage-backed security collateral and pays no principal. B. Obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest. C. Collateralized mortgage obligations that have a stated final maturity date of greater than 10 years. D. Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the changes in a market index. Holding Period The City of Farmers Branch intends to match the holding periods of investment funds with liquidity needs of the City. In no case will the average maturity of investments of the City's operating funds exceed one year. The maximum final stated maturity of any investment shall not exceed five years. Investments in all funds shall be managed in such a way that the market price losses resulting from interest rate volatility would be offset by coupon income and current income received from the volume of the portfolio during a twelve month period. Risk and Diversification The City of Farmers Branch recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. Risk is controlled through portfolio diversification which shall be achieved by the following general guidelines: A. Risk of issuer default is controlled by limiting investments to those instruments allowed by the Act, which are described herein. B. Risk of market price changes shall be controlled by avoiding over-concentration of assets in 8 3ti • a specific maturity sector, limitation of average maturity of operating funds investments to one year, and avoidance of over-concentration of assets in specific instruments other than U.S. Treasury Securities and Insured or Collateralized Certificates of Deposits. C. Risk of illiquidity due to technical complications shall be controlled by the selection of securities dealers as described herein. VI. SELECTION OF BANKS AND DEALERS Depository At least every three years a Depository shall be selected through the City's banking services procurement process, which shall include a formal request for proposal (RFP). In selecting a depository, the credit worthiness of institutions shall be considered, and the Director of Finance shall conduct a comprehensive review of prospective depositories credit characteristics and financial history. Certificates of Deposit Banks seeking to establish eligibility for the City's competitive certificate of deposit purchase program shall submit for review annual financial statements, evidence of federal insurance and other information as required by the Director of Finance. • Securities Dealers For brokers and dealers of government securities, the City shall select only those dealers reporting to the Market Reports Division of the Federal Reserve Board of New York, also known as the "Primary Government Security Dealers", unless a comprehensive credit and capitalization analysis reveals that other firms are adequately financed to conduct public business. Investment officials shall not knowingly conduct business with any firm with whom public entities have sustained losses on investments. All Securities dealers shall provide the City with references from public entities which they are currently serving. All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the following as appropriate: - audited financial statements - proof of National Association of Securities Dealers (NASD) certification - proof of state registration - completed broker/dealer questionnaire - certification of having read the City's investment policy signed by a registered principal of the organization - acknowledgement that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the City and the organization 40 9 ~i Investment Pools A thorough investigation of the pool is required prior to investing, and on a continual basis. All investment pools must supply the following information in order to eligible to receive funds. the Wes of investments in which moaU is allowed to be invested the maximum average dollar-weighted maturity allowed based on the stated maturi date, of the pool the maximum stated maturity date any investment security within the portfolio has the objectives of the pool the size of the pool the names of the members of the advisory board of the pool and the dates their terms expire the custodian bank that will safekeep the pool's assets whether the intent of the pool is to maintain a net asset value of one dollar and the risk of market price fluctuation whether the only source of payment is the assets of the pool at market value or whether there is a secondary source of payment, such as insurance or guarantees, and a description of the secondary source of payment the name and address of the independent auditor of the pool the requirements to be satisfied for an entity to deposit funds in and withdraw funds from the pool and any deadlines or other Qperati g policies required for - the entity to invest funds in and withdraw funds from the pool the performance history of the pool, including yield, average dollar-weighted maturities, and expense ratios A description of interest calculations and how interest is distributed, and how gains and losses are treated An annual review of the financial condition and registration of qualified bidders will be conducted by the Director of Finance. VII. SAFEKEEPING AND CUSTODY Insurance or Collateral All deposits and investments of City funds other than direct purchases of U.S. Treasuries or Agencies shall be secured by pledged collateral. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 102% of market value of principal and accrued interest on the deposits or investments less an amount insured by the FDIC or FSLIC. Evidence of the pledged collateral shall be maintained by the Director of Finance or a third party financial institution. Repurchase agreements shall be documented by a specific agreement noting the collateral pledge in each agreement. Collateral shall be reviewed weekly to assure that the market value of the pledged securities is adequate. 40 10 3.T Sakk=ing Agreement Collateral pledged to secure deposits of the City shall be held by a safekeeping institution in accordance with a Safekeeping Agreement which clearly defines the procedural steps for gaining access to the collateral should the City of Farmers Branch determine that the City's funds are in jeopardy. The safekeeping institution, or Trustee, shall be the Federal Reserve Bank or an institution not affiliated with the firm pledging the collateral. The safekeeping agreement shall include the signatures of authorized representatives of the City of Farmers Branch, the firm pledging the collateral, and the Trustee. Collateral Defined The City of Farmers Branch shall accept only the following securities as collateral: A. FDIC and FSLIC insurance coverage. B. A bond, certificate of indebtedness, or Treasury Note of the United States, or other evidence of indebtedness of the United States that is guaranteed as to principal and interest by the United States. C. Obligations, the principal and interest on which, are unconditionally guaranteed or insured by the State of Texas. D. A bond of the State of Texas or of a county, city or other political subdivision of the State of Texas having been rated as investment grade (investment rating no less than "A" or its equivalent) by a nationally recognized rating agency with a remaining maturity of ten (10) years or less. Subject to Audit All collateral shall be subject to inspection and audit by the Director of Finance or the City's independent auditors. Delivery vs. Payment Treasury Bills, Notes, Bonds, Repurchase Agreements and Government Agencies' securities shall be purchased using the delivery vs. payment method. That is, funds shall not be wired or paid until verification has been made that the correct security was received by the Trustee. The security shall be held in the name of the City or held on behalf of the City. The Trustee's records shall assure the notation of the City's ownership of or explicit claim on the securities. The original copy of all safekeeping receipts shall be delivered to the City. 11 VIII. INVESTMENT POLICY ADOPTION The City of Farmers Branch investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed for effectiveness on an annual basis by the Investment Committee and any modifications will be recommended for approval to the City Council. The City Council shall review these investment policies and strategies not less than annually. 12 . GLOSSARY of COMMON TREASURY TERMINOLOGY Agencies: Federal agency securities. a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate Asked: The price at which securities are attached to a bond evidencing interest due on offered. a payment date. Bid: The price offered for securities. Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and Broker: A broker brings buyers and sellers selling for his own account. together for a commission paid by the initiator of the transaction or by both sides; he does not Debenture: A bond secured only by the position. In the money market, brokers are general credit of the issuer. active in markets in which banks buy and sell money and in interdealer markets. Delivery versus Payment: There are two methods of delivery of securities: delivery Certificate of Deposit (CD): A time deposit versus payment and delivery versus receipt with a specific maturity evidenced by a (also called free). Delivery versus payment is certificate. Large-denomination CD's are delivery of securities with an exchange of • typically negotiable. money for the securities. Delivery versus receipt is delivery of securities with an Collateral: Securities, evidence of deposit or exchange of a signed receipt for the securities. other property which a borrower pledges to secure repayment of a loan. Also refers to Discount: The difference between the cost securities pledged by a bank to secure deposits price of a security and its value at maturity of public monies. when quoted at lower than face value. A security selling below original offering price Comprehensive Annual Financial Report shortly after sale also is considered to be at a (CAFR): The official annual report for the discount. City of Farmers Branch. It includes five combined statements and basic financial Discount Securities: Non-interest bearing statements for each individual fund and money market instruments that are issued at a account group prepared in conformity with discount and redeemed at maturity for full face GAAP. It also includes supporting schedules value, e.g., U.S. Treasury bills. necessary to demonstrate compliance with finance-related legal and contractual Diversification: Dividing investment funds provisions, extensive introductory material, among a variety of securities offering and a detailed Statistical Section. independent returns. Coupon: (a) The annual rate of interest that Federal Credit Agencies: Agencies of the 13 Federal government set up to supply credit to serve on a rotating basis. The Committee various classes of institutions and individuals, periodically meets to set Federal Reserve e.g., S&L's, small business firms, students, guidelines regarding purchases and sales of farmers, farm cooperatives, and exporters. Government Securities in the open-market as a means of influencing the volume of bank Federal Deposit Insurance Corporation credit and money. (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. Federal Reserve System: The central bank of the United States created by Congress and Federal Funds Rate: The rate of interest at consisting of a seven member Board of which Fed funds are traded. This rate is Governors in Washington, D.C., 12 regional currently pegged by the Federal Reserve banks and about 5,700 commercial banks that through open-market operations. are members of the system. Federal Home Loan Banks (F LB) : The Government National Mortgage Association institutions that regulate and lend to savings (GNMA or Ginnie Mae): Securities and loan associations. The Federal Home guaranteed by GNMA and issued by mortgage Loan Banks play a role analogous to that bankers, commercial banks, savings and loan played by the Federal Reserve Banks vis-a-vis associations, and other institutions. Security member commercial banks. holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities Federal National Mortgage Association are backed by FHA, VA or FMHM (FNMA): FNMA, like GNMA, was chartered mortgages. The term pass-throughs is often • under the Federal National Mortgage used to describe Ginnie Maes. Association Act in 1938. FNMA is a federal corporation working under the auspices of the Liquidity: A liquid asset is one that can be Department of Housing and Urban converted easily and rapidly into cash without Development, H.U.D. It is the largest single a substantial loss of value. In the money provider of residential mortgage funds in the market, a security is said to be liquid if the United States. Fannie Mae, as the corporation spread between bid and asked prices is narrow is called, is a private stockholder-owned and reasonable size can be done at those corporation. The corporation's purchases quotes. include a variety of adjustable mortgages and second loans in addition to fixed-rate Local Government Investment Pool (LGIP): mortgages. FNMA's securities are also highly The aggregate of all funds from political liquid and are widely accepted. FNMA subdivisions that are placed in the custody of assumes and guarantees that all security the State Treasurer for investment and holders will receive timely payment of reinvestment. principal and interest. Market Value: The price at which a security Federal Open Market Committee (FOMC): is trading and could presumably be purchased Consists of seven members of the Federal or sold. Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the Master Repurchase Agreement: To protect New York Federal Reserve Bank is a investors, many public investors will request permanent member while the other Presidents that repurchase agreements be preceded by a i 14 master repurchase agreement between the informal oversight. Primary dealers include • investor and the financial institution or dealer. Securities and Exchange Commission (SEC) The master agreement should define the nature registered securities broker-dealers, banks and of the transaction, identify the relationship a few unregulated firms. between the parties, establish normal practices regarding ownership and custody of the Prudent Person Rule: An investment collateral securities during the term of the standard. Investments shall be made with investment, provide remedies in the case of judgment and care, under circumstances then default by either party and clarify issues of prevailing, which persons of prudence, ownership. The master repurchase agreement discretion and intelligence exercise in the protects the investor by eliminating the management of their own affairs, not for uncertainty of ownership and hence, allowing speculation, but for investment, considering investors to liquidate collateral if a bank or the probable safety of their capital as well as dealer defaults during the term of the the probable income to be derived. agreement. Qualified Public Depositories: A financial Maturity: The date upon which the principal institution which does not claim exemption or stated value of an investment becomes due from the payment of any sales or and payable. compensating use or ad valorem taxes under the laws of this state, which has segregated for Money Market: The market in which short- the benefit of the commission eligible term debt instruments (bills, commercial collateral having a value of not less than its paper, bankers' acceptances, etc.) are issued maximum liability and which has been and traded. approved by the Public Deposit Protection Commission to hold public deposits. Open Market Operations: Purchases and sales of government and certain other Rate of Return: The yield obtainable on a securities in the open market by the New York security based on its purchase price or its Federal Reserve Bank as directed by the current market price. This may be the FOMC in order to influence the volume of amortized yield to maturity on a bond or the money and credit in the economy. Purchases current income return. inject reserves into the bank system and stimulate growth of money and credit; sales Repurchase Agreement (RP or REPO): A have the opposite effect. Open market holder of securities sells these securities to an operations are the Federal Reserve's most investor with an agreement to repurchase them important and most flexible monetary policy at a fixed price on a fixed date. The security tool. "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of Portfolio: Collection of securities held by an the agreement are structured to compensate investor. him for this. Dealers use RP extensively to finance their positions. Exception: When the Primary Dealer: A group of government Fed is said to be doing RP, it is lending securities dealers that submit daily reports of money, that is, increasing bank reserves. market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its Safekeeping: A service to customers rendered by banks for a fee whereby securities and 15 OD valuables of all types and descriptions are held member firms as well as nonmember broker- in the bank's vaults for protection. dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; SEC Rule 15C3-1: See uniform net capital also called net capital rule and net capital rule. ratio. Indebtedness covers all money owed to a firm, including margin loans and Secondary Market: A market made for the commitments to purchase securities, one purchase and sale of outstanding issues reason new public issues are spread among following the initial distribution. members of underwriting syndicates. Liquid capital includes cash and assets easily Securities & Exchange Commission: Agency converted into cash. created by Congress to protect investors in securities transactions by administering securities legislation. Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year. Treasury Bond: Long-term U.S. Treasury securities having initial maturities of more than ten years. Treasury Notes: Intermediate term coupon bearing U.S. Treasury securities having initial maturities from one to ten years. Yield: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price of the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. Uniform Net Capital Rule: Securities and Exchange Commission requirement that 16 J MOM ~ COUNCIL MEMORANDUM FaRmeRS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.9 CONSIDER ADOPTING RESOLUTION NO. 96-102 AWARDING THE BID FOR A SANITARY SEWER INSPECTION CAMERA SYSTEM FOR THE PUBLIC WORKS UTILITY DIVISION AND TAKE APPROPRIATE ACTION. EXPLANATION: Bid requests for the purchase of a replacement sanitary sewer inspection camera system with motorized tractor option were sent to twelve vendors. The lowest bid meeting specifications was submitted by Baker Equipment Co. for $31,135.17. Funds in the amount of $35,000.00 are included in the Public Works Utility Division Fixed Asset budget for the purchase of a sanitary sewer inspection camera system. RECOMMENDATION: The Director ~of Public Works recommends adopting Resolution 96-102 awarding the bid for a sanitary sewer inspection camera system with motorized tractor option to Baker Equipment Co. for a total amount of $31,135.17. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-102 awarding the bid for a sanitary sewer inspection camera system with motorized tractor option to Baker Equipment Co. for a total amount of $31,135.17. 