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2000-09-25 CC MinutesCITY OF FARMERS BRANCH CITY COUNCIL REGULAR MEETING SEPTEMBER 25, 2000 COUNCIL CHAMBER CITY HALL 7:30 P.M. The following members of the City Council were present: Mayor Mayor Pro Tern Councilmembers Bob Phelps Bill Moses Calla Davis Jim Robbs Charlie Bird Paul Walden The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager Linda Groomer Assistant City Manager John Burke Assistant to City Manager Margaret Somereve Assistant to City Manager John Roach City Attorney John Boyle City Secretary Cindee Peters Communication Director Tom Bryson Economic Development Director Norma Nichols Director of Community Services Michael Spicer Director of Planning Kaizer Rangwala City Engineer Jerry Murawski Director of Finance Charles Cox Director of Parks & Recreation Jeff Fuller Director of Equipment Services Don Moore Library Director Mary Jane Stevenson Police Chief Jimmy Fawcett Fire Chief Kyle King Director of Public Works Mark Pavageaux Traffic Engineer Dave Davis Recording Secretary Suzanne Reynolds Mayor Phelps called the City Council Meeting of September 25, 2000 to order at 7:40 P.M. The meeting was televised. Volume 84, page 90 A.1 INVOCATION. Reverend Richard Seymour gave the invocation and Councilman Bird led the pledge of allegiance to the flag. A.2 PROCLAIM SEPTEMBER 18 - 24, 2000 AS "LAWSUIT ABUSE AWARENESS WEEK" IN THE CITY OF FARMERS BRANCH. Mayor Phelps read the proclamation and proclaimed September 18 - 24, 2000 as "Lawsuit Abuse Awareness Week" in the City of Farmers Branch, Texas. A.3 PRESENTATION OF BOARD APPLICATIONS. There were no applications presented. A.4 REPORT ON STUDY SESSION ITEMS. Mayor Phelps and the Council gave a brief summary of the items discussed in Study Session prior to the Regular meeting. MAYOR'S ANNOUNCEMENT Mayor Phelps asked if anyone would like to speak before the Council to please fill out a form. B. CONSIDER THE FOLLOWING AS CONSENT ITEMS AND TAKE THE APPROPRIATE ACTION B.1 - B.9. Mayor Phelps stated consent items are items that are to be considered and action taken that may not need discussion individually. Any member of the City Council or the audience may request to withdraw any item from the consent items and place the item before the Council for full discussion. The concept for the consent items is established in order to speed up discussion for those items that need more time for discussion. A motion by Mayor Pro Tern Moses, seconded by Councilwoman Davis, all voting "aye," added items D.6 and D.1 1 to the Consent Agenda. A motion by Mayor Pro Tern Moses, seconded by Councilman Robbs, all voting "aye," approved the Consent Agenda as amended. B.1 APPROVED MINUTES OF CITY COUNCIL MEETING OF SEPTEMBER 11, 2000. Volume 84, page 91 B.2 ADOPTED RESOLUTION NO. 2000-155 GRANTING A SKYBRIDGE EASEMENT TO WILCOX INTERESTS, INC. FOR THE CONSTRUCTION AND MAINTENANCE OF AN ELEVATED PEDESTRIAN WALKWAY OVER INTERNATIONAL PARKWAY. B.3 APPROVED THE REQUEST OF VOICESTREAM WIRELESS FOR SITE PLAN TO INSTALL NINE TELECOMMUNICATION ANTENNAS AND ASSOCIATED EQUIPMENT ON THE TXU TRANSMISSION TOWER LOCATED AT 14005 STEMMONS FREEWAY. B.4 APPROVED THE REQUEST OF HMD HOLDINGS LLC FOR SITE PLAN OF A 51,400 SQUARE FOOT OFFICE/WAREHOUSE BUILDING AT 13802 HUTTON DRIVE, GENERALLY LOCATED AT THE NORTHEAST CORNER OF HUTTON DRIVE AND HUTTON COURT, WITHIN THE PLANNED DEVELOPMENT NO. 22 ZONING DISTRICT. B.5 ADOPTED ORDINANCE NO. 2550 THAT INCORPORATES THE "TEXAS FOOD ESTABLISHMENT RULES" BY REFERENCE AS THE OFFICIAL FOOD ESTABLISHMENT REGULATIONS FOR THE CITY AND INCORPORATES EXISTING ORDINANCES THAT REGULATE FOOD ESTABLISHMENTS. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, ADOPTING THE 1998 EDITION OF THE TEXAS DEPARTMENT OF HEALTH, BUREAU OF FOOD AND DRUG SAFETY, RETAIL FOOD DIVISION, "TEXAS FOOD ESTABLISHMENT RULES" WITH AMENDMENTS THERETO AS THE FARMERS BRANCH FOOD ESTABLISHMENT CODE; AMENDING SECTIONS 229.162 (8)(33)((75)(94)(101) (102) AND (103), SECTION 229.166 (j)(3), SECTION 229.169 (d) AND (e), SECTION 229.170 (1), SECTION 229.171 (f), SECTION 229.171 (j)(7), AND SECTION 229.171 (r) OF THE TEXAS FOOD ESTABLISHMENT RULES; REPEALING ORDINANCES 1281, 1655, 1918, AND PARTS OF 1777 IN CONFLICT HEREWITH; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2000.00); PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. B.6 APPROVED THE REQUEST OF COLINAS CROSSING L.P. FOR FINAL PLAT OF TWO COLINAS CROSSING ADDITION. Volume 84, page 92 B.7 APPROVED THE REQUEST OF AB ATKINS FOR THE FINAL PLAT OF SENLAC DRIVE COMMERCE CENTER ADDITION. B.8 ADOPTED ORDINANCE NO. 2562 AMENDING ORDINANCE NO. 1210, SECTION 3, EXTENDING THE SCHOOL ZONE ON DENNIS LANE SOUTH OF HAVENHURST STREET 430 FEET; PROVIDING A PENALTY CLAUSE; PROVIDING A SEVERABILITY CLAUSE. