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2015-07-14 CC Minutes � City of Farmers Branch Farmers Branch City Hall 4�, ti Y 13000 Wm Dodson Pkwy N s Farmers Branch,Texas 75234 FARMERS Meeting Minutes - Final BRANCH City Council Tuesday,July 14,2015 6:00 PM Council Chambers Study Session Meeting held at 4:00 PM in the Study Session Room A. STUDY SESSION Mayor Phelps called the Study Session Meeting to order at 4:00 pm. Mayor Phelps introduced Daniel Shrader. Daniel is an intern from Creekview High School's Law Academy program. Presiding: 1 - Mayor Bob Phelps Present: 5- Mayor Pro Tem Kirk Connally, Deputy Mayor Pro Tem Harold Froehlich, Council Member Ana Reyes,Council Member John Norwood and Council Member Mike Bomgardner Staff: 23- Gary D. Greer City Manager, Kevin Laughlin City Attorney, Charles Cox Managing Director-Administration, John Land Managing Director- Operations, Brian Beasley Human Resources Director,Allison Cook Economic Development Manager,Shawna Eikenberry Management Analyst, Sidney Fuller Police Chief,Andy Gillies Director of Community Services,Alexis Jackson Senior Planner,Jeff Harting Parks&Recreation Director, Mitzi Davis Special Projects Manager, Kevin Muenchow Fleet& Facilities Director, Mark Samuels Information Services Director, Randy Walhood Public Works Director, John Roach Special Projects Manager, Shane Davis Env Services and Solid Waste Manager, Miklos Valdez Aquatics Manager,Wimberly Phillips Recreation Superintendent, Katy Evans Environmental Health Manager, Charles Cancellare Parks Superintendent, LaJeana Thomas Executive Assistant and Angela Kelly City Secretary A.1 Discuss regular City Council meeting agenda items. No items were discussed. A.2 Discuss City Council liaison appointments. The City Council made selections to fill vacancies on the following local organizations: Texas Municipal League(Alternate)-Kirk Connally Senior Advisory Board-Ana Reyes Sister City Program-John Norwood Metroplex Mayor's Committee(Alternate)-Kirk Connally Municipal Judge Committee-Mike Bomgardner Municipal Judge Committee-Harold Froehlich Travel Expense Review Committee-Mike Bomgardner City of Farmers Branch Page 1 City Council Meeting Minutes-Final July 14,2015 A.3 Discussion of future use of City owned property located at 13605 Webb Chapel Road. Management Analyst Shawna Eikenberry provided an overview on the condition of the property. City Council members discussed how to best use the property, including discussion on the need for senior housing or additional parking for Manske Library. The general consensus is for City Administration to obtain Request For Quotes(RFQ)for potential redevelopment to be presented to City Council in September. A.4 Receive a presentation from David Moore regarding the Neil Mallon Estate located at 2710 Farmers Branch Lane. David Moore gave a presentation regarding the Neil Mallon Estate. A.5 Request by resident Vernon Smith to discuss: Citizen's Collection Center located on Valley View; raising the speed limit on main thoroughfares within the City; commercial tracts of land that front 1-635 from Josey Lane to Webb Chapel; and a feasibility study regarding Farmers Branch Park. Vernon Smith presented items for consideration by the City Council. A.6 Discuss "Name the Frog Contest" in conjunction with the DoubleTree by Hilton Dallas as it pertains to the Farmers Branch Aquatics Center Frog Pond. Acquatics Manager Miklos Valdez provided details of the proposed contest. The general consensus of the City Council was to move forward with the contest. A.7 Discuss meeting with the Carrollton-Farmers Branch Independent School District (CFBISD) regarding their properties located at 2807 Amber Lane and 12751 Denton Drive. Council Member Norwood stated he would like to meet with the CFBISD regarding the school district property located at 12751 Denton Drive and 2807 Amber Lane. City Manager Gary D. Greer reported City Administration had met previously with the CFBISD regarding the Denton Drive property but due to the sale price of the property and lack of funding,the City was not able to move forward with a purchase. After some discussion, the general consensus of the City Council is to meet with the CFBISD for further discussion. A.8 Discuss agenda items for future City Council meetings. Deputy Mayor Pro Tem Froehlich requested a Code Enforcement and Building Inspections update in August. Council Member Reyes requested a future presentation regarding body cameras to be used by the Police Department. Council Member Bomgardner requested two items: (1)The process for determining the topic(s)of Town Hall meetings, and(2)The evaluation process for the City Manager. Mayor