2. Any other action desired by City Council. (RLE:JB:MP:RS:MV:ckh) Attachments: 1. Back-up Memo 2. Resolution No. 96-102 3. Attachment "A" - Bid Tabulation PUBLIC WORKS DEPARTMENT TO Office of the City Manager FROM Mark Pavageaux, P.E. Director of Public Works DATE September 9, 1996 SUBJECT Purchase of Sanitary Sewer Inspection Camera System Bid requests for the purchase of a replacement sanitary sewer inspection camera system were sent to twelve vendors. Seven vendors submitted bids for opening on July 8, 1996. Two vendors met specifications, three vendors did not meet specifications and two vendors returned a no bid. The camera system will be used to pin point problem areas in the sanitary sewer collection system. The use of this camera will minimize the excavation work during repairs. Bids were requested for a manually operated (push type) sanitary sewer inspection camera system that could be operated in lines as small as four inches. Specifications included the necessary equipment to operate the camera in a variety of pipe configurations. Staff wrote the specifications to purchase a single conductor cable system (SCCS) as opposed to a muticonductor cable system (MCS) for the following reasons. SCCS is lighter, and thinner than MCS. SCCS has a much higher break strength, aiding the operator in the retrieval of a stuck camera. SCCS has a stainless steel cover that is much more damage resistant than a nylon cover: SCCS is more flexible than MCS allowing it to maneuver better thru offset pipes. And, SCCS has unlimited signal transmitting capability which will allow future upgrades without replacing the cable. An optional bid was requested for a motorized transport attachment that will allow the camera system to be operated in larger lines sized 6 " through 18" up a 1,000 feet in length. The motorized transport does not interchange with another vendors camera. Empire Industries Empire Industries failed to meet specifications for the following reasons: No inspection tractor vehicle available No controller chassis available; this is used to control camera and motorized transport. No cable reel available; this is used to pull camera through lines. . No manhole guide system available; this is used to protect cables from damage. Empire Industries made several demonstrations and the camera performed poorly. Empire only supplies a push type camera. No transport or upgrading capabilities available. Cyclops Electronics, Inc. Cyclops Electronics, Inc. failed to meet specifications for the following reasons: No single conductor cable available; uses multiconductor cable only. Push cable 50 feet less than specified- specified a push cable of 300 feet. One year warranty - two year specified. TV cable 500 feet less than the 1,000 feet minimum specified. Cyclops Is a low voltage system that will not do long camera runs (500 foot maximum), (1,000 feet specified). STM Equipment Inc. STM Equipment Inc. failed to meet specifications on Bid No. 1 for the following reasons: Bid No. 1 The tractor has chain drive which was not acceptable. The chain drive units frequently clog with dirt and debris, prohibiting operations. STM Equipment Inc. failed to meet specifications on Bid No. 2 for the following reasons: Bid No. 2 No single conductor cable available, only multiconductor with 2,000 lb. break strength (5,400 lb. required). Push camera did not operate on single conductor cable. The tractor operated on multiconductor cable which was not acceptable. STM Equipment Inc. made several demonstrations of Bid No. 2 and equipment performed adequately. STM sells a multiconductor cable system with a low break strength cable. STM also sells another multiconductor cable with high break strength, however it did not meet specifications and is very heavy and bulky. Baker Equipment Co. Baker Equipment Co. met all specifications. Baker Equipment Co. made several on site demonstrations of the camera and motorized transport. On all occassions the equipment performed excellently. The 1995/1996 Public Works Utility Division Fixed Asset budget includes $35,000.00 for the purchase of a sanitary sewer inspection camera system. Staff recommends awarding the bid to Baker Equipment, Co. in the amount of $31,135.17. MP:RS:MV:ckh CAWP60\DOCUMFNI\COMCIL102 RESOLUTION NO. %-102 RESOLUTION AWARDING THE BID FOR A SANITARY SEWER INSPECTION CAMERA SYSTEM FOR THE PUBLIC WORKS UTILITY DIVISION WHEREAS, the City of Farmers Branch received bids from seven vendors on July 8, 1996, with two vendors meeting specifications of the camera system with motorized tractor option; and, WHEREAS, Baker Equipment Co. submitted the low bid meeting specifications in the amount of $31,135.17; and, WHEREAS, funds are available within the Utility Division Fixed Asset budget account for the purchase of sanitary sewer inspection camera system with motorized tractor option in the amount of $35,000.00; and, WHEREAS, the Director of Public Works recommends awarding the bid to Baker Equipment Co. in the amount of $31,135.17; and, NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Farmers Branch, Texas that: Section 1. The City Council does hereby approve awarding the bid to Baker Equipment Co. in the amount of $31,135.17. Section 2. The City Manager is hereby authorized to make this purchase in accordance with the bid hereby approved. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September 1996 . ATTEST: ACCEPTED: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: City Attorney ATTACHMENT "A" City of Farmers Branch Bid Tabulation Item: 1996 Sanitary Sewer Inspection Camera System Bid Opening Date: July 8, 1996 Bid 96-40 BIDDERS EMPIRE IND. CYCLOPS STM BAKER UNDERGROUND ARIES IND. TELESPECTOR ELEC. EQUIPMENT EQUIPMENT INC. CORP. CO. ITEM DESCRIPTION BID PRICE BID PRICE BID NO. 1 BID NO. 2 BID PRICE BID NO. 1 BID NO. 2 BID PRICE BID PRICE 1 Sanitary Sewer $12,824.00 $15,500.00 $23,015.00 $23,800.00 $25,135.17 $32,158.00 $36,483.00 NO BID NO BID Inspection Camera Does not meet Does not meet Does not meet Does not meet system specifications specifications specifications specifications 2 Motorized Tractor NO BID $5,734.00 $6,900.00 $6,900.00 $6,000.00 Included Included NO BID NO BID Option Does not meet Does not meet Does not meet specifications specifications specifications Total Bid $12,824.00 $21,234.00 $29,915.00 $30,700.00 $32,158.00 $36,483.00 • SHADING INDICATED LOW BID RECEIVED MEETING SPECIFICATIONS STM EQUIPMENT AND UNDERGROUND INC. SUBMITTED BIDS FOR TWO DIFFERENT CAMERA SYSTEMS A:\BIDTAB96.102 O M~ COUNCIL MEMORANDUM FaRmeRS GRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.10 CONSIDER ADOPTING RESOLUTION NO. 96-121 AWARDING THE BID FOR STREET MARKING INSTALLATION AT VARIOUS LOCATIONS TO A S C. PAVEMENT MARKINGS INC. AND TAKE APPROPRIATE ACTION. EXPLANATION: The Public Works Department maintains a Street Marking contract for the repair and improvement of street markings within the City. Bids were mailed to four vendors, only one bid was received and it did meet specifications. The one bid was submitted by A.S.C. Pavement Markings, Inc. for the sum of $63,595.00. The Street Resurfacing Project in the Capital Improvement Program Non-Bond Fund contains $9,500.00 and the Public Works Department 1995-96 operating budget contains $55,400.00 for a • total of $64,900.00 to fund the contract. RECOMMENDATION: The Director •of Public Works and the City Engineer recommend adopting Resolution No. 96-121 awarding the bid for street marking installation at various locations to A.S.C. Pavement Markings, Inc., for a total payment not to exceed $64,900.00. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-121 awarding the bid for street marking installation at various locations to A.S.C. Pavement Markings, Inc., for a total payment not to exceed $64,900.00. 2. Any other action desired by City Council. (RLE:JB:MP:SC:RC:cjj) Attachments: 1. Back-up Memorandum 2. Resolution No. 96-121 3. Bid Tabulation PUBLIC WORKS DEPARTMENT TO: Office of the City Manager FROM: Mark Pavageaux Director of Public Works DATE: September 9, 1996 SUBJECT: Bid for Street Marking Installation at Various Locations During multi-year policy issue discussions with City Council in February of 1993, staff discussed the implementation of a street marking installation program. An annual contract for street marking maintenance to supplement the in-house maintenance operation was proposed and has been conducted the last two years. ANNUAL STREET MARKING INSTALLATION PROGRAM • TYPE OF MARKINGS INSTALLED CONTRACT LANE CENTERLINE EDGE PEDESTRIAN CONTRACT YEAR MARKINGS MARKING MARKINGS STOP BARS CROSSINGS COST 1993-1994 18 LANE MILES 7 MILES 22 5 $50,000 19941995 37 LANE mnEs 2.5 MILES 12 MILES 16 11 $72,000 1995-1996 (ESTIMATED) 30 LANE MILES 2.3 MBEs 16 MILES 44 37 $64,900 Bids were requested from 4 vendors. One bid was received and opened on August 9, 1996. The three other vendors declined to bid. One vendor sold his equipment for this type of installation and the other two vendors were too busy at this time. The bid received met specifications and was submitted by A.S.C. Pavement Markings, Inc. in the amount of $63,595.00. The proposal is based on estimated quantities and payment will be made on the basis of actual units installed. The Street Resurfacing Program contained in the Capital Improvement Program Non-Bond Fund has $9,500.00 and the Public Works Department 1995-1996 budget has $55,400.00 to fund the contract. The work performed under the Street Resurfacing Program will cost approximately $9,500.00 for street markings on Marsh Lane from Valley View to Brookhaven Club. This location is scheduled for resurfacing this year and the markings will be installed after resurfacing is completed. The $55,400.00 contained in the Public Works Department's budget is for the installation of street markings at 13 various locations. A list of the proposed installation locations is attached to ,a this memo. Markings on the parking lots at Pepper Park and the Library will be re-marked as well. Total payment for both funded street marking programs will not exceed $64,900.00. The unit prices in the bid from A.S.C. Pavement Markings, Inc. have been compared with current prices for similar installations for other cities in the area and are reasonable and competitive. A cost comparison is shown below, using four-inch traffic button installation. CURRENT UNIT PRICES FOR FOUR INCH TRAFFIC BUTTON INSTALLATION CITY CONTRACT BID PRICE Farmers Branch $2.10 Lewisville $1.95 Addison $3.00 Carrollton $2.50 The proposal is based on estimated quantities and payment will be made on actual unit price basis. The Director of Public Works and the City Engineer recommend that the City award • the bid to A.S.C. Pavement Markings, Inc. for a total payment not to exceed $64,900.00. References have been checked and favorable responses received. This vendor performed last year's contract and the work was satisfactory. MPJSCJcjj Attachment: List of proposed street marking locations A:yWP60CWNCR,\1995-9&RESj9& 12 LRES PROPOSED STREET MARKING INSTALLATION LOCATIONS 1995/19% • The following description of work is provided only as an aid in bid preparation. The work may be modified as deemed necessary by Owner. 1. Webb Chapel: Golfing Green J Valley View Skip line reflective (Raolite II CR) - One per series Edge and median markers - (Raolite IA and IIQ Skip Line P-7 three per series Jiggle Bar IC Stop Bar - A-420 Crosswalk - A-420 2. Marsh Lane: Valley View -J South City Limit Skip line reflective (Raolite II CR) - One per series Edge and median marker - (Raolite IA and IC) Skip Line P-7 Three per series Stop Bar - A-420 Crosswalk - A-420 3. Pebble Beach: Webb Chapel Dorado Beach Center Liza; Raolite II A Two per series Stop bar - A-420 • Crosswalk - A-420 4. Alpha: Valley View -J Midway Skip Line Raolite 11 CR One per series Median and edge marking - Raolite lA and 1C Stop bar - A-420 Crosswalk - A-420 Left Turn - Jiggle Bar - 1C 5. Spring Valley : Midway Welch Skip Line Raolite II CR One per series Skip Line P-7 three per series Stop Bar - A- 420 Crosswalk - A - 420 6. Valley View: Webb Chapel 4, Alpha Skip Line One Raolite II CR Skip Line P-7 three per series median and edge marker - Raolite 1A and 1C Stop Bar - A-420 Crosswalk - A-420 Left Turn - Jiggle Bar 1C 7. Simonton: Midway 4J Inwood Center Line Raolite IIA Two per series 8. McEwen: Midway 4> East Center line - Raolite IIA 9. Valwood : Under 1-35 Skip Line One Raolite H CR Skip Line P-7 three per series 10. Valwood: Webb Chapel -:D Heartside Skip Line Raolite II CR One per series Stop Bar - A- 420 Crosswalk - A- 420 11. Valwood Heartside -J Dennis Skip Line Raolite II CR One per series Stop Bar - A - 420 Crosswalk - A - 420 12. Valwood Dennis 4, Josey Skip Line Raolite II CR One per series Stop Bar - A - 420 Crosswalk - A - 420 13. Valwood Josey 4, Bee Skip Line Raolite II CR One per series Skip Line P-7 Replace missing "ENGINEERING PROJECTS" 1. Marsh Lane: Valley View North 4> Brookhaven Club New Series Lane Division - 3M Inlay with One Reflective Button each series Edge &Medium marker - Raolite 1A and 1C 2. Dennis Lane Valwood Intersection Thermo Plastic PARKING LOT 1. Pepper Park ADA - Emblems - 3M ADA Access Aisles - Ramps - Thermo Lines - Thermo 2. Library Building: ADA - Emblems - 3M ADA Access Aisles - Ramps - Thermo Lines - Thermo RESOLUTION NO. 96-121 RESOLUTION AWARDING THE BID FOR STREET MARKING INSTALLATION AT VARIOUS LOCATIONS TO A.S.C. PAVEMENT MARKINGS, INC. WHEREAS, a street marking program is being administered by the Public Works Department; and, WHEREAS, one bid for this project was received on August 9, 1996; and, WHEREAS, the one bid, submitted by A.S.C. Pavement Markings, Inc. met specifications and was in the amount of $63,595.00; and, • WHEREAS, funds in the amount of $55,400.00 are available in the Public Works Department's budget and funds in the amount of $9,500.00 are available in the Street Resurfacing Project contained in the Capital Improvement Program Non- Bond Fund for a total of $64,900.00; and, WHEREAS, the proposal is based on estimated quantities and payment will be made on an actual unit price basis; and, WHEREAS, the Director of Public Works and the City Engineer recommend that the bid for street marking installation at various locations be awarded to A.S.C. Pavement Markings, Inc. for a total payment not to exceed $64,900.00 and that the City Manager be authorized to execute the contract on behalf of the City. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Farmers Branch, Texas, that: Section 1. The bid for street marking installation at various locations be awarded to A.S.C. Pavement Markings, Inc. for a total payment not to exceed $64,900.00.. Section 2. The City Manager is hereby authorized to execute the contract on behalf of the City. a~ • RESOLUTION NO. 96-121 Page 2 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September, 1996. ATTEST: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: City Attorney • • CITY OF FARMERS BRANCH PROJECT: STREET MARKING INSTALLATION AT VARIOUS LOCATIONS BID OPENING DATE: AUGUST 9, 1996 BID 96-48 PAGE 1 OF 1 BIDDERS A.S.C. PAVEMENT TRAFFIC SYSTEMS LECTRIC LITES MARKINGS, INC. INC. JAR ENTERPRISES COMPANY ITEM CONTRACT CONTRACT CONTRACT CONTRACT NO. DESCRIPTION AMOUNT AMOUNT AMOUNT AMOUNT 1 STREET MARKING INSTALLATION $63,595.00 NO BID NO BID NO BID AT VARIOUS LOCATIONS. BID TOTAL $63,595.00 jm= COUNCIL MEMORANDUM FaRmeRS BRanCH From: The Office of the city manager Date: 08-08-96 Subject: AGENDA ITEM NO. D,11 CONSIDER ADOPTING RESOLUTION NO. 96-122 AUTHORIZING THE PURCHASE OF ONE REPLACEMENT MOTOR GRADER ON THE HOUSTON GALVESTON AREA COUNCIL OF GOVERNMENTS CONTRACT AND APPROPRIATE ACTION. EXPLANATION: The 1995-96 Public Works Department fixed asset budget includes $145,000.00 for the purchase of one new replacement motor grader for use at the City's Camelot Landfill. The City Staff requested and received bids for this equipment. The low bid meeting equipment specifications is a John Deere 770 B-H in the amount of $141,449.00. The identical equipment is also available under the Houston Galveston Area Council of Governments contract for a total cost of $140,191.15. State law permits the City the option of purchasing through this government cooperative purchasing contract. RECOMMENDATION: Staff recommends adopting Resolution No. 96-122 authorizing the purchase of one new replacement motor grader on the Houston Galveston Area Council of Governments Contract at a cost of $140,191.15. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-122 2. Any other action deemed appropriate by City Council (RLE:LT:DM:ovb) Attachments: 1. Information Memorandum 2. Resolution No. 96-122 3. Bid Tabluation • AF~= MEM0RANDUM aRmeRS BRanck TO: Office of the City Manager FROM: Don Moore Director of Equipment Services DATE: August 8, 1996 SUBJECT: Replacement Motor Grader The 1995-96 Public Works Department budget includes $145,000 for the purchase of one (1) replacement motor grader for the Landfill Division. The replacement motor grader will take the place of a 1972 Caterpillar machine currently in service. The Landfill Division uses this type equipment to construct and maintain roads and slopes at the Camelot Landfill. The expected life of this unit is 25 years. Bid requests for the replacement motor grader were sent to six (6) vendors on June 20, 1996. Four vendors responded with a total of four (4) bids which were opened on July 8, 1996 at 10:00 • am. Of the bids received, two met specifications and two did not. Future Equipment and AIS Continental submitted one (1) bid each, neither of which met specifications. Mega Equipment submitted one (1) bid meeting specifications. Darr Equipment submitted one (1) bid meeting specifications. Bids were also compared to the Houston Galveston Area Council of Governments contract price. The Houston Galveston Area Council of Governments purchasing program complies with State purchasing laws and was used to purchase a new ambulance in May, 1996. The City has an interlocal agreement with Houston Galveston Area Council of Governments that can be used to purchase the motor grader. BIDS NOT MEETING SPECIFICATIONS: The lowest bid received was submitted by Future Equipment for a Champion 720A motor grader, in the amount of $111,012.00. This bid does not meet specifications in several areas, as listed below: 1. Machine turning radius - 25' 6" instead of specified 24' 3" minimum. The longer turning radius bid would require additional time and maneuvering to make tight turns, resulting in reduced productivity. 2. Moldboard cutting edge - Non-reversible cutting edge instead of reversible edge. The use of reversible cutting edges allows each blade to be used twice as long. 3. Hydraulic pump - Gear type pump instead of variable displacement type pump. Staff has found that this type pump does not respond as well as a variable displacement pump when using more than one hydraulic function at a time, resulting in slower operation and reduced productivity. 4. Circle drive - Dual cylinder circle drive instead of hydraulic motor drive. • This drive arrangement requires three hydraulic components to operate instead of the one hydraulic motor as specified. This results in additional maintenance costs and increased potential for component failure. Staff evaluated a Champion 720A at the Camelot Landfill for several days to determine its ability to perform in a landfill environment. The operators commented on the following items: a. The machine does not seem to have sufficient power. b. The machine breaks traction (spins tires) too easily when put under a load. C. Cab is not "Operator Friendly". Control and steering assembly does not tilt back far enough to be comfortable. This caused some back pain for one operator. d. The Champion machine will not push as much dirt as the current Caterpillar machine. e. During 16 hours of operation, the dealer had to be called to repair problems with the machine twice. The second lowest bid was submitted by AIS Continental in the amount of $126,199.00, for a Galion 850C motor grader. This bid failed to meet specifications in the following areas: 1. Transmission - Torque converter type transmission instead of direct drive type. During demonstrations with this machine, staff experienced severe stalling under a load on several occasions. Direct drive transmissions currently being operated • do not seem to be susceptible to stalling. 2. Transmission gearing - Six forward and three reverse gears instead of specified eight forward and four reverse gears. The additional gears specified allow operators to match grading requirements to actual conditions, resulting in less strain on the engine and other components, as well as increasing productivity. 3. Front wheel lean - 17.5 degree lean instead of specified 18 degree lean minimum. The 18 degree requirement would allow slightly quicker turns and would have some effect on operations. Following field testing at the City's Camelot Landfill the operators were dissatisfied with the stalling exhibited by this machine as well as fewer gear selections. BIDS MEETING SPECIFICATIONS: Mega Equipment submitted the third lowest bid meeting specifications for a John Deere 770 B-H in the amount of $141,449.00. Staff evaluated this machine at the Camelot Landfill and found it to perform well in our operation. The highest bid received was from Darr Equipment in the amount of $157,522.00 for a Caterpillar 140H motor grader. This bid also met all specifications. The John Deere 770 B-H is also available under the Houston Galveston Area Council (HGAC) contract for $137,780.00 plus administrative fees of 1.75% or $2,411.15 for a total of $140,191.15. At the opening of the bid, Staff was advised by Mega that Mega has been awarded the HGAC contract for this equipment and would, therefore, be the supplier to the City if the City enters a contract with HGAC. Delivery would not be effected. • RECOMMENDATION: Staff recommends purchasing a replacement motor grader on the Houston Galveston Area Council of Governments Contract, at a cost of $137,780.00 plus administration fees of $2,411.15 for a total cost of $140,191.15. Awarding the bid to Houston Galveston Area Council of Governments effectively rejects all other bids. Agenda\Gradmemo ~Ci RESOLUTION NO. 96-122 RESOLUTION AUTHORIZING THE Fr!= PURCHASE OF ONE REPLACEMENT FaRmeRS MOTOR GRADER ON THE HOUSTON BRanci-i GALVESTON AREA COUNCIL OF GOVERNMENTS CONTRACT AND TAKE APPROPRIATE ACTION. WHEREAS, the 1995-96 budget includes $145,000.00 in the fixed asset fund for the purchase of one (1) new replacement motor grader; and, WHEREAS, a motor grader, meeting the City's specifications, is available on the Houston Galveston Area Council of Governments contract at a cost of $137,780.00 plus administration fees of $2,411.15 for a total cost of $140,191.15; and, WHEREAS, the Houston Galveston Area Council of Governments contract cost is less than bids received by the City. NOW, THEREFORE BE IT RESOLVED, by the City Council of Farmers Branch, Texas that: Section 1. The purchase of one replacement motor grader on the Houston Galveston Area Council of Governments contract is hereby approved at a cost of $140,191.15. Section 2. City Manager is hereby authorized to make this purchase in accordance with the bid hereby approved. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September, 1996. ATTEST: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: City Attorney • DL96-122 City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/ 247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. CITY OF FARMERS BRANCH Project: 1996 Replacement Diesel Powered Articulated Motor Grader - Bid No. 96-41 Date: July 8, 1996 Houston Galveston Future AIS Mega Darr Area Council of Govt. Equipment Continental Equipment Equipment (H.G.A.C.) Contract BUDGETED BID BID BID BID CONTRACT CITY DESCRIPTION AMOUNT PRICE PRICE PRICE PRICE PRICE 1 Diesel Powered Articulated $145,000.00 $111,012.00 $126,199.00 $141,449.00 $157,522.00 $137,780.00 Motor Grader (1.750) Additional Costs -0- -0- -0- -0- H.G.A.C. Fee $2,411.15 Exceptions to Specifications #1,#2,#3.#4 #5, #6, #7 Meets all Meets all Meets all specifications specifications specifications TOTAL $145,000.00 $111,012.00 $126,199.00 $141,449.00 $157,522.00 $140,191.15 Exceptions: #1 Turning radius #2 Cutting edge #3 Hydraulic pump #4 Circle drive #5 Transmission type #6 Transmission gearing #7 Wheel lean is C~ COUNCIL MEMORANDUM FaRmeRS Brunt,-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.12.. CONSIDER ADOPTING RESOLUTION NO. 96-126 AWARDING THE BID FOR REPLACEMENT OF THREE ROOF-TOP HEATING AND AIR CONDITIONING UNITS AT FARMERS BRANCH MANSKE LIBRARY TO BROTHERS AIR CONDITIONING AND TAKE APPROPRIATE ACTION. EXPLANATION: Staff has identified three roof-top heating and air conditioning units that need replacement at the Farmers Branch Manske Library. These units are in excess of thirteen years old and are in a deteriorating condition. Three bids were submitted. The low bidder is Brothers Air Conditioning with a bid of $35,381.00. Due to immediate replacement needs, an end of year budget amendment, which is another item on the agenda, provides funding in the Fixed Asset Fund for this purchase. Departmental transfers will be made in 1996-97 to reimburse the Fixed Asset Fund. RECOMMENDATION: The Library Director and the Parks and Recreation Department Director recommends adopting Resolution No. 96-126 awarding the bid for replacement of three roof-top heating and air conditioning units for the Manske Library to Brothers Air Conditioning in the amount of $35,381.00. ACTION BY COUNCIL: The following options are available: 1. Motion to Adopt Resolution No. 96-126. 2. Any other action deemed appropriate by Council. Attachments: 1. Information Memo 2. Resolution No. 96-126 . 3. Bid Tabulation - Attachment A F 0 PARKS & RECREATION MEMORANDUM M 0=90 FaRmeRS BRanCl- TO: Office of the City Manager FROM: Jeff Fuller, Director PARD DATE: September 9, 1996 SUBJECT: Replacement of Heating & Air Conditioning Units for Manske Library BACKGROUND: Bids were requested for the purchase of three roof-top heating and air conditioning units for the Manske Library. Two units are twenty tons each and one unit is a fifteen ton unit. These units are in excess of thirteen years old and were scheduled to be replaced fiscal year 1996-97. However, due to problems with the compressors and high maintenance being required, staff is recommending replacement of these units at this time. There are a total of ten roof-top units at the Library. Two units were replaced in spring of 1995. Upon completion of the installation of the new units, there will be five units that will need replacement, 3 units in 1997-98 and 2 units in 1998-99, based on the building equipment assessment & replacement schedule developed by the Building Maintenance Division. The staggered replacement schedule allows staff to better coordinate future maintenance and replacement needs. BID INFORMATION: Thirteen bid requests were mailed; five bid packets were picked up. Three bids were submitted. All bids met specifications. The low bidder is Brothers Air Conditioning, with a low bid of $35,381. Brothers Air Conditioning has done heating and air conditioning work with the City previously and has performed satisfactorily. RECOMMENDATION: Staff recommends awarding the low bid meeting specifications to Brothers Air Conditioning in the amount of $35,381. • VENDOR INFORMATION: Staff contacted contractors who were sent or picked up bid packets but chose not to submit bids. Their responses are listed below: Natkin Service Company - Can not be competitive Gulf Energy, Inc. - Too busy Cox Air Conditioning - Can not be competitive M & D Mechanical - Too busy Beltline Mechanical - Performs service work only Texas General Mechanical, Inc. - Too busy Acutron Cooling and Heating - Did not want to do bid bond and associated paperwork Bridges D. Services Co. - Have left messages, they have not returned calls Big D Electric A/C and Heating - Left messages on answering machine, have not returned calls Advanced Air - Too busy c:hvaclib RESOLUTION NO. 96-126 fr FaRmeRS RESOLUTION AWARDING A BID FOR THE F3R'anci-i REPLACEMENT OF THREE ROOF-TOP HEATING AND AIR CONDITIONING UNITS FOR THE MANSKE LIBRARY. WHEREAS, the City of Farmers Branch requested bids for the purchase and installation of three roof-top heating and air conditioning units for the Manske Library; and WHEREAS, three bids were received and opened August 12, 1996, with all three bids meeting specifications; and WHEREAS, Brothers Air Conditioning submitted the lowest bid meeting specifications in the amount of $35,381; and WHEREAS, due to maintenance and compressor problems, immediate replacement is recommended; and WHEREAS, the Director of Parks and Recreation and the Library Director recommends adopting Resolution No. 96-126 awarding the bid for the purchase and installation of three roof-top heating and air conditioning units to Brothers Air Conditioning in the amount of $35,381. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AND OF THE CITY OF FARMERS BRANCH, TEXAS, THAT: SECTION 1. The City Council hereby awards the bid for three roof-top heating and air conditioning units for use at Manske Library in the amount of $35,381. SECTION 2. The City Manager is hereby authorized to make this purchase in accordance with the bid hereby approved. SECTION 3. The City Manager is authorized to execute change orders in an amount not to exceed $3,000. City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. 4~ ' r PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, on this day of , 1996. ATTEST: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: CITY ATTORNEY O CITY OF FARMERS BRANCH Project: HVAC Units/Replacement at Manske Library Bid Opening Date: August 12, 1996 Bid Number: 96-49 VENDORS: Brothers Air Air Temp John Cook & y Conditioning Controls Associates H Item Description Contract Contract Contract Contract Contract Contract No. Amount Amount Amount Amount Amount Amount z H 1 Replacement of 3 35,381 38,420 54,684 v roof-top heating and air conditioning units J1 C~ COUNCIL MEMORANDUM FaRmeRS GRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.13 CONSIDER ADOPTING RESOLUTION NO. 96-128 AWARDING THE BID FOR THE PURCHASE OF ROLL OFF AND FRONT LOAD CONTAINERS AND TAKE APPROPRIATE ACTION. EXPLANATION: Bid requests for the purchase of replacement and new service roll off and front load containers were sent to four vendors. Three vendors submitted bids meeting specifications and one vendor submitted a no bid. McClain of Oklahoma was the low bidder for thirty cubic yard containers for $13,025.75. Industrial Disposal Supply submitted the low bid for six and eight cubic yard containers for $21,561.80. The total bid award is $34,587.55. The 1995-1996 budget includes $36,000.00 for purchase of replacement and new service containers. RECOMMENDATION: Staff recommends awarding the bid for thirty cubic yard roll off containers to McClain of Oklahoma Staff and the six and eight cubic yard front load containers to Industrial Disposal Supply. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-128 awarding the bid for the purchase of roll off containers to McClain of Oklahoma and awarding the bid for the purchase of front load containers to Industrial Disposal Supply. 2. Any other action deemed appropriate by the City Council. (RE:JB:MP:JW:le) Attachments: 1. Information Memorandum 2. Resolution No. 96-128 3. Bid Tabulation • i TO: Office of the City Manager FROM: Mark Pavageaux, P.E. DATE: September 9, 1996 SUBJECT: AWARD BID FOR FRONT LOAD AND ROLL-OFF COMMERCIAL CONTAINERS Bid requests were sent to four vendors on July 11, 1996. The bid request included four 30 cubic yard roll off containers, ten 6 cubic yard front load containers and twenty seven 8 cubic yard front load containers. Three vendors responded by submitting bids meeting specifications and one vendor submitted a "no bid." The low bid, meeting specifications, for 30 cubic yard containers was submitted by McClain of Oklahoma. The unit price for the four containers bid was $2,605.15 each, for a total of $10,420.60. The budget contains sufficient funds to purchase five containers for a total award to McClain of Oklahoma of $13,025.75. The low bid, meeting specifications six and eight cubic yard containers was submitted by Industrial Disposal Supply, Plano, Texas in the amount of $21,561.80. The purchase of these containers is necessary to maintain current market share and to obtain any new business. Containers beyond repair will be replaced and sold for scrap. The 1995-1996 budget includes $36,000.00 for replacement and new service containers. I~- RESOLUTION NO. 96-128 AWARDING BID TO MCCLAIN OF OKLAHOMA FOR ROLL OFF CONTAINERS AND INDUSTRIAL DISPOSAL SUPPLY FOR FRONT LOAD CONTAINERS WHEREAS, the 1995-1996 budget includes funds in the amount of $36,000.00 for the replacement and new service roll off and front load containers; and WHEREAS, bid requests were sent to four vendors on July 11, 1996; and WHEREAS, low bid meeting specifications for 30 cubic yard containers was submitted by McClain of Oklahoma in the amount of $13,025.75; and WHEREAS, low bid meeting specifications for six and eight cubic yard front load containers was submitted by Industrial Disposal Supply, Plano, Texas in the amount of $21,561.80, making the total bid award $34,587.55; and WHEREAS, the Director of Public Works recommends the bid for roll off containers be awarded to McClain of Oklahoma and the bid for front load containers be awarded to Industrial Disposal Supply. i NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Farmers Branch, Texas, that: Section 1. The City Council does hereby approve awarding the bid to McClain of Oklahoma in the amount of $13,025.75 and awarding the bid to Industrial Disposal Supply in the amount of $21,561.80 making the total bid award $34,587.55. Section 2. The City Manager is hereby authorized to make this purchase in accordance with the bid hereby approved. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September, 1996. ATTEST: Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: City Attorney BID ITEMS: 6 & 8 Cubic Yard Front Load Containers and 30 Cubic Yard Roll Off Containers BID NO.: 96-46 BID DATE: July 26, 1996 Bidders Names IDS McClain of Oklahoma May's Fabrication DFW Container Quantity Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Total Price 4 Open Top Containers $2,696.00 $10,78400 $2,605.15 $2,731.00 $10,924.00 No Bid 30 Cubic Yard - Dark Green 10 Front Load Containers $516.32 No Bid No Bid $522.00 $5,220.00 No Bid R.. 6 Cubic Yard - Dark Green/Plastic Lids and 2 Side Doors 27 Front Load Containers $576.80 No Bid No Bid $592.00 $15,984.00 No Bid 8 Cubic Yard - Dark Green/Plastic Lids and 2 Side Doors f... Freight to Lewisville $825.00 Included in Included in $696.00 $696.00 No Bid " Price Price Total Bid $32,345.80 $10,420.60 $32,824.00 No Bid *IDS bids for six and eight cubic yard containers. **McClain of Oklahoma., total bid award for five, thirty cubic yard containers. 40 0 0203=' COUNCIL MEMORANDUM FaRmeRs GRanCH From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.14 CONSIDER ADOPTING RESOLUTION 96-130 AWARDING THE BID FOR HOLIDAY LIGHTING INSTALLATION, MAINTENANCE, AND REMOVAL TO KEVIN SCHADED LIGHTING AND TAKE APPROPRIATE ACTION. EXPLANATION: The 1996 Holiday Lighting Program includes lighting trees and buildings at Holiday Park, Tompie Dyer Park, City Hall, and the Historical Park. There is $110,000 available in the 1995-1996 Hotel Motel fund for the installation, maintenance, and removal of the holiday lighting. Three bidders attended the mandatory pre-bid meeting. Three bids were received. Two bids met specifications and one was a no bid. The low bid was received from Kevin Schaded Lighting in the amount of $76,500. Kevin Schaded Lighting provided all the required references and qualifications. RECOMMENDATION: The City Engineer recommends adopting Resolution No. 96-130 awarding the bid for the holiday lighting installation, maintenance, and removal to Kevin Schaded Lighting in the amount of $76,500. ACTION BY COUNCIL: The following options are available: 1. Motion to adopt Resolution No. 96-130. 2. Any other action desired by City Council. JVM/TJ Attachments: 1. Information Memo 2. Resolution No. 96-130. 3. Bid Tabulation ENGINEERING DEPARTMENT DATE: August 23, 1996 TO: Office of the City Manager FROM : Jerome V. Murawski, Jr., P.E. City Engineer SUBJECT: 1996 HOLIDAY LIGHT STRING INSTALLATION, MAINTENANCE AND REMOVAL The 1996 Holiday Lighting Program includes lighting trees and buildings at Holiday Park, Tompie Dyer Park, City Hall, and the Historical Park. There is $110,000 available in the 1995-1996 Hotel-Motel fund for the installation, maintenance and removal of the holiday light strings. Three bidders attended the mandatory pre-bid meeting. Three bids were received. Two bids met specifications and one was a no bid. The low bid was received from Kevin Schaded Lighting in the amount of $76,500. Kevin Schaded Lighting specializes in holiday lighting projects and provided references including: The Crescent Hotel, Medical City Dallas Hospital, Preston Royal Shopping Center, and JC Penney corporate headquarters. The bid awarded for the 1995 Holiday Lighting project was in the amount of $81,082. This year's 1996 Holiday Lighting Program specifications were slightly changed. The specifications indicate that the contractor cannot walk on City Hall's slate roof during the installation, maintenance and removal of light strings. The contractor, City Staff, and the Architectural Consultant for the City Hall roof repair will be working together to develop a suitable method to install the lights on the roof. The installation of the light strings will begin by September 23, 1996 and will be complete on or before November 23, 1996 in preparation for the Tree Lighting Ceremony Friday, December 6, 1996. JVM/TLJ/nm b: MdomemoUiteinst. 96 1 ,`f RESOLUTION NO. 96-130 A RESOLUTION AWARDING THE BID FOR HOLIDAY LIGHTING INSTALLATION, MAINTENANCE, AND REMOVAL TO KEVIN SCHADED LIGHTING IN THE TOTAL AMOUNT OF $76,500. WHEREAS, the 1996 Holiday Lighting Program includes lighting trees and buildings at Holiday Park, Tompie Dyer Park, City Hall, and the Historical Park; and, WHEREAS, there is $110,000 available in the 1995-1996 Hotel-Motel fund for the installation, maintenance, removal of the holiday lighting; and, WHEREAS, the low bid was received from Kevin Schaded Lighting in the amount of $76,500; and, WHEREAS, Kevin Schaded Lighting has provided all the required references and qualifications. WHEREAS, the City Engineer recommends awarding the bid for holiday lighting installation, maintenance, and removal to Kevin Schaded Lighting in the amount of $76,500. NOW, THEREFORE, BE IT RESOLVED, by the City of Farmers Branch, Texas that: SECTION 1. The City Council does hereby award the bid for holiday lighting installation, maintenance, and removal to Kevin Schaded Lighting in the amount of $76,500. SECTION 2. The City Manager is authorized to execute a contract hereby approved on behalf of the City. SECTION 3. The City Manager is further authorized to execute change orders to this contract in the amount not to exceed $5,000. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, this the 9th day of September, 1996. Cindee Peters, City Secretary Bob Phelps, Mayor APPROVED AS TO FORM: • City Attorney BID TABULATION HOLIDAY LIGHTING INSTALLATION, MAINTENANCE, AND REMOVAL BID NO. 95-50 Bids opened 2:00 PM, Friday, August 23, 1996 Kevin Schaded Lighting Groves Electrical Services Amtech Lighting Services Dallas, Texas Carrollton, Texas Arlington, Texas $76,500.00 $98,844.00 NO BID • B ASIMR/BIDTAB O c~ COUNCIL MEMORANDUM ffir FaRmG- RS Brunt'-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.15 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. EXPLANATION: This item •is placed on the agenda for Council discussion and consideration. • C~ r= COUNCIL MEMORANDUM F7P~m BR5 BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. D.16 CITIZEN PARTICIPATION. • c COUNCIL MEMORANDUM FaRmeRS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. E.1a DISCUSS PERSONNEL MATTERS - TEXAS GOVERNMENT CODE SECTION 551.074 1. DISCUSS APPOINTMENT TO THE DALLAS/FORT WORTH FILM COMMISSION. 2. DISCUSS APPOINTMENT OF A DIRECTOR FOR THE FARMERS BRANCH NEIGHBORHOOD CRIME WATCH PROGRAM. 3. DISCUSS APPOINTMENT OF MUNICIPAL COURT JUDGES. 4. DISCUSS APPOINTMENT TO THE ZONING BOARD OF ADJUSTMENT AND BUILDING CODE BOARD OF APPEALS. EXPLANATION: 1. DISCUSS APPOINTMENT TO THE DALLAS/FORT WORTH FILM COMMISSION. At the August 5, 1996 City Council meeting, there was • discussion to appoint another person to the Dallas/Fort Worth Film Commission. 2. DISCUSS APPOINTMENT OF A DIRECTOR FOR THE FARMERS BRANCH NEIGHBORHOOD CRIME WATCH PROGRAM. The City Council postponed this item until September 9, 1996 City Council meeting. 3. DISCUSS APPOINTMENT OF MUNICIPAL COURT JUDGES. The City Council postponed this item until the September 9, 1996 City Council meeting. The following appointments will expire September 30, 1996. Al Fenton 9/30/96 Terry Carnes (Alt.) 9/30/96 George Soriano (Alt.) 9/30/96 4. DISCUSS APPOINTMENT TO THE ZONING BOARD OF ADJUSTMENT AND BUILDING CODE BOARD OF APPEALS. There is a vacancy on these boards due to Mr. Victor Conrad moving out of State. • RLE:cjp • Attachment: 1. Memo from Chairman of the Zoning Board of Adjustment and Building Code Board of Appeals. 2. Resolution No. 95-125 and Resolution No. 96-131. • i Me oran u m To: Mayor Blair and City Council CC: Jim Olk - Building Official From: Bill Morgan - Chairman - Zoning Board of Adjustment Date: May 21, 1996 Subject: Resignation of a Board Member Mr. Victor Conrad telephoned staff and explained that he would be resigning from the Zoning Board of Adjustment because he was moving out of State. Staff requested that Mr. Conrad draft a resignation letter and address it to me as chairman. To date, I have not received the letter, but it is my understanding that he has relocated out of State. It would be of great assistance to us if the City Council would appoint a replacement alternate member at their earliest convenience. I would also recommend that Mr. David Stack be moved up into the regular members position vacated by Councilmember Bird. Thank you. • I~ • RESOLUTION NO. 95-125 RESOLUTION APPOINTING A MUNICIPAL COURT JUDGE AND ALTERNATE MUNICIPAL COURT JUDGES a ° meRS FOR THE CITY OF FARMERS BRANCH, TEXAS. BRanciwi WHEREAS,' Sec. 2.12, Article II of the City Charter of the City of Farmers Branch, Texas, provides that the City Council shall appoint a City Judge and two (2) Alternate City Judges for the Municipal Court to serve a term of one (1) year,.with compensation to be established by the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS. SECTION I. That Albert Fenton is hereby appointed and employed by the City Council as the the City Judge of the Municipal Court for a term of one (1) year from October 1 1995 to September 30, 1996, with compensation at $ 2,090.06 per month, payable on the 15th and the last day of the month. .SECTION II. That in the event of Judge Fenton's absence, unavailability, disability or failure to act, an Alternate City Judge will serve in the capacity of City Judge. In such an event Judge Fenton's compensation of $ 2,090.00 per month will be reduced by $313.50. per day on the designated court day and $ 41.80 per day for each day not designated as court day. SECTION III. That Terry Carnes is hereby appointed by the City Council as Alternate 1 City Judge of the Municipal Court for a term of one (1) year from October 1, 1995 to September 30, 1996 with compensation at $ 313.50 per designated court day and $ 41.80 per day for each day not designated as a court day when services are needed and rendered. SECTION IV. That Richard F. Seibert is hereby appointed by the City Council as Alternate 2 City Judge of the Municipal Court for a term of one (1) year from October 1, 1995 to September 30, 1996 with compensation at $ 313.50 per designated court day and $ 41.80 per day for each day not designated as a court day when services are needed and rendered. DULY PASSED AND APPOINTED by the City Council of the City of Farmers Branch, Texas, on the 9th day of October, 1995. APPROVED: Mayor City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany. Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. APPROVED AS TO FORM: ATT ST: for C'ty Secretary • • RESOLUTION NO. 96-131 RESOLUTION APPOINTING A MUNICIPAL COURT JUDGE AND ALTERNATE MUNICIPAL COURT JUDGES FOR THE CITY OF FARMERS BRANCH, TEXAS WHEREAS, Sec. 2.12, Article II of the City Charter of the City of Farmers Branch, Texas, provides that the City Council shall appoint a City Judge and two (2) Alternate City Judges for the Municipal Court to serve a term of one (1) year, with compensation to be established by the City Council. • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS. Section 1. That Albert Fenton is hereby appointed and employed by the City Council as the City Judge of the Municipal Court for a term of one (1) year from October 1, 1996 to September 30, 1997, with compensation at $ per month, payable on the 15th and the last day of the month. Section 2. That in the event of Judge Fenton's absence, unavailability, disability or failure to act, an Alternate City Judge will serve in the capacity of City Judge. In such an event Judge Fenton's compensation of $ per month will be reduced by $ per day on the designated court day and $ per day for each day not designated as court day. Section 3. That Terry Carnes is hereby appointed by the City Council as Alternate 1 City Judge of the Municipal Court for a term of one (1) year from October 1, 1996 to September 30, 1997 with compensation at $ per designated court day and $ per day for each day not designated as court day when services are needed and rendered. aG . Section 4. That George Soriano is hereby appointed by the City Council as Alternate 2 City Judge of the Municipal Court for a term of one (1) year from October 1, 1996 to September 30, 1997 with compensation at $ per designated court day and $ per day for each day not designated as court day when services are needed and rendered. DULY PASSED AND APPOINTED by the City Council of the City of Farmers Branch, Texas, on the 9th day of September, 1996. APPROVED- Mayor APPROVED AS TO FORM: ATTEST: . City Attorney City Secretary • ad c COUNCIL MEMORANDUM jm:=) Fc7. Rf' eRS BRana-i From: the Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. -E. lb DISCUSS LAND ACQUISITIONS - TEXAS GOVERNMENT CODE SECTION 551.072 1. DISCUSS LEASE OF CITY PROPERTY AT 12704 BEE STREET. 2. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 13109 BEE STREET. 3. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 13105,1291 L 12725, AND 12929 BEE STREET. 4. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 12400 (12631), 12621, AND 12715 DENTON DRIVE. 5. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13101 AND 13115 DENTON DRIVE AND 2435 OAK STREET. 6. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13011, 13021, 13031, AND 13103 ROSSFORD STREET. 7. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 2435 • VALLEY VIEW LANE. 8. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 14185 DALLAS PARKWAY. EXPLANATION: Staff will be present to discuss these items with the City Council. RLE/JB/spr c~ COUNCIL MEMORANDUM FaRmeRS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. E.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. • I a~ COUNCIL MEMORANDUM FaRmeRS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. E.3 CONSIDER NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE.SESSION. • REVISED CITY OF FARMERS BRANCH CITY COUNCIL STUDY SESSION AGENDA CITY HALL COUNCIL CONFERENCE ROOM CITY HALL PLAZA 13000 WILLIAM DODSON PARKWAY FARMERS BRANCH, TEXAS 9/09/96 X4:30 P.M.** A.1 DISCUSS REGULAR COUNCIL MEETING AGENDA ITEMS. A.2 DISCUSS ADVISORY BOARD REQUESTS. A.3 DISCUSS PROPOSED CARROLLTON/FARMERS BRANCH I.S.D. ATTENDANCE ZONES AND RELATED MATTERS. A.4 DISCUSS BROOKHAVEN CONDOMINIUM ASSESSMENTS A.5 DISCUSS DEVELOPING A POLICY REGARDING THE PLACEMENT OF ANTENNAE ON ELEVATED STORAGE TANKS. A.6 DISCUSS TRANSPORTATION ISSUES, LOCAL PREFERRED ALTERNATIVE FOR LBJ FREEWAY IMPROVEMENTS, AND THE STATUS OF DENTON DRIVE. A.7 DISCUSS NAMING OF CITY HALL PLAZA. A.8 DISCUSS UPDATE OF NATATORIUM. THE MAYOR ANNOUNCES THAT COUNCIL WILL CONVENE INTO EXECUTIVE SESSION. THE MEETING WILL RECONVENE INTO GENERAL SESSION AFTER THE ITEMS HAVE BEEN DISCUSSED IN THE EXECUTIVE SESSION TO CONSIDER ANY NECESSARY ACTION. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. B.1 EXECUTIVE SESSION. a. DISCUSS PERSONNEL MATTERS - TEXAS GOVERNMENT CODE SECTION 551.074 1. DISCUSS APPOINTMENT TO THE DALLAS/FORT WORTH FILM COMMISSION. 2. DISCUSS APPOINTMENT OF A DIRECTOR FOR THE FARMERS BRANCH NEIGHBORHOOD CRIME WATCH PROGRAM. 3. DISCUSS APPOINTMENT OF MUNICIPAL COURT JUDGES. 4. DISCUSS APPOINTMENT TO THE ZONING BOARD OF ADJUSTMENT AND BUILDING CODE BOARD OF APPEALS. b. DISCUSS LAND ACQUISITIONS - TEXAS GOVERNMENT CODE SECTION 551.072 1. DISCUSS LEASE OF CITY PROPERTY AT 12704 BEE STREET. 2. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 13109 BEE STREET. 3. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13105, 12911, 12725 AND 12929 BEE STREET. 4. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 12400 (12631), 12621 AND 12715 DENTON DRIVE. 5. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13101 AND 13115 DENTON DRIVE AND 2435 OAK STREET. 6. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13011, 13021, 13031 AND 13103 ROSSFORD STREET. 7. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 2435 VALLEY VIEW LANE. 8. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 14185 DALLAS PARKWAY. i COUNCIL RECONVENES INTO GENERAL SESSION. B.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION B.3 CONSIDER NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE SESSION. C.1 ADJOURNMENT. CITY HALL IS WHEEL CHAIR ACCESSIBLE. A BARRIER FREE ENTRY IS AVAILABLE AT THE MAIN ENTRANCE OF CITY HALL WITH SPECIALLY MARKED PARKING SPACES NEARBY. THE COUNCIL CHAMBER IS ACCESSIBLE ON THE MAIN FLOOR OF THE CITY HALL, TO THE LEFT SIDE. REQUESTS FOR SIGN LANGUAGE INTERPRETATION OR OTHER SPECIAL SERVICES SHOULD BE RECEIVED THREE (3) WORKING DAYS PRIOR TO THE MEETING. SUCH REQUESTS CAN BE MAKE TO MRS. CINDEE PETERS, CITY SECRETARY AT 919-2503. Certification I certify that the above notice of meeting was posted on the bulletin board in City Hall on September 1996 00 P.M. City Secretary M~ COUNCIL MEMORANDUM FaRmeRS BRand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.1 DISCUSS REGULAR COUNCIL MEETING AGENDA ITEMS. • i M~ COUNCIL MEMORANDUM FaRPTIC'_'FR5 Brand-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.2 DISCUSS ADVISORY BOARD REQUESTS. EXPLANATION: This has•been placed on the agenda at the request of the Farmers Branch Manske Library Board. RLE/LTG/MS/mn • ~I III i II I I Ii COUNCIL MEMORANDUM FaRmeRs no-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.3 DISCUSS PROPOSED CARROLLTON/FARMERS BRANCH I.S.D. ATTENDANCE ZONES AND RELATED MATTERS. EXPLANATION: City staff will be present to discuss this item with the City Council. Members of the public may also be present to discuss this issue with the City Council. RLE/spr • I i I • REQUEST FOR QUALIFICATIONS The City of Farmers Branch is seeking statements of qualifications for consultants to assist the City in an analysis of the Carrollton/Farmers Branch Independent School District. Generally, it is the intent of the City to contract with an independent consultant to assist it in the review of the School District's effectiveness in providing equal educational opportunities throughout the District and, in particular, to determine if there is equity in educational opportunities to all students in those schools serving the City of Farmers Branch students currently and in the future. Further, the City seeks an evaluation of the quality and equity of service to Farmers Branch students in light of the proposed school attendance zones being considered by the School Board. Development of alternatives to address quality and equity issues is an important component of the study. REASON FOR STUDY The immediate purpose for the City to request this study is as a result of concern regarding the proposed school attendance zones. It appears that the attendance zones as proposed will create increased concentration of minorities and economically disadvantaged students in the high school serving a large number of Farmers Branch students within the district. This has caused increasing concern by residents of the City that the high school will be unable to address the needs of both the growing • number of students for which minimum educational requirements are a challenge (TAAS Test) while providing advanced courses to college bound students comparable to those provided in schools in other parts of the District that have a different socio- economic student body. RESULTS It is the desire of the City of Farmers Branch to receive a study that will address the following: 1. Evaluate the current educational opportunity offered to the students of Farmers Branch as they relate to the remainder of the district. This would include the broad range of educational opportunities including extracurricular, ESL, Gifted and talented, advanced and college preparatory programs. 2. Evaluate the proposed district school attendance zone proposal and its impact on future equal education opportunities for all students of the District. 3. Evaluate alternatives in either boundary or program offerings that would address any inequities that may be identified in one and two above. -1- • CLIENT This study is to be undertaken by direction of the Farmers Branch City Council. The City Council will anticipate interim reports delivered by the consultant or by the management staff of the City. The City anticipates a close working relationship with the consultant during the period of the study. The District has delayed adoption of the high school boundary attendance zones pending further study. Time will be of the essence in completing this study. Responses to the City's Request for Qualifications are due by Wednesday, September 11, 1996. The RFQ's can be faxed to the attention of Steve Sims, City of Farmers Branch, at 214-919-2544. -2- • APPENDIX The City of Farmers Branch is a suburb of Dallas. Population - daytime: 85,000 and night - 24,960 DISD and C/FBISD: The City of Farmers Branch is served by two public school districts. Nearly 75% of all school aged children in Farmers Branch attend the Carrollton-Farmers Branch ISD while the remaining 25% attend the Dallas ISD and private schools. Description of District # of schools: 26 - 18 elementary schools, 4 middle schools, 2 high schools, 2 special education centers. list schools and attendance servicing Farmers Branch In City: Farmers Branch Elementary School Janie Stark Elementary School Montgomery Elementary School Vivian Field Middle School Outside of City with Farmers Branch Students: Mary Grimes Alternative High School R. L. Turner High School Newman Smith High School Blalack Middle School Long Middle School Perry Middle School Blanton Elementary School Carrollton Elementary School Central Elementary School Country Place Elementary School Furneaux Elementary School Good Elementary School Kent Elementary School Las Colinas Elementary School McCoy Elementary School McLaughlin Elementary School Rainwater Elementary School Rosemeade Elementary School Sheffield Elementary School Special Education Center No students from Farmers Branch attended Davis, McKamy or Thompson Elementary Schools during the 1995-96 School Year. -3- Carrollton-Farmers Branch Independent School District Demographics (1995-96): Total Number of Students: 20,445 Ethnic Distribution: Asian 11.2% 2,286 Black 7.5% 1,528 Hispanic 24.2% 4,953 Other 0.5% 112 White 56.5% 11.566 20,445 A total of 5,713 students (27.9%) participate in the Free and Reduced Lunch program in the school district. school growth plan A new high school for the North 1998-99 and two new Middle Schools (Kelly and West) and a possible new high school in the western part of the district. proposed school boundary for high school projected demographics Original Proposal: Ethnicity: Asian Black Hispanic Other White Turner 7.5% 6.2% 44.4% 0.7% 41.2% Smith 12.0% 9.1% 20.0% 0.6% 58.3% North 13.5%7.0% 8.7% 0.6% 70.2% Free Reduced/Lunch: Turner: 49.8% Smith: 29.1% North: 13.7% Four High Schools Scenario: Ethnicity: Asian Black Hispanic Other White Turner 6.0% 5.3% 52.7% 0.6% 36.4% Smith 13.7% 9.1% 21.6% 0.6% 55.0% North 13.5%7.0% 8.7% 0.6% 70.2% West 20.4% 11.3% 8.3% 1.0% 59.0% -4- Free Reduced/Lunch: Turner: 59.1% Smith: 29.1% North: 13.7% West: 9.5% test scores: (See attached list) talented and gifted: (See attached list) -5- Carrollton-Farmers Branch ISD TAAS Results Percentage of Students Passing All Exams at Each School Percentage of Economically Disadvantaged Students at Each School Percentage of Gifted and Talented Students at Each School School N,S-Bltln Sch. Type % All Passing % ED Passing Differential % ED Enrolled I % Gifted/Talented Enrolled McCoy n 1 70.9 33.3 37.6 2.3' 26.6 Rosemeade n 1 70.3 57.1 13.2 41! 7.4 Count Place n 1 80.6 58.3 22.3 4.7 7.3 Kent n 1 83.3 100.0 -16.7 7.1 10.0 Furneaux n 1 65.3 61.5 3.8 15.8 5.2 F. Sheffield n 1 756 58.0 17.6 16.7 10.4 McKam n 1 80.1 50.0 30.1 17.0 6.3 Thompson n 1 77.5 69.4 8.1 21.4 5.7 Blanton n 1 76.1 36.8 39.3 24.4 7.5 Davis n 1 75.0 59.6 ' 15.4 28.4 4.4 Good n 1 68.8 53.2 15.6 33.1 2.8 Carrollton n 1 66.0 60.7 5.3 72.8 0.9 School N,S-Bltln Sch. Type % All Passing % ED Passing Differential % ED Enrolled % Gifted/Talented Enrolled Las Colinas s 1 74.7 44.4 30.3 9.4 4.4 Stark s 1 62.3 54.8 7.5 41.6' 1.7 McLaughlin s 1 75.0 60.0 15.0 42.0 6.5 Montgomery s 1 77.3 68.8 8.5 62.8 2.9 Farmers Branch s 1 480 31.4 16.6 66.1 1.3 Central s 1 42.2 31.4 10.8 74.7 2.5 Middle Schools Blalack 2 78.6 50 28.6 9.1 17.4 { Lon 2 77.2 52.4 24.8 13.6 19.9 Field 2 77 68.3 8.7 41.4 10.1 Per 2 565 39 17.5 54.1 11.8 ° Hi h Schools t Newman Smith 3 67.6 22.6 45 6.3 14.8 R. L. Turner 3 56.8 37.5 21.3 32.5 10.9 r List of Education Consultants The following firms or persons have been sent a Request for Qualifications: Angie Nykamp - MGT (Education Consultants) Tallahassee, FL (Have an office in Austin,TX) PH 904-386-3191 FAX 904-385-4501 Jeff Schiller and Dan Saltrick - Instructional and Accountability Services Charlotte, NC PH 704-664-2216 FAX 704-662-0645 Dr. Jaime Chahin - Southwest Texas State University San Marcos, TX PH 512-245-2539 FAX 512-292-6185 Helena Hodges - Association of Supervision and Curriculum Development Washington, DC • PH 800-933-2723 FAX 703-299-8638 Dr. Harry Vokas - PNR Associates Gem Lake, MN PH 612-473-7998 FAX 612-404-1255 G&M Educational Consultants Magnolia, AR PH 501-234-8884 FAX 501-234-8885 Ms. Floretta D. McKenzie - The McKenzie Group Washington, DC PH 202-393-0010 FAX 202-393-0164 Hoyt Watson - University of North Texas Denton, TX PH 817-565-2946 FAX 817-565-4952 Dr. Nolan Estes - University of Texas at Austin Austin, TX PH 512-471-7551 FAX 512-471-5975 Dr. Luvern Cunningham Gahanna, OH PH 614-337-1334 FAX 614-337-1115 Dr. Robert Heller - University of Buffalo Amherst, NY PH 716-645-2460 FAX 716-645-2479 Aldo Ramirez - Would help us put together City's RFP if we wanted him to Nevada PH 515-251-5996 FAX 515-251-5996 Bambie Cardenez - Waiting for her number from Dr. Chahin Consultants who can lead us to other consultants in this field: Dr. Ira W. Krinsky - Korn/Ferry International (Contacted) Los Angeles, CA (Forward RFP and will send it to people who do this type of work) PH 310-552-1834 FAX 310-553-6452 Lee Pasquarella - Jensen, Oldani and Cooper Bellevue, WA (Is interested in our project, does not think he is the right man for the job, but would like to study the City's proposal and could connect City with other consultants who would be more suitable for this assignment) PH 206-451-3938 FAX 206-453-6786 r97,M 3 C OUNCIL MEMORANDUM RM12RS gran-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.4 DISCUSS BROOKHAVEN CONDOMINIUM ASSESSMENTS EXPLANATION: Staff will discuss Brookhaven Condominium assessments. (RLE:CSC:sp) Attachments: 1. Information Memorandum 2. Developer's Contract 3. Laborer's Lien 4. Ordinance No. 1480 5. Ordinance No. 1483 6. Letter to Stewart Title Company from Charles Cox - Dated November 2, 1995 7. Letters to Charles Cox from Stewart Title Company - Dated November 7, 1995 8. Memorandum from City Attorney to Charles Cox - Dated April 11, 1996 9. Letter to City Manager from Kathy Dubes - Dated April 12, 1996 10. Letter to Stewart Title Company from Charles Cox - Dated August 7, 1996 11. Letter to Charles Cox from Stewart Title Company - Dated August 13, 1996 10 63 MEMORANDUM FEf~mGRs FBRanCH TO: Mayor Bob Phelps & City Council THRU: Richard L. Escalante City Manager L FROM: Charles S. Cox Director of Finance DATE: September 4, 1996 SUBJECT: Brookhaven Condominium Assessment Bad ground Brookhaven Village Condominiums, located at 3635 Garden Brook, were constructed beginning in October 1981 by Brookhaven Village Joint Venture (Joel H. Roebuck). A Developer's Contract was filed with Dallas County on October 23, 1981 that outlined platting, drainage, street, and water/sewer main improvements for which the developer would be responsible. The contract further stated that a Mechanic's Lien would be filed within 30 days of billing for the street improvements along Marsh Lane should payment not be received. A Mechanic's Lien was filed on November 20, 1981 (revised filing on November 30, 1981). No exact amount was specified because improvements were not actually accepted by the City Council until February 6, 1984. On this date, the property was also assessed $108,145.61 (plus 8 % annual interest) for the cost of street improvements on Marsh Lane. Ordinance No. 1483 levied assessments against developers along Marsh Lane from Brookhaven Club Drive to the north City limit line at Belt Line Road on February 6, 1984. The associated mechanic's (laborer's) lien for the assessed properties was not filed until July 5, 1991. Between 1984 and 1991 most of the 104 condominiums were sold to purchasers whose title searches would not have reflected the Farmers Branch assessment lien, but should have reflected the Developer's Lien. In fact, many of the property owner's title policies were issued with exclusions for this lien thereby acknowledging the obligation to the City. ~0. • Fifty-two (52) of the condomiums are owned by a Canadian firm called Brookhaven Vilont Development Incorporated, which purchased the units in 1992 and were given a clear title by their title company. The title company, through their attorney, questioned the validity of the original Developer's Lien, decided that the lien was not valid, and issued clear titles. The City Attorney has reviewed the legality of the existing lien and has expressed an opinion that the lien is valid. Twenty condominium owners (of the 104) have paid their principal and interest pro rata portion of the lien in order to effect a sale. These payments have totalled $28,576.38. The remaining total balance of $130,790.49 includes $87,348.21 principal and $43,442.28 interest. Ms. Kathy Dubes, owner of Brookhaven Condominium unit #10600, has previously written to Council to request assistance with this assessment. Staff and the City Attorney have communicated with Ms. Dubes and have reviewed her original title policy. It is the opinion of the City Attorney that the title policy did not exclude the City's assessment and therefore the title company (Stewart Title) should pay Ms. Dubes' claim. Additionally, no statute of limitations exists for an assessment. An assessment remains as a lien against the property until paid. Staff has written Stewart Title on behalf of Ms. Dubes. The letter to Stewart Title and their response is attached. Recommendation • Staff has reviewed the status Brookhaven Condominium assessments several times with Council. A consistent concern with the Brookhaven Condominium owners is that interest has accumulated since July 5, 1991 on an assessment many of the owners never knew about until the City mailed notification on September 21, 1995. Staff recommends that, to address this concern, interest be calculated from the last date of written notification - September 21, 1995. This change would mean that approximately $4,500 would be refunded to property owners and title companies who have paid the assessment. All other property owners would be notified of this change by certified mail. Staff further recommends that the City Attorney continue to assist Brookhaven Condomin- ium property owners in their negotiations with their title companies. • Ib 08/29/96 S Brookhaven Village Condominium Assessments Schedule of Payments Received Owner Unit # Base Lien Amt Interest Amount Paid Date Paid How Paid 1 Penning, Peggy 104 $1,03987 $50713 $1,54700 21-Aug-96 Fidelity Title 2 Gruble, Alice J 106 1039 87 423.23 1,463.10 07-Dec-95 Security Union Title 3 Purdy, Eileen M. 107 1039 87 401 84 1,441.71 08-Oct-95 Personal 4 Muratore, Joan R. 108 1039.87 461 58 1,50145 26-Mar-96 Republic Title 5 Beasley, Barbara 109 1039.87 79.77 1119 64 17-Jul-92 Unknown 6 Smith, Douglas H. 117 1039 87 401 84 1,441 71 27-Sep-95 Stewart Title 7 Ragland, Lezli L. 118 1039 87 452.09 1,491 96 04-Jan-96 Fidelity Title 8 Malone, Melissa G 122 1039 87 413 93 1,45380 06-Nov-95 Commonwealth Title 9 Kingery, Barrett 124 1039.87 452.09 1,491.96 04-Jan-96 Fidelity Title 10 Manziel, Lisa A. 128 1039 87 413 93 1,45380 06-Nov-95 Commonwealth Title 11 Delta Computer Leasin 130 1039.87 507.13 1,54700 21-Aug-96 Fidelity Title • 12 Hart, William J 133 1039 87 158.3 1,198.17 17-Jun-93 American Title 13 Kennon, Delores 141 1039 87 424 16 1,46403 08-Dec-95 Stewart Title 14 Drake, Don 142 1039 87 283 76 1,323.63 01-Dec-94 Transamerica Title 15 Simpson, Robyne 143 1039.87 486 62 1,526.49 10-Jun-96 Alamo Title 16 Cooper, Lynn 145 1039 87 486 62 1,52649 10-Jun-96 Alamo Title 17 Stehling, Mark James 146 1039 87 413 93 1,453.80 06-Nov-95 Commonwealth Title 18 Morgan, Martin 148 1039 87 145 64 1,185.51 05-Apr-93 Personal 19 Herstein, Gerald 153 1039 87 435 33 1,475.20 16-Jan-96 Personal 20 Hickey, Michael G 7100 1039.87 430 06 1,469.93 29-Dec-95 Personal Total Collections 20,797.40 7,778.98 28,576.38 BHV_PAID WK4 Ic Brookhaven Village Condominium Assessment Timeline October 23, 1981 Developer's Contract filed with Dallas County November 20, 1981 Mechanic's Lien filed with Dallas County November 30, 1981 Corrected Mechanic's Lien filed with Dallas County February 6, 1984 Improvements accepted by City Council (Ordinance No. 1480) February 6, 1984 Assessment Ordinance No. 1483 passed by City Council July 5, 1991 Ordinance No. 1483 field with Dallas County 1991-1996 Stewart Title, TransAmerica Title, American Title, Southwest Land Title, Republic Title, Fidelity National Title, Security Union Title, and Commonwealth Land Title payments September 1995 Letter to all homeowners notifying them of the lien • i .a f ' Fr.