2000-01-24 CC MinutesCITY OF FARMERS BRANCH
CITY COUNCIL
REGULAR MEETING
JANUARY 24, 2000
COUNCIL CHAMBER
CITY HALL
7:30 P.M.
The following members of the City Council were present:
Mayor
Mayor Pro Tern
Councilmembers
Bob Phelps
Jim Robbs
Calla Davis
Bill Moses
Charlie Bird
Paul Walden
The following members of the City Administration were present:
City Manager
Richard L. Escalante
Assistant City Manager
Linda Groomer
Assistant City Manager
John Burke
City Attorney
John Boyle
City Secretary
Cindee Peters
Communication Director
Tom Bryson
Economic Development Director
Norma Nichols
Director of Community Services
Michael Spicer
City Engineer
Jerry Murawski
Director of Finance
Charles Cox
Director of Parks & Recreation
Jeff Fuller
Library Director
Mary Jane Stevenson
Police Chief
Jimmy Fawcett
Fire Chief
Kyle King
Director of Public Works
Mark Pavageaux
Director of Equipment Services
Don Moore
Assistant to the City Manager
Margaret Somereve
Assistant to the City Manager
John Roach
Traffic Engineer
Dave Davis
Recording Secretary
Suzanne Reynolds
Mayor Phelps called the City Council Meeting of January 24, 2000 to
order at 7:31 P.M. The meeting was televised.
Volume 82, page 80
A.1 INVOCATION.
Councilman Moses gave the invocation and Councilman Bird led the
pledge of allegiance to the flag.
A.2 CONSIDER ACCEPTANCE OF A $500 DONATION TO THE FIRE
DEPARTMENT AND A $500 DONATION TO THE POLICE DEPARTMENT
FROM HOME INTERIORS AND GIFTS, INC., AND TAKE APPROPRIATE
ACTION.
Mayor Phelps presented the following information. Home Interiors and
Gifts, Inc. has donated $500 to the Fire Department and $500 to the
Police Department. The Fire Department will use their money to
purchase furnishings for computer workstations at the Fire Stations. The
Police Department will use their donation to purchase physical fitness
equipment.
The Fire Chief and the Police Chief recommend that the donations from
Home Interior and Gifts, Inc. be accepted.
A motion by Mayor Pro Tern Robbs, seconded by Councilman Bird, all
voting "aye," accepted the $500 donation to the Fire Department and
the $500 donation to the Police Department from Home Interiors and
Gifts, Inc., with appropriate thank you letter to be sent.
A.3 PRESENTATION OF BOARD APPLICATIONS.
There were no applications presented.
A.4 REPORT ON STUDY SESSION ITEMS.
Mayor Phelps gave a brief summary of the items discussed in Study
Session prior to the regular meeting.
CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE
APPROPRIATE ACTION B.1 - B.B.
Mayor Phelps stated under the title of consent items are items that are to
be considered and action taken that may not need discussion
individually. Any member of the City Council or the audience may
request to withdraw any item from the consent items and place the item
before the Council for full discussion. The concept for the consent items
is established in order to speed up discussion for those items that need
more time for discussion.
Volume 82, page 81
A motion by Mayor Pro Tern Robbs, seconded by Councilman Walden, all
voting "aye," approved the Consent Agenda.
B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF
JANUARY 10, 2000.
B.2 APPROVED MINUTES OF EMERGENCY CITY COUNCIL MEETING
OF JANUARY 13, 2000.
B.3 APPROVED MINUTES OF SPECIAL CITY COUNCIL MEETING OF
JANUARY 17, 2000.
B.4 APPROVED MINUTES OF SPECIAL CITY COUNCIL MEETING OF
JANUARY 20, 2000.
B.5 ADOPTED RESOLUTION NO. 2000-002 ACCEPTING A STREET
EASEMENT DONATED TO THE CITY OF FARMERS BRANCH BY
GNB TECHNOLOGIES, INC. FOR THE EXTENSION OF HUTTON
DRIVE AND SENLAC DRIVE SOUTH OF VALLEY VIEW LANE.
B.6 ADOPTED RESOLUTION NO. 2000-020 AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH HUBER,
HUNT & NICHOLS, INCORPORATED FOR CONSTRUCTION
MANAGER SERVICES RELATIVE TO THE REMODEL OF THE
CONFERENCE CENTER.
B.7 ADOPTED RESOLUTION NO. 2000-021 AUTHORIZING THE CITY
MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO GORMAN &
ASSOCIATES, INC. AND CHANGE ORDERS NO. 1 AND 2 TO
HUGHS & SONS, INC. RELATIVE TO THE NEW SENIOR CENTER
PROJECT.
B.8 ADOPTED ORDINANCE NO. 2520 AMENDING ORDINANCE NO.
1087, SECTION 2, AS AMENDED BY ORDINANCE NUMBER
1265, ENLARGING THE BOARD OF DIRECTORS OF THE
METROCREST HOSPITAL AUTHORITY TO TEN MEMBERS.
AN ORDINANCE OF THE CITY OF FARMERS BRANCH
AMENDING ORDINANCE NUMBER 1087, SECTION 2, AS
AMENDED BY ORDINANCE NUMBER 1265, ENLARGING
THE BOARD OF DIRECTORS OF THE METROCREST
HOSPITAL AUTHORITY AND DECLARING AN
EMERGENCY.
