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2015-04-07 CC MinutesW City of Farmers Branch Farmers Branch City Pkwy 13000 Wm Dodson Pk k - Farmers Branch, TX 75234 ]FAIRME.R.S Meeting Minutes - Final 1i..NC':' City Council Tuesday, April 7, 2015 6:00 PM Council Chambers Study Session Meeting held at 4:00 PM in the Study Session Room A. STUDY SESSION Mayor Phelps called the Study Session Meeting to order at 4:01 pm. Presiding: 1 - Mayor Bob Phelps Present: 4 - Deputy Mayor Pro Tern Kirk Connally, Council Member Ben Robinson, Council Member Harold Froehlich and Council Member Ana Reyes Staff: 21 - Gary D. Greer City Manager, Peter G. Smith City Attorney, Charles Cox Managing Director - Administration, John Land Managing Director - Operations, Brian Beasley Human Resources Director, Tom Bryson Communications Director, Allison Cook Economic Development Manager, Mitzi Davis Special Projects Manager, Shawna Eikenberry Management Analyst, Sidney Fuller Police Chief, Andy Gillies Director of Community Services, Jeff Harting Parks & Recreation Director, Kevin Muenchow Fleet & Facilities Director, Steve Parker Fire Chief, Randy Walhood Public Works Director, Mark Samuels Information Services Director, Katy Evans Environmental Health Manager, Meredith Dowdy Special Projects Manager, Kevin Barrett Court Administrator, LaJeana Thomas Executive Assistant and Angela Kelly City Secretary A.1 Discuss regular City Council meeting agenda items. Due to an anticipated large crowd to be in attendance for this item, Council Member Froehlich requested Agenda Item 1.4 be moved up to the beginning of the Regular Agenda. A.2 Presentation by Communications Director on the official City of Farmers Branch Mobile App for smartphones and tablets. Communications Director Tom Bryson presented a video highlighting the official City of Farmers Branch Mobile app. A.3 Discuss status of The Firehouse Theater. Managing Director John Land stated there have been a number of options suggested regarding The Firehouse Theater. The Firehouse Theater is currently located in the old central fire station, which is leased from the City. A.4 Receive a presentation on the current Master Plan for the Station Area and potential projects for the district, with specific emphasis on property north of Valley View Lane. City of Farmers Branch Page 1 City Council Meeting Minutes - Final April 7, 2015 Community Services Director Andy Gillies presented an overview of the updated Master Plan for the zoning district surrounding the DART station and outlined potential public and private sector projects. A.5 Present estimated costs for the implementation of a City Marshal Office. Court Administrator Kevin Barrett provided estimated costs for implementing a City Marshal's office. The Study Session Meeting concluded at 5:40 pm. B. INVOCATION & PLEDGE OF ALLEGIANCE Mayor Phelps called the Regular Meeting to order at 6:05 pm. Council Member Robinson gave the Invocation and led the Pledge of Allegiance, G. CEREMONIAL ITEMS Agenda Item G.3 was moved up from the Consent Agenda to Ceremonial Items. CA Consider appointment of Katie Roberts as a Board Member Emeritus of the Senior Advisory Board, presentation of a proclamation recognizing her service, and take appropriate action. Mayor Phelps presented a proclamation to Katie Roberts. A motion was made by Council Member Robinson, seconded by Council Member Reyes, appointing Katie Roberts as Board Member Emeritus of the Senior Advisory Board. The motion carried by the following vote: Aye: 4 - Deputy Mayor Pro Tern Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes C.2 Recognition of Parks and Recreation Department staff for recent awards. Parks and Recreation Department Director Jeff Harting voiced his appreciation and gratitude to Pam Smith and JD Arnold for their hard work and dedication. G.3 Consider accepting a donation in the amount of $1,500 to fund a park bench and tree in memory of Tyler Daniels and take appropriate action. Tyler's father, Mr. Cliff Daniels, and sister, Ms. Natasha Daniels, presented a donation to Mayor Phelps. Council Member Reyes asked for a moment of silence. A motion was made by Council Member Froehlich, seconded by Deputy Mayor Pro Tern Connally, that this Donation be accepted. The motion carried by the following vote: City of Farmers Branch Page 2 City Council Meeting Minutes - Final April 7, 2015 Aye: 4 - Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes C.3 Elect a City Council Member to serve as Mayor Pro Tem and, if needed, as Deputy Mayor Pro Tem, and take appropriate action. Motion by Mayor Phelps, seconded by Council