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING ORDINANCE NO. 1210 SECTION 3 EXTENDING THE SCHOOL ZONE ON DENNIS LANE SOUTH OF HAVENHURST STREET 430 FEET; PROVIDING A PENALTY CLAUSE; AND PROVIDING A SEVERABILITY CLAUSE. B.9 ADOPTED RESOLUTION NO. 2000-164 AWARDING THE BID FOR GROUNDS MAINTENANCE AT THE CONFERENCE CENTER TO VMC LANDSCAPE SERVICES. D.6 ADOPTED RESOLUTION NO. 2000-153 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE CARROLLTON-FARMERS BRANCH BOYS AND GIRLS CLUB TO USE SPACE AT THE RECREATION ANNEX. D.11 ADOPTED RESOLUTION NO. 2000-160 RELATING TO THE APPOINTMENT AND COMPENSATION OF THE MUNICIPAL COURT JUDGE AND ALTERNATE MUNICIPAL COURT JUDGES. D.1 CONSIDER ADOPTING ORDINANCE NO. 2565 AMENDING THE CITY'S OPERATING AND CAPITAL BUDGET FOR THE 1999-2000 FISCAL YEAR AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. Ordinance No. 2565 amends the 1999-2000 fiscal year operating and capital budget to a level that is consistent with the City's most current estimate of revenues and expenditures. Staff recommends the adoption of Ordinance No. 2565 amending the 1999-2000 fiscal year operating and capital budget. There being no discussion, a motion by Mayor Pro Tern Moses, seconded by Councilman Robbs, all voting "aye," adopted the following captioned Ordinance No. 2565. Volume 84, page 93 AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE CITY'S 1999-2000 FISCAL YEAR OPERATING BUDGET AND DIRECTING THAT CITY EXPENDITURES BE MADE IN ACCORDANCE WITH THE BUDGET AS AMENDED. D.2 CONSIDER ADOPTING ORDINANCE NO. 2566 APPROVING THE OPERATING AND CAPITAL BUDGET FOR THE 2000-01 FISCAL YEAR AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. Ordinance No. 2566 approves the operating and capital budget for the 2000-01 fiscal year. All applicable laws and City Charter provisions necessary for adoption of the budget have been followed. Copies of the budget document are available for public inspection at the Farmers Branch Manske Library. Staff recommends the adoption of Ordinance No. 2566 approving the 2000-01 operating and capital budget. Councilman Walden stated he wanted to commend the City Manager and staff for putting together a very good budget. He also stated he feels the $26,000 for monument signs at the Senior Center would be better spent elsewhere. He stated he would be voting for this budget but takes exception with these signs. Councilman Bird stated he respects Councilman Walden's opinion concerning the monument signs at the Senior Center. He also stated the monument signs have always been a part of the Senior Center project. Councilman Bird pointed out that $325,000 was appropriated in the budgeted for entryway improvements into Farmers Branch. He stated he does not know if the City really needs these improvements at the entryways. He did state he does feel this is the right thing to do, so he will be voting on the monument signs and the budget. There being no further discussion, a motion by Mayor Pro Tern Moses, seconded by Councilwoman Davis, all voting "aye," adopted the following captioned Ordinance No. 2566. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, PROVIDING FUNDS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2000 AND ENDING SEPTEMBER 30, 2001, BY APPROVING THE BUDGET FOR SAID PERIOD AND APPROPRIATING AND SETTING ASIDE THE NECESSARY FUNDS OUT OF THE GENERAL AND OTHER REVENUES OF THE CITY OF FARMERS BRANCH FOR SAID FISCAL YEAR FOR THE Volume 84, page 94 MAINTENANCE AND OPERATION OF VARIOUS DEPARTMENTS AND FOR VARIOUS ACTIVITIES AND IMPROVEMENTS OF THE CITY. D.3 CONSIDER ADOPTING ORDINANCE NO. 2567 TO LEVY THE TAX RATE FOR 2000 AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. Ordinance No. 2567 sets the tax rate for the 2000 tax year at $.44 per $100 of assessed value on residential and commercial real property and business personal property within the City. This represents the same tax rate in place during 1999. The City of Farmers Branch currently has