Phelps reported the City Council would convene into Closed Session after a short recess and read Agenda Item J.1. The Study Session Meeting ended at 5:22 pm. City of Farmers Branch Page 2 City Council Meeting Minutes-Final July 14,2015 J. CLOSED SESSION The City Council convened into Closed Session at 5:40 pm. J.1 Discuss land acquisitions -Texas Government Code Section 551.072: Discuss purchase, exchange,sale, lease, or value of real property in the area generally bounded by IH-35, 1-635,Valwood Parkway/Brookhaven Club Drive, and Marsh Lane The City Council concluded Closed Session at 5:55 pm. B. INVOCATION & PLEDGE OF ALLEGIANCE Mayor Phelps called the Regular Meeting to order at 6:07 pm. Mayor Pro Tern Connally gave the Invocation and Deputy Mayor Pro Tern Froehlich led the Pledge of Allegiance. C. CEREMONIAL ITEMS C.1 Consider Board and Commission appointments and take appropriate action. Motion by Mayor Pro Tern Connally,seconded by Deputy Mayor Pro Tern Froehlich, appointing the following to the Library Board: Susan Saiter Ruth Ann Parish Charles Sullivan Bruce Crozier Rick Lyon Motion passed with all ayes. Motion by Deputy Mayor Pro Tern Froehlich, seconded by Council Member Norwood, appointing the following to the Planning&Zoning Commission: David Honnoll Jason O'Quinn Terry Lynne Motion passed with the following vote: Ayes-Bomgardner, Norwood, Froehlich, and Connally Nos-Reyes Motion by Council Member Bomgardner, seconded by Deputy Mayor Pro Tern Froehlich, appointing the following to the Zoning Board of Adjustment/Building Code Board of Appeals: John Tarleton Michael Rogan Mike Del Valle Motion passed with all ayes. Motion by Council Member Norwood, seconded by Council Member Reyes, appointing the following to the Parks and Recreation Board: Jimmy Thompson City of Farmers Branch Page 3 City Council Meeting Minutes-Final July 14,2015 Margaret Young Mike Hawkins Jan Wooldridge Barbara Leedy Council Members Reyes and Bomgardner stated term limits have been discussed previously for the City's boards/commissions. Council Member Bomgardner and Mayor Pro Tem Connally stated there are several applicants interested in serving on the Parks and Recreation Board that should be considered. Motion by Council Member Norwood,seconded by Council Member Reyes,to withdraw the previous motion appointing to the Parks and Recreation Board. Motion by Council Member Reyes, seconded by Mayor Pro Tem Connally,to defer remaining appointments to the August 4,2015 City Council meeting. Motion passed with the following vote: Ayes-Bomgardner,Connally, Reyes, and Norwood Nos-Froehlich D. REPORT ON STUDY SESSION ITEMS Council Member Norwood reported on the following: City Council Liaison Appointments-The City Council made selections to fill vacancies on the following local organizations: Texas Municipal League(Alternate)-Kirk Connally Senior Advisory Board-Ana Reyes Sister City Program-John Norwood Metroplex Mayor's Committee(Alternate)-Kirk Connally Municipal Judge Committee-Mike Bomgardner Municipal Judge Committee-Harold Froehlich Travel Expense Review Committee-Mike Bomgardner City Owned Property located at 13605 Webb Chapel-City Administration provided an overview on the condition of the property. City Council members discussed how to best use the property, including discussion on the need for senior housing or additional parking for Manske Library. The general consensus is for City Administration to obtain Request For Quotes(RFQ)for potential redevelopment to be presented to City Council in September. Presentation from David Moore regarding Neil Mallon Estate located at 2710 Farmers Branch Lane-David Moore gave a presentation regarding the Neil Mallon Estate. Requests by Vernon Smith-Vernon Smith presented items for consideration by the City Council. "Name the Frog Contest"-City Administration provided details of the proposed contest. The general consensus of the City Council was to move forward with the contest. Discuss meeting with CFBISD regarding properties located at 2807 Amber Lane and 12751 Denton Drive-The general consensus of the City Council is to meet with the CFBISD for further discussion. E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST Topics presented for the City Manager's Report included the following: Tastes&Tunes-to be held on Thursday,July 16 from 5:00 pm until 8:00 pm at The City of Farmers Branch Page 4 City Council Meeting Minutes-Final July 14,2015 Grove at Mustang Crossing; food trucks will be available, along with the tropical rock band The Bad Monkeys; admission is free; the Tastes&Tunes series will conclude on Friday,August 14 with the sounds of Live 80. Town Hall Meeting -to