2013-12-17 CC Minutesfop"
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FARMERS
BRANCH
Tuesday, December 17, 2013
City of Farmers Branch
Meeting Minutes - Final
City Council
6:30 PM
City Hall
13000 Wm. Dodson Pkwy.
Farmers Branch, TX 75234
Study Session Meeting to be held at 4:00 PM in Study Session Room
A. STUDY SESSION
Council Chambers
Mayor Glancy called the Study Session Meeting to order at 4:00 p.m.
Absent: 1 - Council Member Ana Reyes
Presiding: 1 - Mayor William P. Glancy
Present: 4 - Mayor Pro Tern Jeff Fuller, Deputy Mayor Pro Tern Kirk Connally, Council
Member Ben Robinson and Council Member Harold Froehlich
Staff: 16 - Gary D. Greer City Manager, Peter G. Smith City Attorney, Angela Kelly
City Secretary, Charles Cox Managing Director - Administration, John
Land Managing Director - Operations, Tom Bryson Communications
Director, Sidney Fuller Police Chief, Andy Gillies Director of Planning, Jeff
Harting Parks & Recreation Director, Kevin Muenchow Director of
Facilities & Fleet, Jim Olk Community Services Director, Steve Parker Fire
Chief, Randy Walhood Public Works Director, Mark Samuels Information
Services Director, Brian Beasley Human Resources Director and Allison
Cook Economic Development Manager
A.1 Discuss regular City Council meeting agenda items.
GA - Council Member Robinson asked for clarification. Mark Samuel, Information
Services Director, stated the agreement will keep the City current with any updates
and with a consistent cost that is easier to budget.
A.2 Receive an update on drainage improvements within Valwood
Improvement District.
Mr. Pat Canuteson presented an update on drainage improvements in the Valwood
Improvement District.
A.3 Receive an update on the Aquatic Center Project.
Jeff Harting, Parks & Recreation Department Director, provided an update on the
Aquatic Center project. The project will be re -bid and brought to City Council for
award in February or March.
A.4 Receive an update on the Single Family Rental License program.
Jim Olk, Community Services Director, provided a presentation on the Single Family
Rental License program. The consensus of the City Council was to leave the current
program as it is currently.
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City Council Meeting Minutes - Final December 17, 2013
A.5 Receive an update regarding proposed Ordinance No. 3253 and
survey data related to on- street parking in residential
neighborhoods.
Mr. Olk provided background information relating to proposed Ordinance No. 3253 as
well as survey data related to on- street parking in residential neighborhoods.
A.6 Receive an update on the Storm Water Utility Feasibility Study.
Trey Shanks with Freese and Nichols presented an update of the storm water utility
feasibility study along with a proposed schedule of actions. The consensus of the
City Council was to put off implementation of a storm water utility fee.
The Study Session Meeting ended at 5:45 p.m.
Mayor Glancy called the Regular Meeting to order at 6:30 p.m.
B. INVOCATION & PLEDGE OF ALLEGIANCE
Deputy Mayor Pro Tern Connally gave the Invocation and Mayor Pro Tern Fuller led
the Pledge of Allegiance.
C. CEREMONIAL ITEMS
CA Consider Board and Commission appointments and take
appropriate action.
A motion was made by Council Member Robinson, seconded by Mayor Pro
Tern Fuller, to appoint James Rice to the Senior Advisory Board, and to appoint
Joe Wallen to serve as an Alternate to the Senior Advisory Board. The motion
carried unanimously.
A motion was made by Council Member Froehlich, seconded by Council
Member Robinson, to appoint Marcia Ferguson to the Family Advisory Board.
The motion carried unanimously.
C.2 Consider accepting a donation of $1,800 for three (3) fountains
for the rose garden in Gussie Field Watterworth Park from the
Farmers Branch Woman's Club and take appropriate action.
The Farmers Branch Woman's Club, in celebrating their 50th anniversary, presented
a donation of $1,800 to the City for three (3) fountains for the rose garden in Gussie
Field Watterworth Park.
A motion was made by Mayor Pro Tern Fuller, seconded by Council Member
Froehlich, that this Donation be accepted. The motion carried by the following
vote:
Aye: 4 - Mayor Pro Tem Fuller, Deputy Mayor Pro Tern Connally, Council Member
Robinson and Council Member Froehlich
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D. REPORT ON STUDY SESSION ITEMS
Council Member Robinson reported on the following items:
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City Council Meeting Minutes - Final December 17, 2013
Update on Valwood Improvement District - Mr. Pat Canuteson presented an update
on drainage improvements in the Valwood Improvement District.
Update on the Aquatic Center - City Administration provided an update on the Aquatic
Center project. The project will be re -bid and brought to City Council for award in
February or March.
Update on Single Family Rental License Program - City Administration provided a
presentation on the Single Family Rental License program. The consensus of the
City Council was to leave the current program as it is currently.
Proposed Ordinance No. 3253 regarding parking in residential areas - City
Administration provided background information relating to proposed Ordinance No.
3253 as well as survey data related to on- street parking in residential neighborhoods.
Storm Water Utility Feasibility Study - Trey Shanks with Freese and Nichols
presented an update of the storm water utility feasibility study along with a proposed
schedule of actions. The consensus of the City Council was to put off
implementation of a storm water utility fee.