one of the lowest tax rates in Dallas County. Comparing the twelve-year period between fiscal year 1988-89 and fiscal year 2000-01, residential property values increased 9.4%. When excluding new construction, this increase would have been lower. Inflation between the same period was 38%. Staff recommends the adoption of Ordinance No. 2567 to levy the tax rate for the 2000 fiscal year at $.44 per $100 of assessed value. There being no discussion, a motion by Councilman Robbs, seconded by Councilman Bird, all voting "aye," adopted the following captioned Ordinance No. 2567. AN ORDINANCE TO LEVY THE TAX RATE FOR THE 2000 TAX YEAR. D.4 DISCUSS THE FARMERS BRANCH CREEK CONCEPTUAL IMPROVEMENT PLAN MEETINGS AND THE CITY'S ORDINANCES, PROGRAMS, PRACTICES, AND FURTHER STUDY RELATED TO CREEKS WITHIN THE CITY AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. Nathan D. Maier Consulting Engineers has completed three studies on Farmers Branch Creek; the Erosion and Sedimentation study was completed in March 1999; the on-site detention analysis was completed in December 1999; and a conceptual improvement plan was completed in June 2000. Council directed staff to hold four meetings to present the conceptual improvement plan to residents along Farmers Branch Creek. The meetings were held on August 10, 15, 17, and 29, 2000. Volume 84, page 95 Staff will provide Council a summary of the three studies, the four meetings with the residents, and possible additional work regarding Farmers Branch Creek. David Nighswonger, Project Manager, briefly reviewed the process through which the erosion and sedimentation problems along Farmers Branch Creek have been addressed by the City Council and staff. He introduced Mr. Bill Wallace of Nathan D. Maier Consulting Engineers. Mr. Wallace made a detail presentation of the Creek Study that was preformed by Nathan Maier Consulting Engineers. Mr. Nighswonger stated the three studies Mr. Wallace reviewed are available in their entirety at the Farmers Branch Manske Library and in the Engineering Department at City Hall. Mr. Nighswonger reviewed the four meetings that were held with approximately 70 people in attendance. He stated several questions were asked about the conceptual plan, construction improvements and permitting improvements. He stated a majority of the discussion focused on issues not associated with the conceptual improvement plan. Mr. Nighswonger stated that floodplain Ordinance 1670 establishes the City's authority to regulate development within the 100-year floodplain and is required by Federal Emergency Management Agency for the City to participate in the National Flood Insurance Program. Also, the erosion and sedimentation Ordinance 1740 deals with sediment from private property flowing on to public property. In conclusion, he stated the City's policy for the creeks is to comply with Federal and State Law. Richard Escalante, City Manager, stated that the conceptual design improvement plan has shown what would and would not be effective in controlling erosion and sedimentation. The residents along Farmers Branch Creek have asked the City for further action and the basic question is what will the City do. Mr. Escalante stated the City needs to determine what City action or involvement is appropriate. He asked would a bond issue for $18,000,000 be an option, what would be the operating expenses, would residents dedicate land to the City, and how is it justified, making a private problem into a public liability? Are there other alternatives available, such as a PID, or some type of fee for all in the drainage area? What would be the total liabilities for the City and Volume 84, page 96 would it be appropriate to assume those liabilities, what has worked elsewhere, and could it work here? Mr. Escalante stated if Council desires to consider these issues additional work is necessary. The outline of work generally fits into at least four basic areas. (1) The legal issue, what are the options and procedures to permit the City to work on the Creek? Also, what would be the liabilities? (2) Administrative/legal alternatives - alternatives to finance, construct and maintain improvements under Texas law. Also, what has been done elsewhere, under what conditions and how effective was it? (3) What financial alternatives would be effective? While similar to the previously mentioned, Administrative/Legal