be held on Thursday, July 30, at City Hall regarding recycling Mark Your Calendars- Encounters from the Past: historical, interactive tours of Keenan Cemetery, to be held on Friday, September 18& 19; Date Night in the Park: now has a Fall date as well as its Spring counterpart, to be held on Saturday, September 26; National Night Out: to be held on Tuesday, October 6; Bloomin' Bluegrass free Music Festival&Chili Cookoff: to be held on Saturday, October 16 & 17; Halloween in the Park: to be held on Saturday, October 31 F. CITIZEN COMMENTS The following people spoke: Pat Edmiston(14215 Tanglewood)-Stated Council Members Reyes and Bomgardner were very considerate regarding the board/commission appointments, however everyone is on a different page with this; agrees there is a need to get new people on the boards; agrees the board member emeritus status is good for those that have served a long time John Wells(13521 Heartside)-agrees with Pat Edmiston G. CONSENT AGENDA Approval of the Consent Agenda A motion was made by Mayor Pro Tern Connally,seconded by Council Member Bomgardner,to approve Consent Agenda Items G.1 through G.4.The motion carried by the following vote: Aye: 5- Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich, Council Member Reyes, Council Member Norwood and Council Member Bomgardner G.1 Consider approval of minutes of the City Council meetings held on June 5, 2015 and June 16, 2015, and take appropriate action. The Minutes were approved. G.2 Consider approving Resolution No. 2015-059 awarding unit price bids for the annual purchase of chemicals and fertilizers for the Parks and Recreation Department and take appropriate action. This Resolution was approved. G.3 Consider approving Resolution No. 2015-062 authorizing the purchase of MSA G1 Self Contained Breathing Apparatus (SCBA) from CASCO using the Department of Homeland Security FY 2014 Assistance to Firefighters Grant and take appropriate action. This Resolution was approved. City of Farmers Branch Page 5 City Council Meeting Minutes -Final July 14,2015 G.4 Consider approving Resolution No. 2015-063 authorizing the City Manager to approve the emergency purchase and installation of a heating and air conditioning system for the Fire House Theatre in the amount of$126,899 from TD Industries through The Cooperative Purchasing Network; providing an effective date; and take appropriate action. This Resolution was approved. H. PUBLIC HEARINGS H.1 Conduct a public hearing and consider adopting Ordinance No. 3328 granting a Specific Use Permit(SUP) and associated site plan, allowing a gasoline service station on the south east corner of Luna Road and the LBJ Freeway (1-635) eastbound frontage road (also known as 1600 LBJ Freeway), and take appropriate action. Community Services Director Andy Gillies reported QuikTrip Corporation is proposing to develop a new gas service center and convenience store at this location. This "Commerce"subdistrict does allow for a convenience store, but requires a SUP for all gasoline service centers. In addition, this site also has been designated an Alcohol Sales Overlay district,which allows for the sale of beer and wine for off-premise consumption. Mayor Phelps opened the public hearing. No one wished to speak; Mayor Phelps closed the public hearing. A motion was made by Mayor Pro Tern Connally,seconded by Deputy Mayor Pro Tern Froehlich,that this Ordinance be adopted.The motion carried by the following vote: Aye: 5- Mayor Pro Tem Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes, Council Member Norwood and Council Member Bomgardner H.2 Conduct a public hearing and consider adopting Ordinance No. 3329 granting a Specific Use Permit(SUP)to allow the sale of alcoholic beverages in a qualified restaurant located at 13920 Josey Lane, Suite 100, and take appropriate action. Alexis Jackson, Senior Planner, reported Michael's Grill is relocating from its existing location at 13233 N. Stemmons Freeway to 13920 Josey Lane. The applicant is requesting a SUP at their new location to allow for the sale of alcoholic beverages within the restaurant. Mayor Phelps opened the public hearing. No one wished to speak; Mayor Phelps closed the public hearing. A motion was made by Council Member Reyes,seconded by Council Member Norwood,that this Ordinance be adopted.The motion carried by the following vote: City of Farmers Branch Page 6 City Council Meeting Minutes-Final July 14,2015 Aye: 5- Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich, Council Member Reyes, Council Member Norwood and Council Member Bomgardner H.3 Conduct a public hearing and consider adopting Ordinance No. 3327 granting an Interim Specific Use