2015-04-21 CC MinutesTuesday, April 21, 2015 6:00 PM Council Chambers
Study Session Meeting held at 4:00 PM in the Study Session Room
A. STUDY SESSION
Mayor Phelps called the Study Session Meeting to order at 4:00 p.m
Presiding: 1 - Mayor Bob Phelps
Present: 4 - Mayor Pro Tern Kirk Connally, Council Member Ben Robinson, Deputy
Mayor Pro Tern Harold Froehlich and Council Member Ana Reyes
Staff: 19 - Gary D. Greer City Manager, Peter G. Smith City Attorney, Charles Cox
Managing Director - Administration, John Land Managing Director -
Operations, Brian Beasley Human Resources Director, Tom Bryson
Communications Director, Allison Cook Economic Development Manager,
Sidney Fuller Police Chief, Jeff Harting Parks & Recreation Director, Kevin
Muenchow Fleet & Facilities Director, Steve Parker Fire Chief, Randy
Walhood Public Works Director, Mitzi Davis Special Projects Manager,
Alexis Jackson Senior Planner, Katy Evans Environmental Health
Manager, John Roach Special Projects Manager, Shane Davis Env
Services and Solid Waste Manager, LaJeana Thomas Executive Assistant
and Angela Kelly City Secretary
A.1 Discuss regular City Council meeting agenda items.
G.5 - Council Members Robinson and Reyes voiced concern regarding this item.
City Manager Gary D. Greer reported the agreement is still being drafted and
requested this item be tabled.
A.2 Receive a presentation on the Trail Master Plan.
Philip Neeley and Elizabeth Mcllrath from Dunaway Associates provided a
presentation on a City Wide Trails Master Plan. The presentation included a report
on existing conditions, road networks and sidewalks, recreation trails, portals and
branding, and a conceptual plan for the City.
A.3 Conduct a work session to discuss and review the following: the
City's financial status, revenues, expenditures, projects,
balances, financial trends, capital projects, fixed assets, and
other issues related to the Proposed Amended Budget 2014 -15,
future City budgets, and long range planning activities.
Managing Director Charles Cox gave a presentation on the Proposed Amended FY
2014 -2015 Budget.
The Study Session Meeting concluded at 5:30 pm.
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City Council Meeting Minutes - Final April 21, 2015
B. INVOCATION & PLEDGE OF ALLEGIANCE
Mayor Phelps called the Regular Session Meeting to order at 6:00 pm.
Mayor Pro Tern Connally gave the Invocation and led the Pledge of Allegiance.
C. CEREMONIAL ITEMS
C.1 Presentation of the Distinguished Budget Presentation Award and
Certificate of Achievement for Excellence in Financial Reporting
by the Government Finance Officers Association of the United
States and Canada, and presentation of the Platinum Leadership
Award for Financial Transparency by the Texas Comptroller of
Public Accounts.
Mayor Phelps announced this is the seventeenth consecutive year the City had
received the Distinguished Budget Presentation Award, the twenty -fifth consecutive
year for receiving the Certificate of Achievement for Excellence in Financial
Reporting, and the fifth consecutive year for receiving the Leadership Circle Award
for Financial Transparency.
D. REPORT ON STUDY SESSION ITEMS
Council Member Robinson reported on the following:
Trail Master Plan - Philip Neeley and Elizabeth Mcllrath from Dunaway Associates
provided a presentation on a City Wide Trails Master Plan. The presentation
included a report on existing conditions, road networks and sidewalks, recreation
trails, portals and branding, and a conceptual plan for the City.
Work Session for Proposed Amended 2014 -15 Budget - City Administration gave a
presentation on the Proposed Amended FY 2014 -2015 Budget.
E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST
Topics for the City Manager's Report included:
Date Night in the Park - to be held on Saturday, April 25, at the Historical Park; eight
food trucks will include everything from Cuban American cuisine to Southern
California tacos, slides, Cajun food, pizza, ice cream and more; gates open at 6:30
pm and admission is free; new this year will be a Craft Beer Tasting with tickets
available for purchase on site; the outdoor movie, "St Vincent," starts at dusk
Early Voting - Early Voting for the May 9 General Election begins at Dallas County
early voting locations, including Farmers Branch City Hall; the schedule will be
Monday through Saturday, April 27 through May 2, from 8:00 am until 5:00 pm;
Sunday, May 3 from 1:00 pm until 6:00 pm; and Monday and Tuesday, May 4 & 5
from 7:00 am until 7:00 pm
Fishin' Fun - to be held on Saturday, May 2 from 8:00 am until noon for those 16
years of age or younger; at Rawhide Creek; the event is free with no registration
required
Shredding Event - as part of our CleanUp Day activities throughout the year, there
will be a Document Shredding event held here at City Hall on Saturday, May 16 from
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City Council Meeting Minutes - Final April 21, 2015
9:00 am until noon, for residents only
F. CITIZEN COMMENTS
No one wished to speak.