alternatives, the question above having the legal means can be different than being able to practically finance improvements. For example, if the residents can't afford to borrow money to make improvements they may not be able to enter into joint ventures with the City to make improvements either. If fees can be charged in a given area, are they sufficient to fund the improvements? (4) Are there opportunities, at least conceptually, for joint public/private ventures? For example, the City could potentially upgrade its utility lines and areas near bridge structures and other public property to create hard points. Are they located in places where they will be effective? Is it possible for the City to participate in a joint venture on part of the creek without assuming responsibilities for other parts of the creek? Mr. Escalante stated a study to understand the policy alternatives would require legal review by the City's attorney. The administrative and legal alternative would substantially be done in-house with some limited assistance of financial consultants. Conceptual opportunities would involve staff, legal and engineering consultants. The study would be a major undertaking. A target date could be established to provide the information before the mid-year budget review. This study would provide information for the City Council to make policy decisions. Mr. Escalante stated should the Council direct staff to proceed with a detailed outline it would be developed and reviewed with the City Council. The outline would be made available to the public and then input would be sought. City staff would present an interim and final report for Council consideration. Volume 84, page 97 Ruth Alhilali, 2901 N. Sunbeck Circle, stated she feels things are coming together with staff, residents and the City Council. She asked that the Council appoint a citizens committee to work with staff and provide Council with public input. She requested that the committee be appointed at the next City Council meeting and provide a report to the Council by January 2001. Mayor Phelps asked Ms. Alhilali if members of the citizens committee would be from all over the City or just residents along the creek area. Ms. Alhilali replied residents throughout the City. Councilwoman Davis stated the plan Mr. Escalante proposed was a very good plan but she felt a citizens committee at this time was not needed. Councilwoman Davis stated she has spoken to citizens that do not live along the creek and feels they are not in agreement with the City doing improvements along the creek. She stated she feels that before a committee is formed, staff should investigate the items proposed by Mr. Escalante. Councilman Walden stated this is a troubling issue and he is also supportive of Mr. Escalante proposal. He does feel the citizens should be involved in the process once the City is provided with the information. Mayor Phelps stated he and the Mr. Escalante have spoken about this issue several times. He stated he would like to suggest to the Council that at the second meeting in October, staff bring back to the Council a rough cost. Mr. Escalante replied yes that it could be brought back to the October 16, 2000 City Council meeting. Councilman Walden asked if staff would be bringing back to the Council what it would cost the City to acquire this information. Mayor Phelps replied staff would be bringing back the estimated cost for further study of the four items presented by Mr. Escalante. Mr. Escalante stated staff would provide more details on what can be done in-house and what consulting help is needed. He stated staff could get approximate figures by October 16, 2000. Volume 84, page 98 Mr. Escalante stated that citizen input was included in his plan and their input would be provided in the interim plan presented to the City Council. Mr. Escalante suggested that an interim report would not mix the research options with the policy decision. At this point the City Council can narrow down and focus on the best aspects of the plan. There being no further discussion, a motion by Mayor Pro Tern Moses, seconded by Councilman Bird, all voting "aye," authorized staff to proceed with the City Manager's plan and bring the plan back to the Council by October 16, 2000. There being no further discussion, a motion by Mayor Pro Tern Moses, seconded by Councilman Bird, all voting "aye," have staff proceed with the City Manager's plan and bring back to the Council by October 16, 2000. D.5 CONDUCT A HEARING RELATIVE TO THE LOW BIDDER AND CONSIDER ADOPTING RESOLUTION NO. 2000-146 AWARDING THE BID FOR THE REHABILITATION OF FIVE SANITARY SEWER LINES TO HALL-ALBERT CONSTRUCTION COMPANY AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The 1999-2000 Capital Improvement Program, Non-bond Utility Fund Budget provides funding for the rehabilitation of sanitary sewer lines. Five sanitary sewer lines are to be rehabilitated by pipe bursting and traditional "cut and cover" excavation. The lines are located as follows: Between Stardust Lane and Birchlawn Drive from Josey Lane to Longmeade Drive. Between Epps Field Road and Valley View Lane, west of Tom Field Road. Between Mount View Drive and Leta Mae Lane from Tom Field Road to Epps Field Road. Between Spur Trail and Brookhollow Drive, east of Webb Chapel Road. North of Windmill Lane, east of Cochise Lane. There is a total of $534,700 available for the sanitary sewer rehabilitation. Volume 84, page 99 On August 22, 2000, six bids were received and opened for the rehabilitation of the five sanitary sewer lines. The low bid was received from Henderson Construction, LLP in the amount of $233,361. Henderson Construction currently has two contracts with the City. One contract is for the installation of a new water line along Bee Street. The other contract is for the installation of water lines along Midway Road and Spring Valley Road. Henderson Construction Company is more than two months behind on both contracts and the company's progress towards completion is not satisfactory. The bid award being considered consists of work in residential neighborhoods and timely completion is necessary. Staff does not consider it appropriate to recommend award of this bid to Henderson Construction Company. The second low bid was received from Hall-Albert Construction Company in the amount of $271,049. Hall-Albert has met all specifications and has provided adequate references. The City Engineer recommends that the contract be awarded to Hall- Albert Construction Company in the amount of $271,049 with a contract time of 100 calendar days. Henderson Construction, LLP has been notified by certified mail of staff's recommendation and of the date and time that City Council will consider this item. The City Engineer recommends the adoption of Resolution No. 2000- 146 awarding the bid for the rehabilitation of five sanitary sewer lines to Hall-Albert Construction Company in the amount of $271,049. Mr. Escalante stated this is a hearing and if anyone representing Henderson Construction, LLP is present to please come forward and present their case before the award of this bid. Councilman Walden asked Mr. Murawski if he would explain why Henderson Construction, LLP work is unsatisfactory. Jerry Murawski, City Engineer, stated at present the City has two contracts with Henderson Construction. He stated staff did recommend the company for the two projects because the company had satisfactory qualifications and the company's references were good. He stated this summer the contractor was lagging behind on the two projects for the City and after several conversations, staff met with Henderson Construction to ascertain the real heart of the problem. Mr. Murawski also explained Henderson Construction had two subcontractors that worked on big projects that left and two Volume 84, page 100 superintendents that ran most of the jobs that underwent major health problems. Mr. Murawski stated staff worked with the contractor to get them back on track but the projects are still not where they should be. He stated as a result of these two projects the staff cannot professionally recommend the award of this bid to Henderson Construction. He stated staff's concerns are (1) he could not be able to finish the projects at hand, (2) could have prolonged delays, and (3) cost the City more money in the long run. He stated these are reasons staff cannot recommend Henderson Construction for this project. Councilman Walden asked if staff heard any response from Henderson Construction about speaking at the Council meeting. Mr. Murawski stated staff sent a certified letter and met with Henderson Construction and relayed the City's concerns. Henderson Construction must have understood and consequently did not show