Permit(SUP)to replace the expired Interim SUP for the existing cell tower located at 13985 Dennis Lane and take appropriate action. Mr. Gillies reported Crown Castle USA, Inc, representing T-Mobile West Tower LLC is requesting permission to continue the use of the existing cell tower located at 13985 Dennis Lane. No extension of the existing tower or expansion of the utility compound at the base of the tower is proposed with this new SUP. The purpose of this new Interim SUP is to renew their permit, lease and contract with the City. Mayor Phelps opened the public hearing. No one wished to speak; Mayor Phelps closed the public hearing. A motion was made by Deputy Mayor Pro Tern Froehlich,seconded by Council Member Bomgardner,that this Ordinance be adopted.The motion carried by the following vote: Aye: 5- Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich, Council Member Reyes,Council Member Norwood and Council Member Bomgardner REGULAR AGENDA ITEMS 1.1 Consider approving Resolution No. 2015-060 authorizing the City Manager to execute a Cellular License Agreement between the City of Farmers Branch and T-Mobile West Tower LLC, and take appropriate action. John Roach, Special Projects Manager, reported Crown Castle USA, Inc., representing T-Mobile West Tower LLC, has negotiated a license with the City to continue use of the existing cell tower located at 13985 Dennis Lane. This new license agreement will allow the licensee to continue operations for an additional fifteen(15)years. A motion was made by Council Member Bomgardner,seconded by Council Member Norwood,that this Resolution be approved.The motion carried by the following vote: Aye: 5- Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich, Council Member Reyes, Council Member Norwood and Council Member Bomgardner 1.2 Consider approving Resolution No. 2015-061 for a Detailed Site Plan consisting of 3.9 acres, described as Lot 2, Block A of Senlac Addition, located at 2001 Academy Lane, and take appropriate action. Senior Planner Alexis Jackson reported Pet Specialty Services Group proposes to develop a new headquarters at this location. A motion was made by Council Member Norwood,seconded by Council City of Farmers Branch Page 7 City Council Meeting Minutes-Final July 14,2015 Member Reyes,that this Resolution be approved.The motion carried by the following vote: Aye: 5- Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich, Council Member Reyes,Council Member Norwood and Council Member Bomgardner 1.3 Consider approving Resolution No. 2015-064 authorizing the City Manager to negotiate and execute an amendment to the Management and Operations Agreement with Camelot Landfill TX, LP regarding the acquisition of property adjacent to and repayment for the cost of slurry wall project at Camelot Landfill, and take appropriate action. Environmental Services and Solid Waste Manager Shane Davis reported in the current contract,the City has the option to purchase property owned by Republic Services located adjacent to Camelot Landfill upon approval by the Texas adjacent P PP Y Commission for Environmental Quality(TCEQ)of the City's permit amendment application. In March 2010,the City submitted a permit amendment application to the TCEQ to increase the disposal capacity of the facility's permit. Included in the proposed design of the amendment application is the usage of the Republic property as a landfill operational area. The City wishes to acquire the property sooner to clear up any potential landownership issues with the application. A motion was made by Deputy Mayor Pro Tem Froehlich,seconded by Mayor Pro Tem Connally,that this Resolution be approved.The motion carried by the following vote: Aye: 5- Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich, Council 11 I Member Reyes,Council Member Norwood and Council Member Bomgardner 1.4 Consider approving Resolution No. 2015-065 authorizing the City Manager to execute a contract with Magnus Pacific, LLC, for construction of a slurry wall at Camelot Landfill and take appropriate action. Mr. Davis reported Camelot Landfill TX, LP has agreed to reimburse the City the full cost of the project as described in the Landfill Operations and Maintenance Agreement Contract Amendment. A motion was made by Mayor Pro Tem Connally,seconded by Council Member Norwood,that this Resolution be approved.The motion carried by the following vote: Aye: 5- Mayor Pro Tern Connally, Deputy Mayor Pro Tem Froehlich, Council Member Reyes,Council Member Norwood and Council Member Bomgardner K. ACTION NECESSARY AS A RESULT OF THE CLOSED SESSION The following motions were made relating to Agenda Item J.1: Having received the report of