E. ITEMS OF COMMUNITY INTEREST
Mayor Glancy announced he will not run for re- election next year.
Topics presented for the City Manager's Report included:
�+ Santa Makes House Calls through Christmas Eve - Santa will continue to visit
children in their homes, by appointment, now through Christmas Eve; contact the
Recreation Center for details
Tour of Lights continues through December 30 - the tour will continue from 6:30 until
9:30 p.m. through December 30; the Historical Park portion of the driving tour will not
be open on December 25
City offices will close for Christmas and New Year's - all Farmers Branch offices and
facilities will be closed on Wednesdays, December 25 and January 1; there will be no
garbage collection on those days; various City facilities may post special hours for
Christmas Eve, December 24 so calling ahead is encouraged
Mayor Pro Tern Fuller thanked City employees for their hard work during the recent
ice storm.
F. CITIZEN COMMENTS
Luther Bernstein (3466 Courtyard Circle) spoke against the Single Family Rental
License program fee during year 2 -3.
Carol Dingman (13223 Glad Acres Drive) stated she hoped the City reimbursed City
workers if they had to stay at a hotel overnight during ice storm.
John Wells (13521 Heartside) thanked City employees for their work and wished
everyone a Merry Christmas. He asked if there was a holiday party for City workers.
City Manager Gary Greer reported there is an Employee Appreciation Luncheon. Mr.
Wells also suggested having a copy of the City Council packet available to the public
at the Senior Center.
rWN4 Andy Olivo (2625 Farmers Branch Lane) thanked Mayor Glancy for his service while
on the City Council.
Tod Warren (14302 Juniper Cove) voiced concerns about poor internet service
available in Farmers Branch.
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City Council Meeting Minutes - Final December 17, 2013
G. CONSENT AGENDA
Approval of the Consent Agenda
A motion was made by Mayor Pro Tern Fuller, seconded by Council Member
Froehlich, to approve Consent Agenda Items GA through G.S. The motion
carried by the following vote:
Aye: 4 - Mayor Pro Tem Fuller, Deputy Mayor Pro Tern Connally, Council Member
Robinson and Council Member Froehlich
GA Consider approval of minutes of the City Council meetings held
on November 14, 2013 and November 19, 2013, and take
appropriate action.
The Minutes were approved.
G.2 Consider accepting a donation from David Austin Roses Limited
relative to a proposed David Austin Trial Rose Garden in Gussie
Field Watterworth Park and take appropriate action.
This Donation was accepted.
F=0+ G.3 Consider approving Resolution No. 2013 -079 awarding a unit
price contract to Brandon Industries, Inc. for the purchase and
installation of ornamental decorative signs and poles throughout
the City and take appropriate action.
This Resolution was approved.
GA Consider approving Resolution No. 2013 -080 authorizing the City
Manager to enter into a Microsoft Enterprise Software License
Agreement and take appropriate action.
This Resolution was approved.
G.5 Consider approving Resolution No. 2013 -081 authorizing the City
Manager to execute an Economic Development Incentive
Agreement pursuant to the Residential Demolition/Rebuild
Program for the residence located at 14302 Juniper Cove and
take appropriate action.
This Resolution was approved.
H. PUBLIC HEARINGS
There are no Public Hearing items on the agenda.
I. REGULAR AGENDA ITEMS
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City Council Meeting Minutes - Final December 17, 2013
1.1 Receive a presentation regarding 35Express Project.
Kimberly Sims, Public Information Officer for 35Express Project provided an update
on project plans, schedules and progress.
1.2 Consider adopting Ordinance No. 3253 regarding on- street
parking on certain residential streets and take appropriate action.
A motion was made by Council Member Robinson, seconded by Deputy Mayor
Pro Tem Connally, that this Ordinance be adopted as amended adding a limit
on the number of vehicles that may be parked or stored on, or contiguous to a
residential lot, to less than five vehicles. The motion carried by the following
vote:
Aye: 4 - Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member
Robinson and Council Member Froehlich
1.3 Consider authorizing the City Manager to enter into an
agreement(s) for engineering professional services with Freese
and Nichols to study and review the low water flows in Farmers
Branch Creek.
Jim Olk, Community Services Director, provided a brief review of the engineering
services proposed in the agreement. The analysis would be split into two phases:
OMM Phase 1 - Review the impact of the Vitruvian project on the creek flows
Phase 2 - Study the full Farmers Branch Creek length
The estimated cost of phase one should not exceed $7,500. Mr. Olk reported the
City of Addison has tentatively agreed to pay the City for 50% of the cost of phase
one.
The following person spoke:
Todd Womble - 2815 Reedcroft
A motion was made by Council Member Robinson, seconded by Mayor Pro
Tem Fuller, that the Agreement in the amount of $7,500 to review the water
rights TCEQ permit for Vitruvian, and the Agreement in the amount of $30,000
for a hydrologic review of Farmers Branch Creek be approved, with an
additional $2,500 included for contingency, . The motion carried by the
following vote:
Aye: 4 - Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member
Robinson and Council Member Froehlich
J. EXECUTIVE SESSION
There are no Executive Session items on the agenda.
L. ADJOURNMENT
The meeting adjourned at
City of Farmers Branch
City Council Meeting Minutes - Final December 17, 2013
Wifliarn P. Glancy, Mayor
ATTIE-$T
IvI ,
Angela Keljj, City Secretary
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