= FaRmeRS t' `.s«f STATE OF TEXAS` X 173? X DEVELOPER'S CONTRACT COUNTY OF DALLAS X This C94ract of Agreement is entered into the day of e!e- , 1981, between the City of Farmers Branch, Texas, hereinafter called "CITY", and Brookhaven Village Joint Venture , hereinafter called "DEVELOPER", for the development of Brookhaven Village Condominium. WITNESSETH, that for and in consideration of the City permitting and allowing the platting and development of the parcel of land as shown in Exhibit "A", and in compliance with the requirements of the Subdi- vision Ordinance No. 1077, as amended, and the Comprehensive Zoning Ordinance No. 769, as amended, the Developer, its representatives,- heirs, assigns, successors, trustees and/or all others holding any interest, now or in the future, agree to enter into this contract which shall operate as a covenant running with the land and be binding upon the Developer with the following provisions: Section 1. General: In the event that the Developer fails to comply with any of the provisions of this Developer's Contract, the City shall be authorized to revoke any and all Certificates of Occupancy that may have been previously issued in relation to this development and further the City shall be authorized to file this Developer's Contract in the Mechanic's Lien Records of Dallas County, Texas as a Mechanic's Lien against the Developer's property for the full amount of charges necessary to complete the requirements specified in this Developer's Contract. Section 2. Platting: All property owned by the Developer and located within the ls of the attached Exhibit "A" shall be platted in con- formance with the Subdivision Ordinance No. 1077, fs,amepogj, before any Building Permits will be issued. 81208 QO= Section 3. Public Improvements: All required public improvements shall be provided by the Developer at no cost to the City, in accor- dance with the requirements of the Subdivision Ordinance No. 1077, as amended, and the Comprehensive Zoning Ordinance No. 769, as amended, and any and all other Ordinances and Policies of the City prior to the issuance of any Certificate of Occupancy. Plans for all required CITW DC FBRMLzzRS BPa'1CH 163=C liWIM DDCSO•1 PWLJW, F8Q-nc ::5 F3;rTnCi-:,TCYc=-- 7S;2 S4 Z1~ P-1 i -3131 aA • f public improvements shall be provided by the Developer at the time of platting and all such plans shall be approved by the Director of Public Works, or his agent. A. Fire Hydrants: The Developer shall provide fire hydrants and associated water mains at locations where required by the Director of Public Works and the Fire Marshall of the City. All fire hydrants and water mains shall be Finally Accepted by the City prior to the issuance of any Certificates of Occupancy. B. Fire Lanes: The Developer shall provide Fire Lane Access, with such Fire Lanes to be maintained by the Developer, at no cost to the City. Such Fire Lanes shall be dedicated to the City. The Fire Lanes shall be provided at locations spe- cified by the Director of Public Works and the Fire Marshall of the City. Failure of the Developer to maintain Fire Lanes shall constitute a Nuisance. C. Pro Rata on Water and Sanitary Sewer Mains: The Developer shall pay Pro Rata Fees on existing water and sanitary sewer mains prior to the issuance of any Building Permits. The amount of Pro Rata Fees shall be.as follows: • WATER: 952.97 L.F. X $4.00/L.F. _ $3811.88 SANITARY SEWER: 673 L.F. X $3.00/L.F. = $2019.00 TOTAL PRO RATA $5830.88 These Pro Rata Fees do not relieve the Developer from paying for tapping fees, meter charges or additional onsite water and/or sanitary sewer mains required for this development. D. Drainage: The Developer shall submit a Drainage Plan for all of the property depicted on Exhibit "A", with such Drainage Plan to be prepared in accordance with standard criteria of the City. The Drainage Plan shall be approved by the Director of Public Works, or his agent, and all drainage improvements shall be completed prior to the issuance of any Certificates of Occupancy. The operation and maintenance of all drainage structures located within drainage easements and street rights-of-way shall be the responsibility of the City after the Final Acceptance of such improvements. The Developer shall be responsible for the general maintenance of all drainage ease- ments, located within the Development. Failure of the V a6 81208 0053 a Developer to maintain drainage easements shall constitute a Nuisance. E. Streets: The Developer shall dedicate, at no cost to the City, the street right-of-ways needed for all streets located within and adjacent to the Development as required by the City. The Developer shall be responsible for the total cost of construction of all streets located within the Development and for one-half (1/2) the cost of construction of all streets adjacent to the Development. These construction costs shall include excavation, subgrade stabilization, street paving, sidewalks (where required), landscaping, sprinkler systems, street lighting, storm drainage facilities and street signs and markings. The Developer shall submit Engineering Construction Plans prepared in accordance with the requirements and specifications of the City, and such plans shall be approved by the Director of Public Works, or his agent, prior to the issuance of any Building Permits. All streets located within the Development shall be Finally Accepted by the City prior to the issuance of any Certificates of Occupancy. The Developer hereby agrees to pay for one-half (112) the cost of all streets adjacent to this Development when the construction is initiated. If, within thirty (30) days of the billing from the City, the payment is not received, the City will exercise the Mechanic's Lien as authorized and agreed to by the Developer in Section 1 of this Developer's Contract. F. Water and Sanitary Sewer Mains: The Developer shall provide water and sanitary sewer mains at locations where required by the Director of Public Works. The Developer shall submit Utility Plans prepared in accordance with the standard cri- teria of the City. The Utility Plans shall be approved by the Director of Public Works, or his agent, and all utility improvements shall be completed prior to the issuance of any Certificates of Occupancy. The Developer shall dedicate, at no cost to the City, utility easements for all water and sanitary sewer mains necessary for this Develoment as required by the City. The operation and maintenance of all water and sanitary sewer mains shall be the responsibility of the City after the Final Acceptance of such improvements. The Developer shall be responsible for the general maintenance of all utility easements located within the Develoment. Failure of the • Developer to maintain utility easements shall constitute a Nuisance. 81208 0054 ar- The Developer may be responsible for the construction of "off-site" water and/or sanitary sewer mains. When "off-site" water and/or sanitary sewer mains are installed by the Developer, the Developer will be reimbursed the cost of the construction when the properties adjacent to these improvements are developed. G. Maintenance Bonds: A one (1) year, one hundred percent (100%) Maintenance Bond covering all public improvements constructed for this Development shall be provided to the City prior to the Final Acceptance of the public improve- ments. The Maintenance Bond will have an effective term of one (1) year from the date of Final Acceptance of the impro- vements by the City. Section 4. Abatement of Nuisance: In the event of the occurrence of a Nuisance, as described in Section 3.B.. Section 3.D., and Section 3.F. of this Developer's Contract, and in the event the Developer has not commenced to remove and correct and proceeded with due diligence to remove and correct said Nuisance within thirty (30) days following receipt of written Notice from the City, the City shall have the right to perform required maintenance upon and/or to repair such Fire Lane • or Easement as necesary to remove and correct said Nuisance and shall have the right to collect such fines and charges as permitted by City Ordinances providing for the abatement of Nuisance. If the Developer has not paid such fines and charges as billed by the City within thirty (30) days of the date of billing, the City will exercise the Mecahanic's Lien as authorized and agreed to by the Developer in Section 1 of this Developer's Contract. Section 5. Hold Harmless Agreement: The Developer shall provide a Hold Harmless and Indemnity Agreement relieving the City of any liabi- lity, causes of action and/or demands that may result from the actions of the Developer as the Subdivider/Developer of the parcel of land as shown in Exhibit "A". Section 6. Waiver: The Developer expressly acknowledges that by entering into this Developer's Contract, the Developer shall never construe this contract as waiving any of the requirements of the Subdivison Ordinance No. 1077, as amended,and of the Zoning Ordinance No. 769, as amended, except as specifically herein agreed upon. Section 7. Termination of Contract and Release of Covenants: Upon the satisfactory completion by the Developer and acceptance by the City of all requirements of this Developer's Contract, this contract shall terminate and the City will execute a Release of Covenants to the Developer. 812013 0055 as RECOMMENDED: DEVELOPER: Director of Public W Y ks el H. Roebuck rookhaven Village Joint Venture APPROVED AS TO FORM: CITY OF FARMERS BRANCH, TX z~/ City Attorney - Paul'M. West City Manager 81208 085' a~ STATE OF TEXAS X HOLD HARMLESS X AND COUNTY OF DALLAS X INDEMNITY AGREEMENT For and in consideration of the City of Farmers Branch, Texas approving and allowing the development and subdivision of Brookhaven -Village Condominium and other good and valuable consideration, We, Brookhaven Village Joint Venture , the Developer of this tract of land agree to enter into this agreement whereby we agree to fully release the City of Farmers Branch, Texas from all claims, suits, judgements and demands against the City of Farmers Branch, Texas which have accrued or which may accrue, and to hold the City of Farmers Branch, Texas from all claims, suits, judgements and demands against the City of Farmers Branch, Texas, either severally or jointly, which have accrued or which may acccrue during and after the construction, development and subdivison of the above referenced development because of such construction, development and subdivision. It is agreed that the City of Farmers Branch, Texas has assumed no liability for the engineering design, development plan or subdivision of the above referenced development. The City of Farmers Branch, Texas, by execution of a Developer's Contract, is only granting a per- mit to develop property and in no wise shall be held liable for the development and subdivision of the above referenced development. EXECUTED THIS THE Z / DAY OF 1981. DEVELOPER: oel H. Roebuck rookhaven Village Joint Venture 81208 X05'7 a~- STATE OF TEXAS X X ACKNOWLEDGEMENT COUNTY OF DALLAS X BEFORE ME,:the undersigned a Notary Public, in and for said County and State, on this day personally appeared Joel H. Roebuck known to me to be the person(s) whose name is subscribed to the foregoing instru- ment and acknowledged to me that (he) they executed the same for the purposes and consideration therein expressed and that (he) they have the authority and power to enter into the foregoing instrument. Sy,,~ jI~AND SWORN TO BEFORE ME, on this the jAj'v day of _ No,ry blic in and for a o County, M Commission ires 1~e-r.- ; STATE OF TEXAST X X ACKNOWLEDGEMENT COUNTY OF DALLAS X BEFORE ME, the undersigned a Notary Public, in and for said County and State, on this day personally appeared Paul M. West, known to me to be the person whose name is subscribed to the foregong instrument and acknowledged to me that he executed the same for the purposes and consideration therein exressed and that he has the authority and power to enter into the foregoing instrument. SUB R BED AND SWORN TO BEFORE ME, on this the 'G~~ day of ~1981. Notary Public in and for Dallas County, Texas My Commission expires 3/-SS a~ P0F:11Utia Of TUTS r)()CU: LNf f10T REPRODUCIBLE WHEN RECORMV BIOO.C'/701-rn Boa(nrJJ Po-A PAOJ♦ Onr w.r• a a •-r - s B9' II'00"G /i7819' ,r,,., r.- a a 3 i _ 'I • r~, S ~ ~ Er{ r.-t+. 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PURPOSE OF CORRECTING FIELD NOTES AS SHOWN ON ATTACHED EXHIBIT "A" OF DEVELOPER'S CONTRACT F_ HERETOFORE FILED ON OCTOBER 22, 1981 AND RECORDED IN VOLUME 81.208, PAGE 136 OF DEED RECORDS OF DALLAS - COUNTY, TEXAS. - L"ORER' S LIEN FaRmeRS - Rance-i STATE OF TEXAS X X DEVELOPER'S CONTRACT COUNTY OF DALLAS X T41s Contract of Agreement is entered into the day of 1981, between the City of Farmers Branch, Texas, hereinafter called "CITY", and Brookhaven Village Joint Venture , hereinafter called "DEVELOPER", for the development of Brookhaven Village Condominium. WITNESSETH, that for and in consideratidn of the City permitting and allowing the platting and development of the parcel of land as shown in Exhibit "A", and in compliance with the requirements of the Subdi- vision Ordinance No. 1077, as amended, and the Comprehensive Zoning Ordinance No. 769, as amended, the Developer, its representatives, heirs, assigns, successors, trustees and/or all others holding any . interest, now or in the future, agree to enter into this contract which shall operate as a covenant running with the land and be binding upon the Developer with the following provisions: Section 1. General: In the event that the Developer fails to comply with any of the provisions of this Developer's Contract, the City shall be authorized to revoke any and all Certificates of Occupancy that may have been previously issued in relation to this development and further the City shall be authorized to file this Developer's Contract in the Mechanic's Lien Records of Dallas County, Texas as a Mechanic's Lien against the Developer's property for the full amount of charges necessary to complete the requirements specified in this Developer's Contract. Section 2. Platting: All property owned by the Developer and located within the limits of the attached Exhibit "A" shall be platted in con- formance with the Subdivision Ordinance No. 1077, as amended, before any Building Permits will be issued. eIi2z7 1918 Section 3. Public Improvements: All required public improvements shall be provided by the Developer at no cost to the City, in accor- dance with the requirements of the Subdivision Ordinance No. 1077, as amended, and the Comprehensive Zoning Ordinance No. 769, as amended, and any and all other Ordinances and Policies of the City prior to the issuance of any Certificate of Occupancy. Plans for all required RE-FILED L~il;~ :31 o fjr C, Tv GC GriQf1::?AS ;rRsi1 ~~...r "•.L'JV, .=ZIA . 2::15 rjjQ3rCH,-. -_X35 75234 214.2157-3131 r...'t... ' - a... • l;~ r.... . SS,' J0. public improvements shall be provided by the Developer at the time of platting and all such plans shall be approved by the Director of Public Works, or his agent. A. Fire Hydrants: The Developer shall provide fire hydrants and associated water mains at locations where required by the Director of Public Works and the Fire Marshall of the City. All fire hydrants and water mains shall be Finally Accepted by the City prior to the issuance of any,Certificates of Occupancy. B. Fire Lanes: The Developer shall provide Fire Lane Access, with such Fire Lanes to be maintained by the Developer, at no cost to the City. Such Fire Lanes shall be dedicated to the City. The Fire Lanes shall be provided at locations spe- cified by the Director of Public Works and the Fire Marshall of the City. Failure of the Developer to maintain Fire Lanes shall constitute a Nuisance. C. Pro Rata on Water and Sanitary Sewer Mains: The Developer shall pay Pro Rata Fees on existing water and sanitary sewer mains prior to the issuance of any Building Permits. The amount of Pro Rata Fees shall be as follows: WATER: 952.97 L.F. X $4.00/L.F. _ $3811.88 SANITARY SEWER: 673 L.F. X $3.00/L.F. _ $2019.00 TOTAL PRO RATA $5830.88 These Pro Rata Fees do not relieve the Developer from paying for tapping fees, meter charges or additional onsite water and/or sanitary sewer mains required for this development. D. Drainage: The Developer shall submit a Drainage Plan for all of the property depicted on Exhibit "A", with such Drainage Plan to be prepared in accordance with standard criteria of the City. The Drainage Plan shall be approved by the Director of Public Works, or his agent, and all drainage improvements shall be completed prior to the issuance of any Certificates of Occupancy. The operation and maintenance of all drainage structures located within drainage easements and street rights-of-way shall be the responsibility of the City after the Final Acceptance of such improvements. The Developer shall be responsible for the general maintenance of all drainage ease- ments located within the Development. Failure of the J gg,~'~1 Gnt's4 ' ~s~t Developer to maintain drainage easements shall constitute a Nuisance. E. Streets: The Developer shall dedicate, at no cost to the City, the street right-of-ways needed for all streets located within and adjacent to the Development as required by the City: The Developer shall be responsible for the total cost of construction of .all streets located within the Development and for one-half (1/2) the cost of construction of all streets adjacent to the Development. These construction costs shall include excavation, subgrade stabilization, street paving, sidewalks (where required), landscaping, sprinkler systems, street lighting, storm drainage facilities and street signs and markings. The Developer shall submit Engineering Construction Plans prepared in accordance with the requirements and specifications of the City, and such plans shall be approved by the Director of Public Works, or his agent, prior to the issuance of any Building Permits. All streets located within the Development shall be Finally Accepted by the City prior to the issuance of any Certificates of Occupancy. The Developer hereby agrees to pay for one-half (112) the • cost of all streets adjacent to this Development when the construction is initiated. If, within thirty (30) days of the billing from the City, the payment is not received, the City will exercise the Mechanic's Lien as authorized and agreed to by the Developer in Section 1 of this Developer's Contract. F. Water and Sanitary Sewer Mains: The Developer shall provide water and sanitary sewer mains at locations where required by the Director of Public Works. The Developer shall submit Utility Plans prepared in accordance with the standard cri- teria of the City. The Utility Plans shall be approved by the Director of Public Works, or his agent, and all utility improvements shall be completed prior to the issuance of any Certificates of Occupancy. The Developer shall dedicate, at no cost to the City, utility easements for all water and sanitary sewer mains necessary for this Develoment as required by the City. The operation and maintenance of all water and sanitary sewer mains shall be the responsibility of the City after the Final Acceptance of such improvements. The Developer shall be responsible for the general maintenance of all utility easements located within the Develoment. Failure of the Developer to maintain utility easements shall constitute a Nuisance. 