G. CONSENT AGENDA
Approval of the Consent Agenda
A motion was made by Mayor Pro Tem Connally, seconded by Deputy Mayor
Pro Tern Froehlich, to approve Consent Agenda Items GA through GA. The
motion carried by the following vote:
Aye: 4 - Mayor Pro Tern Connally, Council Member Robinson, Deputy Mayor Pro
Tern Froehlich and Council Member Reyes
G.1 Consider approval of minutes of the City Council meeting held on
April 7, 2015 and take appropriate action.
The Minutes were approved.
G.2 Consider approving Resolution No. 2015 -039 designating
JPMorgan Chase Bank, N.A. as the City's depository bank;
authorizing the City Manager to enter into a depository contract;
and take appropriate action.
This Resolution was approved.
G.3 Consider approving Resolution No. 2015 -040 authorizing the
purchase of five replacement patrol vehicles for the Police
Department in the total amount of $151,195 from Reliable
Chevrolet through the State of Texas Purchasing Cooperative,
and take appropriate action.
This Resolution was approved.
G.4 Consider approving Resolution No. 2015 -041 approving a
construction project by the Valwood Improvement Authority of
Dallas county, Texas, to be financed with Valwood Improvement
Authority of Dallas County, Texas Unlimited Tax Bonds, Series
2015, and take appropriate action.
This Resolution was approved.
G.5 Consider approving Resolution No. 2015 -042 authorizing a
License Agreement with the Farmers Branch Community Theatre,
Inc, d /b /a The Firehouse Theatre, for use of property located at
2535 Valley View Lane; authorizing termination of prior
agreements with the Farmers Branch Community Theatre, Inc.;
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and take appropriate action.
Agenda Item G.5 was tabled.
H. PUBLIC HEARINGS
There were no Public Hearing items on the agenda.
I. REGULAR AGENDA ITEMS
1.1 Consider approving Resolution No. 2015 -030 authorizing
execution of a Residential Demolition /Rebuild Program Incentive
Agreement for the owner of the property located at 14127
Tanglewood Drive and take appropriate action.
Allison Cook, Economic Development Manager, reported the current improvement
value is approximately $137,580 and the estimated value of the new dwelling will be
$650,000.
A motion was made by Mayor Pro Tem Connally, seconded by Council Member
Robinson, that this Resolution be approved. The motion carried by the
following vote:
Aye: 4 - Mayor Pro Tem Connally, Council Member Robinson, Deputy Mayor Pro
Tem Froehlich and Council Member Reyes
1.2 Consider adopting Ordinance No. 3323 amending the City's
2014 -15 fiscal year operating budget, amending the capital
improvement program (CIP) budget, directing that City
expenditures be made in accordance with the budget as
amended, and take appropriate action.
A motion was made by Council Member Robinson, seconded by Mayor Pro
Tem Connally, that this Ordinance be adopted. The motion carried by the
following vote:
Aye: 4 - Mayor Pro Tem Connally, Council Member Robinson, Deputy Mayor Pro
Tem Froehlich and Council Member Reyes
Mayor Phelps read the Closed Session Agenda Items for J.1 and J.2. City Council
took a short recess before convening into Closed Session.
J. CLOSED SESSION
City Council convened into Closed Session at 6:34 pm.
J.1 Discuss economic development incentives - Texas Government
Code 551.087:
(a) Consider incentives for the relocation of a physician
services organization.
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(b) Consider an incentive agreement with a medical provider
for a City clinic.
J.2 Discuss land acquisitions - Texas Government Code 551.072:
Discuss the purchase, sale, exchange, lease or value of real
property in the area generally bounded by 1 -635, Denton Drive,
Valwood Parkway, and Marsh Lane.
City Council concluded Closed Session at 7:47 pm.
K. RECONVENE INTO REGULAR SESSION AND TAKE ANY ACTION
NECESSARY AS A RESULT OF THE CLOSED SESSION
L. ADJOURNMENT
City Council reconvened into Regular Session at 7:51 pm.
The following motion was made relating to Agenda Item J.1(a):
Motion by Mayor Pro Tom Connally, seconded by Council Member Reyes, to
authorize the City Manager to negotiate and execute on behalf of the City an
economic development incentive agreement, and any instruments related
thereto, for US Anesthesia Partners (USAP) to provide a cash incentive grant of
$60,000 to be paid within 30 days after the date the City issues a certificate of
occupancy at 5001 Lyndon B. Johnson Freeway (Heritage Square), Farmers
Branch, Texas, and leases 60,000 square feet for 132 months with 300
employees. The motion carried unanimously.
No action was taken on Agenda Items 11(b) or J.2.
A motion was made by Council Member Robinson, seconded by Deputy Mayor
Pro Tom Froehlich, that this Meeting be adjourned. The motion carried by the
following vote:
Aye: 4 - Mayor Pro Tem Connally, Council Member Robinson, Deputy Mayor Pro
Tern Froehlich and Council Member Reyes
The meeting adjourned at 7:50 pm.
s
Bob Phelps, Mayor
ATTEST:
Angela Kellyl; City Secretary
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