Member Robinson, to nominate and elect Kirk Connally as Mayor Pro Tem. The motion passed with all ayes. Motion by Council Member Reyes, seconded by Mayor Pro Tem Connally, to nominate and elect Harold Froehlich as Deputy Mayor Pro Tem. The motion passed with all ayes. CA Consider Board and Commission appointments and take appropriate action. A motion was made by Council Member Reyes, seconded by Deputy Mayor Pro Tem Connally, appointing the following to the Municipal Drainage Utility System Advisory Committee: Vernon Smith - Resident/HOA Category Mike Sheaffer - Business Community Category Berry Grubbs - Construction /Development Category Pat Canuteson - Valwood Improvement Authority Executive Director Kirk Connally - City Council ex- officio member The motion carried by the following vote: Aye: 4 - Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes D. REPORT ON STUDY SESSION ITEMS Mayor Pro Tem Connally reported on the following: Farmers Branch Mobile App - City Administration presented a video highlighting the official City of Farmers Branch Mobile app Status of The Firehouse Theatre - City Administration reported there have been a number of options suggested regarding The Firehouse Theater; The Firehouse Theater is currently located in the old central fire station, which is leased from the City Master Plan for Station Area - City Administration presented an overview of the updated Master Plan for the zoning district surrounding the DART station and outlined potential public and private sector projects Estimated Costs to Implement a City Marshal's Office - City Administration provided estimated costs for implementing a City Marshal's office E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST Topics for the City Manager's Report included: Date Night in the Park - to be held on Saturday, April 25 at the Historical Park; gates open at 6:30 pm and admission is free; Ty Mayfield will provide music at 7:00 pm, while those in attendance can select from the culinary creations from the many food trucks that will be assembled for the evening; new this year will be a Craft Beer City of Farmers Branch Page 3 City Council Meeting Minutes - Final April 7, 2015 Tasting with taste tickets available for purchase on site; the outdoor movie, "St. Vincent" starts at dusk Fishin' Fun - to be held on Saturday, May 2 from 8:00 am until noon on the banks of Rawhide Creek, adjacent to City Hall; for ages 16 years old and under; the event is free Stars & Strings - to be held Memorial Day weekend on Saturday, May 23 at the Historical Park; featuring the Fort Worth Symphony Orchestra in concert; more info to be announced in the coming weeks Aquatics Opening - break out the sunscreen and mark your calendars for the Grand Opening of the Farmers Branch Aquatics Center, coming Saturday, May 23 at the new facility, adjacent to the Farmers Branch Community Recreation Center; more details will be announced in the weeks ahead F. CITIZEN COMMENTS No one wished to speak. G. CONSENT AGENDA Approval of the Consent A eg nda A motion was made by Deputy Mayor Pro Tem Connally, seconded by Council Member Robinson, to approve items on the Consent Agenda. The motion carried by the following vote: Aye: 4 - Deputy Mayor Pro Tern Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes G.1 Consider approval of minutes of the City Council meeting held on March 17, 2015 and take appropriate action. The Minutes were approved. G.2 Consider excusing the absence of Council Member Harold Froehlich at the March 17, 2015 City Council meeting and take appropriate action. This Procedural Item was approved. GA Consider approving Resolution No. 2015 -024 authorizing the City Manager to purchase replacement desktop and laptop computer systems and associated accessories in an amount not to exceed $65,000 from Dell Computer Corporation, utilizing the State of Texas Department of Information Resources contract pricing for automated information systems, and take appropriate action. This Resolution was approved. G.5 Consider approving Resolution No. 2015 -033 awarding the bid for City of Farmers Branch Page 4 City Council Meeting Minutes - Final April 7, 2015 the Dallas County Community Development Block Grant for the reconstruction of Nestle Street from Valley View Lane to the north approximately 300 feet to Estrada Concrete Company, LLC and take appropriate action. This Resolution was approved. G.6 Consider approving Resolution No. 2015 -034 authorizing the purchase of one replacement sewer jet mount for the Public Works Utilities Division from Texas Underground through the Buy Board Purchasing Cooperative; providing an effective date, and take appropriate action. This Resolution was approved. G.7 Consider approving Resolution No. 2015 -038 appointing Dr. Paul Lonquist to serve as the City of Farmers Branch appointee to the Metrocrest Hospital Authority Board of Directors, Place 6, and take appropriate action. This Resolution was approved. H. PUBLIC HEARINGS There were no Public Hearing items on the agenda. REGULAR AGENDA ITEMS Agenda Item 1.4 was moved up on the agenda. 