Loading...
1998-11-23 CC MinutesCITY OF FARMERS BRANCH SPECIAL CITY COUNCIL MEETING NOVEMBER 23, 1998 COUNCIL CHAMBER CITY HALL 10:00 A.M. The following members of the City Council were present: Mayor Bob Phelps Mayor Pro Tern Charlie Bird Councilmembers Bill Moses Calla Davis Jim Robbs The following member of the City Council were absent: Councilmember Berry Grubbs The following members of the City Administration were present: City Manager Richard L. Escalante Assistant City Manager Linda Groomer City Attorney Matthew Boyle Director of Finance Charles Cox Director of Parks & Recreation Jeff Fuller Assistant Director Parks & Rec Jeff Harting Recording Secretary Suzanne Reynolds Mayor Phelps called the City Council Meeting of November 23, 1998 to order at 10:02 A.M. A.1 CONSIDER ADOPTING ORDINANCE NO. 2435 AMENDING THE CITY'S OPERATING BUDGET FOR THE 1998-99 FISCAL YEAR AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. On November 16th, staff reviewed with Council changes in cost estimates for the new Senior Center. These cost estimate changes, totaling approximately $700,000, require that the City's 1998-99 budget be amended. Ordinance 2435 amends the City's 1998-99 budget to authorize this cost estimate change. Staff recommends the adoption of Ordinance No. 2435 amending the Volume 79, page 50 1998-99 operating budget. Mr. Escalante stated this amendment would allow the City to maintain a 90 day fund balance based on the present figures. There being no further discussion, a motion by Councilman Moses, seconded by Councilman Robbs, all voting "aye," adopted the following captioned Ordinance No. 2435 amending the 1998-99 operating budget. AN ORDINANCE OF THE CITY OF FARMERS BRANCH, TEXAS, AMENDING THE CITY'S 1998-99 FISCAL YEAR OPERATING BUDGET AND DIRECTING THAT CITY EXPENDITURES BE MADE IN ACCORDANCE WITH THE BUDGET AS AMENDED. A.2 CONSIDER ADOPTING RESOLUTION NO. 98-150 AWARDING BIDS FOR CONSTRUCTION OF NEW SENIOR CITIZENS CENTER AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. The 1998-99 Capital Improvement Budget includes $3,000,000 for the design and construction of a new Senior Center. Based on action to be taken by the Council in a companion item on this agenda, that figure will be adjusted. With the assistance of Construction Manager Gallagher Construction Management Services, the City received 93 bids for 30 trade packages for the project. There are six bid packets that will be rebid and there are three specialty bid packets that will be bid at a later date. The Construction Manager recommends awarding bids in the amount of $2,901,993. The Director of the Parks and Recreation Department recommends adopting Resolution No. 98-150 awarding bids for the construction of the new Senior Center in the amount of $2,901,993. Mrs. Linda Groomer, Assistant City Manager, reviewed items included in nine reduction change orders, which total $73,612. She stated additional reduction change orders would be brought back to the City Council after further study has been done on the parking lot lighting. She reported the total project budget is now $3,695.892. Mayor Phelps asked about the low bid of DMG for masonry and their requirement to have a bid bond. Volume 79, page 51 Mr. Von Gallagher, Gallagher Construction, stated DMG did not have a bid bond at time of bidding as required by bid specifications. Additionally, after reviewing DMG's bid, he was not sure they bid all the items required. Mr. Matthew Boyle, City Attorney, stated the absence of the bid bond is a material defect and would not be wavable by the Council. Mr. Escalante reviewed with the City Council the changes staff will make to keep Council informed of cost increases of City projects before they go out to bid. Councilman Moses commented in reference to Mrs. Groomer's presentation that nothing from the bid would be pulled. Mrs. Groomer replied that was correct. She stated the $2,901,993 reflects the total bid packages, and reductions will be done by change orders or by reductions at a later time. Mr. Escalante stated the change orders were listed on pace 1c and these change orders are to be considered in agenda item A.3. Councilwoman Davis asked if the Senior Center had two barbecue grills at this time. Mr. Ed Toliver, Recreation Supervisor, replied there was one charcoal grill currently at the Senior Center. Mr. Toliver also commented that the new center would be piped for two gas grills. Mr. Escalante commented if the Senior Center needed another grill it would be purchased at another time. Mrs. Katie Roberts, Chairman, Senior Advisory Committee, thanked the Council for reconsidering the items. Mr. Jack Gilbert, member of the Senior Advisory Committee, 13921 Janwood, thanked the Council for all their time and effort spent on this project and invited them to all the activities at the Senior Center. There being no further discussion, a motion by Councilman Moses, seconded by Mayor Pro Tern Bird, all voting "aye," adopted Resolution No. 98-150, awarding bids for the construction of the new Senior Center in the amount of $2,901,993. Volume 79, page 52 A.3 CONSIDER ADOPTING RESOLUTION 98-162 FOR APPROVAL OF CHANGE ORDERS TO CONSTRUCTION CONTRACTS FOR NEW SENIOR CITIZENS CENTER AND TAKE APPROPRIATE ACTION. Mayor Phelps presented the following information. In a comparison item on this agenda, the Council acted on the award of 30 bid packets for the construction of the new Senior Center. Staff has worked with the Architect and Construction Manager to identify potential change order deducts for the project. Nine deduct change orders in the amount of $73,612 are submitted for Council's consideration. Staff believes the recommended Change Orders will not detract from the appearance or the usability of the facility. The Director of the Parks and Recreation Department recommends adopting Resolution No. 98-162. Mr. Escalante stated in Section I of Resolution No. 98-162 at the end of the sentence, "as specified in the attached memorandum" should be added. Councilman Moses asked in reference to page 4, excavation and paving. He asked if either one has an effect on the other. Mr. Von Gallagher stated they are totally separate. Mayor Pro Tern Bird asked how often would Council receive a progress report on construction. Mr. Gallagher replied they would have a monthly status report. Mayor Pro Tern Bird asked if the Council could receive more frequent updates on the project. Mr. Gallagher replied yes. There being no further discussion, a motion by Councilman Moses, seconded by Councilwoman Davis, all voting "aye," adopted the amended Resolution No. 98-162, with "as specified in the attached memorandum" be added to Section I, end of sentence. Mayor Pro Tern Bird stated the Senior Advisory Committee should be recognized for their patience. He thanked staff for working diligently Volume 79, page 53 with everyone to see that the Senior Center would be built on time and be the finest. He also complimented Councilman Moses, City Liaison for the Senior Center, for his diligent work on this project. Mayor Phelps stated many people have spent a lot of time and effort on this project and congratulated them for a fine job. B.1 ADJOURNMENT. A motion by Councilman Moses, a second by Councilwoman Davis, all voting "aye", adjourned the City Council meeting of November 23, 1998 at 10:24 A.M. / r Mayor City Secretary V-I=rne, 79, page 54