the City's Building Official,motion by Council Member Norwood,seconded by Mayor Pro Tern Connally,that the building at 2712 Mount View Drive be declared a dangerous structure and that the City Manager be authorized to take such action on behalf of the City as may be reasonable and necessary to purchase Lot 6, Block F,Farmersdell Addition,an City of Farmers Branch Page 8 City Council Meeting Minutes-Final July 14,2015 addition to the City of Farmers Branch, Dallas County,Texas,for a purchase price not to exceed$105,000 plus standard closing,acquisition,and demolition costs and to sign, or authorize the City's agent to sign,such other agreements, documents,and any amendments thereto,as the City Manager, in consultation with the City Attorney,deems reasonable and necessary with respect to the closing of said transaction. The motion passed with all ayes. Having received the report of the City's Building Official,motion by Council Member Reyes,seconded by Council Member Norwood,that the building at 2620 Mount View Drive be declared a dangerous structure and that the City Manager be authorized to take such action on behalf of the City as may be reasonable and necessary to purchase Lot 6,Block 4,Valley View Addition,No. 5,an addition to the City of Farmers Branch, Dallas County,Texas,for a purchase price not to exceed$121,000 plus standard closing,acquisition,and demolition costs and to sign,or authorize the City's agent to sign,such other agreements,documents,and any amendments thereto,as the City Manager,in consultation with the City Attorney,deems reasonable and necessary with respect to the closing of said transaction. The motion passed with all ayes. Having received the report of the City's Building Official, motion by Council Member Bomgardner,seconded by Council Member Norwood,that the building at 3107 Longmeade Drive be declared a dangerous structure and that the City Manager be authorized to take such action on behalf of the City as may be reasonable and necessary to purchase Lot 1, Block 7,Johnston Park Addition,First Installment,an addition to the City of Farmers Branch, Dallas County,Texas,for a purchase price not to exceed$98,500 plus standard closing,acquisition,and demolition costs and to sign,or authorize the City's agent to sign,such other agreements,documents,and any amendments thereto,as the City Manager,in consultation with the City Attorney,deems reasonable and necessary with respect to the closing of said transaction. The motion passed with all ayes. Having received the report of the City's Building Official, motion by Deputy Mayor Pro Tem Froehlich,seconded by Mayor Pro Tern Connally,that the building at 12805 Wilmington Court be declared a dangerous structure and that the City Manager be authorized to take such action on behalf of the City as may be reasonable and necessary to purchase Lot 17, Block E, Farmersdell Addition,an addition to the City of Farmers Branch,Dallas County,Texas,for a purchase price not to exceed$100,000 plus standard closing,acquisition,and demolition costs and to sign,or authorize the City's agent to sign,such other agreements,documents,and any amendments thereto,as the City Manager, in consultation with the City Attorney,deems reasonable and necessary with respect to the closing of said transaction. The motion passed with all ayes. Having received the report of the City's Building Official,motion by Mayor Pro Tern Connally,seconded by Deputy Mayor Pro Tem Froehlich,that the building at 2737 Farmers Branch Lane be declared a dangerous structure and that the City Manager be authorized to take such action on behalf of the City as may be reasonable and necessary to purchase Lot 31, Block 3, Farmington Park North Addition,an addition to the City of Farmers Branch, Dallas County,Texas,for a purchase price not to exceed $135,000 plus standard closing,acquisition,and demolition costs and to sign,or authorize the City's agent to sign,such other agreements,documents,and any amendments thereto,as the City Manager, in consultation with the City Attorney,deems reasonable and necessary with respect to the closing of said transaction. The motion passed with all ayes. City of Farmers Branch Page 9 City Council Meeting Minutes-Final July 14, 2015 L. ADJOURNMENT A motion was made by Deputy Mayor Pro Tern Froehlich,seconded by Council Member Reyes,that this Meeting be adjourned.The motion carried by the following vote: Aye: 5- Mayor Pro Tern Connally, Deputy Mayor Pro Tern Froehlich, Council Member Reyes, Council Member Norwood and Council Member Bomgardner The Meeting adjourn-. at 7:38 pm.P, do",„Bob Phelps, Mayor ATTEST: 7 Angela Ke City Secretary City of Farmers Branch Page 10