up for this meeting tonight. There being no further discussion, a motion by Councilman Walden, seconded by Councilman Robbs, all voting "aye," adopted Resolution No. 2000-146 awarding the bid for the rehabilitation of five sanitary sewer lines to Hall-Albert Construction Company in the amount of $271,049. D.6 CONSENT. D.7 CONSIDER ADOPTING RESOLUTION NO. 2000-156 AWARDING THE BID FOR A REPLACEMENT SEWER CLEANING TRUCK AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The 1999-2000 Public Works Department Fixed Asset Budget includes $185,000.00 for the purchase of a replacement sewer cleaning truck for the Utilities Division. Requests for bids for a replacement sewer cleaning truck were sent to nine vendors; five vendors responded with six bids. The low bid meeting specifications was received from STM Equipment of Arlington, for a total cost of $151,064.00. Staff recommends adopting Resolution No. 2000-156 awarding the bid for a replacement sewer cleaning truck to STM Equipment for a total cost of $151,064.00. Volume 84, page 101 There being no discussion, a motion by Councilman Bird, seconded by Councilman Moses, all voting "aye," adopted Resolution No. 2000-156 awarding the bid for a replacement sewer cleaning truck to STM Equipment for a total cost of $151,064.00. D.8 CONSIDER ADOPTING RESOLUTION NO. 2000-152 AWARDING THE BID FOR THE PLAYGROUND RENOVATIONS AT ORAN GOOD PARK AND TEMPLE TRAILS PARK TO JIM BOWMAN CONSTRUCTION AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The Playground Renovations at Oran Good Park and Temple Trails Park is budgeted in the 1999-2000 Non-bond Capital Improvement Program. There is $211,410 available for the two park playground renovations. Oran Good Park is located at the northwest corner of Valley View Lane and Tom Field Road and Temple Trails Park is located on Templeton Trails Road. The renovation of the two parks includes installation of new play structures, fall zones, new benches, and waste receptacles. Temple Trails Park renovations also include installation of new landscape and a pathway inside the park. Ten bids were received and opened August 30, 2000. All bids received met specifications. The low bid was received from Jim Bowman Construction in the amount of $197,198. Jim Bowman Construction has provided adequate qualifications and is presently performing satisfactorily on the Tom Field Road Median Enhancement Project. The contract time is specified at 90 calendar days. The City Engineer recommends adopting Resolution No. 2000-152 awarding the bid for the Playground Renovations at Oran Good Park and Temple Trails Park to Jim Bowman Construction in the amount of $197,198. There being no discussion, a motion by Councilman Robbs, seconded by Councilman Bird, all voting "aye," adopted Resolution No. 2000-152 awarding the bid for the playground renovations at Oran Good Park and Temple Trails Park to Jim Bowman Construction in the amount of $197,198. D.9 CONSIDER ADOPTING RESOLUTION NO. 2000-162 AUTHORIZING THE CITY MANAGER TO ENTER INTO A SERVICE CONTRACT WITH WESTERN AIR MAPS TO OBTAIN DIGITAL AERIAL PHOTOGRAPHY AND ELEVATION CONTOURS DATA; AND ACCEPTING THE Volume 84, page 102 CONTRACT FROM NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS FOR PURCHASING THE INTERACTIVE COMMUNITY INTERNET MAPPING PROJECT, AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. Quotes were requested from ten vendors to provide digital aerial photography and elevation contours data. Four responses were received and all met or exceeded the City's minimum specification and standards. The highest rated proposal, meeting all specifications, $109,100.00 is from Western Air Maps. North Central Texas Council of Governments has submitted a price quote of $8,800.00 for the Interactive Communities Internet Mapping project, which allows citizens to access and print full-page color maps from the internet. The 1999-2000 Adopted Budget includes funding of $130,000.00 for this geographical information systems project. Staff recommends adopting Resolution No. 2000-162 authorizing the City Manager to enter into a service contract with Western Air Maps to obtain digital aerial photography and elevation contours data for an amount not to exceed $109,100.00, and authorizing the City Manager to accept the contract from North Central Texas Council of Governments for purchasing of the interactive community