81ti? ,I~2~ 3~ The Developer may be responsible for the construction of "off-site" water and/or sanitary sewer mains. When "off-site" water and/or sanitary sewer mains are installed by the Developer, the Developer will be reimbursed the cost of the construction when the properties adjacent to these improvements are developed. G. Maintenance Bonds: A one (1) year, one hundred percent 100p) Maintenance Bond covering all public improvements constructed for this Development shall be provided to the City prior to the Final Acceptance of the public improve- ments. The Maintenance Bond will have an effective term of one (1) year from the date of Final Acceptance of the impro- vements by the City. Section 4. Abatement of Nuisance: In the event of the occurrence of a Nuisance, as described in Section 3.B.. Section 3.D., and Section 3.F. of this Developer's Contract, and in the event the Developer has not commenced to remove and correct and proceeded with due diligence to remove and correct said Nuisance within thirty (30) days following receipt of written Notice from the City, the City shall have the right to perform required maintenance upon and/or to repair such Fire Lane or Easement as necesary to remove and correct said Nuisance and shall • have the right to collect such fines and charges as permitted by City Ordinances providing for the abatement of Nuisance. If the Developer has not paid such fines and charges as billed by the City within thirty (30) days of the date of billing, the City will exercise the Mecahanic's Lien as authorized and agreed to by the Developer in Section 1 of this Developer's Contract. Section 5. Hold Harmless Agreement: The Developer shall provide a Hold Harmless and Indemnity Agreement relieving the City of any liabi- lity, causes of action and/or demands that may result from the actions of the Developer as the Subdivider/Developer of the parcel of land as shown in Exhibit "A". Section 6. Waiver:- The Developer expressly acknowledges that by entering into this Developer's Contract, the Developer shall never construe this contract as waiving any of the requirements of the Subdivison Ordinance No. 1077, as amended,and of the Zoning Ordinance No. 769, as amended, except as specifically herein agreed upon. Section 7. Termination of Contract and Release of Covenants: Upon the satisfactory completion by the Developer and acceptance by the City of all requirements of this Developer's Contract, this contract shall terminate and the City will execute a Release of Covenants to the Developer. 8121 81227 1923 '3d RECOMMENDED: DEVELOPER: Direct r of Public orks el-H.- Roebuck rookhaven Village Joint Venture APPROVED AS TO FORM: CITY 0 FARMERS BRANCH, TX d City Attorney Paul M. West City Manager 3e STATE OF TEXAS X HOLD HARMLESS X AND COUNTY OF DALLAS X INDEMNITY AGREEMENT For and in consideration of the City of Farmers Branch, Texas approving and allowing the development and subdivision of Brookhaven Village Condominium and other good and valuable consideration, We, Brookhaven Village Joint Venture , the Developer of this tract of land agree to enter into this agreement whereby we agree to fully release the City of Farmers Branch, Texas from all claims, suits, judgements and demands against the City of Farmers Branch, Texas which have accrued or which may accrue, and to hold the City of Farmers Branch, Texas from all claims, suits, judgements and demands against the City of Farmers Branch, Texas, either severally or jointly, which have accrued or which may acccrue during and after the construction, development and subdivison of the above referenced development because of such construction, development and subdivision. It is agreed that the City of Farmers Branch, Texas has assumed no liability for the engineering design, development plan or subdivision of the above referenced development. The City of Farmers Branch, Texas, by execution of a Developer's Contract, is only granting a per- mit to develop property and in no wise shall be held liable for the • development and subdivision of the above referenced development. EXECUTED THIS THE Z DAY OF >1981• DEVELOPER: oel H; R Brookhaven Village Joint Venture 82c,~2 00C$ 82Z? 19'3 3~' STATE OF TEXAS X X ACKNOWLEDGEMENT COUNTY OF DALLAS X BEFORE ME, the undersigned a Notary Public, in and for said County and State, on'this day personally appeared Joel H. Roebuck known to me to be the person(s) whose name is subscribed to the foregoing instru- ment and acknowledged to me that (he) they executed the same for the purposes and consideration therein expressed and that (he) they have the authority and power to enter into the foregoing instrument. SU SCRIBED AND SWORN TO BEFORE ME, on this the 1V0 day of 1981. No art' lic in and for )Q¢ County, ' • . , _ M~Commission e)xes • STATE OF TEXAST X X ACKNOWLEDGEMENT COUNTY OF DALLAS X BEFORE ME, the undersigned a Notary Public, in and for said County and State, on this day personally appeared Paul M. West, known to me to be the person whose name is subscribed to the foregong instrument and acknowledged to me that he executed the same for the purposes and consideration therein exressed and that he has the authority and power to enter into the foregoing instrument. SUBSCRIBED AND SWORN TO BEFORE ME, on this the day of (0u-r' 1981. N tart' Public a.h. and for;; Dallas County._•exas My Commission..expires• 812"31 0003 WIZ2"i" T924 X1410 IT ff.-J' w a t COO t9 t ti y till s r 1 ao' erg„ L.rr a d ''•.i"'i~. .jam ..r . {~s ~,t,F ' LADE p ~ COUMT7 Of Olltt~ MM OF TE)(AS We and tlrn tty oee stomped this InstruMeni v+as fAed an ttN 1 hare stamped herecn by me and was dub r1a heron Of na. 01 D W rpunty, 7 xas as stampedt ~ NOV 30 1981 1 filWM CLERK. Dallas OoueN►a taltS L rn J b • 2 ~~r C w ST11T£ OF TUN COUMV OF 01100 i hereby certify that th% instrsment was ti'A Nn the date and time stamped hereon by me erd was duty rs, carded in the volume and page at the rnmad record) of Dallas WuntYe Texas as stamped hereon bi ma, NOV X391981 y~ -fie ~!1ltI>L GL&% aww Qwaza lat. a A 7.00 DEE 2250 2 2 07/05/5 ears--.....~ FaRmeRS BRanci-i ORDINANCE NO. 1480 AN ORDINANCE APPROVING AND ADOPTING THE REPORT OR STATEMENT OF THE DIRECTOR OF PUBLIC WORKS OF THE CITY OF FARMERS BRANCH OF THE ESTIMATES OF THE TOTAL COST OF PAVING AND IMPROVEMENT OF PORTIONS OF CERTAIN STREETS IN THE CITY OF FARMERS BRANCH, TEXAS, TO-WIT: MARSH LANE FROM THE SOUTH RIGHT-OF- WAY LINE OF BROOKHAVEN CLUB DRIVE TO THE SOUTH RIGHT-OF-WAY LINE OF BELT LINE ROAD; DETERMINING THE COST OF SUCH IMPROVEMENTS AND THE AMOUNTS PER FRONT FOOT PROPOSED TO BE ASSESSED AGAINST OWNERS OF NON-SINGLE FAMILY RESIDENTIALLY ZONED ABUTTING PROPERTY; ORDERING AND SETTING A HEARING AT 7:30 O'CLOCK P.M. ON THE 23RD DAY OF JANUARY, 1984, IN THE CITY COUNCIL ROOM, 3732 VALLEY VIEW LANE, FARMERS BRANCH, TEXAS, AS THE TIME AND PLACE FOR p . A PUBLIC HEARING OF THE REAL AND TRUE OWNERS OF THE PROPERTY ABUTTING UPON SAID STREETS AND p CONCERNING SAID ASSESSMENTS, PROCEEDINGS AND M IMPROVEMENTS; DIRECTING THE CITY SECRETARY TO GIVE NOTICE OF SAID HEARING AS REQUIRED BY LAW; AND DECLARING AN EMERGENCY p - WHEREAS, the City Council of the City of Farmers Branch, Texas, has heretofore ordered that each of the hereinafter described portions of streets in the City of Farmers Branch be improved; and WHEREAS, the Director of Public Works of the City of Farmers Branch has prepared and filed with the City Council his estimate of the total cost of such improvements and estimates of the amounts per front foot proposed to be assessed against the abutting property and the owners thereof; and WHEREAS, the City Council has heretofore determined the neces- sity of levying an assessment against the property and the owners thereof abutting upon the hereinafter described streets; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS: SECTION 1. That the report or statement of estimates filed with the City Council by the Director of Public Works by the City CITY OF Fc7RfT1CmS gROnCH P•O•BOX 340435 FORMeRS QROnCH,TEXOS 75234 2141247-3131 LInNEO In FRIEnOSHIP WITH THE DISTRICT OF BRSSETLRW, nOTTInGHRRISHIRE, GRERT BRITRIn 4R • of Farmers Branch of the total cost of such improvement and the amounts per front foot proposed to be assessed against the abut- ting property and the owners thereof having been duly examined is hereby approved and adopted. SECTION 2. That it is hereby found and determined that the cost of improvements of the hereinafter described streets with the amounts per front foot proposed to be assessed for such improvements against the abutting property and the owners thereof are as follows, to-wit: Commerical, non-single family residential property or undeveloped property: Property abutting six lane paving; curb, gutter and paving $ 57.60 per front foot Property abutting five lane paving; curb, gutter and paving $ 43.60 Amount of estimate to be assessed against abutting property owners $ 30,956.00 _ to Amount of estimate to be paid from existing Developer's Contrs $ 204,097.64 Lo Amount of estimate to be paid by the City of Farmers Branch $1,564,946.36 0 M Total estimated cost of paving improvements (Farmers Branch share _ of total project cost) $1,800,000.00 m SECTION 3. That a hearing shall be given to said owners of abutting property and all persons interested in said matters as to the benefits to said property by reason of said improvements, or any other matter or thing in connection therewith, which hearings shall be held before the City Council of the City of Farmers Branch, Texas, at 7:30 P.M. on the 23rd day of January, 1984, at which time all of said owners, their agents, or attorneys or other interested persons are notified to appear and be heard, and said hearing shall be adjourned from day to day until fully accomplished. , Such hearing to be held under the act passed at the First Called Session of the Fortieth Legislature of the State of Texas, Acts 1927, 40th Leg., First Called Session, Page 489, Chapter 106, also known as Article 1105b of Vernon's Texas Civil Statutes. SECTION 4. The City Secretary of the City of Farmers Branch c is hereby directed to give notice of the time and place of such hearing and of other matters and facts in accordance with terms and provisions of the act passed at the First Called Session of the Fortieth Legislature of the State of Texas, Acts 1927, 40th Leg., First Called Session, Page 489, Chapter 106, also known as 46 • Article 1105b of Vernon's Texas Civil Statutes. SECTION 5. The fact that the streets and portions thereof to be improved as herein provided are in need of being improved without delay creates an urgency and an emergency for the immediate preservation of the public peace, health and safety which requires that this Ordinance be passed as an emergency measure and that this Ordinance take effect imeediately from and after its passage, and it is accordingly so ordered and ordained. PASSED AND APPROVED BY THE CITY 9 UNCIL OF THE CITY OF FARMERS BRANCH, TEXAS, on this the day of December , 1983. ACCEPTED: or ATTESTED: Z,,Ii l v,.<1 City ecretary APPROVED AS TO FORM: am-11 City Attorney 1 l C C C i t, V/ 7 • firm 9 A 23.00 DEED FaRmeRS 1243 2 2 07/05/91 Haar ani ORDINANCE NO. 1483 AN ORDINANCE LEVYING ASSESSMENTS FOR PART OF THE COST OF IMPROVING PORTIONS OF CERTAIN STREETS IN THE CITY OF FARMERS BRANCH, TO-WIT: MARSH LANE FROM BROOKHAVEN CLUB DRIVE TO THE NORTH CITY LIMIT LINE AT BELT LINE ROAD; FIXING CHARGES AND LIENS AGAINST THE PROPERTY ABUTTING THEREON AND AGAINST THE REAL AND TRUE OWNERS THEREOF; PROVIDING FOR COLLECTION OF SUCH ASSESSMENTS; AND PROVID- ING WHEN THIS ORDINANCE SHALL TAKE EFFECT.. WHEREAS, the City Council of the City of Farmers Branch, Texas, has heretofore, by Ordinance, duly enacted, determined the necessity for and ordered the improvement of the hereinafter described streets and portions thereby raising, grading and filling the same and by constructing: thereon concrete pavement, concrete curbs and gutters, storm sewers and sidewalks in accordance with the improvements described for each unit, together with necessary incidentals and CO N appurtenances, as shown on the Plans and Specifications therefore on %_0 file with the City Council; and O WHEREAS, the City proceeded to go forward with the making and M construction of such improvements, said portions of streets and m public places being described as follows: Being Marsh Lane from Brookhaven Club Drive to the north City Limit line at Belt Line Road. WHEREAS, estimates of the cost of the improvements on such por- tions of street and public places were prepared and filed and CITY OF Fr7RMeRS 6RSnCM P.O.f3= 340435 FaRRIGRS 9Ri0nCH,TEXe75 75234 2141247-3131 UnwE0 IP1 FRIEnCISM112 WITH THE DISTRICT OF BASSETLRIU, MOTT1nGMr-%MSM1RE, GRERT amTmn Sa adopted and approved by the governing body of the City and a time and place were fixed for a Hearing to the owners of abutting property and to all others in anywise interested and due proper notice of the time and place and purpose of such Hearing was given and such Hearing was had and held at the time and place fixed there- fore, to-wit: the 23rd day of January, 1984, at 7:30 P.M. in the City Council Room, Police Building, Farmers Branch, Texas, at which time the following appeared and testified as follows: 1. The Director of Public Works of the City of Farmers Branch described the improvements proposed to be constructed and explained the method of apportionment of cost. Rex Williams., a real estate expert, testified that he was familiar with the market value . of property in Denton County and in Farmers Branch, that he was familiar with the project and that, in his opinion, the proposed assessments enhanced the market value of the abutting property at least to the extent of the assessment. 2. The City Secretary then stated that a Notice of the Hear- ing had been published as required by law. 3. The Mayor then asked if there were any other parties present who desired to be heard on any matter in connection with the improvements under consideration. There being no persons present who desired to be heard, the Mayor announced that the Hearing was closed. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS: 91130 6629 s6 SECTION 1. That at said Hearing no protest, objections or testimony were offered as to said improvements, the contract or assessments therefore, or as to any of the proceedings in reference thereto except as hereinabove set out; that the City Council has heard all parties who appeared and desired to be heard as to the special benefits in enhanced value to accrue to said abutting property and the real and true owners thereof as compared with the portion of the cost of constructing said improvements proposed to be assessed against said abutting property, and has heard all parties appearing and offering testimony, together with all objec- tions and protests relative to such matters and relative to any errors, invalidities or irregularities in any of the proceedings and contract for said improvements, and has given a full and fair hearing to all parties making or desiring to make any such protest or objection or to offer testimony, has fully examined and con- sidered all of said evidence, matters, testimony and objections offered. SECTION 2. That said Hearing granted to the real and true owners of properties abutting upon said streets or units within the limits herein defined, and to all persons, firms. corporations and estates, owning or claiming same or any interest therein, shall be, and the Hearing is hereby closed, and all protests and objections whether specifically mentioned or not, shall be, and the same are hereby overruled and denied. SECTION 3. The City Council, from the evidence, finds that the assessments herein levied should be made and levied against the 91130 Frln s~ l respective parcels of property abutting upon said portions of street and public places, and against the owners of such property and that such assessments and charges are right and proper and are in proportion to the benefits to the respective parcels of prop- erty by means=of the improvements of the unit for which such assessments are levied, and establish substantial justice and equality and uniformity between the respective owners of the respective properties, and between all parties concerned, con- sidering the benefits received and burdens imposed, and further finds that in each case, the abutting property assessed is specifically benefitted in enhanced value to the said property by means of the said improvements, and for which assessments are levied against and charge made, in a sum in excess of the said assessment and charges made against the same by this Ordinance, and further finds that the apportionment of the cost of the improve- ments is in accordance with the law in force in this City and the proceedings of the City he'retofore had with reference to said improve- ments, and is in all respects valid and regular. SECTION 4. There shall be and is hereby levied and assessed against the parcels of property hereinbelow mentioned, and against the real and true owners thereof (whether such owners be correctly named herein or not), the sums of money below mentioned and itemized shown opposite the description of the respective parcels of property and the several amounts assessed against the same, and the owners thereof, as far as such owners are known being as follows: 9 130 6631 Sd PROPERTY OWNERS ROLL ON MARSH LANE PAVING PROJECT CEL FRONTAGE ON AMOUNT OF ~ER PROPERTY OWNER/LOT DESCRIPTION MARSH LANE ASSESSMENT BROOKHAVEN BUSINESS PARK, PHASE II 1. Frank and Ferris Belt Line J/V, Block 7 $39,564.08 Lot 8, 2727 Oaklawn #204, Dallas, 75219 173.20' Payment By Developer's Contract 2. Frank and Ferris Belt Line J/V, Block 7 $56,387.95 Lot 5, 2727 Oaklawn #204, Dallas, 75219 246.85' Payment By Developer's Contract 3. City of Farmers Branch, Abstract 278 325.00' No Assessment BROOKHAVEN VILLAGE CONDOMINIUMS 4. Brookhaven Village J/V, 1902 Country Club, Carrollton, 75006 473.43' $108,145.61 Payment By Developer's Contract BROOKHAVEN APARTMENTS, 1ST SECTION, BLOCK A 05. W.R. Hawn, et al, 14833 Marsh 710.00' $30,956.00 BROOKHAVEN HILLS ADDITION BLOCK 4 6. Ronald S. Cody, Lot 31-A 14751 Tanglewood, Farmers Branch 125.00' Residential Property/No BROOKHAVEN HILLS ADDITION, BLOCK 5 Assessment 7. Dale B. Nixon, Lot 42-A 14734 Cherry Hill, Farmers Branch 105.00' " 8. Alfred Huber, Lot 41-A 14728 Cherry Hill, Farmers Branch 105.00' " 9. Huey Washingt6n, Lot 40-A 14720 Cherry Hill, Farmers Branch 109.44' N 10. William M. Center, Lot 39-A 14714 Cherry Hill, Farmers Branch 130.81 11. William C. Cuirmens, Lot 38-A 14652 Cherry Hill, Farmers Branch 93.90' c~ 12. Charles R. Warren, Lot 37-A 14648 Cherry Hill, Farmers Branch 158.86' rn 13. Norman E. Lewin, Lot 22-A 3639 Pine Valley, Farmers Branch 70.00' " 14. Joseph C. Foster, Lot 21-A 3640 Pine Valley, Farmers Branch 195.30' Residential 15. Bruce W. Spencer, Lot 20-A Property/No • 3634 Pine Valley, Farmers Branch 103.64' Assessment 16. Joe A. Betts, Lot 17-A 14510 Oakmont, Farmers Branch 156.24' is 17. M.D. Moore, Lot 16-A 14506 Oakmont, Farmers Branch 161.54' if 18. Warren B.:Roberts, Lot 5 14426 Tanglewood, Farmers Branch 249.57 19. Vern F. Hein, Lot 4 14422 Tanglewood, Farmers Branch 64.03' 20. John Clyde James, Lot 3 14416 Tanglewood, Farmers Branch 126.05' 21. Kenneth Damond Davis, Lot 2 14410 Tanglewood, Farmers Branch 100.00' 22. Allyce C. Hogan, Lot 1 14406 Tanglewood, Farmers Branch 115.00' " BROOKHAVEN ESTATES NO. 2, BLOCK 1 23. Harold R. Whitaker, Lot 32 • 14368 Tanglewood, Farmers Branch 125.00' to 24. William Travis Roten, Lot 31 14362 Tanglewood, Farmers Branch 100.00 to 25. Mary A. Driessner, Lot 30 14354 Tanglewood, Farmers Branch 105.00 26. Lloyd W. Campbell, Lot 29 14348 Tanglewood, Farmers Branch 105.00' " c~ 27. David J. Gauger, Lot 28 c") 14340 Tanglewood, Farmers Branch 105.00' %.0 0-o 28. Milton W. Lowrey, Lot 27 14334 Tanglewood, Farmers Branch 105.00 o M 29. David R. Murray, Lot 26 14326 Tanglewood, Farmers Branch 105.00' m 30. A.T. Hingle, Lot 25 14320 Tanglewood, Farmers Branch 105.00' `31. Robert Wood, Lot 24 14312 Tanglewood, Farmers Branch 105.00 32. Allen W. Shewmaker, Lot 23 14306 Tanglewood, Farmers Branch 105.00 33. R. Hood Cheney, Lot 22 14230 Tanglewood, Farmers Branch 105.00' S~ Residential 34. R. Hood Cheney, Lot 21 Property/No • 14222 Tanglewood, Farmers Branch 105.00' Assessment 35. James 0. Neet, Lot 20 14214 Tanglewood, Farmers Branch 114.54 of 36. Mary B. Clark, Lot 19 14154 Tanglewood, Farmers Branch 77.00' " 37. William E. Betts, Jr., Lot 18 14148 Tanglewood, Farmers Branch 183.00' " 38. Joe D. Patterson, Lot 17 14144 Tanglewood, Farmers Branch 70.00' " 39. John R. Dalri, Lot 13 14038 Tanglewood Court, Farmers Branch 112.00 40. David B. Katz, Lot 12 14034 Tanglewood Court, Farmers Branch 200.00' " 41. Paul G. Anderson, Lot 11 14030 Tanglewood Court, Farmers Branch 93.00' " 42. Mrs. Mathis J. Dring, Lot 7 13932 Tanglewood Place, Farmers Branch 95.50' " 043. George R. Bixler, Lot 6 13928 Tanglewood Place, Farmers Branch 200.00' " 44. Charles E. Sivess, Lot 5 13924 Tanglewood Place, Farmers Branch 80.00' " 45. Brookhaven Development, Inc., Lot 2 _-r 3677 Brookhaven Club Drive, Farmers Branch 199.76 CV) LD 46. Brookhaven Development, Inc., Lot 1 LD 3677 Brookhaven Club Drive, Farmers Branch 185.00' " 0 47. Peggy Elkin, Lot 4 M 13824 Tanglewood, Farmers Branch 96.00' " C" * Hoke Smith Hoke Smith * Brookhaven Village Condominiums 5~ • SECTION 5. Where more than one person, firm or corporation owns an interest in any property above described, each said per .son, firm or corporation shall be personally liable only for its, his or her pro-rata of the total assessment against such property in proportionaas its, his or her respective interest bears to the total ownership of such property, and its, his or her respective interest in such property may be released from the assessment lien upon payment of such proportionate sum. SECTION 6. The several sums above mentioned and assessed against the said parcels of property and the owners thereof, and interest thereon at the rate of eight percent (8%) per annum, together with