Volume 82, page 82
D.1 CONSIDER RESOLUTION NO. 2000-018 TO ADOPT THE
COMPREHENSIVE ANNUAL FINANCIAL REPORT AND REPORT TO
MANAGEMENT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999
AS SUBMITTED BY ARTHUR ANDERSEN, LLP AND TAKE
APPROPRIATE ACTION.
Mayor Phelps presented the following information. The City Charter
requires an annual audit by an independent Certified Public Accountant.
The audit for the year ended September 30, 1999 has been completed
and the Comprehensive Annual Financial Report and Report to
Management have been submitted to City Council.
City staff recommends adopting Resolution No. 2000-018 adopting the
Comprehensive Annual Financial Report and Report to Management for
the fiscal year ended September 30, 1999.
Mr. Ben Kohnle with Arthur Andersen, 901 Main Street, Dallas, stated
the City has issued their Comprehensive Annual Financial Report for the
fiscal year ending September 30, 1999. Their opinion on the report is a
clean unqualified opinion.
Mr. Kohnle stated Arthur Andersen issued a management letter to the city
on suggestions for ongoing and continuous improvements and the city has
worked on improving.
Mr. Kohnle stated Arthur Andersen received outstanding cooperation from
the management team and staff of the City of Farmers Branch. He also
commented that the City has won the Governmental Finance Officers
Association's Certificate of Achievement for Excellence in Financial
Reporting for the 10th consecutive year and he commends the Finance
Department for their effort.
Mr. Kohnle stated the City has done an excellent job in communicating
with Arthur Andersen. He did state the City has an outstanding
management team, a team that is very productive, and one they enjoy
working with.
There being no further discussion, a motion by Councilman Moses
seconded by Mayor Pro Tern Robbs, all voting "aye," adopted Resolution
No. 2000-018 adopting the Comprehensive Annual Financial Report and
Report to Management for the fiscal year ended September 30, 1999.
D.2 CONSIDER ADOPTING RESOLUTION NO. 2000-015 AUTHORIZING
THE CITY MANAGER TO PURCHASE COMPUTERS FROM GATEWAY,
INC., AND PRINTERS, SERVERS AND A GIS PLOTTER FROM
Volume 82, page 83
COMPUTER TECH - UTILIZING THE STATE OF TEXAS CATALOG
PURCHASING PROCEDURES FOR AUTOMATED INFORMATION
SYSTEMS AND TAKE APPROPRIATE ACTION.
Mayor Phelps presented the following information. Forty-four desktop
computer systems, three network servers, three printers, two laptop
systems, and one GIS plotter are budgeted for replacement in the 1999-
2000 fiscal year.
Quotes were requested from nine vendors. Seven responses were
received, four of which met or exceeded the City's minimum
configuration and reliability standards. Gateway Inc., submitted a state
catalog price of $71,978.00 for the desktop computer systems and
laptop systems. Computer Tech submitted a state catalog price of
$36,853.11 for three printers, the GIS plotter and the three network
servers. The total quote for the selected vendors is $108,831.1 1.
Gateway, Inc. and Computer Tech, have been certified by the Texas
Department of Information Resources. Funds totaling $110,300.00 are
budgeted in the 1999-2000 Fixed Asset Fund for these purchases.
Staff recommends the purchase of the forty-four desktop computer
systems and two laptop systems from Gateway Inc. for $71,978.00;
and the purchase of three printers, a GIS plotter, and the three network
servers from Computer Tech for $36,853.11; using the State of Texas
catalog purchasing procedures in an amount not to exceed
$108,831.11.
There being no discussion, a motion by Councilman Bird, seconded by
Councilwoman Davis, all voting "aye," adopted Resolution No. 2000-015
to purchase forty-four desktop computer systems and two laptop
systems from Gateway Inc. for $71,978.00; and the purchase of three
printers, a GIS plotter, and the three network servers from Computer
Tech for $36,853.11; using the State of Texas catalog purchasing
procedures in an amount not to exceed $108,831.11.
D.3 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE
THE APPROPRIATE ACTION.
There were no travel reports or requests.
MAYOR PHELPS ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE
EXECUTIVE SESSION WERE DISCUSSED IN THE 2:30 P.M. WORK SESSION.
MAYOR PHELPS EXPLAINED THE CITY COUNCIL CONVENED INTO
EXECUTIVE SESSION AT 7:26 P.M. AND CONCLUDED AT 7:27 P.M. FOR
Volume 82, page 84
THE 7:30 P.M. GENERAL SESSION. TEXAS GOVERNMENT CODE CHAPTER
51 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS
PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND
CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION.
E.1 a DISCUSS LAND ACQUISITIONS -TEXAS GOVERNMENT CODE
SECTION 551.072
1. DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT
12715 DENTON DRIVE.
Mayor Phelps stated the City Council was updated by City Staff on land
acquisition.
E.2 CONSIDER NECESSARY ACTION ON ITEMS DISCUSSED IN THE
EXECUTIVE SESSION.
Mayor Phelps called for necessary action on land acquisition.
A motion by Councilman Moses, a second by Councilman Bird, all
voting "aye", approved the deposit of $125,000 into the Dallas County
Court registry to acquire the property addressed as 12715 Denton
Drive.
F.1 ADJOURNMENT.
A motion by Councilman Bird, a second by Councilman Walden, all
voting "aye", adjourned the City Council meeting of January 24, 2000
at 7:52 p.m.
~~Y4'6
Mayor
City Secretary
Volume 82, page 85