1.4 Consider a request from The Firehouse Theatre for repairs to the former Central Fire Station and take appropriate action. David Moore provided information from The Firehouse Theater's 2014 Annual Report for City Council. He presented an informational update that included their mission, a report on the economy and the arts, a 2014 versus 2013 comparison, organizational changes, 2015 mainstage season, and building transformation. The following people spoke: Michael Holliman - 1600 S. Josey Lane Giovani Briones - 2253 Reagan Blvd Tim Scott - 3008 Eric Lane Ed Bonneau - 2710 Farmers Branch Lane Jason O'Quinn - 3521 Green Acres A motion was made by Council Member Reyes, seconded by Deputy Mayor Pro Tem Connally, to modify the current agreement to shift the facility burden to the City and address the repair cost in the mid -year budget. The motion carried by the following vote: Nay: 1 - Council Member Robinson City of Farmers Branch Page 5 City Council Meeting Minutes - Final April 7, 2015 Aye: 3 - Deputy Mayor Pro Tern Connally, Council Member Froehlich and Council Member Reyes 1.1 Discuss request from Sima Cheregosha to allow chickens on commercial property for educational purposes. Ms. Sima Cheregosha requested three chickens be kept on the schools's property as this would provide students with a way to connect conservation and science skills. Council Member Reyes stated this is a good educational opportunity and asked about the care schedule. Ms. Cheregosha reported the students would be caring for the chickens. Katy Evans, Environmental Health Manager, reported a request to allow chickens was brought before the City Council in 2012 and it was denied. She stated, based on a report from the Center for Disease Control, this is a public health issue since small children will be participating in the clean up, which could spread salmonella. The following person spoke: Brenda Brodrick - 13531 Rawhide No action was taken on this item. 1.2 Consider adopting Ordinance No. 3324 amending the Code of Ordinances, Chapter 28, "Courts," amending Article III, "Miscellaneous Fees," amending Division 3, "Building Security Fund "; and by adding Division 4, "City Marshal" to create the Office of City Marshall, and take appropriate action. Court Administrator Kevin Barrett reported the City currently has over 17,000 active warrants. The creation of a City Marshal's Office will allow for a more aggressive approach to the clearing of outstanding warrants and reduce the need for the Police Department to serve court processes, allowing them to focus on the primary function of public safety. A motion was made by Council Member Robinson, seconded by Council Member Reyes, that this Ordinance be adopted. The motion carried by the following vote: Aye: 4 - Deputy Mayor Pro Tern Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes 1.3 Consider approving Resolution No. 2015 -037 approving a Detailed Site Plan for a multi - family development consisting of approximately 13.85 acres and containing 495 dwelling units located at 11500 Lago Vista East, and take appropriate action. Community Services Director Andy Gillies reported the applicant asked if this item could be postponed until the April 21, 2015 City Council meeting. J.1 Discuss land acquisitions - Texas Government Code 551.072: Discuss the purchase, sale, exchange, lease or value of real property in the area generally bounded by 1 -635, Denton Drive, City of Farmers Branch Page a City Council Meeting Minutes - Final April 7, 2015 Valwood Parkway, and Marsh Lane. The City Council did not hold Closed Session. K. RECONVENE INTO REGULAR SESSION AND TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED SESSION L. ADJOURNMENT City Council did not hold Closed Session; no action was taken. A motion was made by Council Member Froehlich, seconded by Deputy Mayor Pro Tem Connally, that this meeting be adjourned. The motion carried by the following vote: Aye: 4 - Deputy Mayor Pro Tern Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes The meeting adjourned at 7:50 pm, Bob Phelps, Mayor ATTEST: Angelapll,y, City Secretary City of Farmers Branch Page 7