attorneys' fees and costs of collection, if incurred, and hereby declared to be and are made a lien upon the respective • parcels of property against which the same are assessed, and a per- sonal liability and charge against the real and true owners of such property, whether such owners be named herein or not, and the said liens shall be and constitute the first enforceable lien thereon, superior to all other liens and claims, except State, School Dis- trict and City ad valorem taxes. The sums so assessed against the abutting property and the owners thereof shall be and become due and payable as follows, to- wit: in four (4) equal installments, due respectively on or before V C, ten (10) days, one (1), two (2) and three (3) years from the date of completion and acceptance of the improvements in the respective C unit, and the assessments against the property abutting upon the cr remaining units shall be and become due and payable in such install- C Sh ments after the date of the completion and acceptance of such respective units, and shall bear interest from the date of such completion and acceptance at the rate of eight percent (8%) per annum, payable annually with each installment, except as to the installments maturing in less than one (1) year which shall be payable at the maturity of the installment so payable, that upon completion and acceptance of the improvements in a particular unit, assessments against the property upon such completed and accepted unit shall be and become due and payable in such install- ments, and with interest from the date of such completion and acceptance. Provided, however, that any owner shall have the right to pay the entire assessment, or any installment thereof, before maturity, by payment of principal and accrued interest, and pro- vided further that if default shall be made in the payment of any installment of principal or interest promptly as the same matures, then the entire amount of the assessment upon which such default is made shall, at the option of the City of Farmers Branch, Texas, or its assigns, be and become immediately due and payable, and shall be collectible, together with reasonable attorneys' fees and costs of collection, if incurred. M SECTION 7. If default shall be made in the payment of any assessment, collection thereof shall be enforced either by the sale o M of the property by the Assessor and Collector of Taxes of said City as near as possible in the manner provided for the sale of property M for the non-payment of ad valorem taxes, or at the option of the City of Farmers Branch, Texas, or its assigns, payment of said sums 5= • shall be enforced by suit in any court of competent jurisdiction, and said City shall exercise all of its lawful powers to aid in the enforcement and collection of said assessments. SECTION 8. The City of Farmers Branch shall not in any man- ner be liable for payment of the sums hereby assessed against any property, or the owners thereof, but the said City of Farmers Branch, Texas, or its assigns, shall look solely to such property and the owners thereof for the payment of such assessments, but the City of Farmers Branch shall exercise all of its lawful powers to aid in the enforcement and collection of said liens and sums and personal obligations. SECTION 9. The total amount assessed against the respective parcels of abutting property, and the owners thereof, is in accor dance with the proceedings of the City relating to said improvements and assessments therefore, and is less than the proportion of the cost allowed and permitted by the law in force in the City. The assessments herein levied are made and levied under and by virtue of the terms, powers and provisions of an Act passed at the First Called Session of the Fortieth Legislature of the State of Texas, being known as Chapter 106 of the Act of said Session together with any and all amendments thereto, and now shown as Article 1105b of Vernon's Texas Civil Statutes. SECTION 10. Full power to make and levy reassessments and to ~ correct mistakes, errors, invalidities or irregularities, either in the assessments or in the certificates issued in evidence thereof, cr) Ss is in accordance with the law in force in the City, vested in the City. SECTION 11. All assessments levied are a personal liability and charge against the real and true owners of the premises described, notwithstanding such owners may not be named, or may be incorrectly named. SECTION 12. The assessments herein levied are made and levied under and by virtue of the terms, powers and provisions of the Charter of the City of Farmers Branch, Texas. SECTION 13. The assessments so levied are for the improvements in the particular unit upon which the property described abuts, and the assessments for the improvements in any one unit are in nowise related to or connected with the improvements or assessments in any • unit, and in making assessments and in holding said Hearing, the amounts assessed for improvements in any one unit have been in nowise affected by any fact in anywise connected with the improvements or the assessments therefore in any other unit. DULY PASSED by the City Council of the City of Farmers Branch, Texas, on this the 6th day of February 1984. APPROVED: 00 - M yor APPROVED AS TO FORM: O M ATTESTED: City Attorney City cretary 5k ca ■ FaRmeRS BRana-i November 2, 1995 Ms. Janice L. Dempster Field Customer Service Representative Stewart Title Company 5728 LBJ Freeway Suite 100 Dallas, Texas 75240 Re: STGC ITS #950300681 Insured: Valerie Jones • Dear Ms. Dempster: Thank you for your correspondence of October 16th relating to the above noted title policy claim. Your assertion that the assessment in not valid is incorrect. The City's developer contract and mechanics liens were all filed properly in 1981, prior to Ms. Jones' purchase in 1989. You may wish to refer to these original documents. Additionally, Stewart Title has previously paid (September 27, 1995) this assessment for other property owners. You may wish to refer in your files to STGC ITS #950300681 (Douglas Smith Unit 117) for further information. Based on the above information, I am unable to release this paving assessment lien for your insured. I look forward to receipt of Stewart Title's check to resolve this assessment. Please contact me should you have further questions. Sincerely, Charles S. Cox Director of Finance cc: Valerie Jones 3635 Gardenbrook #1100 Farmers Branch, Texas 75234 City of Farmers Branch P.O. Box 81901.0 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Basset,:,:, ; jttmghamshire, Great Britain and Garbsen, Germany (v A Joined in an Economic Anp. 1 lruham, Canada and Guadalupe, Mexico. r e ~ " t STEWART TITLE FJANICE ieldC L.DEMPSTER November 7, 1995 Field Customer Service GUARANTY COMPANY Representative Q s IVIF Mr. Charles S. Cox Director of Finance City of Farmers Branch P. 0. Box 819010 Farmers Branch, TX 75381-9010 RE: STGC ITS NO.: 950300736 INSURED: Katherine Dubes, et ux PROPERTY: 3635 Gardenbrook #10600, Farmers Branch, TX Dear Mr. Cox: This letter is in response to your letter to the Insured attempting to enforce a paving assessment lien which your letter states was filed in 1981 and is delinquent in the amount of $1441.71. I have reviewed this alleged lien and determined that it is a Developer's Contract which is a contract between the City and the developer. The City needs to look to the developer for the enforcement of this Contract. As for your assertion that a Mechanic's Lien was filed November 20, 1981, the four year statute of limitations will prevent the enforcability of this lien claim. Please contact me with any further communication you may wish to have regarding this matter. Very truly yours, STEWART TITLE GU COMP Y L~~ C~~ JANICE L. DEMPSTER cc: Scott McBee, Esq. John Boyle, Esq. JLD/lm/cc 117 5728 LBJ FREEWAY. SUITE 100 - DALLAS. TEXAS 75240 - (214) 308-8000 - FAX: (214) 715-5635 1A i Ser tt r`Co _pt JANICE STE`VART TITLE FieldC L.DEMPSTER November 7 1995 Field Customer Service ' GUARANTY COMPANY Representative „ 0 s /sy~ Mr. Charles S. Cox Director of Finance City of Farmers Branch P. O. Box 819010 Farmers Branch, TX 75381-9010 RE: STGC ITS NO.: 950300681 INSURED: Valerie Jones Dear Mr. Cox: This letter is in response to your letter dated November 2, 1995 received November 3, 1995 regarding a Developer's Contract executed October 2, 1981 between the City of Farmers . Branch and Brookhaven Village Joint Venture which was filed of record November 20, 1981. I was aware of this document at the time of my correspondence to you but have disregarded it for many reasons. First, it is a Contract between the City and the Developer and it is no way meant to be an Ordinance filed properly of record to assess a Paving Lien against the property. Second, even if your contention is correct that this document effectively asserts a mechanic's lien against the property in accordance with Section 53 of the Texas Property Code, the statute of limitations has run on the enforcement of this lien claim. I am very aware that Stewart Title has paid the assessment on another Insured's property. It was very inappropriate for you to put this information, including the Insured's name, in a letter which you copied to another insured property owner. The claim submitted by the Insured is confidential and he may have a cause of action against the City for you disclosing this information to another Insured. Stewart Title investigates each claim in accordance with a contract between the Insured and Stewart Title. The policy date, the date the property was purchased and whether the property is the Insured's homestead are some of many factors considered by Stewart Title in determining policy coverage and the most effective way to handle a claim. The City is not a party to the contract and the provisions of the contract have no bearing on whether the City has an enforceable lien or assessment against each property. By copy of this letter, I am asking that the City Attorney review your letter and consult with you regarding your actions. I must also go so far as to ask that the City Attorney be the person to correspond with me in all future matters as he has the knowledge and capabilities necessary to review and assess the validity of the documents which you are attempting to enforce on behalf of the City. 5728 LBJ FREEWAY. SUITE 100 • DALLAS. TEXAS 75240 • (214) 308-8000 • FAX: (214) 715-5635 i Once again, I request that the City to execute a Release of Lien as to this property based upon my letter dated October 16, 1995. Very truly yours, STEWART TITLE GUARANTY COMPANY J CE L. DEMPSTER cc: Scott McBee, Esq. John Boyle, Esq. (with enclosures) Valerie Jones JD/lm/city117 • ~ 1_ BOYLE & LOWRY, L.L.P. MEMORANDUM TO: Charles S. Cox Director of Finance ~ FROM. Stan Lowry DATE: April 11, 1996 RE: Validity and Status of Brookhaven Condominium Assessment Liens This memo is to apprise you of our research regarding the above referenced matter. On October 23, 1981, the City filed a Developer's Contract with the Real Property Records of Dallas County, Texas. Said Developer's Contract also stated that a Mechanic's Lien would be filed against the property within thirty (30) days of billing for the street improvements. The Mechanic's Lien was filed on November 20, 1981 (revised filing on November 30, 1981). At the time the Developer's Contract and Mechanic's Lien were filed, all subsequent purchasers were placed on constructive notice of said lien. Thus, it is our opinion that constructive notice was provided when the Developer's Contract was filed for record. Please advise if you have any questions. Susp cc: Richard Escalante John Boyle "A APR i 5 !996 Xafl 11f (D"14i 3635 Ag"de« B "wk, (th it 10600 ECONOMIC DEVELOPMENT (7 mnerz owmit,, extu 75234 2141484-2478 April 12, 1996 Mr. Richard Escalante City Manager City of Farmers Branch P. O. Box 819010 Farmers Branch, Texas 75381-9010 Dear Mr. Escalante: I'm writing to ask your assistance in obtaining a Release of Lien on the above property. I have been attempting to settle this matter since September 1995, which is the first time I knew that the lien existed. I have previously written Mr. Charles Cox, as well as Mr. John Boyle, who has not replied to my January 31 letter. In my attempts to contact him by phone, he has repeatedly agreed to investigate the matter and report back to me, but has yet to do so. The original lien was apparently filed in 1981, but the related Ordinance was not filed until 1991. 1 purchased my unit in 1989. Since the Ordinance had not been filed at that time, there apparently was no way it could have been located in a title search. It's very disturbing to me that the City is asking innocent condominium owners to pay for such an old mechanics lien for which we were not responsible. It appears that we are being asked to pay for the City's mistake of not collecting on this lien when it was originally due, and the subsequent oversight of the lien until it was brought to the City's attention in 1995 While I don't pretend to understand the legalities of a mechanics lien and its filing, thert are several facts I do know. I'm an intelligent, educated, single woman with -a modest income I've worked hard to be able to buy this condominium. It's the only home I've ever owned, and I hold a Homestead Exemption on the property. There is no way I would have proceeded with the purchase of this unit had I known of the outstanding lien. I didn't have the extra money then any more than I do today, and I would not have had then, nor do I have now, a desire to pay a debt which I did not incur. The only way the City would have collected on that debt, even if the title company could have found the outstanding lien, would have been for the Seller to pay the lien. In my case, the Seller happened to be Joel Roebuck, the developer against whom this lien was filed, and the person who should be responsible for this debt in the first place. Although I have not yet sought legal representation in this matter, I have been advised that there is a four-year statute of limitations on such cases. Since the original lien was filed in 1981 and I bought my unit the end of 1989, 1 assume that lien is not applicable. Further, since I bought the unit before the 1991 Ordinance was filed, it obviously does not apply. It is also my • understanding that neighboring single-family homes, which were also the object of street- improvement assessment liens, have been released from those liens. It seems unfair for small condominium owners to pay a debt incurred by a developer and owners of larger, much more expensive homes. ~iA Mr Richard Escalante . April 12, 1996 Page 2 For all the reasons listed above, not the least of which is that I would not have bought this property had I known there was an outstanding lien, leaving the City to collect from the original debtor, Mr. Roebuck, I am requesting a Release of Lien so that this matter may be closed. I look forward to hearing from you soon. Sincerely, Katherine. Dubes • i a~ ca FaRmeRS BRanci-i August 7, 1996 Ms. Janice L. Dempster Field Customer Service Representative Stewart Title Company 5728 LBJ Freeway Suite 100 Dallas; Texas 75240 Re: Stewart Policy 9 0-5801-637044A Dear Ms. Dempster: This letter is to provide confirmation to you of a street assessment lien which is presently owed on a unit of Brookhaven Condominiums (3635 Gardenbrook #10600, Farmers Branch, TX 75234) owned by Ms. Katherine A Dubes. The lien was filed in 1981 and has not been paid. The per unit payoff amount, as of August 31, 1996, is $1,546.98. I believe that Stewart Title may have missed this lien while performing a title search for Ms. Dubes.The following information may help provide background for this assessment. Brookhaven Village Condominiums, located at 3635 Garden Brook, were constructed beginning in October 1981 by Brookhaven Village Joint Venture (Joel H. Roebuck). A Developer's Contract was filed with Dallas County on October 23, 1981 which outlined platting, drainage, street, and water/sewer main improvements for which the developer/property owner would be responsible. The contract further stated that a mechanic's lien would be filed within 30 days of billing for the street improvements should payment not be received. A mechanic's lien was filed on November 20, 1981 (revised filing on November 30, 1981). No exact amount was specified because improvements were not actually accepted by the City Council until February 6, 1984. On this date the property was assessed $108,145.61 (plus 8% annual interest) for the cost of street improvements on Marsh Lane. The original mechanic's lien legally provided the assessment obligation for the property owner however, the document listing the assessment amount was not filed with Dallas County until July 5, 1991. Because of this late filing, property owners are only responsible for interest which has accumulated from that date. The principal amount has been divided by 104 (total number of units) • to determine the per unit obligation. City of Farmers Branch P.0 Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany ! r a Joined in an Economic Affiance with Markham, Canada and Guadalupe, Mexico • Please assist Ms. Dubes with this title claim. Should you have any questions concerning this letter, please contact me at 919-2518. Sincerely, Charles S. Cox Director of Finance cc: Katherine A. Dubes ?635 Garden Brook #10600 Farmers Branch, Texas 75234 John Boyle City Attorney n ' Ii I • 1: STEW ART TITLE JANICE L. DEMPSTER Field Customer Service August 13, 1996 GUARANTY COMPANY Representative Mr. Charles S. Cox Director of Finance City off armors Branch P. O. Box 819010 Farmers Branch, TX 75381-9010 RE: STGC ITS NO.: 950300736 INSURED: Katherine Dubes POLICY NO.: O-5801-637044a Dear Mr. Cox: . We are in receipt of your letter dated August 75 1996 written on behalf of the above referenced insured. Has Ms. Dubes retained you as her attorney to represent her in this natter? Only wi insured can make a policy inquiry. Nevertheless, please find copies of letters the have previously written to the City of Farmers Branch addressing your allegations. If you should have any fi:rther questions regarding this matter, please have the City Attorney contact me. Very truly yours, STEWART TITLE GUARANTY COMPANY De JANICE L. DEMPSTER Enclosures CC: Scott McBee, Esq. Katherine Dubes John Boyle, Esq. JD/im/cc313 • 5728 LBJ FREEWAY. SUITE 100 • DALLAS. TEXAS 75240 • (214) 308-8000 • FAX: (214) 715-5635 &L • Sanctity of Contract ieldC L.DEMPSTER JANICE STEWART TITLE F Certified Mail Field Customer Service GUARANTY COMPANY Representative Return Receipt Requested 11Q=Z61 Jo we, December 7, 1995 John Boyle, Esq. City Attorney City of Farmers Branch P. O. Box 819010 Farmers Branch, TX 75381-9010 RE: STGC ITS NO.: 950300736 INSURED: Katherine Dubes PROPERTY: 3635 Gardenbrook #10600, Farmers Branch, TX Dear Mr. Boyle: Enclosed please a copy of Mr. Cox' most recent letter to one of our Insureds regarding the alleged Mechanic's Lien filed in 1981. In my previous correspondence, I have asked tht you consult with Mr. Cox and advise him as to the applicable statute of limitations which will prevent the enforcement of this alleged lien claim. I again ask that any further contact regarding this alleged 1981 lien be directed to me and cease further harassment of our Insureds regarding this 1981 claim. Very truly yours, STEWART TITLE GUARANTY COMPANY Y JANICE L. DEMPSTER Enclosure CC: Scott McBee, Esq. Katherine Dubes JD/Im/ib127 5728 LBj FREENVAY SUITE 100 • DALLAS TEXAS 75240. 