internet mapping project for an amount not to exceed $8,800.00. There being no discussion, a motion by Mayor Pro Tern Moses, seconded by Councilman Walden, all voting "aye," adopted Resolution No. 2000-162 authorizing the City Manager to enter into a service contract with Western Air Maps to obtain digital aerial photography and elevation contours data for an amount not to exceed $109,100.00, and authorizing the City Manager to accept the contract from North Central Texas Council of Governments for purchasing of the interactive community internet mapping project for an amount not to exceed $8,800.00. D.10 CONSIDER APPOINTMENTS TO THE PARKS AND RECREATION BOARD AND TAKE THE APPROPRIATE ACTION. Mayor Phelps presented the following information. The following members of the Parks and Recreation Board have terms that will expire: Barney Wood 10/1 /00 Allan Moore 10/1 /00 Margaret Young 10/1 /00 Joan Abbey 10/1 /00 Volume 84, page 103 A motion by Councilman Robbs, seconded by Councilman Bird, all voting "aye," reappointed Barney Wood, Allan Moore, Margaret Young, and Joan Abbey to the Parks and Recreation Board. D.11 CONSENT. D.12 CONSIDER COUNCIL TRAVEL REPORTS AND REQUESTS AND TAKE THE APPROPRIATE ACTION. Mr. Escalante stated he attended the International City Management Association Conference in Cincinnati, Ohio last week. He stated it was a very good conference and among the topics of discussion were new issues and challenges facing local government. Some of the challenges included the Internet and dot.com companies that are growing so fast. He stated government decisions relative to economic development and government decisions relative to businesses need to speed up and look at how government does business and look at opportunities for speeding the process up and giving corporate America faster decisions. Mr. Escalante also stated he spent time at a session on E-government (electronic government), which included providing services over the Internet to residences and businesses, and focusing on purchases through the internet. He stated this is opening a new area of cooperative purchasing, not just looking at the small geographic area but looking throughout the country or worldwide for the lowest cost or best product. He stated instead of selling at traditional auctions to use the Internet to sell some of the city's surplus properties. He stated things are changing. He stated an example was a City who owns a golf course sold golf balls on E-Bay. He also stated E-governments and a couple of other sites have sold garbage trucks to eastern European countries. Mr. Escalante stated all this information will be looked at and some state laws will have to be amended. He stated he feels the City needs to be on the cutting edge. Mr. Escalante stated the City is hosting a conference on Paperless Agendas and E-government on October 12, 2000 at the Farmers Branch Manske Library. DA 3 CITIZEN PARTICIPATION. There was no citizen participation. MAYOR PHELPS ANNOUNCED THAT THE ITEMS ON THE AGENDA FOR THE EXECUTIVE SESSION WERE DISCUSSED IN THE 4:30 P.M. WORK SESSION. Volume 84, page 104 MAYOR PHELPS EXPLAINED THE CITY COUNCIL CONVENED INTO EXECUTIVE SESSION AT 6:50 P.M. AND CONCLUDED AT 7:00 P.M. TEXAS GOVERNMENT CODE CHAPTER 551 OF THE OPEN MEETING LAW PROVIDES THAT SUCH ITEMS AS PERSONNEL MATTERS, LAND ACQUISITION AND PENDING AND CONTEMPLATED LITIGATION MAY BE DISCUSSED IN CLOSED SESSION. E.1 a DISCUSS PERSONNEL MATTERS - TEXAS GOVERNMENT CODE SECTION 551.074. 1. DISCUSS APPOINTMENTS AND COMPENSATION OF THE MUNICIPAL COURT JUDGES AND TAKE APPROPRIATE ACTION. Mayor Phelps explained action on this item is on the regular agenda. E.1 b DISCUSS LAND ACQUISITIONS - TEXAS GOVERNMENT CODE SECTION 551.072. 1 . DISCUSS LAND ACQUISITION OF PROPERTY LOCATED AT THE NORTHWEST CORNER OF VALLEY VIEW LANE AND HUTTON DRIVE (ALFRED CIRCLE) AND CONSIDERATION OF THE APPROVAL OF USE OF EMINENT DOMAIN AND TAKE APPROPRIATE ACTION. Mayor Phelps explained Staff was present to discuss this item with the City Council. E.2 CONSIDER NECESSARY ACTION ON ITEMS DISCUSSED IN THE EXECUTIVE SESSION. Mayor Phelps stated no action was necessary in Executive Session. F.1 ADJOURNMENT. A motion by Councilman Bird, a second by Councilwoman Davis, all voting "aye", adjourned the City Council meeting of September 25, 200 at 9:09 P.M. ;C, Nayor City Secretary Volume 84, page 105