214) 308-8000 • FAX: (214) 715-5635 ONCE COUNCIL MEMORANDUM FcaRtT eRS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.5 DISCUSS DEVELOPING A POLICY REGARDING THE PLACEMENT OF ANTENNAES ON ELEVATED STORAGE TANKS. EXPLANATION: City staff will be available to discuss developing a policy for the placement of antennaes on elevated storage tanks. RLE/MS/mn • • C~ COUNCIL MEMORANDUM W FaRmeR5 GREWICH From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.6 DISCUSS TRANSPORTATION ISSUES LOCAL PREFERRED ALTERNATIVE FOR LBJ FREEWAY IMPROVEMENTS AND THE STATUS OF DENTON DRIVE. EXPLANATION: Councilman Berry Grubbs and Staff will discuss transportation issues and the local preferred alternative for LBJ Freeway improvements. Councilman Berry Grubbs is the City's representative on the Dallas Regional Mobility Coalition and the LBJ Freeway Executive Board. Staff will provide a status report on Denton Drive improvements. i • c ~ COUNCIL MEMORANDUM F~r~mr=Rs GRar ICH From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.7 DISCUSS NAMING OF CITY HALL PLAZA. EXPLANATION: This item has been placed on the agenda at the request of Councilmember Ron Pyle. RLE/spr c~ r~ COUNCIL MEMORANDUM FaRmeRS BRana-i From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. A.8 DISCUSS UPDATE OF NATATORIUM. EXPLANATION: Staff will be present to discuss this item with the City Council. RLE/LT/spr Attachments: 1. Information memo • PARKS & RECREATION MEMORANDUM FaRtTieRS B Ra n c i'i TO: Office of the City Manager FROM: Jeff Fuller, Director PAdK DATE: 8/28/96 II SUBJECT: Natatorium Update On August 8, 1996 members of the Farmers Branch City Council and Carrollton Farmers Branch Independent School District School Board, along with staff from both entities, met to discuss issues regarding the proposed natatorium. The issues discussed included projected cost of the natatorium, size of the lap pool, scheduling restraints, and location. The School District and the City of Farmers Branch have each earmarked 2.1 million dollars • for this project, for a total of 4.2 million dollars. It is anticipated that this project could cost 5 million dollars. The School District had originally requested a 50 meter pool. They now feel that a 35 meter (approximately) stretch pool would meet their needs. The city believes a recreational pool is necessary for its residents. The location for the proposed natatorium is the site of the old Valwood Bowling lanes, which has been demolished and the land cleared. If the School District and the City cannot work out a joint use agreement, addressing the above concerns, the School District has indicated that they are prepared to build a natatorium adjacent to Standridge Stadium on Valwood Parkway. They would use the existing parking for the stadium and utilize existing football locker rooms for the changing areas. The School Board and City Council determined that it was in the best interest of both parties to continue researching the possibility of a joint venture, providing all the concerns could be addressed. A thirty day time table was discussed for reporting back to the School Board and City Council. On Thursday, August 22, 1996 Jim Slaughter, Athletic Director for the Carrollton Farmers Branch ISD, and I visited the Grapevine Natatorium, a twenty-five yard by twenty-five meter pool. We were able to share our scheduling concerns with Patrick Henry, Aquatics Manager for Grapevine ISD. f~ Grapevine has a rather productive scheduling arrangement. Currently, five high schools utilize the pool for their swim teams for practice and meets. Along with the five high schools, time is set aside daily for adult lap swim, open public swim, as well as renting out to a Masters Swim Club. Plans are to add a sixth high school to the schedule this fall while continuing the public swim time. Jim and I both came away with the feeling that a schedule for use by the City and School District was workable. Staff from both entities have had an opportunity to meet with Duane Brinkley, Brinkley Sargeant Architects, and Joe Hunsaker, world renown pool consultant regarding the possible joint venture. Brinkley Sargeant Architects has submitted a proposal to develop a feasibility study to determine if a joint use arrangement is feasible, based on the needs of each entity. The total cost of the study is $13,900. The City's share of the cost would be $6,950. The School District is ready to proceed with entering into a contract with Brinkley Sargeant Architects for the feasibility study. The Parks & Recreation Department staff believes it would be a wise investment and recommends that the City share the cost of the feasibility study with the School District. Attachment: Architect Proposal C:NATUPDAT.E 0 B R I N K L E Y S A R G E N T A R C H I T E C T S August 23, 1996 RtOF~vj O 40,6 Mr. Jeff Fuller KS.gNO ~vC~ Assistant Director of Parks RFC4 City of Farmers Branch 13000 Wm. Dodson Parkway Farmers Branch, Texas 75381 Re: Feasibility Study Joint Use Aquatic Park Dear Mr. Fuller: In response to the discussions with you and the Carrollton-Farmers Branch Independent School District and your request for a Scope of Services and Fees for the above study, I am outlining the following based upon my perception of the task. We have structured our services to be performed in a very compressed time schedule that would respond to your 30 day window of time. Because of the nature of the study and the speed involved, we are conducting this study with our most experienced personnel, Joe Hunsaker, Scott Hunsaker, and myself. SERVICES 1. Pre-Workshop Prepare research data to present at a workshop attended by decision making representatives of the City of Farmers Branch and the ISD of Carrollton-Farmers Branch and the Planning and Research team of 5000 QUORUM Brinkley Sargent Architects and Counsilman/Hunsaker & Associates. SUITE 123 Develop baseline concepts of various confipp~l~~rations of aquatic centers D~ DALLAS, TEXAS 75240 for discussion (all within the parameters developed during the meeting on August 21, TEL 214 - 960 - 9 9 7 0 • 1996). FAX 214 - 96-0 - 9751 A Texas Corporation 9 • Develop baseline activity utilization charts for different use patterns among various potential user subgroups, i.e., school and city. • Develop baseline construction cost factors for different building types and site development allowances. 2. Workshop Present baseline information described above to attendees via computer visualization so all attendees can discuss data, ask questions, compare and make changes. Through this process, an educated decision will be made with regard to the type of facility that will best meet the requirements of the owners: • Meet activity needs of future attendees • Maximize cooperation and minimize confusion in shared facility time • Provide best value in project cost while minimizing operational cost • • Minimize maintenance and life cycle costs • Reach closure on preferred facility design program 3. Planning and Research team will reconvene at BSA office and develop an Opinion of Probable Cost for: • Building • Site Development Cost • Fixtures, Furnishings and Equipment • Contingencies • Fees • Administration 4. Meet next day and present summary findings to ownership group. Discuss and make adjustments to reach closure. 5. Planning and research team will follow up with written report and graphics which can be used by city and school district representatives to present the findings to decision making entities within their respective organizations. 6. Fee Professional Fee $11,250 Estimated Travel Cost (2 people) $2,400 Estimated Reimbursable Expenses $250 Please call me after you have had an opportunity to review this. Both Joe and myself are excited over the possibilities of this joint use aquatic facility and what it can mean for the school district and the city. Sincerely, Dwayne M. Brinkley, AIA DMBVkk i 96019\C2\FewStudy.doc MAC ~ COUNCIL MEMORANDUM FaRmeRs GRc7nCH From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.la DISCUSS PERSONNEL MATTERS - TEXAS GOVERNMENT CODE SECTION 551.074 1. DISCUSS APPOINTMENT TO THE DALLAS/FORT WORTH FILM COMMISSION. 2. DISCUSS APPOINTMENT OF A DIRECTOR FOR THE FARMERS BRANCH NEIGHBORHOOD CRIME WATCH PROGRAM. 3. DISCUSS APPOINTMENT OF MUNICIPAL COURT JUDGES. 4. DISCUSS APPOINTMENT TO THE ZONING BOARD OF ADJUSTMENT AND BUILDING CODE BOARD OF APPEALS. EXPLANATION: 1. DISCUSS APPOINTMENT TO THE DALLAS/FORT WORTH FILM COMMISSION. At the August 5, 1996, City Council meeting, there was discussion to appoint another person to the Dallas/Fort Worth Film Commission. 2. DISCUSS APPOINTMENT OF A DIRECTOR FOR THE FARMERS BRANCH NEIGHBORHOOD CRIME WATCH PROGRAM. The City Council postponed this item until September 9, 1996 City Council meeting. 3. DISCUSS APPOINTMENT OF MUNICIPAL COURT JUDGES. The City Council postponed this item until the September 9, 1996 City Council meeting. The following appointments will expire September 30, 1996. Al Fenton 9/30/96 Terry Carnes (Alt.) 9/30/96 George Soriano (Alt.) 9/30/96 4. DISCUSS APPOINTMENT TO THE ZONING BOARD OF ADJUSTMENT AND BUILDING CODE BOARD OF APPEALS. There is a vacancy on these boards due to Mr. Victor Conrad moving out of State. RLE:cjp • Attachment: 1. Memo from the Chairman of the Zoning Board of Adjustment and Building Code Board of Appeals. 2. Resolution No. 95-125 and Resolution No. 96-131. • • • Memorandu m To: Mayor Blair and City Council CC: Jim Olk - Building Official From: Bill Morgan - Chairman - Zoning Board of Adjustment Date: May 21, 1996 Subject: Resignation of a Board Member Mr. Victor Conrad telephoned staff and explained that he would be resigning from the Zoning Board of Adjustment because he was moving out of State. Staff requested that Mr. Conrad draft a resignation letter and address it to me as chairman. To date, I have not received the letter, but it is my understanding that he has relocated out of State. It would be of great assistance to us if the City Council would appoint a replacement alternate member at their earliest convenience. I would also recommend that Mr. David Stack be moved up into the regular members position vacated by Councilmember Bird. Thank you. I~ a RESOLUTION NO. 95-125 RESOLUTION APPOINTING A MUNICIPAL COURT - JUDGE AND ALTERNATE MUNICIPAL COURT JUDGES FaRme S FOR THE CITY OF FARMERS BRANCH, TEXAS. BRanci-i WHEREAS,'. Sec. 2.12, Article II of the City Charter of the City of Farmers Branch, Texas, provides that the City Council shall appoint a City Judge and two (2) Alternate City Judges for the Municipal Court to serve a term of one (1) year,.with compensation to be established by the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS. SECTION I. That Albert Fenton is hereby appointed and employed by the City Council as the the City Judge of the Municipal Court for a term of one (1) year from October 1 1995 to September 30, 1996, with compensation at $ 2,090.05 per month, payable on the 15th and the last day of the month. • SECTION II. That in the event of Judge Fenton's absence, unavailability, disability or failure to act; an Alternate City Judge will serve in the capacity of City Judge. In such an event Judge Fenton's compensation of $ 2,090.00 per month will be reduced by $ 313.50 per day on the designated court day and $ 41.80 per day for each day not designated as court day. SECTION III. That Terry Carnes is hereby appointed by the City Council as Alternate 1 City Judge of the Municipal Court for a term of one (1) year from October 1, 1995 to September 30, 1996 with compensation at $ 313.50 per designated court day and $ 41.80 per day for each day not designated as a court day when services are needed and rendered. SECTION IV. That Richard F. Seibert is hereby appointed by the City Council as Alternate 2 City Judge of the Municipal Court for a term of one (1) year from October 1, 1995 to September 30, 1996 with compensation at $ 313.50 per designated court day and $ 41.80 per day for each day not designated as a court day when services are needed and rendered. DULY PASSED AND APPOINTED by the City Council of the City of Farmers Branch, Texas, on the 9th day of October, 1995. APPROVED: Mayor City of Farmers Branch P.O. Box 819010 Farmers Branch, Texas 75381-9010 214/247-3131 Linked in Friendship with District of Bassetlaw, Nottinghamshire, Great Britain and Garbsen, Germany. Joined in an Economic Alliance with Markham, Canada and Guadalupe, Mexico. APPROVED AS TO FORM: ATT ST: for C ty Secretary • RESOLUTION NO. 96-131 RESOLUTION APPOINTING A MUNICIPAL COURT JUDGE AND ALTERNATE MUNICIPAL COURT JUDGES FOR THE CITY OF FARMERS BRANCH, TEXAS WHEREAS, Sec. 2.12, Article II of the City Charter of the City of Farmers Branch, Texas, provides that the City Council shall appoint a City Judge and two (2) Alternate City Judges for the Municipal Court to serve a term of one (1) year, with compensation to be established by the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERS BRANCH, TEXAS. Section 1. That Albert Fenton is hereby appointed and employed by the City Council as the City Judge of the Municipal Court for a term of one (1) year from October 1, 1996 to September 30, 1997, with compensation at $ per month, payable on the 15th and the last day of the month. Section 2. That in the event of Judge Fenton's absence, unavailability, disability or failure to act, an Alternate City Judge will serve in the capacity of City Judge. In such an event Judge Fenton's compensation of $ per month will be reduced by $ per day on the designated court day and $ per day for each day not designated as court day. Section 3. That Terry Carnes is hereby appointed by the City Council as Alternate 1 City Judge of the Municipal. Court for a term of one (1) year from October 1, 1996 to September 30, 1997 with compensation at $ per designated court day and $ per day for each day not designated as court day when services are needed and rendered. i a~ • Section 4. That George Soriano is hereby appointed by the City Council as Alternate 2 City Judge of the Municipal Court for a term of one (1) year from October 1, 1996 to September 30, 1997 with compensation at $ per designated court day and $ per day for each day not designated as court day when services are needed and rendered. DULY PASSED AND APPOINTED by the City Council of the City of Farmers Branch, Texas, on the 9th day of September, 1996. APPROVED: Mayor APPROVED AS TO FORM: ATTEST: • City Attorney City Secretary ad J MOM ~ r~ COUNCIL MEMORANDUM F7RMeR5 BRanCH From: the Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.lb DISCUSS LAND ACQUISITIONS - TEXAS GOVERNMENT CODE SECTION 551.072 1. DISCUSS LEASE OF CITY PROPERTY AT 12704 BEE STREET. 2. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 13109 BEE STREET. 3. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 13105, 12911, 12725, AND 12929 BEE STREET. 4. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 12400 (12631), 12621, AND 12715 DENTON DRIVE. 5. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13101 AND 13115 DENTON DRIVE AND 2435 OAK STREET. 6. DISCUSS LAND ACQUISITION OF PROPERTIES LOCATED AT 13011, 13021, 13031, AND 13103 ROSSFORD STREET. 7. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 2435 VALLEY VIEW LANE. 8. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT 14185 DALLAS PARKWAY. EXPLANATION: Staff will be present to discuss these items with the City Council. RLE/JB/spr i C~ COUNCIL MEMORANDUM FaRmG- RS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.2 CONSIDER NECESSARY ACTION ON PERSONNEL MATTERS DISCUSSED IN THE EXECUTIVE SESSION. c~ Jr= COUNCIL MEMORANDUM Fcc3RmeRS BRanck From: The Office of the City Manager Date: 09-09-96 Subject: AGENDA ITEM NO. B.3 CONSIDER NECESSARY ACTION ON LAND ACQUISITION DISCUSSED IN THE EXECUTIVE SESSION. • u Property Taxes Values The City of Farmers Branch contracts with the Dallas Central Appraisal District (DCAD) to appraise property values within the City. DCAD is required by state law to repeat the appraisal process for property at least once every three years. DCAD's policy is to appraise approximately one-third business personal property, commercial real property and residential real property each year. Residential and commercial real property includes land and buildings. Business personal property is defined by the tax code as any business property which is not real property. This type of property could include furniture, computer systems, vehicles, etc. Properties are appraised as of January 1st each year. This appraised value is used as the basis for tax billing the following October 1st. To save time and money, the appraisal district uses mass appraisal to appraise large numbers of properties. In a mass appraisal, the appraisal district first collects detailed descriptions of each taxable property in the district. It then classifies properties according to a variety of factors, such as size, use and construction type. Using data from recent property sales, the district appraises the value of typical properties in each class. Taking into account differences such as age or location, the,district uses the typical property values to appraise all properties in the class. DCAD contracts with the University of Texas at Dallas to conduct a residential appraisal study. This study compares market value (sales) data to appraised value by neighborhood using a statistical model to determine value in neighborhood's which did not have a recent sale. The resulting property values are then adjusted based on a conditions index which is determined by DCAD during neighborhood inspection. Improvements to a home such as a new roof or a kitchen remodel may effect the overall conditions index. New construction such as a pool or a home addition would immediately effect the appraised value of a home whether or not the home is in an area targeted for appraisal. Exemptions The Texas Property Tax Code provides for full and partial property tax exemptions for a wide variety of circumstances. The City of Farmers Branch has adopted residential exemptions which exceed the minimum requirements of state law. The 1996 Certified Tax Roll includes the following breakdown of exemptions: Exemption Value x sated Revenue Homestead (1) $115,853,880 $ 509,757 Over-65 (2) 100,137,900 440,607 Disabled Person 5,976,392 26,296 Disabled Vet 894,616 3,936 Gov't/School 155,932,000 686,101 Abatements 39,383.438 173,287 Total $418,178,226 $ 1,839,984 (1) 20% or $5,000 whichever is greater (2) $60,000 ■ ■ Tax Rats. The City's tax rate consists of two components. One part of the tax rate funds general fund operations and is shown in the general fiord budget as property tax revenue. The other part of the tax rate funds debt service on general obligation or certificates of obligation bonds. These bonds are backed by the City's property tax base. The property tax revenue from the debt service part of the tax rate is shown in the debt service budget as property tax revenue. The combined total of property tax revenues in the general and debt service funds is called the City's tax levy. The City's proposed 1996-97 tax rate of 44¢ per $100 property value allocates 70% of property tax revenues to the general fund and 30% to the debt service fund. The following chart shows a historical perspective of the tax rate allocation. Any reduction in tax rate must by from the General Fund as the debt service rate cannot be reduced below a level necessary to fund the City's annual debt service. Property Tax Rate Percent Distribution 120 100 80 60 - 40 20 0 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 ®Operations ®Debt Service 7.7% 10.9% 14.8% 13.0% 19.2% % of Operations Devoted to CIP 8 Fixed Assets 1996-97 Property Tax Rate Statistics Average Home Value = $86,970 Existing residential values increased by 1.01%. New construction increased total values by another 1.2%. Residential parcels increased by 49 during the year. For an average home value, annual City property taxes after a homestead exemption would equal $306.13 annually ($25.51 monthly). Each penny increased or decreased on the tax rate for a property owner with a homestead would equal $6.96 annually ($0.58 monthly). For an average home value, annual City property taxes after homestead & Over 65 exemptions would equal $42.13 annually ($3.51 monthly). Each penny increased or decreased on the tax rate for a property owner with a homestead and over-65 exemption would equal $0.96 annually ($0.08 monthly). r r Each penny on the tax rate equals $277,000 in City revenue (general fund and debt service combined). Top Commercial Property Taxpayers One Penny on Taxaver City Tax Bill Tax Rate Equals Park West Assn $338,420 $7,445 IBM $258,299 $5,682 Dallas Semiconductor $246,883 $5,431 Future Capital Pr iects During the downturn in the Texas economy during the early 90's, factors such as high interest rates and the City at maximum debt capacity (exceeding rating agency benchmarks) created a difficult environment to issue new debt. Because of this, the City began to look at alternative financing mechanisms. One such mechanism, pay-as-you-go, provided for street maintenance and reconstruction and has become one of the City's financial objectives. As the economy improved, new capital projects were identified such as the police station, senior center, and natatorium. Council reviewed financing strategies and adopted a continued pay-as-you-go strategy which included a draw down of reserves to targeted levels, sale of property not essential for operations, and the designation of additional funds from operations. These additional funds from operations resulting from economic growth (primarily property and sales tax revenue growth) starting at $750,000 in fiscal year 1996-97 and escalating each year to $950,000 in fiscal year 2000-01, provide the basis for the pay-as-you-go • strategy. The following chart shows the growth in general fund transfers for capital improvements and fixed assets. Capital Improvement & Fixed Asset Transfers as a % of Total General Fund Expenditures 20 Percent 15 5 - 0 1993 1994 1995 1996 1997 Fiscal Year proposed ~ GrE 3 MEMORANDUM IMRS GROnCIA TO: Richard L. Escalante City Manager FROM: Charles S. Cox Director of Finance DATE: September 6, 1996 SUBJECT: Citizen Budget Requests Staff has received a request from John Dodd for information relating to the 1996-97 Proposed Budget and tax rate. The requests and responses are noted below: • Q) What is one cent on the tax rate equal to in City revenue? A) One cent on the tax rate is equal to $277,000 in combined general and debt service fund revenues. Q) What was the total cost for 3 % pay raises (all funds)? A) The total cost will be $570,974. Q) Other than pay increases, are other enhancements to employee benefits included in the 1996-97 Proposed Budget? A) No. Q) How much did residential property values increase? A) Existing residential property increased by 1.01 % Q) What residential area of the City was re-appraised and what is the average home value in that area? A) Approximately 18% of the residential property was re-appraised and the Dallas Central Appraisal District does not have boundary information readily available. Q) What is the dollar amount of general fund transfers to CIP in the 1996-97 budget? A) $3.5 million. I